Gilchrist County
Bid Opportunities/Request for Qualifications

NEW BIDS

  

EMS Station 5 Building Improvements

Sealed BIDS will be received by the Gilchrist County Board of County Commissioners at the office of the Gilchrist County Administrator, 209 S.E. 1st Street, Trenton, Florida, 32693, Attn: Bobby Crosby, until 2:00 p.m. local time on July 30, 2014, at which time and place they will be publicly opened and read aloud. 

The work consists of furnishing all labor, materials, equipment, incidentals and taxes, to furnish and install a 2,500 SF addition to an existing metal building. Work shall include, but not be limited to, pre-engineered metal structure, interior metal stud walls, bathrooms, kitchen area, fire sprinkler, system, plumbing, electrical, and HVAC.

In order to be considered, Bidders must have prior experience as a general contractor in low rise building construction, metal building erection, water distribution systems, wastewater collection systems, storm water collection systems, street paving, electrical, mechanical and plumbing construction in accordance with the requirements contained in the Instructions to Bidders. 

The CONTRACT DOCUMENTS may be examined at the following locations:
County Administrator's Office
209 S.E. 1st Street,
Trenton, Florida, 32693
(352) 463-3198, and
Mittauer & Associates, Inc., Consulting Engineers,
580-1 Wells Road,
Orange Park, Florida, 32073
(904) 278-0030.

Copies of the CONTRACT DOCUMENTS may be obtained at the offices of Mittauer & Associates, Inc., (904) 278-0030 upon payment of a non-refundable charge of $150.00 for each set. Only complete sets of plans and specifications will be distributed. 

The owner reserves the right to waive technical error and informalities and to reject any or all bids. Gilchrist County is an Equal Opportunity Employer. 

Project Address: 7330 S. U.S. Hwy 129, Trenton, FL

 

Gilchrist County adheres to the Americans with Disabilities Act and will make accommodations for access to county services, programs and activities. "Please contact (352) 463-3169 (Voice & TDD) or via Florida Relay Service (800) 955-8771."

 

Gilchrist County reserves the rights to accept or reject any and all proposals submitted
in response to this Request for Proposals, and the right to waive any technical irregularities or immaterial defects in a proposal that does not affect the fairness of the competition, and the right to re-advertise for bids when determined by the Board to be in the interests of the County. A written contract shall be required of the successful applicant.  

 

 

NOTICE OF RFQ FOR HART AND OTTER SPRINGS
RESTORATION CONSTRUCTION

 Gilchrist County Board of County Commissioners  is seeking proposals for the Engineering Design Services for its Hart and Otter Springs Restoration Project. Gilchrist County and the Suwannee River Water Management District (SRWMD) are cooperating (referred here after as cooperators) to implement this project. This project has received funding from the State of Florida with matching funds from the project cooperators. The project cooperators require the services of a licensed contractor to dredge Hart and Otter Springs (additional construction may be requested as well at Otter Springs). For project dredge estimates and specifications, see attached engineering plans and permit applications.  

 

 OTTER SPRINGS - ATTACHMENT A:

Background:  Otter Springs has areas of erosion caused by vehicle and foot traffic which has let to high volumes of sediments depositing into the spring run and vents. This increase of sand, sediment, and debris into the spring vents has altered the magnitude of the spring flow. Over the years the original head spring has nearly became completely blocked. Originally, the current spring was a karst window and in the fifty's the karst window was connected to the spring run. 

Objective(s):  The district and County's main goal is to remove the accumulated sediments from the spring vents and spring run to attempt to reestablish flows. Removal of the accumulated sediments and debris from the spring vents and spring run will be done with a vacuum dredge, mechanically, or by hand. The sediments will be loaded on County trucks and used by the County as fill. Secondary goals may include constructing or fixing deteriorating retaining walls, stabilizing banks, constructing access points to the spring and spring run, stabilizing erosion issues around the springs. 

Anticipated benefit:  As a result of the sediment removal, the District expects to increase the flow of the original head spring to historic levels. Additionally to increasing the flow of the original spring head, the maintenance dredging will remove nutrients from the spring run. Springs flow and water quality should improve once the sediment and debris have been removed. 

HART SPRINGS - ATTACHMENT B:

Background:  Hart Springs once had areas of erosion which led to high volumes of sediments depositing into the spring run and vents. Additionally, a large piece of lime rock broke off and slide into the Big Hart Spring vent. This increase of sand, sediment and debris into the spring vents has altered the magnitude of the spring flow. The County, over the past few years, has replaced deteriorating retaining walls, constructed access points to the spring and spring run, and has stablilzed erosion issues around the springs. 

Objective(s):  The District and County's goal is to develop and  construct a project that will remove the accumulation of these sediments and debris from the spring vents and spring runs. Removal of the accumulated sediments and debris from the spring vents and spring run will be done with a vacuum dredge, mechanically, or by hand. The sediments will be loaded on County trucks and used by the County as fill. 

Anticipated Benefit:  As a result of the sediment removal, the spring run will be one half - to two-feet deeper. As a result of the maintenance dredging nutrients will be removed from the spring run. Spring flow and water quality should improve once the sediment and debris have been removed. 

Project Bid Specifications: 

Due to the close proximity of the two project areas, this project is being bid out as one project. Bidder must be able to demonstrate past performance and the ability to perform the following critical tasks:

* Suction dredging of springs/mechanical dredging/de-watering
* Erosion/Control/Bank Stabilization
* Working with Archaeologists/working in areas with high potential of cultural       resources*
* Seawall, boardwalk and sidewalk Construction (Concrete work)
* Working in sensitive areas
* Under water photo documentation of project work
* Work must start within 30 days of project award

Bidder must provide references and project descriptions for at least 3 projects with similar scope of work. 

Bidder must provide an equipment list.

Insurance: 

1)  Applicant must provide certificate of liability insurance in the amount of    $1,000,000.00 or more, naming Gilchrist County and Suwannee River Water  Management District as additional insured. 

2)  Applicants must provide work comp coverage as required by State Law and  Gilchrist County Policy and Procedure. 

 

Proposals must be marked "HART AND OTTER SPRINGS RESTORATION CONSTRUCTION", sealed and delivered to Bobby Crosby, Gilchrist County Administrator, 209 SE First Street, Trenton, FL 32693, by hand or delivery service, no later thank: 

July 31, 2014 at 2:00 p.m. (local time)

Application will be considered at the regular County Commission Meeting on:

August 4, 2014 at 2:00 p.m.
PRESENTATION MAY BE REQUIRED

 

Questions regarding this RFQ should be addressed in writing and submitted at least five (5) business days prior to the RFQ submittal date to:

Mr. Bobby Crosby
Gilchrist County Administrator
209 SE First Street
Trenton, FL 32693
bcrosby@gilchrist.fl.us

ALL QUESTIONS AND THE RESPONSES TO THESE QUESTIONS WILL BE DISPLAYED
ON THE COUNTY WEBSITE @ www.gilchrist.fl.us

 

You may download the complete RFQ packet at the above link or you may  pick up a copy of the complete RFQ packet at the County Administrator's Office, 209 SE First Street, Trenton, FL 32693.

***Question 1 - Is the contractor required to provide an actual construction cost with the Request of Qualifications? Or is the county just looking for a qualified contractor that can do the work?

***Response to Question 1 - The County is just looking for a qualified contractor. No quotes. 

***Question 2 - For the Hart & Otter Springs Restoration Construction, is an Engineering Firm required?

***Response to Question 2 - An Engineer Firm is not required. 

 ***Question 3 - The Project Bid Specifications include "Working with Archaeologists/working in areas with high potential of cultural resources." Is the archaeology the responsibility of the contractor? What are the archaeological tasks for the project?

 ***Question 4 - The Project Bid Specifications include "Working with Archaeologists/working in areas with high potential of cultural resources." How will these areas of potential be defined?

 ***Question 5 - Will the archaeological scope of work include marine-based activities such as remote sensing, induction dredge survey, and/or diver investigation? Since insurance claims for work conducted in, on, or around navigable waters typically are not covered by conventional workers compensation insurance policies, will Gilchrist County required that the selected contractor (or marine archaeology subcontractor) hold Jones Act and U.S. Longshoremen's and Harbor Workers Compensation Act (USL&L) insurance coverage in addition to General Liability and Workmen's Compensation coverage?

 ***Question 6 - Will the archaeology scope of work resemble the recent archaeological work conducted during the SWFWMD restoration of Chassahowitzka Headsprings in Citrus County, which included survey and 100% monitoring of sediment removal?

***Response to Question #3, 4, 5, and 6 - Permits are pending, archaeological monitoring efforts will be determined once permit is received. If the contractor has experience working with archaeologists, this should be included in the RFQ response. The contractor may be required to hire/sub an archaeologist for monitoring of the sediments. 
At this time no additional insurance will be required. Only General Liability and Workmen's Compensation coverage. 

 

Gilchrist County adheres to the Americans with Disabilities Act and will make accommodations for access to county services, programs and activities. "Please contact (352) 463-3169 (Voice & TDD) or via Florida Relay Service (800) 955-8771."

Gilchrist County reserves the rights to accept or reject any and all proposals submitted
in response to this Request for Proposals, and the right to waive any technical irregularities or immaterial defects in a proposal that does not affect the fairness of the competition, and the right to re-advertise for bids when determined by the Board to be in the interests of the County. A written contract shall be required of the successful applicant.  

 

  NOTICE OF RFP FOR PUBLIC SAFETY SOFTWARE SYSTEM TO INCLUDE:
CAD (Computer aided Dispatch), RMS (Report Management System), JMS (Jail Management System), and Mobile

Gilchrist County Board of County Commissioners is seeking proposals for a Public Safety Software System to include; CAD (Computer Aided Dispatch), RMS (Report Management System). JMS (Jail Management System), and Mobile. 

The Full RFQ, including the instructions for preparation and submission of the proposal may be obtained at the Gilchrist County Administrator's Office, located at 209 SE 1st Street, Trenton, FL 32693 or it may be downloaded at the County's official website at www.gilchrist.fl.us. Proposals must be marked "Public Safety Software System, RFP", they must be sealed and delivered to Bobby Crosby, Gilchrist County Administrator, 209 SE 1st Street, Trenton, FL 32693 by hand or delivery service no later than: August 15, 2014 at 2:00 p.m. (local time). Late proposals will not be accepted and will not be considered for recommendation.   Click here to download and print the full RFP for the Public Safety Software System project. 

All questions or concerns regarding this RFQ, should be submitted in writing by e-mail to jmanning@gcso.us by August 8, 2014. All questions and the responses to those questions will be posted on the county's official website at www.gilchrist.fl.us. 

For further information please contact the Gilchrist County Administrator's Office at 352-463-3198 or bcrosby@gilchrist.fl.us.

 

 ***Question 1 - After reviewing the RFP,  I will need specifics on the following: (PLEASE NOTE QUESTION PORTION  IN BLACK, COUNTY RESPONSE IS IN BLUE)

 CAD:    *911 Equipment type/interface                                     *Sentinel 911 Patriot
                *Number of dispatch stations/back-ups                    
*3
                *Number of dispatchers                                              
*10 and 1 Supervisor
                *Annual estimate of calls for service                        
*17,000 to 18,000
 RMS:    * Number of concurrent users on desktop              
*12 to 15
                *Records in need of conversion from current 
                  system (if possible)                                                    
*Master Name Index,                                                                                                                         Master Location Index, 
                                                                                                           
 Incidents
                                                                                                         
*Current System: VisionAir
 JMS:      *Type of fingerprint system                                        
*Live Scan
                *Number of beds/cells                                                  
*40
                 *Number of Corrections Officers:                               
*13
 Mobile:  *Number of users for police, fire and EMS:             
*Police - 25
                                                                                                            
*Fire - 5
                                                                                                            
*EMS - 4

Gilchrist County adheres to the Americans with Disabilities Act and will make accommodations for access to county services, programs and activities. "Please contact (352) 463-3169 (Voice & TDD) or via Florida Relay Service (800) 955-8771."

Gilchrist County reserves the rights to accept or reject any and all proposals submitted
in response to this Request for Proposals, and the right to waive any technical irregularities or immaterial defects in a proposal that does not affect the fairness of the competition, and the right to re-advertise for bids when determined by the Board to be in the interests of the County. A written contract shall be required of the successful applicant.  

"Failure to file a protest within the time prescribed in section 120.57 (3), Florida Statutes, or failure to post
the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes." 

 

 

 

Pending BIDS

 Striping of CR 138 from US 129 to SR 47

Proposals were received for the striping of CR 138 running from US 129 to SR 47 on July 16, 2014. Proposals were received from the following companies with the following amounts being proposed:

Jenkins Painting, Inc. - $10,800.00
Traffic Solutions - $16,8000.00

BID amounts will be presented to the BoCC for award at the July 21, 2014 Commission Meeting. 

 

"Failure to file a protest within the time prescribed in section 120.57 (3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes."

 

 

AWARDED BIDS

Resurfacing and Reconstruction of 
SE 90th Avenue from
SE 110th St. to SR 26

The BID for the Resurfacing and Reconstruction of SE 90th Avenue from SE 110th St. to SR 26 with asphaltic concrete leveling and surface course, shoulder work and incidental items over a length of approximately 4.5 miles, along with  the reconstruction of SW 90th Avenue from SR 26 north to SE 64th Ave. including the re-working of the existing roadway to stabilized sub-grade, construction 6-inch lime-rock base paving with asphaltic concrete, shoulder work and incidental items for a length of 0.2 miles, was awarded to V.E. Whitehurst & Sons, Inc at the July 7, 2014 BoCC Meeting for the amount of $610,540.90.

"Failure to file a protest within the time prescribed in section 120.57 (3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes."

 

 

Drainage and Paving of SE 79th Lane
CDBG Project 

The BID for the Drainage and Paving project of SE 79th Lane, which includes approximately 1.33 miles of existing residential  lime-rock roadway, reconstruction of adjacent driveways, addition of driveway culverts, cross drains, and side drains where required, and construction of two storm-water management facilities was awarded by the BoCC at the June 2, 2014 board meeting. This BID was awarded to Coleman Construction, Inc. for the amount of $521,187.00.

 

 

"Failure to file a protest within the time prescribed in section 120.57 (3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes."

 

Gilchrist County does not add to our Vendor list unless you are awarded a job.  If you are interested in doing business with Gilchrist County please continue to look here for information on upcoming jobs or send information to the County Administrators Office at 209 SE 1st Street, Trenton, FL  32693.

 

 

PLEASE NOTE

Under Florida law, email addresses are public record. If you do not want your email
address released to a public records request, do not send electronic mail to this entity.
Instead, contact us by phone or in writing.

DISCLAIMER: Information on this page is presented as a public service of Gilchrist County, Florida. Gilchrist County does not assume any responsibility for content on any externally linked pages, and we disclaim all liability for linked pages.