The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in regular session Monday, October 7, l99l, at 9:30 A.M., with the following members present to-wit:
Other persons in attendance were Jackie R. Barron, Ex-Officio Clerk; Glenda Patterson, Deputy Clerk; Ted Burt, County Attorney;
Danny Hales, Suwannee River Regional Library Director; Paul Graham, County Resident; Jean Ridgeway, Gilchrist County Chamber of Commerce and Gilchrist County Development Authority; Dennis Lee; Bob Sheffield, Florida Woodland Group, Inc. and Jean DaCosta, county resident.
Invocation was provided by Commissioner Sheffield.
Mr. Graham was present representing property owners on the Santa Fe River who are concerned with the impact on property owners should a proposed HRS Rule be passed which would essentially prohibit septic tanks on the river on property located within the l0-year floodplain. Also examined was a letter from D. Ray Harrison, Jr., Gilchrist county Property Appraiser, requesting the County adopt a Resolution asking for relief for such property owners. In his opinion should the proposed Rule, l0D-6, it will create drastic reductions in the taxable value of Gilchrist County Tax Rolls.
Motion was made by Commissioner Sheffield, seconded by Commissioner Philman and approved as follows adoption Resolution 9l-32.
WHEREAS, Gilchrist County is a political subdivision of the State of Florida; and
WHEREAS, the Florida Department of Health and Rehabilitative Services ("HRS") has proposed a revised rule l0D-6, Florida Administrative Code, which among other things would generally prohibit on-site sewage disposal systems ("OSDS") within the l0-year floodplain of the Suwannee River Basis and,
WHEREAS, the proposed prohibition would impact existing residential
lots in Gilchrist County which were subdivided prior to l990 in accordance with applicable laws; and,
WHEREAS, the variance procedure in the proposed rule l0D-6 will not provide significant alleviation for the aforementioned lots because of the requirement of l acre, the expense associated with advance treatment systems required by the proposed variance procedure, and the discretionary nature of variance granting; and,
WHEREAS, the proposed rule l0D-6 will therefore result in significant property in Gilchrist County being rendered worthless or nearly so and will significantly impede development and its attended economic consequences; and,
WHEREAS, the foregoing will have devastating economic impacts on the economy of Gilchrist County and on the tax base of the County; and
NOW, THEREFORE BE IT RESOLVED, that the Board of County Commissioners of Gilchrist County, Florida, urge that HRS amend the proposed rule l0D-6 to provide relief from the l0-year floodplain prohibition for owners of lots subdivided in accordance with applicable local law prior to l990.
BE IT FURTHER RESOLVED, that l0D-6 should not prohibit traditional OSD in the l0-year floodplain, for pre-l990 lots where the lot is at least l/2 acre in size and the bottom of the drainfield is at least 36 inches above the 2-year floodplain, unless HRS can establish, on a case-by-case basis that a particular installation would pose a significant public health hazard.
ADOPTED this 7th day of October, l99l.
/s/ Addy Jones, Chairman
/s/ Jackie R. Barron, Ex-Officio Clerk
Ms. Ridgeway requested authorization from the Board, on behalf of the Chamber of Commerce, to use the south side of the Weeks' property to set up their trailer and use of electricity for Down Home Days to be held November 9th. Mr. Burt stated as this is for a public cause the County could authorize such. Motion was made by Commissioner Wilkerson for approval, seconded by Commissioner Philman and agreed to as follows.
At a later point in the meeting Commissioners unanimously agreed to a written request from Radio Station WCWB-FM to allow them to utilize the V.A. Office November 9th to broadcast live coverage of this event.
Ms. Ridgeway announced the Development Authority is desirous of changing their by-laws affecting meeting dates. Mr. Burt announced the Authority can take action themselves to accomplish this.
Commissioners discussed with Mr. & Mrs. Williams request to utilize 20 acres they now own by splitting it into 2 five acre tracts fronting a graded road and l ten acre tract would be in the back. Mr.Burt explained to them in this case of a family division of property, because of illness, the Board can consider this as a special situation.
Following review of this request board members and Mr. Burt suggested they consider replatting the property under discussion to bring the property into conformance with the county's subdivision regulations. They might first want to discuss this with a surveyor to get an approximate cost.
Norman Rivers who was scheduled to appear with the Williams' arrived later in the meeting and it was explained to him what the Board had recommended.
Mr. Hales introduced to Commissioners Wilma Mattucci the new librarian. They were provided with correspondence concerning an applicant who has filed a veterans preference complaint because he was not selected for the position. Mr. Burt suggested to Mr. Hales more detailed information be provided in response to the complaint regarding Ms. Mattucci's qualifications as opposed to those of the applicant not selected.
Ms. DaCosta discussed with board members the need for some type of storage facility at the new library site. The Friends of the Library organization is checking into obtaining a portable type shed to be placed on the property, at their expense, and requested the Board's feelings on this. Motion was made by Commissioner Sheffield approving this action, seconded by Commissioner Wilkerson and approved as follows.
Commissioners heard a request from Eileen J. Maulden to allow the Girl Scouts to use the Osceola Voting/Community Center Bldg. for Girl Scout Meetings. The Board had approved this before and it is time to renew the agreement.
Motion was made for approval of agreement by Commissioner Wilkerson, seconded by Commissioner Sheffield and agreed to as follows.
Harrison Schofield was present along with other persons representing the Transportation for Disadvantaged Program requesting additional funding from Gilchrist County to provide
for free increased subsidised transportation for local trips.
After substantial discussion by the Board, Mr. Barron and those representing this program, it was the consensus of Commissioners
they could not make the contribution requested. They are now, and have for several years, helping to fund Tri-County Senior Citizens which is involved in this program. Mr. Barron suggested solicitations be made from local merchants as this could be a direct benefit to them.
Mr. Hiers presented to Commissioners proposal for group universal life insurance. The plan would include life insurance coverage for varying amounts in addition to a tax-deferred cash fund.
Motion was made by Commissioner Wilkerson, seconded by Commissioner Sheffield and approved as follows authorizing Mr. Hiers to make the plan available to county employees.
Commissioners recessed at ll:55 A.M. for the EMS Authority meeting recessing this at l2:35 A.M. for lunch. The regular meeting of the Board was reconvened at 2:20 P.M. with all members present.
Lee Mills, Engineer-Bids on Materials Needed for Landfill Closure
Sealed bid for synthetic cover for Gilchrist County Landfill was opened and read aloud. One bid was received from Staff Industries, Inc. of Detroit, MI in the amount of $73,977.00. Motion was made by Commissioner Sheffield, seconded by Commissioner Philman and agreed to as follows awarding the bid to Staff Industries, Inc. subject to review and approval of Engineer.
Commissioners agreed to authorize Mr. Mills to readvertise the bid on gas vents and other related materials.
Ms. Sharpe and Morris Conner, Solid Waste Supervisor,reviewed with Commissioners requirement of DER to conduct a waste stream study. This is required to be able to continue to receive state grant funds for solid waste. Alachua County has received bids for its waste stream study and Gilchrist County can be included in this since they now dispose of their solid waste at Alachua County. This can be accomplished for an approximate cost to Gilchrist County of $ll,000.
Motion was made by Commissioner Wilkerson, seconded by Commissioner Mathis and agreed to as follows adopting Resolution No. 9l-34 authorizing this study.
WHEREAS, a waste stream analysis is required under the state grant for solid waste, and
WHEREAS, Gilchrist County has a bid requirement for purchase of services and equipment when the cost of purchase exceeds $l0,000, and
WHEREAS, Alachua County has received bids for its waste stream analysis, with the bids ranging from approximately $l3,000.00 to in excess of $200,000.00, and
WHEREAS, Gilchrist County currently disposes of its solid waste at the Alachua County Landfill--Archer, and
WHEREAS, Gilchrist County can "tag in" to the Alachua County waste stream analysis project for a cost of $ll,000.00, approximately, and
WHEREAS, the cost is in excess of the $l0,000.00 bid requirement, and
WHEREAS, the cost of bidding, including drafting specifications, advertising and bid analysis, will exceed $l,000.00, in addition to additional labor costs.
NOW, THEREFORE BE IT RESOLVED, that for purposes of the waste stream analysis, the bid requirement of $l0,000.00 is hereby waived and the County Solid Waste Department, either directly or through the County engineer, is hereby authorized to contract with TIA to conduct the waste stream analysis for Gilchrist County, Florida.
RESOLVED this 7th day of October, l99l.
GILCHRIST COUNTY BOARD
OF COUNTY COMMISSIONERS
By: /s/ Addy Jones, Chairman
/s/ Jackie R. Barron
Public Hearing was declared open by Chairman Mathis regarding a request for a zoning change on property from A-l to M-l for storage purposes. The Zoning Board had met August l2th concerning this and their recommendation was to deny the petition as they did not feel the requested use was compatible with surrounding property.
The Petitioner was not in attendance. Jim Sewell, adjoining property owner, was present and spoke against the zoning change stating this is a junkyard and has been for approximately two years. Commissioner Sheffield commented he was familiar with this property and he too agrees it is not maintained in an orderly manner.
Motion was made by Commissioner Sheffield, seconded by Commissioner Wilkerson and approved as follows to deny the Petition for rezoning request based on the Zoning Board's recommendation.
Mr. Kelly, Representative of Gainesville Rental Uniform Service, discussed with Commissioners a uniform furnishing shirts and pants. Following discussion of this Board members stated provided the county is under no contract obligation and the employee wishes to pay for the service, they have no objection to participation in it. Mr. Kelly stated two-thirds of the employees have to participate or there will be a price increase. The program is for a 24 month period.
Motion was made by Commissioner Sheffield for adoption of emergency resolution concerning an "idle speed-no wake" area on the Suwannee River near the site of the "City of Hawkinsville", proposed underwater archeological preserve. Commissioner Wilkerson seconded the motion and vote of Commissioners was as follows.
A RESOLUTION ESTABLISHING AN "IDLE SPEED-NO WAKE" AREA FROM THE RAILWAY TRESTLE SOUTH TO A POINT 300 FEET SOUTH OF THE SITE OF THE "CITY OF HAWKINSVILLE" ON THE SUWANNEE RIVER.
The site of the "City of Hawkinsville" has been recommended for the establishment as a state underwater archeological preserve in the Suwannee River, and
WHEREAS, the establishment of a state underwater archeological preserve will result in increased activity at the site, and
WHEREAS, the unregulated operation of vessels at the site of the "City of Hawkinsville" may constitute a potential hazard to the safety and welfare of the citizens of Gilchrist County, and
WHEREAS, the Gilchrist County Board of County Commissioners desires to promote safety in water related activities such as boating, swimming and diving, and
WHEREAS, the Gilchrist County Board of County Commissioners, after hearing testimony presented at a public hearing held this date, finds that the designation of an "idle speed-minimum wake" zone is necessary for the safety and/or welfare of the citizens of Gilchrist County, and
WHEREAS, Gilchrist County has adopted Ordinance No. 87-4 on May 4, l987, which authorizes the Board to designate specific areas within which the operation of vessels may be regulated.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners, in and for Gilchrist County, Florida that the following points along the Suwannee River shall be designated an "idle speed-minimum wake" zone in accordance with Florida Statutes 327.46:
an area from the railroad trestle south a point three hundred feet (300') south of the site of the "City of Hawkinsville" on the Suwannee River.
This resolution is adopted as an emergency measure and is intended to be effective until the next public hearing on this resolution which is scheduled for November 4, l99l at 2:30 P.M.
Immediately upon adoption of this resolution, the citizen support organization responsible for promoting the City of Hawkinsville underwater archeological preserve shall cause notices to be printed and posted at strategic points at or near the restricted area to give visible and reasonable notice to the public of the idle speed/no wake zone imposed upon the restricted area on the Suwannee River all in accordance with the requirements of the Florida Department of Natural Resources, the Florida Game and Fresh Water Fish Commission, and any other state or federal agency responsible for regulating activity on the Suwannee River.
ADOPTED by the Gilchrist County Board of County Commissioners this 7th day of October, l99l.
BOARD OF COUNTY COMMISSIONERS
GILCHRIST COUNTY, FLORIDA
By: /s/ Addy Jones, Chairman
/s/ Jackie R. Barron
Written requesting outlining specific proposals for road improvements in Gilchrist County was presented by a group of citizens recently organized, Citizens After Road Safety (CARS). Also submitted was a county map on which areas they wish to be paved and of particular concern to them were highlighted. Copy of this request is attached and made a part of these minutes.
Discussion of the feasibility of setting up special districts for road improvements throughout the county followed. Mr. Burt, County Attorney, explained to those in attendance he questions the legality of setting up such a district countywide. Mr. Barron suggested looking at all areas in the county to determine criteria for what areas need work done to them first. Review of impact fees followed. These have to be tied to a specific project and correspond with new development and you can't address an existing problem but what the impact will be. Charter counties can impose utility fees, however Gilchrist County is not a charter county. This and other alternative revenue sources is being researched on a continuing basis.
Debbie Gainey of the CARS group spoke stating she is of the opinion the County should have already been looking at these types of problems and not have waited until now. Longrange planning was strongly encouraged.
The subject of the lack of law enforcement personnel in this area was reviewed. Sheriff Jim Floyd was present and spoke stating there is a need for additional personnel in his department to be in a position to have more law enforcement persons on patrol.
Mr. Burt commented on request made for speed limits and signs that the State sets these requirements.
The problem of illegal dumping of garbage was reviewed with Commissioners and the Sheriff explaining to those present what to do if someone is seen illegally dumping and the procedure to file a sworn complaint.
Ms. Gainey stated she would like to see the County Commission represented at planning meetings of CARS. Commissioners assured her they would be if they are made aware of such and invited to attend.
Request was made by county resident Dean Hathaway, who lives on Marion Drive, for Commissioner Mathis to authorize road maintenance on this road stating additional rocking is needed.
Commissioners agreed to hold a special meeting November l8th at 7:30 P.M. for further discussion of road improvements in the County.
Following review of bills paid under dates of September llth, 20th, 25th, 28th and 30th and October 7, l99l, motion was made for approval by Commissioner Mathis. Commissioner Wilkerson seconded the motion and vote of Board members was as follows.
Letter from Florida Department of Natural Resources regarding abandonment of a railroad segment in Gilchrist County was reviewed. DNR suggested the Board may wish to review this for possible use as a recreational trail. Commissioners had no comments concerning this.
Mr. Burt reviewed with Commissioners letter from physician of county employee Elizabeth Burns. Ms. Burns has been out on sick leave and according to her physician's statement it does not appear she will be able to return to work. Later in the meeting following further discussion of this, Commissioners agreed to continue Ms. Burns at half-pay status until November 9th and advise her of her Cobra Insurance rights.
Commissioners agreed to hold a workshop meeting October 28th on the proposed Comprehensive Land Use Plan to review comments and recommendations from the State.
Mr. Burt presented proposed redistricting map which he stated the School Board has examined and approved. A public hearing will be required for formal adoption.
Request from Town of Branford to modify their fire agreement with Gilchrist County was reviewed. They were requesting to change from 4 to two firefighters and not have to request backup from Suwannee County (other than their own). Motion was made by Commissioner Philman to approve the modification, seconded by Commissioner Mathis and agreed to as follows.
Letter from Fort Myers Beach Mosquito Control concerning surplus property available was examined. Commissioners agreed to refer this to the City of Trenton as they will be administering the program for Gilchrist County.
Notice from Florida DNR was reviewed in which it was noted the County's FY9l-92 allocation/unobligated balance is $32,42l.93. In order to be assured of continuing to receive these monies, the County needs to take action to utilize them in a timely manner. Board members agreed to make application on behalf of the Park Board.
Rquest for refund on special assessment taxes for the years prior to l990 on Lot 20 of The Hills Subdivision was submitted. Mr. Barron was requested to confer with Edgar Langford of the Tax Collector's office to determine the accuracy and status of this request.
Commissioner Philman spoke of complaints he's received on the Health Department and their reportedly not delivering services needed, specifically for inspections. Also questioned was monies used for purchase of vehicles. Review of the HRS contract was made however no action taken. Sable Bolling, Administrator of the Gilchrist County Health Dept., will be requested to appear at the Board's next regular meeting to discuss these complaints. Motion was made by Commissioner Sheffield, seconded by Commissioner Mathis and agreed to as follows at a later point in the meeting approving the contract for FY9l-92.
Approval was requested for application for state funds for the Land Development Regulations program in the amount of $26,473. Motion was made by Commissioner Sheffield, seconded by Commissioner Mathis and approved as follows.
Motion was made by Commissioner Wilkerson to make application for grant funds in the amount of $l2,274 for the same project as described above. Commissioner Sheffield seconded the motion and vote of board members was as follows.
Mr. Barron was designated as the contact person on both grants.
Favorable written evaluations on Beth Latner were reviewed after which motion was made by Commissioner Mathis, seconded by Commissioner Wilkerson and agreed to approving a salary increase in the amount of $l,500. Vote of Commissioners was as follows.
Motion was made by Commissioner Sheffield, seconded by Commissioner Mathis and approved accepting a grant from the Department of Community Affairs, Division of Emergency Management, Bureau of Public Safety Management, in the amount of $32,232. These monies will be used to assist in the continued funding of the School Resource Officer position. Vote of Commissioners was as follows.
Commissioner Mathis moved to accept updated agreement with Southern Farm Bureau who carried the county's group life insurance coverage for the period beginning November l, l99l. Motion was seconded by Commissioner Wilkerson and agreed to as follows.
Written report from Mr. Perryman Civil Defense Director, was examined in which he noted monies are to be paid back to the state in the approximate amount of $745.69. Mr. Perryman became aware of an overpayment to the county by the state following a monitoring visit at which time procedures for filing of quarterly reports were made available to him. Commissioners authorized this repayment requesting Mr. Perryman and the Clerk's in the Finance Dept. respond to this within 30 days.
Commissioner Wilkerson called to board members attention a potential problem with animals crossing a county road by Irving Farm. He requested a sign be placed in this location advising of animals in the area.
Board members discussed signs needed for the new road numbering system being implemented in the county. A provision to allow for individual naming of county roads has not been made in the new mapping system nor is it the intention of the Commission to allow this.
Motion was made by Commissioner Sheffield, seconded by Commissioner Philman and agreed to delegating authority to the GIS Committee to find soft-ware for the Special Assessment Roll billings. Vote of board members was as follows.
There being no other business to come before the Board,motion was made by Commissioner Sheffield, seconded by Commissioner Philman and the meeting was adjourned.