MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD MONDAY, NOVEMBER 4, 1991
The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in regular session Monday, November 4, l99l, at 9:30 A.M., with the following members present to-wit:
Other persons in attendance were Jackie R. Barron, Ex-Officio Clerk; Glenda Patterson, Sherree Pitzarell and Charlotte Burley; Deputy Clerks;Ted Burt, County Attorney; D. Ray Harrison, Jr., Property Appraiser; Morris Conner, Solid Waste Supervisor; Buddy Joyner, Road Superintendent; Susan Bryant, Supervisor of Elections; Carol Hyde and Ronnie Smith, Gilchrist County School Board members and Will Gray May, county resident.
Invocation was provided by Commissioner Mathis.
Mr. Harrison reported to board members his department has completed that work necessary to implement the county's new road numbering system. Mr. Burt commented the Commissioners will be required to formally adopt this system in a public hearing by adoption of a resolution.
Commissioner Wilkerson stated he has been asked by several people about the naming of county roads or are they to just be numbered. Mr. Harrison reminded board members this was discussed at the beginning of this project and agreed to that numbers would be used and those old established named roads would remain but no additional names added. Mr. Barron commented if the county adopts the road numbering system and then continues to allow individuals to name roads it will only create confusion. In the interest of safety and welfare of the people in the county this should not be allowed. Mr. Burt reminded board members there is in place a policy procedure for the naming of county roads anyway. A petition has to be filed requesting a road be named, a legal notice ran in the local paper and a public hearing scheduled for formal adoption. An individual arbitrarily naming a county road without first having followed this procedure is not acknowledged as the road having legally being named. This practice should be discouraged from this point on. Mr. Harrison suggested the Commission consider requiring all platted subdivisions be required to follow the road numbering system. Commissioners agreed to require the signature of the Property Appraiser on all final plats to be considered for approval. The subdivision ordinance will require amendment to enforce this.
Mr. Barron discussed with Commissioners the type and number of signs needed to implement this program. The Board needs to adopt standards as to what they want in a sign.
Commissioners unanimously agreed to approval of the following minutes of prior Board meetings.
Mr. May presented to board members a concern he has with a county road located on his property approximately l/4 mile in length, Twp. l0 S., Rng. l4E. He feels the need now exist for an easement as over the years the property behind Mr. May's has changed hands and there is an increasing amount of traffic. He is willing to give his half to provide the necessary easement. Mr. Burt stated the owner on the east of Mr. May's property would need to be contacted to see if they will convey the necessary footage. The county now has vested title to the property where the road is located.
This request will be further researched by Mr. Burt and a recommendation made to the Board at a later date.
Ms. Bolling was in attendance at the request of Commissioners to review further with them contract for services for fiscal year '9l-92. With Ms. Bolling were staff members Mark Neterboff, Health Sanitarian; Emily Mathis, Clerk; Mary Garvin, Business Manager and Jana Land, R.N.
Commissioners were brought up to date on current services offered by the Health Department to county residents. Review of sliding scale along with schedule of charges for Medicaid patients was made.
Request was made by Ms. Bolling that the Board adopt a Resolution giving authorization for the Health Department to automatically conform fees to what Medicaid allows. Commissioners objected to this and stated they would like to see and approve any fee increases.
Discussion followed concerning the need for the County to formally adopt a Resolution to bring those fees now being charged by the Health Department into audit conformance. The Board had previously verbally authorized this fee schedule in l989, however no breakdown had been provided in writing for the record. Ms. Bolling agreed, at the suggestion of Mr. Barron, to include in the annual contract resolution and fee schedule as it applies to that contract period.
Later in the meeting motion was made by Commissioner Wilkerson, seconded by Commissioner Sheffield and agreed to adopting Resolution No. 9l-38, copy attached and made a part of these minutes. Vote of board members was as follows.
Discussion ensued concerning the number of days the County Health Sanitarian is available for services in Gilchrist County and monies for purchase of new vehicles for this agency. Ms. Bolling advised Commissioners these vehicles had been purchased through DER monies not those allocated by the County.
Motion was made by Commissioner Mathis, seconded by Commissioner Sheffield and agreed to as follows reaffirming approval of the contract with the Gilchrist County Health Department for fiscal year '9l-92.
Commissioners heard request from Mr. Conner for salary increase, Following comments from Mr. Conner and review of this request, motion was made by Commissioner Wilkerson to give Mr. Ruggles a 20 cent a hour salary increase effective with the next payroll. Motion was seconded by Commissioner Sheffield and vote of board members was as follows.
Commissioners discussed the recent cost increase to employees for group health insurance. Upon request of board members Mr. Barron provided information advising the cost for single health insurance coverage had increased $l0.0l per month and for family coverage $23.64. The total annual increase for the entire group was $l7,340.36.Commissioner Mathis suggested the Commission consider looking at this increase again and now that the county is further along in their budgeting process consider absorbing this. Commissioner Sheffield voiced strong objection to this. Commissioner Philman stated he agrees with comments formerly made by Commissioner Sheffield regarding the county's participation in group health insurance and the county cutting back on this.
Mr. Barron advised board members he is presently serving as Chairman of a committee for the Florida Association of Clerks who are researching insurance programs. Compared to other group health insurance rates he has reviewed Gilchrist County has a low rate.
Commissioners recessed for lunch at l2:20 P.M., reconvening at l:35 P.M., with all members present.
Mr. Conner discussed with Commissioners memo received from DER concerning management of used automotive oil filters. DER is now responsible for the operation of Florida's hazardous waste program and are to regulate used oil filters disposal. Mr. Conner was authorized by the Board to purchase three drums to be used for disposal of oil filters and report back to them any problems that may arise from this program.
Commissioners recessed at 2:05 P.M. for the EMS Authority meeting reconvening at 2:30 P.M., all members being present.
Chairman Mathis declared the Public Hearing open as advertised noting its purpose to be consideration of purchase of property located in S2l, Tl0S, Rl5E consisting of approximately l.0l78 acres at a cost of $6,000 per acre. There being no person from the public wishing to speak for or against the proposed purchase, motion was made by Commissioner Mathis for adoption of Resolution No. 9l-36 authorizing purchase of the property, copy attached and made a part of these minutes. Commissioner Wilkerson seconded the motion and vote of board members was as follows.
Public Hearing was declared open with Chairman Mathis announcing its purpose to be request of Thomas E. Furness, Jr. for a zoning change from R-2 to C-l. Property is located in Lot 6, Block B, Waters Lake Subdivision, lst Addition. Request for zoning change is being made to establish a bait and general store on the property. The Zoning Board met September 9th and it was their recommendation that this zoning change be approved.
There were a number of persons in the audience who voiced their approval of the change with no person stating an objection. Motion was made by Commissioner Sheffield, seconded by Commissioner Wilkerson and agreed to as follows approving the change and adoption of Ordinance No. 9l-09, attached and made a part of these minutes.
Public Hearing was declared open to consider redefining the boundaries of each of the Commissioner's districts as provided
by State law and required every ten years.
Susan Bryant, Supervisor of Elections, reviewed with Commissioners and School Board Members Carol Hyde and Ronnie Smith existing and proposed maps. A detailed verbal explanation was provided by Ms. Bryant as to the methodology used in the proposed map. Some districts were either over or under in number of persons. Adjustments were made to split the county equally as near as possible.
Commissioner Philman voiced concern over the proposed district lines stating it is an ongoing problem with he and Commissioner Sheffield having residents from each other districts call them because of phone calls being long distance.
Commissioner Sheffield commented he felt the district lines to be fair.
Commissioner Mathis stated he doesn't object to being given a larger number of roads in his district,however he will need more equipment time.
Motion was made by Commissioner Mathis for approval of the redistricting map as presented, seconded by Commissioner Sheffield and vote of board members was as follows.
A map of new district lines will be placed on file in the Clerk's office.
Written maintenance and repair costs report for the period covering June-October, l99l was presented for review.
Mr. Joyner stated there have been problems with the meters and pumps recently purchased to keep track of gasoline used. He has contacted the vendor from whom they were purchased and been advised a refund will be made. An order for new ones from another source will be placed.
Clocks have been placed on all motor graders and it can now be determined the exact number of hours they are in service each day.
Lee Mills, Consulting Engineer, and Mr. Joyner have made an onsite inspection of the Sugar Hill and the graded road that area in an effort to determine approximate costs for improvements previously discussed. Mr. Mills will be compiling the information.
Commissioner Sheffield stated Nathan Martin, Road Dept. employee, has requested he be paid one week of vacation in lieu of time off. Commissioners commented there is in writing a policy concerning this and it is no longer permitted. Mr. Joyner was instructed to advise Mr. Martin of this.
Commissioner Philman informed board members he has been approached by persons who are concerned with a large pecan tree located on the Austin Martin property. This tree is considered to be a hazzard as it obstructs the view of drivers at a county grade and paved road intersection. Mr. Burt advised board members it is the responsibility of Mr. Martin to eliminate the problem as it is on his property. Mr. Joyner will check with Florida Power Corporation to see if they can assist in any way in trimming or removal of this tree with Mr. Martin's approval.
Motion was made by Commissioner Philman, seconded by Commissioner Wilkerson and approved as follows for adoption of Resolution No. 9l-38-A, copy attached. Commissioner Wilkerson seconded the motion and vote of Commissioners was as follows.
Mr. Parrish presented preliminary plat for replat of Lot l8, Gil Crest Farms, Sl7, T9, Rl5. There is now existing one 20 acre parcel that the owner wishes to cut into two l0 acre parcels. Mr. Burt announced if approved it will require the Board grant a variance on access to the back lot and cul-de-sac. Following further review of the proposed plat it was determined it was not in compliance with the subdivision regulation on required footage on county road or cul de sac. Upon motion of Commissioner Philman, second by Commissioner Mathis, the request was denied. Vote of board members was as follows.
Following review of bills authorized for payment by the Chairman under dates of Oct. 8th, l5th, 22nd, 24th, 28th and 29th, l99l, and November l, l99l and today's date, November 4, l99l, motion was made by Commissioner Wilkerson for approval. Motion was seconded by Commissioner Mathis and vote of Commissioners was as follows.
Commissioners reviewed tranfers for fiscal year '90-9l after which motion was made by Commissioner Mathis for approval. Commissioner Sheffield seconded the motion and vote of board members was as follows. Copy of transfers approved are attached and made a part of these minutes.
Mr. Barron reported to Commissioners all annual reports are in from Constitutional Officers except the Sheriff reporting anticipated carryovers. Monies to be carried over range from $200 up to $ll,000 per Department and/or Constitution Officer. Direction was requested from the Board.
Motion was made by Commissioner Sheffield, seconded by Commissioner Wilkerson and approved as follows instructing Mr. Barron to amend the budgets reflecting these carryovers and present to them a report at their next regularly scheduled meeting in December.
Sherree Pitzarell, Deputy Clerk, spoke to board members regarding Elizabeth Burns, county employee who has been out on sick leave for a number of weeks. Clarification was asked for concerning her continued employment and the Commissioner's wishes. Mr. Barron stated, as did board members, it was their understanding she had been terminated. Following further discussion of this matter,Mr. Barron was instructed to advertise for this position.
Discussion of the supervision of the two custodial positions ensued after which motion was made by Commissioner Philman that these positions be supervised by Mr. Barron. Motion was seconded by Commissioner Mathis and agreed to. These positions will continue to be funded by the County and be considered county employees.
Mr. Barron questioned board members what they wished to do concerning the need for two vehicles, l of which will be used by the County Extension Agent and one by the Deputy Tax Collector. It was agreed that the vehicle for use by the County Extension Agent is to be bid out or purchased through the State Contract. Any monies carried forward or available in the budget for this fiscal year that can reasonably be used toward this purchase will be utilized. For the Deputy Tax Collector vehicle Mr. Barron was authorized to pursue the purchase of a suitable used vehicle up to $8,000.
Mr. Burt updated Commissioners on upgrade of computer hardware and software needed to continue with the special assessment program and mapping system.
Commissioners recessed at 5:45 P.M., reconvening at 5:50 P.M., all members being present.
Mr. Burt presented for consideration proposed resolution establishing an "Idle Speed-No Wake" area from the railway trestle south to a point 300 feet south of the site of the "City of Hawkinsville" on the Suwannee River. There being no one present from the public opposing this, motion was made by Commissioner Sheffield to adopt Resolution No. 9l-37, copy attached and made a part of these minutes. Commissioner Mathis seconded the motion and vote of Commissioners was as follows.
Commissioners discussed meeting scheduled December 4th-6th in Panama City of the County Commissioner's Association. It was agreed among board members they would make an effort to attend. This was encouraged by Mr. Barron and Mr. Burt as there will be many decisions made on legislative proposals for the upcoming special legislative session.
Motion was made by Commissioner Philman to nominate Morris Conner, Solid Waste Supervisor, as FACERS Public Works Employee of Year, seconded by Commissioner Mathis and agreed to as follows.
Mr. Barron submitted for review report on interest earned for fiscal year '90-9l, this being $42,406, and other disbursements by the Clerk for fees collected.
Motion was made by Commissioner Wilkerson, seconded by Commissioner Sheffield and approved for reimbursement of $807 to the State of Florida for the l990-9l Radiological Emergency Preparedness Agreement. Vote of board members was as follows.
Commissioner Sheffield moved for adoption of Resolution No. 9l-39 requesting Gilchrist County's legislative delegation introduce a bill requiring parties who file suits against any of the County Commissions of the State of Florida and are unsuccessful be required to pay attorneys fees expended by the county being sued. Motion was seconded by Commissioner Wilkerson and unanimously approved as follows. Copy of Resolution 9l-39 is attached and made a part of these minutes.
Motion was made by Commissioner Philman, seconded by Commissioner Mathis and approved as follows adopting Resolution No. 9l-40, copy attached and made a part of these minutes.
Commissioners unanimously agreed to authorize the execution of DOT Operations Order Numbers 2 and 3, flashing beacon at Section 3l050, Milepost l4.5l2, the intersection of SR47 and CR340 and Section 3l030, Milepost l5.429, intersection of SR 49 (US l29) and CR340.
Motion was made by Commissioner Mathis, seconded by Commissioner Philman and agreed to for approval of reimbursement to Louise R. D'Oliveira on special assessment fees for the years of l988 and l989. The Mobile Home assessed was removed from the property and not located on the property located on Lot 20, The Hills Subdivision, during the years stated. Edgar Langford, Deputy Tax Collector, had researched this request at the instruction of the Board and those were his findings. Vote of Commissioners was as follows.
Letter informing Commissioners of budget transfer 9/30/9l in the amount of $865.l0 from Reserve to Operating Expenses was noted as having been filed by the Supervisor of Elections. This was for fiscal year l990-9l.
Letter from Supervisor of Elections to Suwannee River Regional Library Director, Danny Hales, was filed requesting use of the Library for election dates for l992 of March l0th, September lst, September 29th and November 3rd.
There being no other business to come before the Board at this time, motion was made to adjourn at 7:00 P.M. by Commissioner Wilkerson. Motion was seconded by Commissioner Sheffield and carried and the meeting adjourned.