MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD DECEMBER 2, 1991, AT 9:55 A.M.
The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in a regular meeting December 2, l99l at 9:55 A.M., in the Commissioner's Meeting Room at the Courthouse in Trenton, Florida, with the following members present to-wit:
Addy Jones, Chairman
W. B. Mathis, Jr.
Other persons in attendance were Jackie R. Barron, Ex-Officio Clerk; Deputy Clerks Glenda Patterson and Charlotte Burley; Ted Burt, County Attorney; Sheriff Jim Floyd and Jim Cooper, Chief Deputy; Morris Conner, Solid Waste Supervisor; Buddy Joyner, Road Superintendent; Jeff Jones, County Forester; Bobby Mikell, Forest Area Supervisor; D. Ray Harrison, Jr., Property Appraiser and Marvin Weaver, County Extension Agent.
Invocation was provided by Commissioner Sheffield.
Mr. Barron stated any member wishing to make any change in the Agenda as advertised should announce such at this time. Reference was made to Chapter l20 of the Florida Statutes with Mr. Burt explaining the Board doesn't have to comply with this unless they choose to. Chapter l20 outlines guidelines for conduct of meetings and announcements thereof. Commissioner Sheffield commented he felt this being the beginning of a new year it would be appropriate to consider conduct of meetings and how to handle items not agended and walk-ins.
The following items were added to the Agenda.
Commissioner Sheffield-Shingle Landing
Commissioner Philman-Turn-Off's SR 26
Commissioner Wilkerson-Minutes of Board Meetings
Mr. Barron reported on a recent incident which resulted in a vehicle owned by Mrs. Frank Smith having been hit by a piece of fallen timber. It was his recommendation a claim not be presented to the insurance carrier on this and the Board pay the estimated repair cost in the amount of $265. Motion was made by Commissioner Wilkerson that the county pay this expense, seconded by Commissioner Sheffield and agreed to as follows.
Bills were presented under dates of November l5th, 25th and December 2, l99l. Following review and explanation of these, motion was made by Commissioner Sheffield for their approval. Commissioner Philman seconded the motion and vote of Board members was as follows.
Transfers for budget year ending September 30, l99l, were reviewed by Mr. Barron. Motion was made by Commissioner Wilkerson for approval of budget transfers as presented. Commissioner Philman seconded the motion which carried as follows.
Copies of transfers as approved are attached and made a part of these minutes.
Upon motion of Commissioner Philman, board members unanimously reaffirmed approval of budget amendments for Constitutional Officers and Department Heads of monies carried over from fiscal year 90-9l to be used in their respective budgets for fiscal year commencing October l, l99l. Motion was seconded by Commissioner Sheffield and approved as follows.
Motion was made by Commissioner Sheffield for approval of the following minutes of prior board meetings. Commissioner Wilkerson seconded the motion which carried as follows.
Mr. Jones submitted written annual report on activities of the Cooperative Forest Assistance project. Total assists reported for the period of July l, l990 through June 30, l99l were l,256.
Annual Report from the Division of Forestry (Annual Fire Control Report) was presented by Mr. Mikell. The report contained data on background of the County's agreement with the State, fire record, budget data and leased equipment update for the State's fiscal year ending June 30, l99l.
Mr. Burt presented for consideration emergency ordinance regarding special assessments, providing for guidelines on exemptions based on indigency and persons unable to reside at home. Motion was made by Commissioner Sheffield for adoption of Ordinance No. 9l-ll. Commissioner Philman seconded the motion, and vote of board members was as follows.
AN ORDINANCE PROVIDING EXEMPTIONS FROM THE SPECIAL ASSESSMENTS FOR SOLID WASTE DISPOSAL AND EMERGENCY MEDICAL SERVICES; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EMERGENCY; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Gilchrist County Board of County Commissioners has considered the appropriateness of exempting certain persons and properties from the special assessments for landfill and solid waste disposal as well as emergency medical services as set forth in the ordinances establishing those county-wide special assessments;
NOW, THEREFORE, BE IT ORDAINED as follows the Gilchrist Ordinances establishing the solid waste special assessment and the emergency medical services special assessment be and are hereby amended to provide the following exemptions.
Those persons who are unable to reside in their homes, for medical reasons, and whose homes are unoccupied by reason of the homeowner living with relatives, friends, or residing in a nursing home or congregate living facility, may apply for exemption from the special assessment. The application for exemption from the special assessment must be submitted with appropriate proof, including doctor's statements and evidence that the home is unoccupied and shall remain unoccupied, shall be required. The exemption must be applied for annually. A guardian, holder of a power of attorney or other person acting for and on behalf of the homeowner may apply for an exemption with appropriate proof of authority to act.
Those persons who are indigent, meaning a person who, for the preceding twelve (l2) months had an average family income which is below one hundred percent (l00%) of the federal poverty level may apply for exemption from the special assessments. The application must be presented with sufficient evidence of indigency.
Any person applying for an exemption from the special assessments, must present his application to the Tax Collector for Gilchrist County, Florida in writing on or before forty-five (45) days after the mailing of the special assessment or non ad valorem assessment bills. The Tax Collector shall render a decision as to the granting of the exemption.
Any person aggrieved by the decision of the Tax Collector may petition for reconsideration with the Board of County Commissioners by written petition for reconsideration with the Tax Collector on or before thirty (30) days after the rendering of the decision of the Tax Collector. The Gilchrist County Board of County Commissioners shall sit as an Adjustment Board and shall make such determinations as it deems just and appropriate.
All petitions or requests for reconsideration shall be heard and disposed of by the Board after due notice to the petitioners and within seventy-five (75) days after the filing of the said Petition for Reconsideration.
It is declared to be the intent of the Board of County Commissioners of Gilchrist County, Florida that if any section, subsection, sentence, clause, phrase, or portion of this ordinance is, for any reason, held invalid or unconstitutional in any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision, and such holding shall not affect the validity of the remaining portion thereof.
It is hereby declared that an emergency exists in that the immediate enactment of this ordinance is necessary in order to provide these exemptions for the year l99l.
This ordinance shall take effect immediately upon its becoming a law by a vote of at least four-fifths (4/5's) of the members of the Board of County Commissioners of Gilchrist County, Florida. The Clerk of the Board of County Commissioners is directed to immediately file a certified copy hereof with the Department of State of the State of Florida by delivering the same to the postal authority to the government of the United States by special delivery by registered mail to the Department of State, State of Florida.
PASSED unanimously in regular session this 2nd day of December, l99l.
BOARD OF COUNTY COMMISSIONERS
GILCHRIST COUNTY, FLORIDA
By: /s/ Addy Jones, Chairman
/s/ Jackie R. Barron
Mr. Burt announced that Greg Beauchamp, Attorney for Tri-County Hospital Authority, has requested the Board consider adoption of a resolution requesting legislation be enacted to repeal the Special Act which created the Tri-County Hospital Authority.
Motion was made by Commissioner Sheffield for adoption of Resolution No. 9l-45, seconded by Commissioner Philman and approved as follows.
WHEREAS, the TRI-COUNTY HOSPITAL AUTHORITY was created by a Special Act of the Florida Legislature in l984, Chapter 84-423, laws of Florida; and
WHEREAS, the purpose of the entity created by said special act was to provide a hospital for the Tri-County area of Levy, Gilchrist and Dixie Counties; and
WHEREAS, the economy and other unforeseen events have caused the hospital project to become an unfeasible project; and
WHEREAS, it is no longer necessary that the TRI-COUNTY HOSPITAL AUTHORITY remain a viable entity.
NOW, THEREFORE BE IT RESOLVED by the BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA that the Florida Legislature is requested to act to repeal the special act creating the TRI-COUNTY HOSPITAL AUTHORITY and that said entity be dissolved.
ADOPTED this 2nd day of December, l99l.
BOARD OF COUNTY COMMISSIONERS
OF GILCHRIST COUNTY, FLORIDA
By:/s/ Addy Jones, Chairman
/s/ Jackie R. Barron
Motion was made by Commissioner Wilkerson, seconded by Commissioner Sheffield and approved as follows adopting Resolution No. 9l-46.
RESOLUTION TO REQUEST THE GILCHRIST COUNTY TAX COLLECTOR NOT TO MAIL TAX NOTICES TO TAX PAYERS WHEN THE AMOUNT OF TAXES SHOWN ON THE TAX NOTICE IS LESS THAN FIVE DOLLARS ($5.00).
WHEREAS, the Gilchrist County Tax Collector has recommended to the Board of County Commissioners of Gilchrist County, Florida, at public hearing on December 2, l99l, that the best economic interest of the County would be served by not mailing tax notices to tax payers when the amount of taxes shown on the tax notice is less than Five Dollars ($5.00), and
WHEREAS, the waiver of such tax collection is provided by Section l97.2l2, Florida Statutes,
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Gilchrist County, Florida, that, for the tax year commencing January l, l99l, and all subsequent years, the Gilchrist County Tax Collector is hereby instructed not to mail tax notices to a tax payer when the amount of taxes shown on the tax notice is less than Five Dollars ($5.00). Moreover, the Gilchrist County Property Appraiser is hereby instructed that he shall not make an extension on the tax rule for any parcel for which the tax would amount to less than Five Dollars ($5.00). The minimum tax bill so established may not exceed Five Dollars ($5.00).
RESOLVED this 2nd day of December, l99l at the regular meeting of the Board of County Commissioners in and for Gilchrist County, Florida.
BOARD OF COUNTY COMMISSIONERS
GILCHRIST COUNTY, FLORIDA
BY: /s/ Addy Jones, Chairman
/s/ Jackie R. Barron
Mr. Burt reported the Gilchrist County Solid Waste Task Force has met and agreed to order signs to be placed at the mobile unit sites. The need for additional equipment to be used at the transfer site facility once opened was examined. According to Dixie Sharpe of Mills Engineering, a Bob Cat will become a necessary item.
Mr. Burt raised for discussion the construction of pole barns and the County's policy on permitting same. Following discussion of this, motion was made by Commissioner Philman establishing the following described policy. Motion was seconded by Commissioner Wilkerson and vote of Board members was as follows.
Building permits will be required for all pole barns that are in excess of one hundred (l00) square feet. Applicable fees are to be collected on pole barn permit applications.
Mr. Burt presented proposed amendment to CDBG Grant specifically concerning condition of rehabilitation assistance. Mr. Barron stated the proposed wording should relieve any fears of persons being required to sign a mortgage and promissory note and losing their property. Motion was made by Commissioner Sheffield adopting the amended policy. Commissioner Philman seconded the motion and vote of Commissioners was as follows.
Mr. Burt explained to Commissioners he has examined the proposed agreement and recommends additional language be added to the effect that the Council is bound by terms and conditions of contract from DCA and the County. If the County contracts or subcontracts these services out, whoever we reach agreement with is suppose to agree with the terms and conditions set forth in the agreement with DCA. He has amended the agreement between the County and the Council to reflect this.
Mr. Barron raised for consideration the $l2,000 to be granted by the State for the Rural Supplemental Agreement could possibly be better utilized by the County. The County will have staff time, audit costs, etc. He suggested the Board authorize him to discuss this with the Council.
Mr. Burt recommended the Board authorize the above described action of Mr. Barron and proposed wording change in the agreement between the County and the Council.
Motion was made by Commissioner Sheffield authorizing this action and approval of the proposed subcontract contingent on the recommended changes being acceptable to the Council. Commissioner Wilkerson seconded the motion and vote of Board members was as follows.
Representative of Gen Farm IV was present requesting information on procedure to be used in closing of a road adjoining property they own on both sides and now going to a vacant house. Mr. Burt provided explanation of requirements for closing of a road. A petition requesting the road be closed will have to be filed with this Board, a notice published describing the legal of the property and then a public hearing scheduled by this Board to consider the request.
Sheriff Floyd was present along with Chief Deputy Jim Cooper, to make Board members aware of a problem in overcrowding at the county jail. Letter from Florida DOC was reviewed in which it was noted corrected action was necessary. At a later point in the meeting and following a lengthy discussion of this problem and possible methods of obtaining additional space, it was agreed that the Corrections Committee would meet to explore the problem and responded with recommended solutions. The meeting was scheduled for December 3rd at l0:30 A.M.
Written requisition for funds in the amount of $4,000 from Law Enforcement Trust Fund to be used in a longterm undercover investigation was submitted by the Sheriff. Following review by Mr. Burt of the Florida Statutes Section 932.704 governing use of these monies, motion was made by Commissioner Wilkerson authorizing the requisition provided it meets legal requirements. Motion was seconded by Commissioner Mathis and agreed to as follows.
Commissioners recessed for lunch at l2:00 P.M., reconvening at l:35 P.M.
Review of proposed preliminary plat on property located in Sl6, T8S, Rl6E was made. The property is presently zoned A-l and is off the "Dixie Grade", consisting of three lots of 20 acres each.
Commissioners determined they did not have sufficient information available at this time to make a decision to grant approval of this proposed plat. Motion was made by Commissioner Sheffield, seconded by Commissioner Wilkerson and approved as follows to deny the plat at this time.
Written Road Department report submitted by Buddy Joyner was reviewed. Summary of maintenance and repair costs on road equipment used by the Road Dept. for the month of November l99l wa provided along with summary of rock loads purchased for each district during this same time period. A total of l2 complaints and requests were received and responded to during this time period.
Written reprimands were given to 2 Road Dept. employees during the month and are on file in their personnel files.
Mr. Joyner discussed with Board members plans for future maintenance of county roads and the need for a water tank truck.
Commissioner Philman raised for discussion policy concerning driveway connections on aprons off Hwy. 26. Mr. Barron reviewed with he and other Commissioners the policy for such.
Mr. Joyner called to Commissioner's attention his six month probationary period is now up and asked their intentions in increasing his salary. When employed the majority of Board members agreed if Mr. Joyner performed satisfactorily for six months his salary would be increased to $25,000 annually.
Following review of Mr. Joyner's performance, motion was made by Commissioner Wilkerson to increase his salary to $25,000 annually. Motion was seconded by Commissioner Sheffield and vote of Board members was as follows.
Commissioner Philman commented he voted no for the reason he had previously voted against Mr. Joyner's employment,this being that the position was advertised at one salary range and Commissioners hired him at a higher rate. He further stated he has no problem with Mr. Joyner's performance and what he has accomplished so far and plans for the future.
Mr. Joyner verbally commended Morris Conner, Solid Waste Supervisor, and his employees, for their work at the solid waste transfer site facility.
The Public Hearing was declared open by Chairman Jones. Mr. Burt announced it's purpose to be consideration of a Resolution to adopt the proposed road numbering/naming system for Gilchrist County roads.
There being no person from the public wishing to speak for or against the Resolution, motion was made by Commissioner Philman for its adoption and Commissioner Wilkerson seconded the motion.
Commissioner Wilkerson was excused from the meeting at 3:05 P.M. for a doctor's appointment.
Roll call was not called for at this point in the meeting and discussion continued after the Board recessing their regular meeting at 3:25 P.M. to convene the EMS Authority Meeting. The Board's regular meeting reconvened at 3:35 P.M.
Discussion continued among Commissioners and Mr. Harrison, Property Appraiser, concerning the treatment of roads that are private and whether they should be named for identification purposes. Mr. Barron reminded Board members they can't go on private property and put signs on them or expend county funds for this purpose. Mr. Burt suggested individuals wishing this could pay for the signs and install them themselves provided they meeting county specifications. Mr. Harrison again requested each Commissioner come by his office and review maps to better identify any possible problems within their own district with the road numbering system.
Motion was made by Commissioner Sheffield, seconded by Commissioner Mathis and agreed to for adoption of the following Resolution adopting the road numbering/naming system. Vote of Commissioners was as follows.
Resolution No. 9l-47
WHEREAS, the Gilchrist County Property Appraiser has undertaken the development of a road numbering/naming system using the quadrant system throughout the unincorporated areas of Gilchrist County, a copy being attached hereto, and
WHEREAS, the Gilchrist County Property Appraiser has proposed a county-wide map naming and numbering the existing roads within Gilchrist County, and
WHEREAS, the system as developed by the Gilchrist County Property Appraiser, is capable of being utilized in the future in the numbering/naming of new roads that may be opened or developed in the future of Gilchrist County, and
WHEREAS, the Board of County Commissioners of Gilchrist County, Florida determines that road numbering/naming system is needed in Gilchrist County, Florida to assist not only in general location, but specifically for aid in location for emergency services such as emergency medical services, fire protection, police protection and other services offered and provided by the County, and
WHEREAS, the Board of County Commissioners determines that it is in the best interests of the residents of Gilchrist County that a road system be implemented.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Gilchrist County, Florida that the road numbering/naming system as developed by the Gilchrist County Property Appraiser and as presented by a map developed by the Gilchrist County Property Appraiser, be and is hereby adopted as the official road numbering/naming system of the unincorporated areas of Gilchrist County, and
FURTHER RESOLVED that future roads or streets developed within the unincorporated areas of the County, including roads developed in subdivisions to be platted in the future, including those upon which a preliminary plat has already been approved, shall coordinate the road numbering/naming with the Gilchrist County Property Appraiser so as to conform to the system as developed by the Property Appraiser.
PASSED AND DULY ADOPTED this 2nd day of December, l99l.
BOARD OF COUNTY COMMISSIONERS
GILCHRIST COUNTY, FLORIDA
By: /s/ Addy Jones, Chairman
/s/ Jackie R. Barron
Bids were opened and publicly read aloud as follows by Mr. Barron on a vehicle advertised for bid for use by the County Extension Agent.
Motion was made by Commissioner Sheffield to award the bid to Wade Raulerson as being the lowest and best bid received. Commissioner Mathis seconded the motion. Vote of Commissioners was as follows.
Motion was made by Commissioner Sheffield that monies to pay for this vehicle are to come from carryover monies of the '90-9l budget of the County Extension Agent and the difference out of Reserve. Commissioner Mathis seconded the motion and vote of Board members was as follows.
Mr. Weaver requested Commissioners consider a salary increase for his Secretary, Sheila Langford. Following review of Ms. Langford's annual salary and other county employees in comparable positions, and based on Mr. Weaver's evaluation, motion was made by Commissioner Sheffield to increase Ms. Langford's salary 20 cents a hour. Commissioner Philman seconded the motion and vote of Commissioners was as follows.
Commissioner Mathis voted no stating he would rather see the Board pick up the rate increase for group health insurance.
Commissioner Mathis stated he would like to see the Board reconsider their former action denying the County pick up the rate increase for group health insurance. He felt his appropriate as most county employees did not receive a pay increase this budget year. Motion was made by Commissioner Mathis that the county take this action, however motion died for lack of a second.
Commissioner Philman commented he would be in favor of the county picking up the employee's cost only, not family. Commissioner Sheffield stated he would agree with that.
Motion was made by Commissioner Philman, seconded by Commissioner Sheffield and agreed to as follows authorizing the county pick up the rate increase for the employee only on health insurance retroactive to November l, l99l.
Motion was made by Commissioner Sheffield amending the Constitutional Officers budgets for fiscal year '9l-92 by $l0.0l per month per covered employee. The funds for these amendments are to come from the General Fund Reserve.
Motion was made by Commissioner Mathis approving Interlocal Agreement between the County and the City of Bell. This Agreement is to provide building construction regulation services to the Town of Bell. The Town of Bell agrees that all permit fees and any future impact fees levied will become the property of the County. Motion was seconded by Commissioner Philman and approved as follows.
Mr. Barron discussed with Commissioners request from the Building Inspector to consider a replacement vehicle for that department. Commissioners authorized Mr. Barron to work with the Building Inspector within a budget of $8,500 and see if a reliable low-mileage vehicle for this amount could be obtained.
Mr. Barron reported he has discussed with the Building Inspector the feasibility of him doing monitoring of the hazardous waste program required by the State. The County is currently paying to the North Central Florida Regional Planning Council $l,700 annually for this service, and he is of the opinion we can do it inhouse and save these monies. He has asked Mr. Rehberg to review the requirements for this and advise if he is in agreement. This could be done at the same time he is going around making building inspections.
Notice from the Florida PSC was receiving acknowledging their acceptance of a proposal the County and Alltel and the County and Southern Bell for extended area service in Gilchrist County. This service is to be implemented by both Alltel and Southern Bell by July l, l992.
Notice from Florida DER authorizing extension of closure time requested by Lee Mills, Engineer, on behalf of Gilchrist County was reviewed. Mr. Mills had requested a sixty day extension for completion of the project.
Board members were provided copies of response from Dept. of Veteran's Affairs ruling on complaint filed by Mr. S. Douglas as being invalid.
Motion was made by Commissioner Sheffield for approval of agreement with the State of Florida, Dept. of Community Affairs, for a Radiological Agreement in the amount of $825. Monies may be used for educational purposes. Commissioner Mathis seconded the motion which carried as follows.
Following review of memo explaining need to reimburse to the State of Florida, State Emergency Management, the amount of $332.56, motion was made by Commissioner Sheffield for approval of this action. Mr. Perryman, Civil Defense Director, explained this figure was determined following the 4th quarter figures having been sent in by the Civil Defense Office. The County had previously authorized reimbursement of an overpayment by the State to Gilchrist County in the amount of $745.69. The 4th quarter figure was subtracted from the previous overpayment. Commissioner Philman seconded the motion and Commissioners voted as follows.
Funding Agreement between Gilchrist County and Mental Health Services, Inc of North Central Florida, to provide general mental health, addiction and Baker Act services to the citizens of Gilchrist County, was moved for approval by Commissioner Sheffield, seconded by Commissioner Mathis and approved as follows. Agreement commences October l, l99l and ends September 30, l992, and is for the amount of $20,386.
Mr. Barron advised he has spoken with Susanne Casey, District Administrator of HRS, concerning a proposal by the Governor for major reorganization of HRS. HRS is to establish at least one interim planning group in each HRS district. She is requesting the Commissioners appoint a person representing Gilchrist County who will speak up on their behalf. A copy of the Governor's proposal is available for anyone wishing to review it.
Mr. Barron reviewed with Board members unsolicited proposal for road equipment from RingPower Corporation. Commissioners discussed this and determined at this time the County is not in a financial position to purchase the equipment.
There being no other business to come before the Board at this time, motion was made by Commissioner Sheffield to adjourn at 5:45 P.M. Commissioner Mathis seconded the motion and by unanimous consent the meeting was adjourned.