MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD MONDAY, JANUARY 6, 1992, AT 9:45 A.M.



The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in regular session Monday, January 6, l992, at 9:45 A.M., in the Commissioner's Meeting Room at the Courthouse in Trenton, FL. The following members were present to-wit:



Addy Jones, Chairman

W. B. Mathis, Jr.

Jimmie Sheffield

Emory Philman



Commissioner Wilkerson was absent due to recent back surgery. Other persons in attendance were Jackie R. Barron, Ex-Officio Clerk; Deputy Clerks Glenda Patterson and Charlotte Burley, County Attorney, Ted Burt; Carl Rehberg, Building Official; Morris Conner, Solid Waste Supervisor; Buddy Joyner, Road Superintendent; Billy Smith, Chairman Gilchrist County Park Board; W. W. Welch, Tax Collector; Edgar Langford, Deputy Tax Collector; D. Ray Harrison, Jr., Property Appraiser; Damon Leggett, Deputy Field Appraiser;Jim Moore and Jean Wonser, county residents and Ken Frey, Chairman Code Enforcement Board.



Invocation was provided by Commissioner Mathis.



Agenda Changes, Additions or Deletions



Mr. Barron called for any changes that Commissioners wished to make to the advertised Agenda. The following additions were made.



Under Old Business was request of the Park Board that the County consider closing a portion of a road near Hart Springs and the County's Comprehensive Land Use Plan.



Under New Business Approval of Paid Annual Holidays for county employees and Reorganization of the Board.



Mr. Barron noted that L.P. Hobbs, county resident who has filed a complaint with the Code Enforcement Board, and Starling Branche of Alltel, had telephoned after the Agenda had been prepare and requested to appear. They had been advised to come in and they would be worked in.



Approval of Minutes of Prior Board Meetings



Upon motion of Commissioner Sheffield, which was seconded by Commissioner Mathis, minutes of the following Board meetings were approved by unanimous vote.



July l8, l99l

November 4, l99l

November 25, l99l

December 2, l99l



L. P. Hobbs-Complaint Filed with Code Enforcement Board



Mr. Hobbs appeared before Commissioners to express discontent with proceedings now before the Code Enforcement Board on a complaint having to do with violation of the county's litter/junk ordinance. Mr. Burt was questioned by Mr. Hobbs concerning minutes of a meeting of the Code Enforcement Board held December 6, l99l. Mr. Hobbs stated he was unable to attend that meeting due to a death and being out of town.



Mr. Burt commented this Board does not have any appellate review and is listening to Mr. Hobbs today as a courtesy only.



Ken Frey, Chairman, Gilchrist County Code Enforcement Board, was in attendance and suggested to Mr. Hobbs while it was true some of his complaints may have come into discussion among Code Enforcement Board members, there has never been an official complaint regarding a reported zoning violation filed. The initial complaint filed directly related to a reported violation of the litter/junk ordinance. The zoning violation alternative is open to Mr. Hobbs should he wish to pursue it.



Morris Conner, Solid Waste Supervisor



Mr. Conner advised Commissioners educational books needed for the Solid Waste/Recycling program are short by 644 according to the school enrollment records in Gilchrist County. There are grant funds available for this and he recommended the Gilchrist County Journal be authorized to print these at an estimated cost of $. Mr. Burt advised the Task Force Committee on Solid Waste also recommends this. Motion was made by Commissioner Mathis, seconded by Commissioner Philman and approved as follows authorizing this purchase.



Addy Jones-Yes

W. B. Mathis, Jr.-Yes

Jimmie Sheffield-Yes

Emory Philman-Yes

Discussion of signs needed for mobile recycling/solid waste units was raised by Mr. Conner. There are now approximately 800 people participating in this program.



Mr. Conner requested board members consider a new site in the Fanning Springs area for the mobile recycling unit. No action was taken on this.



Disposal of old batteries at the solid waste facility was discussed with Mr. Conner recommending this be allowed at no fee to the public as he has a vendor who will purchase them from $l-$l.50. Commissioners agreed to this for the time being.



Clay is continuing to be hauled by the Road Department today and tomorrow. The water supply well has not been completed as the contractor is in the process of locating filters.



Commissioners recessed at ll:00 A.M. for the EMS Authority Meeting, reconvening at ll:20 A.M.



Starling Branche, Alltel

Phone Lines Installed on County Right of Way



Mr. Branche appeared along with Jimmie Jones and Jimmie Gaylord of Alltel. The county had previously written to both Alltel and Southern Bell requesting as-built plans be provided the Road Department and they were here to discuss this with them. Mr. Barron commented the original issue of as-built plans came about as a result of a couple of incidents in the county having reportedly damaged telephone cable lines because of them not having been buried deep enough. The county has on occasion been billed for such from Southern Bell and refused to honor the request for payment when not at fault . Mr. Branche pointed out it is not Alltel's policy to bill for repairs and expressed their interest in cooperating with the county on telephone lines being run. Mr. Joyner, Road Supt., spoke stating the permitting process is not a problem. Mr. Burt commented he has received complaints from local surveyors regarding location of telephone lines.



Buddy Joyner, Road Superintendent



December report on summary of maintenance and repair costs on equipment used by the Road Department was provided by Mr. Joyner. A total of 8 complaints and requests were received and responded to during this period. Total loads of rock purchased during December was 374.



Mr. Joyner reported he has received a number of requests for installation of speed and stop signs throughout the county. Commissioners agreed this was within his jurisdiction and for him to determine where and when they are needed, but to keep the Board apprised of what has been done.



The feasibility of stockpiling rock was reviewed with board members. Mr. Joyner reported he has had an offer from a contractor, Joe Anderson, to provide the equipment and labor needed to extract rock with a dragline. If the board is interested he will pursue this further.



Commissioners recessed for lunch at l2:20 P.M., reconvening at l:l5 P.M.



Clerk's Presentation of Bills & Transfers to Board for Approval



Following presentation and review of bills paid under dates of December l3th and 30, l99l, and January 2nd and 6th, l992, motion was made by Commissioner Mathis for their approval. Commissioner Philman seconded the motion and vote of Commissioners was as follows.



Addy Jones-Yes

W. B. Mathis, Jr.-Yes

Jimmie Sheffield-Yes

Emory Philman-Yes

Addition to Pension Roll



Motion was made by Commissioner Sheffield, seconded by Commissioner Mathis and agreed to as follows that the name Maudine Douglas be added to the county pension roll.



Addy Jones-Yes

W. B. Mathis, Jr.-Yes

Jimmie Sheffield-Yes

Emory Philman-Yes



Plat Approvals



Replat of Lot l8/l9 GilCrest Farms



Herb Parrish, Jr. reviewed with board members proposed replat of Lot l8/l9 Gil Crest Farms. This had been presented at the last board meeting at which time Commissioners declined approval. The property owner has negotiated with the adjoining property owner to purchase enough property to give 50 foot access to the l0 acre tracts. The other lot, #l9, is to be included in this replat.



Motion was made by Commissioner Philman for approval of the replat with a variance to allow 50 foot frontage on lots fronting on cul de sac. Commissioner Mathis seconded the motion and vote of board members was as follows.



Addy Jones-Yes

W. B. Mathis, Jr.-Yes

Jimmie Sheffield-Yes

Emory Philman-Yes



Preliminary Plat-Oak Valley Estates



Following review of proposed preliminary plat, Oak Valley Estates, located in Sl6,T8S,Rl6E, motion was made by Commissioner Sheffield to deny approval of it as presented. Commissioner Sheffield noted that road running through the proposed subdivision should be paved and the road on the east end of the property should be dedicated to the public and meet minimum county specifications. Motion was seconded by Commissioner Mathis and vote of Commissioners recorded as follows.



Addy Jones-Yes

W. B. Mathis, Jr.-Yes

Jimmie Sheffield-Yes

Emory Philman-Yes





Miscellaneous Correspondence



Authorization to Advertise for Ordinance Re: Investment Trust



Discussion of the need to adopt an ordinance prior to placement of investment funds with the Florida Counties Investment Trust was led by Mr. Burt. Motion was made by Commissioner Sheffield, seconded by Commissioner Mathis and agreed to authorizing Mr. Burt to advertise for adoption of such an ordinance at the next regularly scheduled board meeting. Vote of Commissioners was as follows.



Addy Jones-Yes

W. B. Mathis, Jr.-Yes

Jimmie Sheffield-Yes

Emory Philman-Yes



Tri-County Council for Senior Citizens Bldg.-Special Assessments



Bill from Lancaster Oil Co., Inc., in the amount of $282.02 for l99l special assessments and ad valorem taxes was examined. This represented the pro-rata share the county agreed to pay upon entering into a lease/purchase agreement on this building. Motion was made for approval of payment by Commissioner Mathis, seconded by Commissioner Philman and approved as follows.



Addy Jones-Yes

W. B. Mathis, Jr.-Yes

Jimmie Sheffield-Yes

Emory Philman-Yes



Appointments to Gilchrist County Development Authority



Request from the Gilchrist County IDA for appointment of two members, Jerry Ingram and John Ayers, was discussed. These appointments are necessary to fill vacancies. Mr. Ingram's term will expire in October, l993 and Mr. Ayers in October, l992. Motion was made by Commissioner Mathis for approval of this recommendation, seconded by Commissioner Sheffield and agreed to as follows.



Addy Jones-Yes

W. B. Mathis, Jr.-Yes

Jimmie Sheffield-Yes

Emory Philman-Yes



Public Hearing Re: Request for Zoning Change (McAlpin)



Chairman Jones opened the public hearing as advertised to consider request for zoning change of J. McAlpin on property located in Sl2,T9S,Rl5E. Upon discussion of this it was discovered the required legal time had not been met in advertising requirements and the hearing would be re-advertised for the March meeting.



Jean Wonser and James Moore, county residents, were in attendance and questioned Commissioners as to what Comp Plan this zoning change would be filed. Mr. Burt responded stating it would be submitted under Plan this Board is currently working under.



Miscellaneous Correspondence Continued



Resolution Authorizing Submission of a FY92 Community Services

Block Grant Applicant



Upon motion of Commissioner Sheffield, which was seconded by Commissioner Philman, Commissioners unanimously agreed to adoption of the following Resolution.



Resolution No. 92-0l



A RESOLUTION BY THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS AUTHORIZING THE SUBMISSION OF A FISCAL YEAR 1992 COMMUNITY SERVICES BLOCK GRANT ACT APPLICATION TO THE FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS AND AUTHORIZING THE EXPENDITURE OF FUNDS FOR THE FISCAL YEAR 1992 COMMUNITY SERVICES BLOCK GRANT ACT PROJECT.



WHEREAS, participation in the Community Services Block Grant Act program is in the best interest of the citizens of Gilchrist County to help improve social services, and;



WHEREAS, the Suwannee River Economic Council, Inc., has prepared an application consistent with the Community Services Block Grant Act, and;



WHEREAS, the application reflects the social service needs of Gilchrist County.



BE IT THEREFORE RESOLVED, that the Gilchrist County Board of County Commissioners authorizes the Suwannee River Economic Council, Inc., to submit an application for Fiscal Year l992 Community Services Block Grant Act funds to the Florida Department of Community Affairs.



ADOPTED in regular session this 6th day of January, l992.



BOARD OF COUNTY COMMISSIONERS

GILCHRIST COUNTY, FLORIDA



By: /s/ Addy Jones, Chairman



Attest:



/s/ Jackie R. Barron, Ex-Officio Clerk



Approval of Reimbursement on Asa Van Strickland III Property
Special Assessments for l989 & l990



Review was made of information provided by Tax Collector's office on special assessments on the above described property, Parcel #03-07-l5-0000-00ll-00l0. Mr. Langford, Deputy Tax Collector, had made an on site inspection of the property and found no evidence to indicate that a second improvement ever existed on this property. Based on this information, motion was made by Commissioner Philman for approval of refund and correction if overpaid. Commissioner Mathis seconded the motion and vote of board members was as follows.



Addy Jones-Yes

W. B. Mathis, Jr.-Yes

Jimmie Sheffield-Yes

Emory Philman-Yes



Trenton Medical Center



The Trenton Medical Center has requested a meeting with the board to discuss continuation of their providing primary care service. The date of January 2lst has been suggested. Board members will be advised of the definite date and time set and the meeting will be advertised.



Adoption of Ordinance 92-01

Exemption from Special Assessments



D. Ray Harrison, Jr., Property Appraiser, Damon Leggett, Deputy Field Appraiser, W. W. Welch, Tax Collector and Edgar Langford, Deputy Tax Collector, appeared to discuss with Commissioners enforcement and interpretation of exemption of persons from special assessments. Following a lengthy discussion of this and upon recommendation of Ted Burt, County Attorney, motion was made by Commissioner Sheffield to adopt Gilchrist County Ordinance 92-0l. Motion was seconded by Commissioner Mathis and approved as follows. Copy of this Ordinance is attached and made a part of these minutes.



Addy Jones-Yes

W. B. Mathis, Jr.-Yes

Jimmie Sheffield-Yes

Emory Philman-Yes



Subcontract Between North Central Florida Regional Planning

Council & County Re: Revised Rural Communities Supplemental

Planning Assistance



Mr. Barron reported he has spoken to Mr. Justice of the NCFRPC in an effort to negotiate a cost reduction on their part for participation in this project. He was effective in getting them to agree to a cost of 25% of the $l2,000 allocated for their share. Request was made by Mr. Barron that the Commissioners authorize him use of available monies in his budget as revenues are down by approximately 40% No action was taken on that request.



Motion was made by Commissioner Sheffield, seconded by Commissioner Philman and agreed to unanimously by those present authorizing approval of the agreement as outlined. Vote of Commissioners was as follows.



Addy Jones-Yes

W. B. Mathis, Jr.-Yes

Jimmie Sheffield-Yes

Emory Philman-Yes



Proposed Comprehensive Land Use Plan



Mr. Barron distributed to board members copy of comments received from DCA on their review of the County's adopted Comprehensive Plan. A workshop meeting was tentatively agreed to for January 2lst at 7:00 P.M. for further discussion of this.



Florida DOT



It was noted copy of the annual solicitation of applications for state matching funds for the Local Government Cooperative Assistance Program through the Florida DOT has been filed. Also received was copy of l992 Florida Transportation Plan.



Clerk's Disbursements to Board of County Commissioners



Report for October and November, l99l including Local OT, Law Library, State Attorney & Public Defender, Court Costs, County, County 75% and Court Facility, were submitted in amount of $5,280.35 for October and $3,9l4.02 for November.



Resolution No. 92-02



Motion was made by Commissioner Philman, seconded by Commissioner Mathis and agreed to for adoption of a Resolution authorizing the financing of the closure cost of the Gilchrist County Landfill. Copy of this Resolution is attached and made a part of these minutes. Vote of Commissioners was as follows.



Addy Jones-Yes

W. B. Mathis, Jr.-Yes

Jimmie Sheffield-Yes

Emory Philman-Yes



Petition of Park Board to Close Hart Springs Road



Billy Smith, Chairman of the Gilchrist County Park Board, verbally submitted formal request on behalf of Gilchrist County Park Board that the County Commission consider closing of the Hart Springs Road. This matter has come before this Board before and been denied, however Chairman Smith stated it is of extreme importance that certain action be taken in order for the Park to remain open.

Following a lengthy discussion of this matter, motion was made by Commissioner Sheffield authorizing the County Attorney to advertise for a public hearing at the next regular meeting for further consideration. Motion was seconded by Commissioner Philman and vote of board members as follows.



Addy Jones-Yes

W. B. Mathis, Jr.-Yes

Jimmie Sheffield-Yes

Emory Philman-Yes



Attorney's Report



Appointment to Code Enforcement Board



Mr. Burt advised the tenure of Jean Wonser to the Code Enforcement Board is up and this Board now has to consider filling this position by either a new person or reappointment of Ms. Wonser. Motion was made by Commissioner Mathis to reappoint Ms. Wonser for a one year period, seconded by Commissioner Philman and approved as follows.



Addy Jones-Yes

W. B. Mathis, Jr.-Yes

Jimmie Sheffield-Yes

Emory Philman-Yes



Correctional Planning Committee



There has arisen the need to call another meeting of the Correctional Planning Committee to explore ways for current and future funding and expansion of the county jail facility. Mr. Burt was authorized to coordinate and advertise this meeting.



Approval of County Employees Paid Holidays for l992



Mr. Barron called to Commissioner's attention according to their formal personnel policy they must readopt paid holidays for county employees at the beginning of each calendar year.



Following discussion of this motion was made by Commissioner Philman, seconded by Commissioner Mathis and agreed to as follows approving the following paid holidays for l992 for county employees.



New Year's Day (l/l/92)

Memorial Day (5/25/92)

Independence Day (7/3/92)

Labor Day (9/7/92)

Veteran's Day (ll/ll/92)

Thanksgiving Day (ll/26/92)

Day After Thanksgiving (ll/27/92)

Christmas Eve Day (l2/24/92)

Christmas Day (l2/25/92)



Mr. Barron advised Commissioners he plans to close his offices Martin Luther King's Day as it has been declared a court holiday and all government offices and banks are closed.



Reorganization



Chairman Jones called for nominations for Chairman and Vice Chairman for l992. Motion was made by Commissioner Philman, seconded by Commissioner Mathis and approved as follows electing Jimmie Sheffield as Chairman.



Addy Jones-Yes

W. B. Mathis, Jr.-Yes

Jimmie Sheffield-Yes

Emory Philman-Yes



Motion was made by Commissioner Sheffield, seconded by Commissioner Mathis and agreed to electing Emory Philman as Vice Chairman. Vote of board members was as follows.



Addy Jones-Yes

W. B. Mathis, Jr.-Yes

Jimmie Sheffield-Yes

Emory Philman-Yes





Appointment of Board Member to Serve on Corrections Committee



Upon motion of Commissioner Sheffield, seconded by Commissioner Philman and agreed to, Commissioner Jones was appointed to serve on the County's Corrections Committee. Vote of Commissioners was as follows.



Addy Jones-Yes

W. B. Mathis, Jr.-Yes

Jimmie Sheffield-Yes

Emory Philman-Yes



There being no other business to come before the Board at this time, motion was made by Commissioner Philman to adjourn at 5:00 P.M., seconded by Commissioner Mathis and agreed to.







Approved: __________________

Chairman



Attest:







______________________

Ex-Officio Clerk