MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD MONDAY, FEBRUARY 3, 1992. AT 9:30 A.M.
The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in regular session Monday, February 3, 1992, at 9:30 A.M., with the following members present to-wit:
Others in attendance were Jackie R. Barron, Ex-Officio Clerk; Deputy Clerks Glenda Patterson and Charlotte Burley; Ted Burt, County Attorney; Morris Conner, Solid Waste Supervisor; Buddy Joyner, Road Superintendent; Sheriff Jim Floyd and Chief Deputy, Jim Cooper; Danny Hales, Suwannee River Regional Library; Herbert Parrish, Jr. & Jim Batson ; Mr. & Mrs. Mark Johnson and
Invocation was provided by Mr. Burt followed with Board Members and all others present saying the Pledge of Allegiance of Flag.
Added to the Agenda was Discussion of Comp Plan, Easements (Road Right-of-Ways) and Discussion of the "Landfill Road".
Motion was made by Commissioner Jones, seconded by Commissioner Philman and agreed to as follows for approval of minutes of the following meetings.
DER Hearing concerning the County's proposed Ground Water Monitoring Plan has been extended to April 22nd.
Verbal report was submitted by Mr. Burt concerning the need for the county to take action by requesting zoning change on Lots 28 & 33 of Oak Hollow North. The need for this action came about as of a result of DOT having required additional right-of-way from the developer after he had met all county requirements for platting of a subdivision and the final plat had been approved. It was the recommendation of Mr. Burt that the county waive any applicable fees as the money would only pass through the county's bookwork anyway. Motion was made by Commissioner Wilkerson, seconded by Commissioner Mathis and approved to waive the fees as recommended. Vote of board members was as follows.
Mr. Burt announced he had been questioned by Mr. Bob Finn, Developer of The Hills Unrecorded Subdivision, located North of Hwy. 340 off State Road l29, what action is needed on his part to bring this subdivision into compliance. This development consists of 80 acres and is surrounded by a county graded road. It has never been grandfathered in. Mr. Finn appeared along with his Attorney in l982 requesting a variance on lots in that development and was advised at that time what action was required and that the County would not grant an overall blanket variance. Mr. Finn indicated at that time those remaining unsold lots were intended to be retained by himself for his personal use. This has not, however, been the case. There have been persons who have purchased lots from Mr. Finn since that time who have run into difficulties when making application for a building permit. Mr. Finn's Attorney was written to on May 5, l983 requesting Mr. Finn be advised that additional improvements to the roads would be required before the Board accepted the development as a recorded subdivision. All remaining lots were to be lumped together such that his lot sizes would be more than five acres.
By motion of Commissioner Mathis Mr. Burt was instructed to write to Mr. Finn advising him in order for the County to accept this development as a recorded subdivision, he must pave all roads around on three sides and make application for zoning change to bring it into compliance with the County's Zoning Ordinance. Motion was seconded by Commissioner Wilkerson and on roll call vote of board members was follows.
Proposed lease between DOT and the county to allow the Gilchrist County Recreational Authority use of the property formerly a Park on Hwy. l29. Mr. Burt explained should the county enter into the agreement in lieu of it being between the State and Recreational Authority, this would subject the county to liability, however the property would be an asset to the county and is potentially a good site for many county activities.
Based on recommendation of County Attorney, Ted Burt, motion was made by Commissioner Jones that the agreement be between the State and the Recreational Authority. Commissioner Wilkerson seconded the motion and vote of board members was as follows.
Chairman Sheffield questioned Mr. Burt if the required cash bond has yet been received from those waste haulers picking up in Gilchrist County and disposing of solid waste in Alachua County. It was recommended that Mr. Burt telephone those involved advising them they have until the l5th to meet this requirement and if not fulfilled Alachua County will be instructed to discontinue acceptance of waste from them.
Mr. Burt reported he had received an inquiry from Greg McMann concerning Santa Fe Marina, formerly known as Strozier's Fish Camp. The question of alcoholic beverages being sold has been raised and a reported addition to the building. Commissioners stated it was their recollection alcohol had always been sold at this establishment. Commissioner Philman commented they have not added on to the building. When it was flooded they simply took out the walls and opened up space already there. No member of the board was aware of anything other than beer and wine being sold at this establishment. Mr. Burt commented he could not see where the use is in violation in any way.
Mr. Hales distributed to those present charted graphs of the Gilchrist County Library Circulation for FY9l, 90 and 89 along with statistics for FY89/90, 90/9l indicating a decrease or increase of use of materials available through the library.
Review of proposed resolution in support of proposed state aid to public libraries through legislative action was made. Motion was made by Commissioner Wilkerson for adoption of Resolution No. 92-03, seconded by Commissioner Jones and approved as follows.
WHEREAS, the Gilchrist County Commission supports Gilchrist County citizen's public library service; and,
WHEREAS, all Floridians depend on their public libraries as vital providers of information, recreation, and educational resources; and,
WHEREAS, Public Libraries provide these essential services to Florida's diverse citizenry at a low cost; and,
WHEREAS, the State of Florida provides incentive for local government to provide citizens with public library service through the State Aid to Public Libraries program; and
WHEREAS, insufficient local tax resources are forcing small rural Florida counties to cut library budgets in order to provide statutorily mandated services; and,
WHEREAS, continued provision of public library service is threatened in numerous counties with insufficient tax resources; and,
WHEREAS, a Task Force of public librarians from large, medium, and small rural libraries, through hard work and compromise, developed proposed changes updating the State Aid to Public Libraries program (Chapter 257, Florida Statutes) to meet the needs of Florida counties with insufficient tax bases; and,
WHEREAS, House Bill 85l and Senate Bill 764, presenting those proposed changes would improve public library services enjoyed by the citizens of Gilchrist County; and,
WHEREAS, this legislation has the strong unified support of the Florida Library Community including large, medium and small rural libraries.
NOW, THEREFORE BE IT RESOLVED, that the Board of County Commissioners of Gilchrist County urges Senator George Kirkpatrick and Representative F. Allen Boyd, Jr., Governor Lawton Chiles, Secretary of State Jim Smith, the Honorable Gwen Margolis, President of the Florida Senate, and The Honorable T. K. Wetherell, Speaker of the Florida House of Representatives, to support the passage of House Bill 85l and Senate Bill 764.
Approved: /s/ Jimmie Sheffield
/s/ Jackie R. Barron
Motion was made by Commissioner Philman for approval of the above described contract for fiscal year commencing October l, l99l through September 30, l992 in the amount of $9,476. Commissioner Mathis seconded the motion and vote of board members was as follows.
Mr. Brittin discussed with board members the need to proceed with implementation of 9ll services. He requested the county consider an ordinance to allow them to be in a position to begin collection of the $.50 per month per telephone line for a maximum of three years. This procedure is authorized by the State to provide this service.Surrounding counties have already begun this process.
Motion was made by Commissioner Philman authorizing Mr. Burt to advertise for a public hearing and proposed ordinance on the matter, seconded by Commissioner Wilkerson and agreed to as follows on roll call vote.
Motion was made by Commissioner Philman, seconded by Commissioner Wilkerson and approved as follows deleting from the County's "Pension Roll" the name of Butler Johnson who is recently deceased.
Review of bills paid under dates of January l5, l992, January 2l, 1992 and February lst and February 3, l992, was made with Mr. Barron and Ms. Burley providing explanation where questioned.
Change in account number in Law Library was noted as having been made, however this doesn't involve any change in budgeted figures. Transfers in amount of $5,000 and $2,500 in Solid Waste and $2,500 in EMS to update equipment for special assessment equipment was presented. Copies of these are attached and made a part of these minutes.
Motion was made by Commissioner Jones, seconded by Commissioner Wilkerson and agreed to approving bills and transfers. Vote of board members was as follows.
Commissioners recessed for the EMS Authority meeting at ll:05 A.M., reconvening at ll:20 A.M.
Mr. Burt updated the board on a road on the south side of property owned by Mr. & Mrs. Johnson that a controversy has arisen on concerning its' width. Mr. Burt met with Mr. Johnson, Buddy Joyner, Road Supt., and Gene Parrish, Surveyor, to inspect the road in question and attempt to resolve the conflict. A fence has been constructed by Mr. Johnson along a portion of the South part of the roadway. The county constructed the road a number of years ago. J. B. O'Steen, property owner at the North end of the road, was in attendance and stated that Mr. Johnson is impeding the right of way, however Mr. Johnson maintains that the roadway has been widened over the years from l3 feet to approximately l8-20 and he's not blocking county right of way. Following the meeting a letter was drafted by Mr. Burt to confirm what he understood Mr. Johnson would agree to. Mr. Burt read the letter which stated Mr. Johnson would agree that the roadway along the North side of his property would commence one foot from the fence line or property line and run Northerly l6 feet. The roadway would be l6 feet from side to side. Grading of the road would be left to the discretion of the Gilchrist County Road Superintendent.
Chairman Sheffield reported he has met several times with Mr. Johnson in an effort to resolve this situation. He questioned the O'Steen's as to who could verify the width of the road. It is not deeded to the county but the county has ownership through prescriptive rights as they constructed and maintained it a number of years. Mr. O'Steen commented he had spoken to Mr. Johnson about this road when he purchased the property and it is his understanding the road right-of-way was 22 feet. Mr. Burt commented the question comes down to what width was constructed when the road was built, this is what the county has vested titled to. Mr. Johnson stated the road was surveyed in l985 and markers put out indicating the width to be l2-l3 feet. There is not much traffic on the road and he does not think a 22 foot wide roadway can be justified. If widened the roadway will encroach on his and Mrs. Fritz's property. Mrs. Fritz own property to the north of Mr. Johnson's.
Following further review of this complaint and recommendation of Chairman Sheffield, board members agreed to meet at the property site next Monday, February l0th at Noon, to look at the roadway in question and further consider this situation.
Commissioners recessed for lunch at l2:25 P.M., reconvening at l:40 P.M. with all members present.
Motion was made by Commissioner Mathis, seconded by Commissioner Jones and agreed to as follows approving final plat on Scattered Oaks Subdivision located in Sl3, T9S, Rl4E.
Following review of proposed agreement between Gilchrist County and Ted Burt, Attorney, for legal services for fiscal year '9l-92, motion was made for approval by Commissioner Jones. Commissioner Wilkerson seconded the motion and vote of board members was recorded as follows.
Mr. Barron reported the board needs to schedule another workshop meeting concerning the County's Comp Plan to review what is being proposed to be transmitted to Tallahassee. The meeting was tentatively scheduled for February l0th at 7:00 P.M., with Mr. Barron being authorized to reschedule should it become necessary.
Notice from the Planning Council regarding update of the above described survey was reviewed. Copies have been sent to the Chamber of Commerce as well as the Industrial Development Authority for their input. Commissioners agreed to include again a prior list of projects proposed to be undertaken as well as a request by the School Board for adding a wastewater treatment plant at the school in Bell and request of Recreational Authority for assistance adding construction of a recreational facility on property donated to them to the list.
Written follow-up inspection report performed on October ll, l99l was made available to Commissioners. Copy of this report is on file in the Clerk's Office.
Regarding construction of a new facility for the Medical Center, Judy White, Administrator, wrote stating they have found it would not be feasible to site this building west of the present facility. Ms. White expressed thanks to the County for their support over the years and their willingness to provide them with a long term lease of the building.
Chairman Sheffield opened public hearing as advertised on consideration of closure and vacation of a public road on petition filed by Bud and Linda Asbell, Joan E. Bean, Charles V. & Janeth Rolling and William and Kay Rush.
Following discussion of this petition and there being no member of the public present wishing to oppose it, motion was made by Commissioner Mathis to vacate and close that portion of the road lying in Section l4, Township 8 South, Range l4 East, commencing at the center of Section l4; thence East to the Southeast corner of the Southwest Quarter of the Northeast Quarter; thence North to the North line of Section l4, Township 8 South, Range l4 East, Gilchrist County, Florida. This approval is contingent on Mr. Burt, County Attorney, researching the records and determining there is no mortgage holder adversley affected. Motion was seconded by Commissioner Wilkerson and vote of Commissioners was as follows.
Mr. Conner reported recycling in the county continues to increase.
Chairman Sheffield questioned the status of delivery of filters needed to complete the water system at the solid waste facility. Mr. Barron suggested a deadline be given to the firm awarded the bid and if not met to take the next highest bid. Mills Engineering was contacted by telephone and advised to take this action.
Public Hearing was opened with Mr. Burt reading into the record proposed ordinance amending Gilchrist County Ordinance No. 90-05
Motion was made by Commissioner Philman, seconded by Commissioner Jones and agreed to for adoption of Ordinance No. 92-02, copy attached and made a part of these minutes. Vote of board members was as follows.
Mr. Barron presented for consideration Ordinance authorizing the County to become involved in an investment trust pool through the Florida Association of Counties, Inc., and the Florida Association of Court Clerks and Comptrollers should it become feasible.
Motion was made for adoption of Ordinance No. 92-03 by Commissioner Jones, seconded by Commissioner Mathis and agreed to as follows. Copy of this Ordinance is attached and made a part of these minutes.
Commissioners considered Resolution vacating a portion of a road in Section 30, Township 9 South, Range l4 East, this being a portion of the Hart Springs Road.
There being no person from the public wishing to speak against this proposal and board members having thoroughly discussed the need and feasibility of closing this portion of the road, motion was made for adoption of Resolution No. 92-04 by Commissioner Philman. Commissioner Jones seconded the motion and vote of board members was as follows. Copy of Resolution is attached and made a part of these minutes.
Written maintenance and repair costs report for the month of January was distributed by Mr. Joyner. A total of l6 requests and complaints were received during this time period. Total number of rock loads purchased during the month was l97.
Samples of material to be used in the new road numbering system was examined by Commissioners after which motion was made by Commissioner Philman authorizing Mr. Joyner to use a green and white background for the signs. Motion was seconded by Commissioner Wilkerson and vote of Commissioners was as follows.
Commissioner Mathis raised for discussion maintenance needed to what is more commonly known as the old landfill road.
Miscellaneous quotes on road equipment presented by Ring Power Corporation was examined. Commissioners took no action on this at this time as they are not in a financial position to do so.
Review was made on applications received from those persons who responded to a request to serve on an advisory committee related to transportation matters of the County. There were a total of l0 interested parties who responded. The Committee will be made up of seven persons and the board is desirous of having at least l member from each district. Following review of resumes of those persons submitted the following names were agreed to by board members.
There were no applications from any person residing in Commissioner Wilkerson's district. He will inquire of some persons he feels are qualified and make a recommendation to the Board.
Mr. Barron recommended prior to actual appointments a determination on length of terms and specific language as to what the board wants this committee to do should be written. This will be discussed at the regular meeting in March.
Sheriff Floyd requested a budget increase in order to give his employees a 3% cost of living increase. He proposed these monies to cover this come from unanticipated revenues at this time as a result of housing federal inmates. Commissioners denied this request as they are not in a position to fund this, most especially when they are being requested based on state mandates to fund additional space at the county jail.
Sheriff Floyd and Chief Deputy Cooper recounted for board members problems relating to additional office space and bed space needed at the county jail. Rough sketches on jail renovation were presented by Mr. Cooper with him noting there is available some professional inmate labor that can be utilized for this construction. Some plumbing and wiring needed will be required to be done by a licensed contractor. It is estimated it will take 60 to 90 days to complete the construction, which would include renovating some office space to jail beds and constructing an
administrative building. Mr. Barron suggested should the county agree to undertake this project now would be a good time to seriously consider an adequate water supply system to the county jail.
Sheriff Floyd and Chief Deputy Cooper reviewed with board members the possibility of there being available monies for new jail facilities through a federal program. They were requested to check further into this and report back.
Upon motion of Commissioner Jones, Sheriff Floyd was authorized to pursue having prepared drawings and firm estimates on renovation and construction costs as reviewed. Motion was seconded by Commissioner Philman and vote of Commissioners as follows.
Following a brief discussion of health/medical care for inmates, Sheriff Floyd was requested to meet with Sable Bolling, Administrator of the local Public Health Unit, in an effort to negotiate to see if the Health Dept. can be utilized for these services.
Request for increase in the General Operating Budget of the Sheriff for Health Insurance was presented for Commissioner's approval. Request was for $2,3l2.3l. Commissioner's agreed to this subject to verification of figures. The Board had taken prior action on health insurance authorizing Elected Officials and all Departments to increase their budgets for that portion of the health insurance increase for the employee only.
Memo from Mr. Perryman concerning the need for pager tests and radio communications tests for fire departments was discussed. Mr. Perryman recommended a pager test being done twice a week and fire departments in the county being advised that the county fire frequency is not for personal use. Commissioners agreed that Mr. Perryman is in charge of the communication among fire departments.
Mr. Barron reviewed with Commissioners letter he received from Davis, Monk & Company, County Auditor, concerning cellular phone bills. Due to the increase in the number of cellular phones purchased by the county, certain procedures need to be implemented to ensure accurate records are being kept. Mr. Barron was requested to follow up on this.
Motion was made by Commissioner Jones for adoption of Resolution No. 92-05, copy attached and made a part of these minutes. This Resolution opposes the proposed re-organization of the State's Environmental Health Programs which includes the transfer of environmental health programs from the responsibility of the county public health units to other state agencies. Commissioner Wilkerson seconded the motion and vote of board members was as follows.
Local OT $ 56.00
Law Library 2l4.00
St. Attorney & Public Defender l98.00
Court Costs 929.00
County 75% 268.50
Court Facility 2l4.00
There being no other business to come before the Board, motion was made by Commissioner Mathis to adjourn at 6:40 P.M., seconded by Commissioner Philman and the meeting adjourned.