MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS, HELD APRIL 6, 1992, AT 9:30 A.M.
The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in regular session Monday, April 6, l992, at 9:30 A.M., in the Commissioner's Meeting Room at the Courthouse in Trenton, Florida. The following members were present to-wit:
Other persons in attendance were Jackie R. Barron, Ex-Officio Clerk; Charlotte Burley , Glenda Patterson and Sherree Pitzarell, Deputy Clerks; Ted Burt, County Attorney;
Invocation was provided by Commissioner Sheffield followed by the Pledge of Allegiance.
Commissioner Wilkerson requested Denise Register be moved to the latter part of the meeting. Chairman Sheffield added to the agenda discussion of easements, citizens contracting for limerock services and limb trimming. Also added for discussion was quotes on completion of interconnecting piping required to complete the water system at the solid waste facility.
Motion was made by Commissioner Jones, seconded by Commissioner Wilkerson and unanimously agreed to approving minutes of March 2, l992 board minutes.
Presentation of the l993-99 District 3 Alcohol, Drug Abuse and Mental Health Final Plan was made. Motion was made for approval by Commissioner Jones, seconded by Commissioner Mathis and unanimously agreed to. Copy of Plan is on file in the Clerk's Office.
Mr. Conner discussed with board members quotes from Continental Water Systems and Smith Well Drilling equipment needed to complete the interconnecting pipe between a chlorine contact tank turbidity filters and hydropneumatic tank at the solid waste facility. Continental's written quote was $3,l98.20 and Smith's verbal quote was $l,600.00. Motion was made by Commissioner Wilkerson, seconded by Commissioner Mathis and agreed to authorizing Smith Pump & Well to perform the necessary work.
Mr. Barron reviewed with board members a lease option proposal from Ring Power Corporation for a loader for use by the Road Department. At a later point in the meeting Danny Collins of Ring Power appeared and discussed in detail type of equipment available, costs, trade-in values of used equipment and types of financing . Road Superintendent, Buddy Joyner, appeared discussing with Commissioners equipment needs of that department. Mr. Barron and Mr. Joyner were requested to further research funding alternatives and bid requirements and report back to the Board.
Commissioners recessed for the EMS Authority meeting reconvening at l0:50 A.M.
Chairman Sheffield opened the public hearing as advertised reading a proposed ordinance relating to a "9ll" emergency telephone system in Gilchrist County. There being no person from the public voicing objection, motion was made by Commissioner Philman, seconded by Commissioner Wilkerson and unanimously agreed to adopting Ordinance No. 92-05, as follows.
AN ORDINANCE RELATING TO A "911" EMERGENCY TELEPHONE SYSTEM; PROVIDING FOR AN IMPOSITION OF A RECURRING FEE OF $.50 PER MONTH; PROVIDING FOR LIMITATIONS ON FEES; PROVIDING FOR DEFINITION; PROVIDING FOR COLLECTION AND DISPOSITION OF FEES; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Board of County Commissioners in and for Gilchrist County, Florida, finds and declares that it is in the public interest to shorten the time required for a citizen to request and receive emergency services; and
WHEREAS, provision for a single, primary three-digit emergency number through which emergency services can be quickly and efficiently obtained as a means of procuring emergency services which may result in saving a life, reduction in the destruction of property, and quicker apprehension of criminals; and
WHEREAS, it is the intent of this Board to establish and implement a county-wide Emergency Telephone Number "9ll" Plan which will provide citizens of the County with rapid direct access to public safety agencies by dialing the telephone number "9ll" with the objective of reducing the response time to situations requiring law enforcement, fire, medical, rescue and other emergency services.
NOW, THEREFORE, BE IT ORDAINED by the Board of County Commissioners in and for Gilchrist County, Florida, as follows:
l. Findings. The Board of County Commissioners hereby finds that the imposition of a recurring fee is necessary to provide for the acquisition of "9ll" System equipment and for the operation and maintenance of the "9ll" System and equipment.
2. Imposition of a recurring fee. A recurring fee of $.50 per month is hereby imposed upon, and shall be paid by, the local telephone exchange subscribers within Gilchrist County served or to be served by the "9ll" Emergency Service, on an individual access line basis (up to a maximum of 25 access lines per account bill rendered). These recurring fees shall be used to acquire, implement, maintain and operate the "9ll" System and equipment as authorized by Section 365.l7l, Florida Statutes.
Limitation of Fees. In no case shall the total fee collected exceed $.50 per month per line.
Definitions. The definitions of terms set out in the Florida Emergency Telephone Act, as amended, are adopted as the definitions of terms in this section. In addition, the following definitions shall apply:
A. "Telephone Company" means each telephone company providing telephone services within Gilchrist county, Florida.
B. "Board" means the Board of County Commissioners of Gilchrist County, Florida.
C. "Act" means the Florida Emergency Telephone Act as same, may be amended from time to time.
5. Collection and Disposition of Fees. Fees imposed under this section shall be collected by the telephone company and all proceeds shall be remitted to the County on the first day of each month, less an administrative fee as provided by law, which administrative fee shall be retained by the telephone company as provided in the Act.
There is hereby established a separate audit account for the deposit of all fees collected and funds received relating to the "9ll" System. All funds in this account shall be used for purposes authorized by the Act, and no others. This account shall be examined on a regular basis, no less than once a year, to determine whether there is a surplus or deficit in the account, based on projected costs of operating, maintaining and expanding the "9ll" System.
Severability. It is hereby declared to be the intent of the Board of County Commissioners of Gilchrist County that if any section, subsection, clause, phrase or provision of this Ordinance is held invalid or unconstitutional, such invalidity or unconstitutionality shall not be construed as to render invalid or unconstitutional the remaining provisions of this ordinance.
Effective Date. A certified copy of this Ordinance as enacted shall be filed by the Clerk of the Board with the Office of the Secretary of State within ten (l0) days after enactment, and this Ordinance shall take effect when an official acknowledgement from the Secretary of State is received that this ordinance has been filed with that office.
DULY ADOPTED this 6th day of April, l992.
BOARD OF COUNTY COMMISSIONERS
GILCHRIST COUNTY, FLORIDA
By: /s/ Jimmie Sheffield, Chairman
/s/ Jackie R. Barron
Mr. Conner updated Commissioners on different phases of ongoing projects at the solid waste transfer facility. Mr. Barron noted it has come to his attention there remains to be a large portion of the population who are not aware of the county's recycling program. Discussion followed regarding various ways of increasing the public's knowledge of this.
Mr. Joiner requested Commissioners consider reimbursement to him on special assessments he had paid on two mobile homes for last year, both of which had electric and water service to them. Mr. Joiner stated although both units had been on his property he had used only one as his residence.
Commissioners discussed Mr. Joiner's request and determined they did not feel it appropriate to grant reimbursement as the second mobile home had been there for some time and had Mr. Joiner come in earlier they may have considered it. Motion was made by Commissioner Jones to deny Mr. Joiner's request, seconded by Commissioner Wilkerson and unanimously agreed to.
Mr. O'Steen was present representing the Florida Seafood Consumers asking the Commission's support in their efforts to keep nets in the water throughout the State. Mr. O'Steen stated it is his understanding the Florida Game & Fish Commission is currently proposing legislation that if passed would have a serious adverse effect on net fishing.
Wilma Mattuci, Gilchrist County Librarian, was in attendance at the request of the Board to give a verbal report on the local library's operation. Circulation and patron use of the library is steadily rising.
Authorization was given to have repaired leaking restroom faucets , a security light installed and locks changed on the doors of the library building.
Commissioners recessed for lunch at l2:l5 P.M., reconvening at approximately l:l5 P.M.
Commissioners reviewed sample form for employee evaluations. Board members agreed to use of these forms in addition to new employees being evaluated after six months employment.
Quarterly expense reports for the CDBG Grant were made available to Commissioners with no specific questions being raised.
Mr. Perryman reported he'd received notice that the Osceola Community Center had been shot into with one window having been shot out. A report has been filed with the Sheriff's Department.
Request was made to authorize Beth Latner, VA & Civil Defense Secretary, to attend the Introduction to VA Benefits school May 2-3, l992. Commissioners agreed to this. Mr. Perryman advised he will be attending recertification school May 4th-7th.
Mr. Parrish presented preliminary plat on subdivision O'Steen Acres, located in Sl0, Tl0S, Rl4E, Gilchrist County. Following review of the proposed plat motion was made by Commissioner Wilkerson for its approval. Commissioner Jones seconded the motion and vote of board members was unanimous.
Mr. Burt presented for Board consideration a resolution extending a street in lieu of an easement. Motion was made by Commissioner Philman for adoption of Resolution No. 92-07, seconded by Commissioner Mathis and unanimously agreed to.
WHEREAS, Gilchrist County is the owner of approximately an acre and one-half of land in the West One-Half of the Northeast One-Quarter of Section l2, Township 7 South, Range l5 East, Gilchrist County, Florida which fronts on the Santa Fe River and upon which a county boat ramp is located, and
WHEREAS, Northeast l08th Street provides the access to the said county property, and
WHEREAS, Lots 27 and 28 of the B. W. Turner Development, an unrecorded subdivision in said Section l2 are landlocked.
THEREFORE, BE IT RESOLVED by the Board of County Commissioners that Northeast l08th Street be extended to a point twenty feet (20') beyond the eastern line of Lot 27 of the development known as B. W. Turner, an unrecorded subdivision in Section l2, Township 7 South, Range l5 East, Gilchrist County, Florida.
RESOLVED this 6th day of April, l992.
BOARD OF COUNTY COMMISSIONERS
GILCHRIST COUNTY, FLORIDA
By: /s/ Jimmie Sheffield
/s/ Jackie R. Barron
Mr. Burt announced he has recently received complaints from individuals concerning the method being used on special assessment on a business located on the same property as that of the individual's personal residence. It appears this is being done two ways and that there are some instances in which two assessments have been levied and some only one. He recommends appropriate action be taken to correct this situation to which board members unanimously agreed. Discussion of farm shops used for business purposes followed with Mr. Burt being instructed to research the number of these involved and they be contacted. Mr. Barron suggested the method in which IRS treats farming might be considered. Mr. Burt agreed to research this.
The Transportation Advisory Board met recently with six members present. Member Jane Bryant has resigned as she is moving. This Board has agreed to meet the third Wednesday of the month at 5:00 P.M. and at their next meeting they will attempt to set specific goals developing a priority list. Mr. Barron stated he will make himself available when needed in order to offer financial input.
The Corrections Committee met and briefly discussed the feasibility of Gilchrist and Dixie Counties exploring the possibility of sharing expenses of one new jail. It was generally felt this would not be a reasonable alternative due to location. Mr. Barron suggested the possibility of them agreeing to guarantee Gilchrist County so many beds at a pre agreed rate be researched.
Mr. Burt announced he has determined a recent zoning change
approved by this Board has to go under the comprehensive land use plan adopted November l4, l99l. He suggests this Board advertise for a plan amendment in about two months. Motion was made by Commissioner Jones authorizing Mr. Burt to pursue the necessary action to accomplish this, seconded by Commissioner Wilkerson and unanimously agreed to.
For the record it was noted a written appeal has been filed regarding this zoning change granted March 2 on Joan Strong/McAlpine. This appeal was filed by Craig Hennis and James Moore.
Mr. Rehberg, Building Official, verbally reported permit applications on housing is picking up somewhat. He has no other particular problems on which to report at this time.
Presentation of bills was made by Mr. Barron and Ms. Burley under dates of March l3th, 27th and 30, l992 and April l and April 6, l992 for Board approval. Motion was made by Commissioner Mathis ratifying payment of those bills paid and authorizing payment of those to be paid under today's date. Motion was seconded by Commissioner Philman and unanimously agreed to on roll call.
Motion was made by Commissioner Jones, seconded by Commissioner Wilkerson and unanimously agreed to authorizing transfers attached and made a part of these minutes.
Sheriff Floyd appeared along with Chief Deputy Jim Cooper and Charles Bell, Engineer.
Proposal for engineering services for a proposed office building for the Sheriff's Department was presented by Mr. Bell. A copy of this proposal is on file in the Clerk's Office. Estimated costs, depending on permitting requirements, is $4,400.00. This figure does not include topographical survey, or agency charges or fees for permits. It is anticipated that inmate labor will be utilized as much as possible in construction of the building, which is to include approximately 4,576 square feet of space for administrative offices for the Sheriff's Dept. and an additional area for an Emergency Medical Services Facility. Emergency Medical Services personnel will be utilized to dispense medicines to inmates.
Motion was made by Commissioner Philman approving the proposal, seconded by Commissioner Mathis and unanimously agreed to.
Mr. Harrison reported the question has been raised concerning the method used in numbering of avenues and streets in the county. He called and determined there is no national standard, but it is standard procedure that you don't run avenues and streets in the same direction.
Mr. Martin requested information on procedure to be used in closing of a road. He is interested in closing a road in Gilchrist County located i Section 2l and more commonly known as the "Neil Grade". There is approximately 2/l0 mile that the county doesn't grade leading up to an old house and doesn't serve a public purpose. Mr. Burt explained to Mr. Martin the legal procedure to be used in closing a county maintained road.
Mr. Brown presented a petition with approximately l,047 signatures on it requesting the county consider paving and widening County Road 340 on the north end of the county. Mr. Brown read from a prepared statement. Also present and speaking was Mr. Brown of the High Springs Fire & Rescue spoke regarding what he described as safety concerns of the road and its' condition.
Chairman Sheffield commented on bond indebeteness of the county on road projects undertaken in prior years and still being paid on. He stated had these been paid off he for one would be willing to consider a bond issue for such projects, however the money is not available otherwise at this point in time.
Mr. Barron suggested the petition be referred to the Transportation Advisory Committee for further review and input. He also discussed with those in attendance the lack of funding for such projects, however noting Mr. Burt, County Attorney, has previously been authorized by this Board to research alternative funding sources for this and other projects.
Bernard Kowalski spoke to Commissioners presenting a written petition asking the county to consider the paving of the Gilchrist/Levy County Line Road for reasons of cleanliness, health and safety. In attendance and representing the Levy County Board of County Commissioners was Forest Hammell,
Road Superintendent and Commissioner Tom Foley. Levy County again presented a proposed mutual agreement between themselves and Gilchrist County whereby they would agree to provide necessary permits and engineering, perform necessary surveying and staking, finish rock and shoulders and pave the road 20 feet wide and stripe it. Gilchrist County would agree to clear right of way as needed, furnish and place limerock to point of finishing, cut and shape ditches for drainage and place seeding and grassing.
Gilchrist County Road Superintendent, Buddy Joyner, estimated the rock for this road improvement will cost in the neighborhood of $20,000. Mr. Folley estimated paving of one mile or road to be $35,000, including materials and labor.
Following a lengthy discussion of this proposal, motion was made by Commissioner Wilkerson that Gilchrist County enter into a mutual agreement with Levy County as described above for the paving of this road. It was the consensus of the majority that this was an economically good proposal as it would cost the county at the very minimum as much as they will be required to put into the project over the next several years to continue maintaining it. Vote of Commissioners was as follows.
Commissioner Sheffield stated he voted no because the Board has not yet taken action to repair other roads in need of work and they just turned down another group of citizens requesting the same services due to a lack of monies.
Mr. & Mrs. Johnson were present along with their Attorney, Tom Copeland, who all spoke in an effort to resolve a dispute between the County and Mr. Johnson on location of a road/fence line. Gene Parrish, Surveyor, was also present and discussed with Commissioners a survey previously taken.
After substantial discussion among Board members, Mr. & Mrs. Johnson and Mr. Copeland regarding the nature of Mr. Johnson's and the Board's position, motion was made by Commissioner Wilkerson as follows, seconded by Commissioner Jones and unanimously agreed to.
Mr. Grim spoke with Commissioners concerning his request for exemption of special assessment. According to Mr. Welch, Tax Collector, Mr. Grim's income does not meet federal poverty guidelines. He is however blind.
Mr. Burt was instructed to followup on this with Mr. Grim.
Ms. Register purchased her house from an individual to whom ad valorem tax bill and special assessment bills were mailed and subsequently not paid. A certificate was sold on the real estate which Mrs. Register's mortgage company paid. They did not, however, pay for the past due special assessment. Ms. Register was asking relief in this. Mr. Burt stated his opinion is the Register's are responsible for this bill. Motion was made by Commissioner Wilkerson authorizing the Register's to pay all but the interest due on the special assessment. Commissioner Jones seconded the motion which carried unanimously.
Road Superintendent's monthly report noted a total of l4 complaints and requests received, of which eleven had been satisfactorily resolved. Summary of rock loads reported a total 564 having been purchased during March.
Mr. Joyner announced he had been approached by a developer requesting the county do road work for him on a private road and then the county bill him for it. Mr. Burt advised against this.
Mr. Joyner reviewed with Commissioners and Mr. Barron written quote from Mobile Telephone Services, Inc. in the amount of $9,297. Motion was made by Commissioner Philman for approval to purchase and have installed the equipment outlined in proposal under date of March l2, l992, on file in the Clerk's Office. Commissioner Wilkerson seconded the motion which carried unanimously. This purchase is recommended by the Road Superintendent as he feels it will enhance the overall operation of that department. Equipment included l antenna, l coax, l repeater unit, l duplexer and l duplexer cable, l a/c surge supressor, 8 40 watt l6 channel radios, 8 mobile antenna 7 coax. Price includes installation also.
Rescheduling of June lst Meeting
Commissioners unanimously agreed to reschedule the regular meeting for June to Tuesday, June 9, l992.
Letter from Town of Bell regarding complaints they've been receiving on junk cars in the Kushner Subdivision was reviewed. Mr. Burt announced this has been referred to Carl Rehberg, Building Official, for followup.
Copy of the Code of Ethics for County Officials adopted by NACO was provided to board members for their review.
Notice of a public hearing to be held April 22nd in Gainesville concerning DOT's tentative work program for fiscal year '92-93 through '96-97 was noted as having been received. Mr. Joyner, Road Superintendent, will be requested to attend this meeting.
Motion was made by Commissioner Jones for adoption of Resolution adopting the North Central Florida Economic Development District Annual Overall Economic Development Program Report l99l. Commissioner Mathis seconded the motion which carried unanimously on roll call.
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA, ADOPTING THE NORTH CENTRAL FLORIDA ECONOMIC DEVELOPMENT DISTRICT ANNUAL OVERALL ECONOMIC DEVELOPMENT PROGRAM REPORT 1991, AS PREPARED BY THE NORTH CENTRAL FLORIDA REGIONAL PLANNING COUNCIL; PROVIDING AN EFFECTIVE DATE.
WHEREAS, Gilchrist County, Florida, is a member of the North Central Florida Regional Planning Council; and
WHEREAS, a written report must be submitted annually to the Economic Development Administration to evaluate the progress made toward improving economic conditions in Gilchrist County during the past year; and
WHEREAS, the Gilchrist County Board of County Commissioners has previously adopted the North Central Florida Economic Development District Overall Economic Development Program; and
WHEREAS, the North Central Florida Economic Development District Annual Overall Economic Development Program Report for l99l accurately reflects economic conditions in the County and satisfactorily covers the County's own economic planning and programming;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA:
l. That the North Central Florida Economic Development District Annual Overall Economic Development Program Report for l99l as prepared by the North Central Florida Regional Planning Council be adopted by the Board of County Commissioners of Gilchrist county, Florida, as accurately reflecting the economic conditions in the County and satisfactorily covering the County's own economic planning and programming.
2. That the North Central Florida Economic Development District Annual Overall Economic Development Program Report for l99l be submitted to U.S. Economic Development Administration with the understanding that this action meets the annual progress reporting requirements for the County.
3. This resolution shall take effect upon its adoption.
DULY ADOPTED in regular session this 6th day of April, A.D., l992.
BOARD OF COUNTY COMMISSIONERS
GILCHRIST COUNTY, FLORIDA
By: /s/ Jimmie Sheffield, Chairman
/s/ Jackie R. Barron
Memo from Mr. Welch regarding reimbursement to the Robert's in the amount of $l53.36 was reviewed. They were assessed for two units when l of them was a barn. Mr. Roberts was requesting a refund for the amount assessed in error. Motion was made by Commissioner Wilkerson approving this request, seconded by Commissioner Jones and unanimously agreed to.
Local OT $ l38.00
Law Library l37.00
State Attorney & Public Defender 474.90
Court Costs 670.00
Court Facility l37.00
Grand Total $8,089.47
Commissioners discussed county employee's using county owned vehicle on weekends and their off hours. Commissioners agreed this is to be done only in those cases where necessary, i.e., Civil Defense, emergency road situations, etc. County vehicles are not to be used for personal business or pleasure.
There being no other business to come before the Board at this time, motion was made by Commissioner Philman to adjourn at 7:40 P.M., seconded by Commissioner Mathis and the meeting adjourned.