MINUTES OF A SPECIAL MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD MAY 19, 1992



The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in a special meeting May

19,1992, at 3:00 P.M., in the Commissioner's Meeting Room at the Courthouse in Trenton, Florida, with the following members present to-wit:





Jimmie Sheffield, Chairman

Addy Jones

W. B. Mathis, Jr.

Emory Philman

Fred Wilkerson



Other persons in attendance were Jackie R. Barron, Ex-Officio Clerk; Glenda Patterson and Sherry Pitzarell, Deputy Clerks; Ted Burt, County Attorney, Fred Fox and Queen Simmons of Fred Fox Enterprises.



Invocation was provided by Chairman Sheffield followed by the Pledge of Allegiance.



Chairman Sheffield opened the meeting explaining its purpose to be review of the CDBG Program the County is currently undertaken.



Commissioners and Mr. Barron identified their primary areas of concern as that of lack of followup on administrative functions and the amount of monies proposed to be spent on renovation of individual homes, many of which are mobile homes, when a brand new mobile home could be purchased for less than the estimated cost of improvements. They stated they did not approve of the economics of this, regardless of where the money is coming from to do the work. In many instances the program focuses on the cosmetic aspects of the home when the Board was of the opinion the program's intent was to bring sub-standard dwellings up to minimum codes.



In looking at the bids received and comparing these to the initial analysis of work proposed, contractor's don't appear to be bidding the same dwelling.



Mr. Fox reviewed with board members the approach his firm normally uses in these type of projects. After substantial discussion regarding this matter, the consensus of the Board was that Mr. Fox and appropriate staff will meet with Mr. Barron and his staff in an attempt to come to an agreement and better understanding of what functions are expected from Fred Fox, rebid those homes to be repaired requesting quotes only on what is needed to bring the dwellings up to code and present estimates prior to opening of the formal bids for comparison purposes.



Mr. Barron commented, if there can't be better co-ordination of the contract it would be his recommendation to discontinue it and negotiate with another firm. He is concerned simply that the program run smoothly and can pass audit. Mr. Barron is also concerned that participants in the program have available to them someone representing the Fred Fox Agency with whom they can discuss any problems. He suggested rules of the contract be explored through DCA to determine what can be done and how the contract may be amended to better meet the needs of a larger number of homeowners in Gilchrist County.



Mr. Fox stated he was unaware of those concerns described today and will make every effort to resolve them.









Amendment to HRS Contract



Mr. Barron presented for Board consideration amendment to the county's contract with HRS for local health department services. These are catch up amendments and according to Sable Bolling, Administrator of Gilchrist County Health Unit, the county has already experienced the results of the cuts.



Commissioners discussed the current level of services being provided by the Health Dept. for a health sanitarian. They agreed they are not receiving adequate services and requested Ms. Bolling attend a meeting to discuss this in more detail.



Based on recommendation of Mr. Burt, County Attorney, motion was made by Commissioner Jones approving the amendment following proper documents being received for the county's execution. Motion was seconded by Commissioner Wilkerson and unanimously agreed to. Mr. Burt will followup on this.



There being no other business to come before the Board at this time, motion was made by Commissioner Wilkerson to adjourn at 5:00 P.M., seconded by Commissioner Jones and agreed to.







Approved: ______________________

Chairman



Attest:







______________________

Ex-Officio Clerk