MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD MONDAY, JULY 6, 1992, AT 9:45 A.M.
The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in regular session Monday, July 6, l992 in the Commissioner's Meeting Room at the Courthouse in Trenton, Florida. The following members were present to-wit:
Other persons in attendance were Jackie R. Barron, Ex-Officio Clerk; Glenda Patterson, Charlotte Burley and Kelly Johnson, Deputy Clerks; Ted Burt, County Attorney; Buddy Joyner, Road Superintendent; Carl Rehberg, Building Official; Morris Conner, Solid Waste Supervisor; W. W. Welch, Tax Collector; Larry Rogers, county resident; Fred Dickson, Diamond Waste; Wilma Mattuci, Gilchrist County Library; Jim Cooper, Chief Deputy ; Charles Bell, Consulting Engineer and Albert Martin, Building Contractor.
Present and representing the Gilchrist County Transportation Advisory Board were Clyde Townsend, Dean Hathaway and Joe Dixon.
Invocation was provided by Commissioner Philman followed by the Pledge of Allegiance.
Added to the agenda for discussion was Fred Dickson, Diamond Waste DBA Hal Industries, Inc.; Discussion of medical leave of absence for Earl G. Sanders; old road bonding issue ; Ring Power billing and purchase of equipment and budgets for fiscal year '92-93.
Mr. Burt reported he has examined the existing contract between the county and Diamond Waste and provided the county wishes it to continue no action is required, however should they wish to cancel it 60 days notice must be given prior to September 30th.
Mr. Barron advised he and Mr. Conner of Solid Waste have discussed the cost of transporting of solid waste from Gilchrist County to Alachua County. Tentatively they agree the costs is now high enough that the county needs to evaluate the cost effectiveness of hauling it ourselves, however he is not prepared to make a recommendation today.
Mr. Dickson spoke stating he has no plans at present to go up on the cost to Gilchrist County for this service. Presently all of Trenton's solid waste is not going to the Bell site and at such time as the Bell facility is open and receives more volume it is their intent to be lower.
Upon motion of Commissioner Jones the Board approved a Consent of Assignment by Diamond Waste, Inc. d/b/a HAL Industries to Collection Services, Inc. Motion was seconded by Commissioner Mathis and unanimously agreed to.
Verbal report was presented by Ms. Mattuci on current library activity. Mr. Hales was unable to be in attendance as planned today. Discussion of procedure used in accounting for books donated to the library in Trenton was held.
Sable Bolling, Administrator-Gilchrist County Public Health Unit
Ms. Bolling reviewed with Commissioners proposal from HRS CPHU Objectives which in essence is requesting county health departments adopt standards set on a national basis. Following discussion of this board members were in agreement with Ms. Bolling to send a letter stating their objections to this plan as it provides no new monies or resources to implement it.
Motion was made by Commissioner Philman, seconded by Commissioner Mathis and unanimously agreed to authorizing the Chairman to write a letter to the Deputy Secretary for Health and State Health Officer officially acknowledging their objection to this proposal.
Mr. Fox reported l3 dwellings are now out on bid for renovation/remodeling under the CDBG program and are due back July 23rd.
Mr. Burt, Mr. Barron and Jim Cooper have met and discussed with Dr. Nguyen his providing inmate health care at the county jail. He is willing to assist, however there still remains the problem of obtaining medical malpractice insurance. Mr. Barron is continuing to follow up on this.
The county has been named, under federal statute, in a l983 civil rights lawsuit filed against the Sheriff's Department. This matter has been turned over to the county's insurance carrier for review.
Mr. Burt reviewed with Commissioners guidelines of the Government-In-The Sunshine law and its' application relating to discussions permitted among board members on matters to come before them for consideration.
The county has been approached by BHP Minerals International Exploration, Inc., an Australian mineral exploration firm, regarding drilling of holes along county right-of-ways to explore for minerals. Mr. Burt was requested to obtain more detailed information as to type of equipment to be used and determine if they would be willing to provide Gilchrist County with a copy of the information they come up with.
At a later point in the meeting Mr. Burt continued with his Attorney's Report. Commissioner Mathis was not present at this time.
Mr. Burt requested, on behalf of Carlene Johnston, variance to the subdivision ordinance on property located in S36, T9S, Rl4E. Property consists of 40 acres of which Ms. Johnston wishes to divide into 4 parcels all of which are greater than l0 acres.
Motion was made by Commissioner Wilkerson for approval of the variance, seconded by Commissioner Philman and unanimously agreed to.
The County Judge has requested the county authorize the purchase and installation of a telephone system on the court side to allow for conference calls among Judges and Attorneys when needed. Mr. Barron advised this system can be funded out of the Judge's budget ($l,000) and the remaining $l,900 out of the Court Facilities Trust Fund. Motion was made for approval of this request by Commissioner Wilkerson, seconded by Commissioner Philman and agreed to.
Notices regarding unpaid l99l special assessments are being mailed and property owners are being notified if these are not satisfied by July 20th a lien will be placed against their property.
Mr. Burt and Mr. Barron discussed with Commissioner's recent legislation which allows for a one cent gas tax the revenues from which may be used for costs and expenses of operating and maintaining a transportation system and the cost of acquisition, construction, reconstruction, and maintenance of roads and streets. Also passed was legislation providing for levying a discretionary sales surtax of one percent to general revenues for operating purposes. Commissioners requested Mr. Burt advertise the required public hearings for their meeting in August to give these two matters further consideration.
Motion was made by Commissioner Jones for approval of minutes as submitted on regular meeting held June 9, l992, seconded by Commissioner Wilkerson and agreed to.
Present and representing the Transportation Advisory Committee were Dean Hathaway, Clyde Townsend and Joseph Dixon. The committee members stated they had met and began exploring new sources of revenue for operation of the transportation department. It was the consensus of committee members the following three items were areas in need of further consideration.
2-Impact Fee (Bldg. Permits)
3-Water Resources Owned by County
The committee members stated they are now asking the county what direction and which category they want them to pursue. Also discussed and proposed by the committee was a feasibility study of internal operation of the road department being performed. It was the recommendation of Mr. Burt that the committee present in writing a detailed proposal as to what they plan to do as it relates to a feasibility study and they will give this further consideration.
Discussion ensued regarding reimbursement to committee members for travel expenses directly related to committee work. Motion was made by Commissioner Wilkerson requesting the Transportation Advisory Committee continue their efforts of pursuit of funding sources for the transportation department and that they be reimbursed for mileage costs for these services. Commissioner Mathis seconded the motion which carried unanimously.
Motion was made by Commissioner Jones to recess at l2:l5 P.M. for the EMS Authority meeting, seconded by Commissioner Mathis and carried. Following the EMS Authority meeting Commissioners recessed for lunch reconvening at l:30 P.M. with all board members present but Commissioner Mathis who was attending a funeral.
Motion was made for approval of preliminary plat for replat of Lot 6, Ira Bea Oasis, S36, T6S, Rl5E, by Commissioner Philman. Commissioner Wilkerson seconded the motion which carried unanimously.
Chairman Sheffield opened the public hearing regarding request of Mary Carolyn Galloway to vacate a portion of a county road located as described above. There being no person from the public opposing this, motion was made by Commissioner Philman approving the request by adoption of Resolution No. 92-09. Commissioner Jones seconded the motion which carried unanimously with Commissioner Mathis absent.
RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA VACATING THAT PORTION OF A ROAD IN SECTIONS 33 AND 34, TOWNSHIP 8 SOUTH, RANGE 16 EAST, GILCHRIST COUNTY, FLORIDA.
WHEREAS, MARY CAROLYN GALLOWAY, has petitioned this Board to vacate that portion of the county road running through the Eastern portion of Section 33, Township 8 South, Range l6 East and the Western portion of Section 34, Township 8 South, Range l6 East to the Sheffield Grade in Section 34, Township 8 South, Range l6 East, and
WHEREAS, notice has been provided pursuant to Chapter 336, Florida Statutes, and
WHEREAS, it appears that the vacating of the road will not affect the ownership or right of convenient access of persons owning other parts of nearby lands, and the road is not being otherwise utilized and there being no taxes due against the land on which the roadway is located,
BE IT RESOLVED by the Board of County Commissioners of Gilchrist County, Florida that:
l. The Petition of MARY CAROLYN GALLOWAY to close and vacate that portion of a road described as follows:
That portion of the county road running through the Eastern portion of Section 33, Township 8 South, Range l6 East and the Western portion of Section 34, Township 8 South, Range l6 East to the Sheffield Grade in Section 34, Township 8 South, Range l6 East.
is hereby granted.
2. The roadway as above described is hereby vacated, and the Clerk of this Board is authorized and directed to record a certified copy of this Resolution in the Public Records in Gilchrist County, Florida and publish a Notice of Adoption of the Resolution within thirty (30) days of the date of this Resolution in the Gilchrist County Journal. Thereafter, the Clerk to the Board is directed to record in the Official Records of Gilchrist County, Florida the following:
a. Proof of Publication of Notice of Hearing on the
b. The Resolution
c. Proof of Publication of Notice of Adoption.
RESOLVED at the regular meeting of the Board of the Gilchrist County Commissioners on July 6, l992.
BOARD OF COUNTY COMMISSIONERS
GILCHRIST COUNTY, FLORIDA
By: /s/ Jimmie Sheffield, Chairman
/s/ Jackie R. Barron
Mr. Burt announced the public hearing on road requested to be closed by Gen Farm IV will have to be readvertised for the August meeting as it was advertised with an incomplete legal description.
Chairman Sheffield opened the public hearing with Mr. Burt explaining its purpose to be consideration of a resolution imposing an idle speed/minimum wake area on the Santa Fe River upstream from the U.S. l29 bridge. Larry Martin, Regional Direcotr of the Florida Game & Fresh Water Fish Commission, had appeared at the June meeting requesting this action be taken.
There being no person from the public wishing to oppose this action, motion was made by Commissioner Jones adopting Resolution No. 92-l0, seconded by Commissioner Philman and agreed to. Commissioners requested Mr. Burt contact Mr. Martin and ask that they put in place the required signs to implement this.
A RESOLUTION IMPOSING AN IDLE SPEED/MINIMUM WAKE AREA ON THE SANTA FE RIVER 400 FEET UPSTREAM FROM THE U.S. 129 BRIDGE TO A POINT DOWNSTREAM 400 FEET BELOW THE U.S. 129 BRIDGE AND 400 FEET UPSTREAM FROM IRA BEA'S OASIS PARK TO A POINT 400 FEET DOWNSTREAM FROM IRA BEA'S OASIS PARK.
WHEREAS, it has come to the attention of the Gilchrist County Board of County Commissioners that the unregulated operation of vessels in the vicinity of the U.S. l29 bridge and Ira Bea's Oasis Park on the Santa Fe River constitutes a potential hazard to the safety and welfare of the citizens of Gilchrist County; and
WHEREAS, the Gilchrist County Board of County Commissioners desires to promote safety in water-related activities; and
WHEREAS, the Gilchrist County Board of County Commissioners, after hearing all testimony presented at a public hearing held this date, finds that the designation of "idle speed-minimum wake" is necessary 400 feet upstream from the U.S. l29 bridge to a point downstream 400 feet below the U.S. l29 bridge and 400 feet upstream from Ira Bea's Oasis Park to a point 400 feet downstream from Ira Bea's Oasis Park; and
WHEREAS, the Gilchrist County Board of County Commissioners adopted Ordinance No. 87-4 on May 4, l987, which authorizes the Board to designate specific areas within which the operation of vessels may be regulated or prohibited and in which swimming, waterskiing, skindiving and other water activity or any of them, may be prohibited or regulated.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Gilchrist County, Florida, that 400 feet upstream from the U.S. l29 bridge to a point downstream 400 feet below the U.S. l29 bridge and 400 feet upstream from Ira Bea's Oasis Park to a point 400 feet downstream from Ira Bea's Oasis Park on the Santa Fe River shall be designated "Idle Speed-Minimum Wake" zone, all in accordance with Florida Statute 327.46.
ADOPTED by the Gilchrist County Board of County Commissioners this 6th day of July, l992.
BOARD OF COUNTY COMMISSIONERS
GILCHRIST COUNTY, FLORIDA
By: /s/ Jimmie Sheffield
/s/ Jackie R. Barron
Mr. Blume was requesting relief on a special assessment for three units when according to him he should have been assessed for only l. Following discussion of this and at the recommendation of Mr. Burt, motion was made to table this matter until the August 3rd meeting in order to allow for additional information being obtained. Motion was seconded by Commissioner Jones and unanimously agreed to.
Mr. Rogers requested input from the Board on closing a portion of a road between his property and that of H Wilson's which dead ends into a hunting club. There is a problem with persons using this area for illegal dumping of dead animals, etc. Presently the road is not used by the school bus or mail carrier. Mr. Rogers stated he has spoken to other property owners in the area in the past and all but Milam Wilson were unopposed to this request.
Commissioner Jones stated he did not wish to take any action on this request prior to discussing it with other property owners in the area. No action was taken at this time.
Mr. Joyner discussed with Commissioners request from Suwannee River Water Management District letter requesting who was to be responsible for stormwater runoff during work proposed to be done by the county and Larry Watson & Larry Rogers to a portion of Shady Grove Church Road.
Motion was made by Commissioner Jones that the county will accept this responsibility and instructing Mr. Joyner to so advise the Water Management District. Motion was seconded by Commissioner Wilkerson and carried unanimously.
D. Ray Harrison, Jr. was present and he and Mr. Joyner discussed with board members a recent occurrence at Hart Springs involving removal of concrete debris. It had been indicated to county representatives by the Water Management District that this was the type of material that could be used along the shoreline for erosion control. Mr. Joyner offered the debris to some nearby property owners to save the cost of hauling and paying for the dumping. Mr. Harrison agreed to take some of the debris as he has a large tree that is being eroded with the rising and falling of the river and assuming there would be no problem in using the debris to save the tree. After the debris was dumped on his property Mr. Harrison was advised by a Dept. of Environmental Regulation that this action was a violation and the debris must be moved within 30 days. Mr. Harrison was requesting the county remove this material from his property as they were the ones who put it there.
Based on the recommendation of Mr. Burt, County Attorney, motion was made by Commissioner Wilkerson that the county remove this material from whatever location or locations DER has a problem with, seconded by Commissioner Jones and agreed to by majority vote. Commissioner Philman voted no stating he did not feel the county should take on this responsibility as it is doing work on private property.
Mr. Joyner requested Commissioners reassign use of the old Ram Charger formerly used by EMS to the Road Department. He has discussed this with Mr. Brittin and he has no objection to it.
A total of l4 complaints and requests were received during June. Rock loads purchased totaled l36.
Motion was made by Commissioner Wilkerson, seconded by Commissioner Jones and agreed to authorizing the Chairman to execute the Small Counties Solid Waste Grant Application.
Mr. Conner discussed with board members the illness and recent surgery of Solid Waste employee Earl Gray Sanders. Mr. Sanders has indicated he wishes to return to work if he become able to, however at this time his prognosis is uncertain. Mr. Conner did relate to Commissioners the necessity in hiring someone to fill this position. Motion was made by Commissioner Jones authorizing a month to month medical leave, up to 6 monthsin accordance with the Board of County Commissioners personnel policy to Mr.Sanders with the understanding he will provide a report on his prognosis from his physician. Motion was seconded by Commissioner Philman and carried.
Motion was made by Commissioner Jones, seconded by Commissioner Wilkerson and approved authorizing Mr. Conner to advertise for a full time temporary position during Mr. Sanders' medical leave.
Discussion followed regarding a letter from the City of Trenton concerning placement of a permanent recycling vehicle in Trenton. Mr. Conner acknowledged he is in favor of this in addition to other locations throughout the county.
Dr. ? and Pam Brown from HRS State of Florida, District Three, verbally briefed the Board on the l992 HRS Reorganization Act and a Health and Human Services Board to be established. This board's function will be to assume responsibility and accountability for the planning, budgeting and delivery of local services.
Mr. Martin reviewed with Commissioners revised floor plan of proposed administrative building. Mr. Barron reminded board members monies will have to be borrowed to complete this project pledging state revenue sharing monies. He suggested the county consider installation of a new water system at the same time, as there is only a one inch city water line serving the Jail, Road Department shop and the Driver's License Office. Mr. Barron was asked to discuss this with Lee Mills, Engineer, to determine approximate cost.
Upon motion of Commissioner Philman, Mr. Barron, was authorized to go forth with financial negotiations requesting a credit line of up to $l75,000 and Mr. Martin and Mr. Bell are instructed to pursue permits required by Suwannee River Water Management District. Motion was seconded by Commissioner Jones and agreed to unanimously.
Motion was made by Commissioner Jones, seconded by Commissioner Wilkerson and agreed to for approval of bills under the following dates.
Motion was made by Commissioner Jones for approval of Budget Entry No.'s 44, 45, 46, 48 & 49, copies attached and made a part of these minutes. Commissioner Wilkerson seconded the motion which carried on roll call.
Motion was made by Commissioner Jones authorizing Mr. Barron to advertise for an amendment to the General Fund Revenue Budget should it become necessary as of a result of the jail expansion project. Commissioner Wilkerson seconded the motion which carried on roll call.
Mr. Barron announced he does not yet have budget projections for fiscal year '92-93. The tax roll has not been certified and it will probably be the middle of August before any concrete figures are available from the state on shared revenues. An appropriation summary report was provided to board members for the time period covering October l, l992 to July l5, l992.
Upon request of Mr. Barron, motion was made by Commissioner Jones authorizing the advertisement of bids for quotes on property and casualty insurance for the county. Commissioner Philman seconded the motion which carried unanimously.
Mr. Barron reported the Florida Association of Counties has requested a date for their representatives to appear to offer a legislative briefing on recent legislation passed affecting local government operations. All elected officials, department heads and any other person interested is requested to appear. Commissioners agreed to schedule the meeting July l5th at l:30 P.M.
Motion was made by Commissioner Philman to approve renewal of contract with Best Power for maintenance service for computer systems utilized by courthouse offices for a three year period at a cost of $4,923. Motion was seconded by Commissioner Jones and agreed to.
Letter from Ebasco Environmental was received stating they have been retained by the Federal Energy Regulatory Commission to prepare an Environmental Impact Statement for the FGT Phase III Expansion Project. Florida Gas Transmission Co. has proposed to construct a natural gas pipeline part of which is planned to go through Gilchrist County. Following discussion of this Mr. Barron was requested to contact the Chamber of Commerce asking for input regarding their thoughts on the economic feasibility of a compressor station should this project be approved.
Mr. Barron reviewed with board members list of Aeries & Insolvencies for the l99l tax roll as submitted by the Tax Collector. Total impact on the tax roll was 4l3,692.88.Motion was made for approval by Commissioner Jones, seconded by Commissioner Wilkerson and approved.
Motion was made by Commissioner Philman approving the above referenced agreement, seconded by Commissioner Jones and agreed to. This agreement is between Gilchrist County and the State of Florida-Dept. of Community Affairs.
Mr. Burt announced Mr. Brittin has advised him Lake City Community College has requested authorization be continued to allow for their students to ride on county ambulances to observe only while in training. Motion was made by Commissioner Jones approving this request subject to Mr. Burt working out the legal details, seconded by Commissioner Philman and agreed to.
There being no other business to come before the Board, the meeting was adjourned at 6:50 P.M.