MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD MONDAY AUGUST 3, 1992 AT 9:30 A.M.
The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in regular session Monday, August 3, l992, at 9:30 A.M., in the Commissioner's Meeting Room at the Courthouse in Trenton, Florida, with the following members present to-wit:
Other persons in attendance were Jackie R. Barron, Ex-Officio Clerk; Glenda Patterson, Deputy Clerk; Ted Burt, County Attorney; Buddy Joyner, Road Superintendent; Herbert Parrish, Surveyor; Larry Hills, Developer;Carl Rehberg, Building Official; Danny Hales & Wilma Mattucci, Suwannee River Regional Library; D. Ray Harrison, Property Appraiser, Consultants on GIS Program Charles Fleming and George Beaty; Scott Koons, North Central Florida RPC; Sheriff Jim Floyd; David Brittin, Director EMS; Albert Martin, Contractor; county residents Charles Sadler
and Jean Wonser.
Invocation was provided by Commissioner Jones followed by the Pledge of Allegiance to the Flag.
Mr. Barron announced it would be necessary for the Board to consider at a later point today to approve or disapprove a proposed revised Exhibit B related to the Comprehensive Landuse Plan to be forwarded to the Dept. of Community Affairs.Scott Koons of the North Central Florida RPC will be in attendance to present this.
Commissioner Mathis requested discussion of a road in his district be added to the agenda.
Motion was made by Commissioner Wilkerson, seconded by Commissioner Mathis and unanimously agreed to for approval of the following minutes as submitted.
Ms. Wonser requested a letter of interest or Resolution by the Board regarding a "Rails to Trails" project she has undertaken and is working with DNR on.
Following discussion of this, motion was made by Commissioner Mathis, seconded by Commissioner Philman and unanimously agreed to adopting Resolution No. 92-ll as attached and made a part of these minutes.
Mr. Hales distributed to Commissioners written report on contract expenditures for l990-9l on book expenses. According to this report he has determined that $l,0l3.78 is owed Gilchrist County. The money is not available in this budget year to repay this amount, however he stated it could be next year. Efforts are underway to improve their existing computer system to eliminate such occurrences in the future. Chairman Sheffield questioned how many years such shortages may have taken place with Mr. Hales stating this is uncertain at the present time.
Mr. Hales was requested by the Board to do an analysis to make
this determination to which he agreed, however did state this would be a cumbersome project and take a while to accomplish.
The state has allocated extra dollars in their '92-93 budget year to rural counties. Gilchrist County will realize some of these monies and a determination as to its use will need to be made.
Mr. Hales reported there is approximately $l,300 more in state aid available in this year's budget than anticipated and was requesting this money be used in several area for repairs/maintenance. Mr. Barron stated the library's expenses have been up this fiscal year and this amount may have already been spent. Commissioners agreed that after Mr. Barron having verified any monies available, they could be utilized for those purposes described by Mr. Hales.
Ms. Mattucci reported those sea shells previously discussed have been transferred to the lobby of the high school in Trenton with the understanding they are to remain the property of Gilchrist County.
Usage of the library on Monday nights is continuing to increase. Commissioners instructed Ms. Mattucci to record as comp time that time spent at board meetings causing her to work over 40 hours a week.
Mr. Hales presented for board consideration Reciprocal Borrowing Agreement with Alachua County Library System and Gilchrist County. This agreement will make available library access to the most conveniently located library facility for residents of the eastern part of Gilchrist County and residents of the western side of Alachua County at no charge.
Motion was made for approval by Commissioner Wilkerson, seconded by Commissioner Philman and unanimously agreed to.
A program through the use of federal grant monies was described by Mr. Hales to include the automation of Gilchrist County library system through use of computers. This is a four year program and Suwannee County has been granted $l0,000 through the state to hire an outside consultant to look at all libraries under the Suwannee River Regional Library system. This is a matching grant.
This was postponed to the regular meeting in September due to Mr. Dickson having difficulty with his video equipment.
Mr. Burt submitted for board consideration proposed agreement with BHP Minerals International Exploration, Inc. to conduct mineral exploration on certain county right-of-ways in Gilchrist County. The firm has agreed to provide to Gilchrist County a detailed report of its findings within 30 days of its compilation and not to use seismic equipment.
Motion was made for approval of the above described agreement by Commissioner Jones, seconded by Commissioner Wilkerson and unanimously agreed to.
Mr. Burt announced a hearing originally scheduled this date to consider recommendation of the Zoning Board on a proposed zoning change for Bob El-Ayoubi is to be continued at the request of his Attorney, Robert Moeller, and with the Board's permission. Motion was made by Commissioner Mathis authorizing postpone of this matter until after the county has implemented their Land Development Regulations. Motion was seconded by Commissioner Wilkerson and agreed to.
Mr. Burt spoke on behalf of Forest Beach who is requesting a variance to the subdivision ordinance. Mr. Beach divided property located near Castleton Farms and the way it was done was in compliance with the county's subdivision ordinance. There was approximately 70 acres divided into two tracts of less than l0 acres and three tracts greater than l0. Two of the larger tracts have been sold and Mr. Beach has a nephew who wishes to purchase one of the larger tracts consisting of l2 plus acres. This would create an additional two tracts of less than l0 acres. The property is restricted with no mobile homes being allowed. At a later point the meeting motion was made by Commissioner Phiman to approve the variance, seconded by Commissioner Mathis and unanimously agreed to.
Motion was made by Commissioner Jones to recess for the EMS Authority meeting at ll:00 A.M., seconded by Commissioner Mathis and agreed to.
Following the EMS Authority meeting and lunch, Commissioners reconvened at 2:00 P.M., with all members present.
Motion was made by Commissioner Mathis, seconded by Commissioner Jones and unanimously agreed to appointing David Brittin as Gilchrist County's 9ll Coordinator.
Mr. Burt presented to board members replat of Western Meadows vacating the old plat and in its place approval of preliminary to include 6 five acre tracts. Motion was made for approval by Commissioner Philman, seconded by Commissioner Mathis and unanimously agreed to.
Mr. Blume had appeared at the board meeting last month requesting relief in special assessment fees, however Mr. Langford reported to Commissioners when he made an on site visit of the property there was 2 travel trailers and two single wide trailers joined together. Commissioners upheld the decision of Mr. Langford agreeing Mr. Blume had been properly assessed.
Ms. Simmons reviewed with board members proposals taken on homes to be renovated and/or replaced under the CDBG Grant. Following discussion of these, motion was made by Commissioner Wilkerson, seconded by Commissioner Jones and unanimously agreed to for approving the following award of bids.
Home Owner Amount of Bid Bid Awarded To
Roy Thomas $l3,700 William Smith
Geneva Carver $l0,060 Donle Enterprises
Barbara Hendrickson $7,778 D. J. Daubes
Vera Strickland $9,050 Donle Enterprises
Mr. Burt advised Ms. Simmons that in the future the Board would like to be advised of estimates on homes to be worked on as well as bids actually received.
Chairman Sheffield called for comments from anyone wishing to speak for or against the proposed vacating a portion of a road in Section 5, Township 7 South, Range l5 East, owned by Gen Farm IV. There being none, motion was made by Commissioner Philman for adoption of Resolution No. 92-12. Commissioner Jones seconded the motion and vote of Commissioners was unanimous.
RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA VACATING THAT PORTION OF A ROAD IN SECTION 5, TOWNSHIP 7 SOUTH, RANGE 15 EAST, GILCHRIST COUNTY, FLORIDA.
WHEREAS, GEN FARM IV, has petitioned this Board to vacate that portion of the county road in the Northwest Quarter of Section 5, Township 7 South, Range l5 East, and
WHEREAS, notice has been provided pursuant to Chapter 336, Florida Statutes, and
WHEREAS, it appears that the vacating of the road will not affect the ownership or right of convenient access of persons owning other parts of nearby lands, and the road is not being otherwise utilized and there being no taxes due against the land on which the roadway is located,
BE IT RESOLVED by the Board of County Commissioners of Gilchrist County, Florida that:
l. The Petition of GEN FARM IV to close and vacate that portion of a road described as follows:
That portion of the road running South from the Northeast corner of the Northwest Quarter of the Northwest Quarter of said Section 5 commencing at the North line of said Section 5 and running South to its termination point in the Northwest Quarter of said Section 5, all lying and being in Township 7 South, Range l5 East, Gilchrist County, Florida.
is hereby granted.
2. The roadway as above described is hereby vacated, and the Clerk of this Board is authorized and directed to record a certified copy of this Resolution in the Public Records in Gilchrist County, Florida and publish a Notice of Adoption of the Resolution within thirty (30) days of the date of this Resolution in the Gilchrist County Journal. Thereafter, the Clerk to the Board is directed to record in the Official Records of Gilchrist County, Florida the following:
a. Proof of Publication of Notice of Hearing on the
b. The Resolution.
c. Proof of Publication of Notice of Adoption.
RESOLVED at the regular meeting of the Board of Gilchrist County Commissioners on August 3, l992.
BOARD OF COUNTY COMMISSIONERS
GILCHRIST COUNTY, FLORIDA
By: /s/ Jimmie Sheffield, Chairman
/s/ Jackie R. Barron
Discussion of proposed budgets for fiscal year '92-93 ensued with consideration being given to an increase of l% in sales surtax. Mr. Barron announced these type monies could be used for operating as well as funding of infrastructure. He has estimated that approximately $200,000 could be raised based on this year's state sales tax estimates. The municipalities would also see an increae in their funding from this source.
The Board heard differing views from the public present. One of the principle concerns expressed by a county business person was if Gilchrist County implements this sales surtax increase and adjoining counties do not, the businesses in this county would be charging l% more.
Mr. Burt reported other areas these monies could be used in are indigent health care and medical nursing home costs. Mr. Barron advised these 2 state mandates are costing Gilchrist County approxiamtely $l00,000 annually.
Commissioners were made aware of a letter received Friday from the State Comptroller regarding pari-mutuel distributions to counties. It is felt this matter will be resolved in a special session of the Legislature. However, the Clerk stated he has included these figures in anticipating revenues for FY92-93.
Commissioners agreed to continue discussion of this matter at a workshop on the l0th and continue this public hearing until August l7th at 7:30 P.M.
Following a brief discussion of proposed additional one cent gas tax, Commissioners agreed to continue this public hearing until August l7th at 7:30 P.M. The same law allowing for the additional sales tax allows this. Monies can be used for expenses of operating and maintaining the county's transportation system.
Mr. Folsom spoke before the Board commenting on jail operations problems. He was a former inspector with the Dept. of Corrections for a number of years and is familiar with problems county jails are encountering with lack of space and funding for operations and/or expansion. Mr. Folsom commented he feels some form of sales tax for jail operations is feasible as everyone then shares in the costs.
Mr. Rehberg, Building Official, appeared along with Chuck Sadler and Charles Robertson, concerning use of a travel trailer
located at Lot l5, Suwannee Subdivision. Mr. Padgett's complaint was that the travel trailer is being used as a permanent dwelling.
Following discussion of this with the parties involved, it was determined by Mr. Burt, County Attorney, and Commissioners, there is no violation of either the zoning or subdivision ordinance. Mr. Burt advised if there is a problem with deed restrictions that will have to be taken up with the developer as the county has no jurisdiction in enforcement of these and that they would be a matter for the circuit court.
Mr. Padgett was not in attendance, however Mrs. Padgett was.
Written summary of complaints and questions received by the Road Department during the month of July was submitted by Mr. Joyner. Mr. Joyner reported he has been asked by Clyde Townsend for an increase in the amount per load that the county is now paying him for rock. The county now pays him $2.00 a load and he has requested $4.00. After deliberation of this, motion was made by Commissioner Mathis authorizing Mr. Joyner to offer Mr. Townsend $3.00 a load for the rock. Motion was seconded by Commissioner Wilkerson and unanimously approved.
The Board was updated by Mr. Joyner on a proposal received from a vendor in Chiefland for a fuel storage facility in the amount of $26,000. Mr. Joyner expressed the opinion he felt the county could undertake this project installing the tanks and building the necessary retaining wall much cheaper than this. No action was taken on this.
Commissioner Philman questioned the Road Superintendent concerning reports he's received that the Road Department is continuing to do work on private property. There has been a threat expressed to him to take this matter to the State Attorney if it continues. Mr. Joyner stated emphatically
he has not authorized any such work to be done by his road crew. He voiced concern that individual Commissioners are going over his head and undermining his authority when giving employees instructions to do something he has not approved and overriding instructions he's already given them. He requested that Commissioner Philman take him to the locations in question.
Chairman Sheffield commented he is aware of one culvert being installed and indicated he felt this came about as of a result of lack of communication. Commissioner Philman stated there have been two other incidents reported in addition to what the Chair made reference to.
Mr. Joyner was questioned by Chairman Sheffield as to Nathan Martin's current responsibilities stating he feels Mr. Martin needs to be advised of these and made aware of just exactly where his authority lies.
Chairman Sheffield continued stating he personally does not approve of Mr. Joyner operating road equipment as his responsibility is to supervise. Other Commissioner's had no objection to Mr. Joyner doing this if in his opinion he finds it to be necessary. They agreed the Road Superintendent's instructions to employees should not be interfered with.
Discussion of Mark Johnson road was raised by Chairman Sheffield. Mr. Burt announced a deed has been sent to Mr. Johnson's Attorney but he has not heard back from him. Chairman Sheffield stated he is and will continue to grade this road. Mr. Joyner advised he instructed his crew not to go in and grade this road until the county receives some response from Mr. Johnson or his Attorney.
Sheriff Floyd requested Commissioners consider some type of program to handle the increasing complaint of citizens in the county concerning stray dogs and cats. Following a short discussion of this Mr. Burt was requested to discuss this with the City of Trenton to see if some type of mutual agreement could be worked out as they now have a similar program.
Verbal update on construction of the administration building located at the county jail site was provided by Mr. Martin, Supervising Contractor.
Discussion of written quotes received recently on materials for this building followed after which, at the recommendation of Mr. Burt, motion was made by Commissioner Wilkerson that the Board advertise for bids. Motion was seconded by Commissioner Mathis and unanimously agreed to. Mr. Burt called to the attention of Mr. Martin and board members that if a total bid exceeds $l0,000 the vendor is required to file a public entity crime form.
Mr. Blanchard resides at Sun Springs and reported on problems encountered with boats coming up into the spring and around the boil where there are a number of persons swimming. He requested the Board pass a Resolution allowing for a cable or other barrier to be placed so as to not allow boating or fishing activity at the spring itself. There is a fear by he and others in the area that there is going to be an accident. Mr. Blanchard reported he spoke with the Game & Fish Commission regarding this and was referred back to the county. Mr. Burt stated he would contact the Game & Fish Commission to determine what action can be taken to remedy this situation.
Written progress report on base mapping for GIS was submitted by Mr. Harrison. Discussion of an interlocal agreement between Gilchrist County and the Property Appraiser ensued, after which motion was made for approval of same by Commissioner Jones pending the County Attorney's review and approval. Motion was seconded by Commissioner Wilkerson and unanimously agreed to. This agreement states that all monies received by the Appraiser in complying with Chapter ll9, Florida Statutes, are to be used for the reimbursement of non-budgeted expenditures based on actual cost of providing information to the public and in developing and maintaining County Property Ownership Maps, the County Base System and Geographic Information System.
Mr. Harrison presented board members with copy of an article he recently wrote and was accepted by a magazine, GIS World, entitled "Affordable Data Conversion Convinces Property Appraisers to Adopt GIS".
Following review of interim bills authorized for payment by the Chairman during the month and those considered under today's date, motion was made by Commissioner Jones, seconded by Commissioner Wilkerson and unanimously agreed to for approval of bills under dates of July l5th, 24th and August lst and 3rd, l992.
Motion was made by Commissioner Jones, seconded by Commissioner Mathis and agreed to for approval of Budget Entry No.'s. 52, 54, 55,56,57 and 58, copies attached and made a part of these minutes.
Motion was made by Commissioner Philman, seconded by Commissioner Mathis and unanimously agreed to, the following Resolution was adopted authorizing Mr. Barron and the Chairman to execute the necessary paperwork to accomplish securing a loan to finance renovation of the county jail and construction of an administrative building.
A RESOLUTION AUTHORIZING THE FINANCING OF RENOVATION
OF THE COUNTY JAIL AND CONSTRUCTION OF AN ADMINISTRATIVE
WHEREAS, the Board of County Commissioners of Gilchrist County, Florida at Public Hearing on August 3, l992, finds that it is in the best interest of the citizens of Gilchrist County to finance renovation of the county jail and construction of an administration building for the county correction facility, and
WHEREAS, the Farmers and Merchants Bank of Trenton has approved the lending of monies to Gilchrist County for said renovation and construction; said financing to be repaid from revenues generated from distributions to Gilchrist County under the Revenue Sharing Act of l972, Section 2l8.20 et seq, Florida Statutes, and
WHEREAS, the Board of County Commissioners has reviewed the proposed interest bearing note for a seven-year loan, a copy of which is attached hereto, and
WHEREAS, the Board determines that the terms of that note as attached hereto are acceptable in form and content and represent the best interest of the citizens of Gilchrist County as providing the means to secure the funds for the uses above described it is, therefore,
RESOLVED that the note as proposed be, and is hereby, granted approval and the appropriate officials of Gilchrist County are hereby authorized to execute that note with The Farmers and Merchants Bank of Trenton in order to secure the necessary funds for the purposes above described.
RESOLVED that said Promissory Note to The Farmers and Merchants Bank is hereby secured by the pledge of the minimum and second guaranteed entitlement moneys to Gilchrist County under the Revenue Sharing Act of l972 and to pay that obligation as the same becomes due and payable with interest, until the balance is paid in full.
RESOLVEd that it is the intent of this Board that the Promissory Note for One Hundred Seventy-Five Thousand Dollars ($l75,000.00), a copy of which is attached to this Resolution, is a Tax-Exempt Bond or Note and is not issued or to be used for arbitrage purposes.
RESOLVED that a certified copy of this Resolution shall be attached to and made a part of the original Promissory Note executed and delivered to the bank as assurance to that bank that the Promissory Note is legally secured and enforceable.
RESOLVED this 3rd day of August, l992 at the regular meting of the Board of County Commissioners in and for Gilchrist County, Florida.
BOARD OF COUNTY COMMISSIONERS
GILCHRIST COUNTY, FLORIDA
By: /s/ Jimmie Sheffield, Chairman
/s/ Jackie R. Barron
Discussion of scheduling of budget hearings for fiscal year commencing October l, l992 was held. By motion of Commissioner Jones the Board unanimously agreed to set the tentative millage rate for fiscal year '92-93 for General Revenue at l0 mills and to hold their tentative budget hearing September l9th at l0:00 A.M. Motion was seconded by Commissioner Wilkerson.
Mr. Barron presented proposed budgets for Municipal Service Taxing Unit for fire protection for fiscal year '92-93. Following review of this and discussion of carryover monies available, motion was made by Commissioner Mathis to set the tentative millage rate for MSTU at .2 mills for fiscal year commencing October l, l992. Motion was seconded by Commissioner Philman and unanimously agreed to.
Mr. Koons presented to Commissioners Revised Exhibit B of the County's Comprehensive Landuse Plan to be forwarded to the Department of Community Affairs for further consideration. Following review of this, motion was made for approval by Commissioner Mathis, seconded by Commissioner Jones and unanimously agreed to.
Mr. Burt reported there exist a vacancy on the Zoning Board as resulting from the resignation of Craig Watson who is running for School Board Member. Commissioners requested this position be advertised for the September meeting.
Disbursements by the Clerk to the Board of County Commissioners for April, May and June l992 were submitted as follows.
Local OT $ 454.00
Law Library 55l.00
State Atty./Public Defender l,229.00
Court Cost 2,830.00
Court Facility 55l.00
Commissioners unanimously agreed to approval of reimbursement on property taxes paid on the above described parcel for tax years l989, l990 and l99l totaling $747.l2. This property was assessed as improved property and should have been assessed as vacant property. Certificate of Correction issued by the Property Appraiser was made available.
Letter from Mills Engineering regarding grant application for l992-93 on recycling and education was reviewed. Mr. Barron suggested the Board might wish to consider a workshop meeting for further review of this.
Mr. Mills submitted letter wherein he stated he has reviewed proposed rule changes by the SRWMD and found no major changes which will substantially affect Gilchrist County.
Written report from Mr. Perryman, Civil Defense/VA Officer, was filed with the Board. The Osceola Community Center was broken into with damage being done to a window and the air conditioning unit stolen.
A meeting with the Fire Chiefs of the various fire departments in Gilchrist County was held July 23rd. David Brittin, EMS Director, was in attendance and discussed what would be required to implement a first responder program.
Request to take Dennis Troy, Veteran, to St. Petersburg on August 5th was made. Mr. Troy has a hearing set for that date and Mr. Perryman wishes to attend to become more familiar with this process. No action was taken on this request.
Letter regarding contracting with private organization for county veteran service officer functions was made available to Commissioners. It is the belief of this Agency that contracting out such services is not in the best interest of Florida's veterans.
There being no other business to come before the Board at this time the meeting was adjourned at approximately 9:05 P.M.