MINUTES OF A MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS, HELD AT TRENTON, FLORIDA.
The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in a meeting at 9:30 a.m., in the Commissioner's Meeting Room at the Courthouse in Trenton, Florida, with the following members present to-wit:
Jimmie Sheffield, Chairman
W. B. Mathis, Jr.
Other persons in attendance were: Jackie R. Barron, Ex-Officio Clerk, Ted Burt, County Attorney, Sherree Pitzarell and Kelly Johnson, Deputy Clerks, William A. "Billy" Smith, Jr., Park Board Chairman, Wilma Mattucci, Librarian, Frances Terry and Dave Grotefend, Suwannee River Economic Council, Janice Woods and Ellen Bair, Tri-County Council for Senior Citizens, Mr. James Deese, Department of Transportation, Mr. Ed Capps, Raymond Dicks, Jean Wonser, and Bob Matusak, county residents, Buddy Joyner, Transportation Superintendent, Morris Conner, Solid Waste Supervisor, Richard Perryman, Civil Defense/VA Director, Queen Simmons, Fred Fox Enterprises, and Albert Martin, Jail Construction Supervisor.
Mr. Smith spoke to the Board regarding the improvements that are being made at Hart Springs Park with the legislative grant funds. Mr. Smith stated that the Park Board is interested in building a boardwalk down the spring run and constructing a docking facility along the bank of the river on the north side of the run. Gilchrist County has approximately $34,000 of Boating Improvement Funds, which could be used for this project. He has contacted the Department of Natural Resources, and they indicated that this proposed project would be eligible for funding, however, these funds must be applied for through the Board of County Commissioners, in form of a resolution. Commissioner Jones made a motion, seconded by Commissioner Wilkerson to approve a resolution to apply for these funds. The motion carried unanimously, and the resolution is as follows:
WHEREAS, the Gilchrist County Board of County Commissioners, Gilchrist County, Florida, are interested in participating in the Florida Boating Improvement Program administered by the Department of Natural Resources;
NOW, THEREFORE, BE IT RESOLVED by the Gilchrist County Board of County Commissioners, that application is hereby made for the sum of $35,457.l3, which sum is available to Gilchrist County through the Florida Boating Improvement Program and to be used at Hart Springs Park.
BE IT FURTHER RESOLVED that the Gilchrist County Park Board is hereby designated as the recipient, and as subgrantee/agent, for the Gilchrist County Board of County Commissioners, to receive the above-mentioned sum.
RESOLVED, in regular session, this 8th day of September, l992.
BOARD OF COUNTY COMMISSIONERS
ATTEST:/s/ Jackie R. Barron
On behalf of the Park Board, Mr. Smith presented Commissioner Philman with a certificate of appreciation for his dedicated service to the Park Board.
Mrs. Mattucci reported that participation has increased on Monday evenings, with whole families utilizing the facility. Mrs. Mattucci stated that people are parking too close to the library building, which has caused the grass in the area near the entrance to die. The Board advised her to look into the possibility of having some railroad ties placed where needed.
Mr. Capps spoke to the Board about maintenance for roads in The Lake In The Woods subdivision. He stated that the Association would like to see these roads improved and improved maintenance around the right-of-ways. Mr. Capps would like to see the road paved from SR 47 to the subdivision. The county's transportation supervisor inspected these roads in December 1991, and wrote a letter dated 1-7-92, stating that the roads were in compliance with the county's specifications. The Board advised Mr. Capps that they would check on adding these roads to the county's road maintenance inventory.
Ms. Frances Terry and Mr. Dave Grotefend, Suwannee River Economic Council, discussed with the Board the availability of the William Sadowski Affordable Housing Act. The legislature recently established the fund which would provide funds to counties on a non-competitive basis of approximately $250,000 per year. The funds must be used for affordable housing for very low, low and moderate income families. The county must by ordinance, establish a program outlining a plan, set-up a seperate account for the funds, and appoint a citizen's task force. Up to 5% of the funds can be used to administer the program. The Board advised Ms. Terry that they are interested in the program.
Ms. Janice Woods and Ms. Ellen Bair requested that the Board fund the Council an additional $1200 next fiscal year. These funds are needed because the Town of Bell is requesting payment of $50 per month for the use of the Community Center building, which the Council uses to serve meals. Chairman Sheffield advised that this request would be considered during the upcoming budget meetings.
Mr. George McMath, City Commissioner, presented the City's budget request for fire services at an annual rate of $12,000. The Board requested that the City provide an estimate of what it would cost them to operate the fire department, if they did not respond to any calls outside of the city limits.
Mr. Barron read to the Board a letter he received from the City of Trenton, stating that they would be willing to extend a 6 inch water line to the county's property line, providing the labor if the county purchased the materials. This line would run along US 129 on the east side and cross CR 339. The Board agreed to accept the City's offer.
The Board reviewed the applications received for the vacant zoning board position. Following discussion, a motion was made by Commissioner Jones, seconded by Commissioner Mathis, to appoint Mr. Roosevelt Stalvey. The motion carried unanimously.
The Board adjourned for lunch at 12:30 p.m. and reconvened at 1:38 p.m.
Mr. Barron opened sealed bids received for the county's property, liability, worker's compensation, inland marine, errors and ommissions, and auto insurance coverages. Mr. Barron recommended to the Board that since so many quotes were received, and various amounts of coverages and limits were quoted, that an independent consultant be retained to review the quotes and make recommendations. The Board agreed and requested Mr. Barron to obtain a consultant's services.
Mr. Burt presented the Board with Ordinance 92-07, which designates the Sheriff to be the Chief Correctional Officer for Gilchrist County. The ordinance was unanimously adopted upon a motion by Commissioner Wilkerson, seconded by Commissioner Jones, as follows:
AN ORDINANCE DESIGNATING THE SHERIFF OF GILCHRIST COUNTY AS THE CHIEF CORRECTIONAL OFFICER OF THE COUNTY CORRECTIONAL SYSTEM; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE.
WHEREAS, GILCHRIST COUNTY has been utilizing the Office of the Sheriff of the County as the Chief Correctional Officer of the County, and
WHEREAS, Section 951.061 Florida Statutes states that the County Commission may designate the Sheriff as the Chief Correctional Officer of the County, and
WHEREAS, the Board of County Commissioners deem it in the public interest that the Sheriff of Gilchrist County continue to act as the Chief Correctional Officer of the County.
NOW, THEREFORE, BE IT ORDAINED by the Board of County Commissioners in and for Gilchrist County, Florida, that pursuant to Section 951.061, Florida Statutes, the Sheriff of Gilchrist County is hereby designated as:
1. The Chief Correctional Officer of the Gilchrist County Correctional System.
2. Should any article, section, paragraph, sentence, clause, phrase, or other part of this ordinance be declared by a court of competent jurisdiction to be invalid, such a decision shall not affect the validity of the ordinance as a whole.
3. This ordinance shall take effect upon receipt of official acknowledgment of the Secretary of State of the State of Florida that this ordinance has been filed in his office.
ORDAINED, this 8th day of September, 1992.
BOARD OF COUNTY COMMISSIONERS
/s/ Jimmie Sheffield
JIMMIE SHEFFIELD, CHAIRMAN
/s/ Jackie R. Barron
JACKIE R. BARRON, CLERK
Mr. Burt advised the Board that Mr. Hills has asked that the Board postpone his request until the next regular meeting. A motion was made by Commissioner Wilkerson, seconded by Commissioner Philman to place this item of next month's agenda. The motion carried unanimously.
Mr. Dicks voiced his concerns about the problems he has encountered with flies and odors from the dairies. He suggests that the dairies pay the surrounding homeowner's property taxes since these people not only tolerate the odors, but feel that the value of their properties have declined as a result of the dairies. He also suggests that the Board request the dairies relocate the cows to areas away from other property owners. The Board advised Mr. Dicks that they do not have the authority to do as he requests
Petition to close and vacate a public road was presented on behalf of Mary Galloway. Following discussion, the Board unanimously approved the closing of this road by resolution, upon a motion from Commissioner Jones, which was seconded by Commissioner Wilkerson.
NOTICE IS HERBY GIVEN that on September 8, 1992, the Board of County Commissioners of Gilchrist County, Florida adopted a Resolution closing and vacating a public road being more particularly described in the Resolution, a copy of which is attached hereto. Said Resolution as adopted is as follows:
RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA VACATING THAT PORTION OF A ROAD IN SECTIONS 21 AND 22, TOWNSHIP 8 SOUTH, RANGE 16 EAST, GILCHRIST COUNTY, FLORIDA.
WHEREAS, MARY CAROLYN GALLOWAY, has petitioned this Board to vacate that portion of the county road running through the Eastern portion of Section 21, Township 8 South, Range 16 East, and the Western portion of Section 22, Township 8 South, Range 16 East, along the railroad track to the Sheffield Grade in Section 22, Township 8 South, Range 16 East, and
WHEREAS, notice has been provided pursuant to Chapter 336, Florida Statutes, and
WHEREAS, it appears that the vacating of the road will not affect the ownership or right of convenient accesss of persons owning other parts of nearby lands, and the road is not being otherwise utilized and there being no taxes due against the land on which the roadway is located,
BE IT RESOLVED by the Board of County Commissioners of Gilchrist County, Florida that:
1. The Petition of MARY CAROLYN GALLOWAY to close and vacate that portion of a road derived as follows:
That portion of the county road running through the Eastern portion of Section 21, Township 8 South, Range 16 East and the Western portion of Section 22, Township 8 South, Range 16 East, along the railroad track to the Sheffield Grade in Section 22, Township 8 South, Range 16 East, Gilchrist County, Florida.
is hereby granted.
2. The roadway as above described is hereby vacated, and the Clerk of this Board is authorized and directed to record a certified copy of this Resolution in the Public Records in Gilchrist County, Florida and publish a Notice of Adoption of the Resolution within thirty (30) days of the date of this Resolution in the Gilchrist County Journal. Thereafter, the Clerk to the Board is directed to record in the Official Records of Gilchrist County, Florida the following:
a. Proof of Publication of Notice of Hearing on the Resolution.
b. The Resolution.
c. Proof of Publication of Notice of Adoption.
RESOLVED at the regular meeting of the Board of the Gilchrist County Commissioners on September 8, 1992.
BOARD OF COUNTY COMMISSIONERS
GILCHRIST COUNTY, FLORIDA
By:/s/ Jimmie Sheffield
JIMMIE SHEFFIELD, CHAIRMAN
/s/ Jackie R. Barron
JACKIE R. BARRON, CLERK
Mr. Herbert Parrish presented the final re-plat of Lot 6, Unit 1, of Ira Bea Oasis for the Board's consideration. A motion to approve the final re-plat was made by Commissioner Philman, seconded by Commissioner Mathis. The motion carried unanimously.
Mr. James Deese, Department of Transportation, spoke to the Board about their 5 year work program for Gilchrist County. Mr. Deese stated that they intend to widen and resurface US 129, north of Bell. Mr. Deese requests the County Commission to identify and prioritize the problems, including those which the municipalities may have. Mr. Burt recommended that the Board's Transportation Committee should review and make recommendations to the Board.
Chairman Sheffield asked Mr. Rehberg whether he had received an Attorney General's Opinion regarding the status of Mr. Jeff Jordon. Mr. Rehberg advised that he had not, but that Mr. Jordon will be given a 90 day license and will take the Block Test during the interim.
Mr. Joyner reported that he has 2 graders in need of repairs. It will cost approximately $20,000 to repair each grader, however, they are still operational at this time. The Board advised Mr. Joyner to continue to use them until they can further examine his budget needs for next fiscal year. The Board also advised Mr. Joyner to use the crusher until Levy County contacts us about their crusher, which they anticipate replacing with a new one.
The Board discussed the cost of rock being purchased from Mr. Clyde Townsend. Mr. Townsend is asking for an increase at a rate of $2 per load, for a total cost of $4 per load. A motion was made by Commissioner Philman, seconded by Commissioner Wilkerson to approve the increase. The motion passed with a split vote as follows:
Mr. Morris Conner presented the executed agreements for the 1992-93 Small County Grant, Recycling & Education Grant, and the Waste Tire Grant.
Mr. Conner reported that the transfer station sold 35,550 lbs. of recyclable materials for the month of June. In addition, approximately 764 people utilized the mobile units and recycling facility for the month of June.
Mr. Richard Perryman requested permission from the Board to transport a veteran to St. Petersburg for an appeals hearing. He explained that he has never attended an appeals hearing himself, and would therefore benefit by the knowledge gained, as well as assist the veteran. The Board unanimously approved his request upon a motion from Commissioner Jones, which was seconded by Commissioner Wilkerson.
Mr. Perryman requests that the Board install cable in the building, so that it could be connected to the television in the EMS office. This would enable him to access weather information. The Board advised Mr. Perryman to check on whether this would be an allowable expenditure through Civil Defense funding. The Board asked Mr. Perryman to check on and report back to the Board the efforts made by county residents/organizations to aid victims of Hurricane Andrew. Mr. Perryman advised the Board that he will be out of the office the week of 9-14-92 on personal leave.
Bids on the following homes were presented to the Board for their consideration:
These bids have been approved by the CATF. A motion was made by Commissioner Jones, seconded by Commissioner Wilkerson, to approve R. Coats, M. Covington, and A. Langford. The motion also includes approval of D. Wright, subject to Mr. Sheffield's inspection. The motion carried unanimously.
Mr. Martin discussed the pros and cons of shingle vs. metal roofing. Upon a motion from Commissioner Jones, seconded by Commissioner Wilkerson, the Board unanimously approved shingles.
Mr. Burt reported to the Board that the DCA hearing on the Comprehensive Plan has been postponed. The following three issues are to be decided: vesting rights, use of agriculture in the Wacasassa Flats area, and intensive ag in the prime recharge area. It is recommended that DCA tour the Wacasassa Flats so that they can see the area first-hand. Gilchrist Timbers and ITT Rayioner should be contacted to coordinate the tour.
Mr. Burt reported that he had received an AGO which states that all construction work must be done by a licensed contractor. The homeowner may pull permits, however, anyone that he hires to work for him, whether by the hour, or by the job, must possess a county contractor's license.
Mr. Burt reported that the cities within the county are interested in the county developing and enforcing an animal control program.
Mr. Burt spoke to the Board regarding a request he has received from Joe Blanchard regarding the run at Sun Springs. Mr. Blanchard is concerned about the boat traffic in the springs and the spring run, which is an area favored by many swimmers. Mr. Blanchard requests that the Board adopt an ordinance which would limit the boats from approaching within 100 ft. of the spring boil. A motion was made by Commissioner Philman, seconded by Commissioner Wilkerson to authorize Mr. Burt to advertise a resolution which would limit boats from within l00 ft. of the spring boil. The motion carried unanimously.
Mr. Burt discussed with the Board the need to look at Impact Fees which could offset the cost of providing road improvements and correctional services, as the county's population increases, due to the relocation of families from south Florida. The Board advised Mr. Burt to advertise for a public hearing at the next regular meeting.
Inter-fund transfers, No.'s 58-65 were presented and unanimously approved upon a motion from Commissioner Jones, seconded by Commissioner Mathis. A transfer of $1000 from General Revenue to Law Library Fund, transfer No. was unanimously approved upon a motion from commissioner Jones, which was seconded by Commissioner Wilkerson. A copy of these transfers are attached and made a part of these minutes.
Mr. Barron submitted a statement of interest remitted to the Board for the month of July in the amount of $76l6.93.
Mr. Barron presented a request from the Sheriff to transfer $2l00 from Correction's contingency, and $2l00 from Law Enforcement's contingency to Law Enforcement Capital Outlay. The Sheriff's request was unanimously approved following a motion from Commissioner Mathis, which was seconded by Commissioner Wilkerson.
Mr. Barron presented contracts from Lancaster Correctional for use of inmate labor. A motion was made by Commissioner Mathis, seconded by Commissioner Jones to approve the contracts subject to Mr. Burt's review. The motion carried unanimously.
Mr. Barron reported that he has received a letter from the Florida Association of Counties requesting that our Board appoint a commissioner to serve on the Rural Affairs Policy Development Committee, as well as an alternate. Chairman Sheffield appointed Commissioner Wilkerson to serve on the committee, with Commissioner Mathis as alternate.
Mr. Barron stated that he has received correspondence from DER regarding the proposed Groundwater Monitoring Plan at the landfill site. The county has 30 days to resubmit a modified plan incorporating DER's concerns.
Mr. Barron presented proposed contracts with the North Central Florida Regional Planning Council for preparation of the county's hazardous materials emergency response plan. A motion was made by Commissioner Wilkerson, seconded by Commissioner Jones, to approve the contract, subject to Mr. Burt's review. The motion carried unanimously.
Mr. Barron spoke to the Board about a letter he has received from Barbara McLendon, Department of Commerce, regarding the road construction grant. The county failed to execute and return a request for an extension on the agreement, and may have to re-apply for the funding. Mr. Barron will keep the Board advised as to the status of the project.
There being no further business to come before the Board, a motion was made by Commissioner Wilkerson, seconded by Commissioner Mathis to adjourn at 8:50 p.m. The motion carried unanimously.
JIMMIE SHEFFIELD, CHAIRMAN
JACKIE R. BARRON, EX-OFFICIO CLERK