MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD ON OCTOBER 5, 1992
The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in a regular meeting at 9:30 a.m., on October 5, l992, in the Commissioner's Meeting Room at the Courthouse in Trenton, Florida, with the following members present to-wit:
Jimmie Sheffield, Chairman
W. B. Mathis, Jr.
Other persons in attendance were: Jackie R. Barron, Ex-Officio Clerk, Ted Burt, County Attorney, Sherree Pitzarell, Kelly Johnson, and Denise Troyer, Deputy Clerks, Wilma Mattucci, Librarian, Dale Bryant, Recreation Authority, Bobby Mikell, Forrestry Area Supervisor, Clyde Forbes, Florida Westcoast Railroad, William A. Smith, Jr., Park Board, W. W. Welch, Tax Collector, Buddy Joyner, Transportation Supervisor, Morris Conner, Solid Waste Supervisor, Richard Perryman, Civil Defense Director, Carl Rehberg, Building Inspector, Fred Fox, Martha Mahalick, and Kay Tucker, Fred Fox Enterprises, Jim Troke, Florida Power, Thomas Bryant and Jeff Jones, Forrestry Dept., Sara Collis, Bob Matusik, Joe Gilliam, Larry Hills, Craig Hennis, Jean Wonser, Joe Dixon, and Gene Parrish, county residents.
Commissioner Philman made a motion to approve the minutes of the September 2, l992 budget workshop meeting, seconded by Commissioner Jones. The motion was unanimously approved.
Mrs. Mattucci reported to the Board that some of the teachers at school are interested in bringing their students to the library, however, it is against the school board's policy to allow students to cross the highway without the school crossing guard, and she would like the Board's suggestions for a solution to the problem. The Board advised Mrs. Mattucci to contact the City Police Department to see if they can assist, or suggest to the Sheriff's Dept. to use the School Resource Officer if he is available. Mrs. Mattucci advised the Board that due to the recent stormy weather, the wires connecting the building to the power pole caught fire and the fax machine is not working. Fason Electric was called to repair the wiring. Akins Heating & Air has been contacted to service the heater.
Ms. Dale Bryant, representing the Gilchrist County Recreational Authority, requested that the Board waive the building permit fees for the Authority's construction project. A motion was made by Commissioner Wilkerson, seconded by Commissioner Philman, to approve the request. The motion carried unanimously.
Mr. Burt reported to the Board that he just received a letter from the Public Service Commission stating that the 25 cents rate for phone calls between Trenton and High Springs, and between Trenton and Branford are not allowable. He has not had the chance to further investigate this issue.
Mr. Burt advised the Board that he has received a letter from the attorney representing Mr. Futch, regarding the Futch v. Gilchrist County case, offering to settle for $l00,000. Mr. Burt stated that he has not spoken to the attorney representing the county's insurance company.
Mr. Burt stated that he has received a request from an attorney, representing Murray J. Pascual, Sr., to abandon and close a part of a dedicated street in Sun Springs Subdivision. Upon a motion from Commissioner Wilkerson, seconded by Commissioner Jones, the Board authorized Mr. Burt to advertise for a public hearing to close this road. The motion carried unanimously.
Mr. Burt asked the Board if they would consider a public hearing regarding the request to close the Sun Springs Run to boaters. The Board advised Mr. Burt to publish the notice of public hearing, as well as notify the property owners in writing, within 660 feet of the springs and/or spring run.
Mr. Burt advised the Board that Ms. Sara Collis is requesting that the Board grant her a variance from the subdivision ordinance. She has ll.96 acres with two residences and would like to give her daughter 5 acres with a residence. Following discussion, Commissioner Jones made a motion, seconded by Commissioner Wilkerson to grant the variance. The motion carried unanimously.
Mr. Burt reported that he has received a letter from Mr. A. Curtis requesting a variance from the subdivision ordinance. Mr. & Mrs. Curtis wish to divide the unplatted land into l0 acres each for their children. Though the ordinance provides lineal descent as a qualifying circumstance, the Board would like to speak to the Curtis' before they make a determination. Therefore, Commissioner Mathis made a motion to table this issue until the next regular board meeting. This motion was seconded by Commissioner Jones and unanimously approved.
Mr. Burt advised the Board that he has written to the Asbell's regarding the road closing and is waiting on a response.
Mr. Burt and Mr. Barron discussed the status of the 1 cent sales tax. Mr. Barron stated that he had spoken to the Department of Revenue, and was told that the notices to the taxpayers went out on the 25th of September, however, as of this date, no one has has received notification. DOR's position is that the failure to notify is their error, however, the taxes will be due for the period beginning October l, l992. Mr. Jim Troke, representing Florida Power, spoke to the Board about his concern regarding the lack of notification. The electric bills are generated out of the St. Petersburg office, and are computerized, therefore, they would require sufficient notice to increase the sales tax collected from their customers. Mr. Troke indicated that they could be ready by November l, l992. Following discussion, it was unanimuously approved, upon a motion from Commissioner Mathis, seconded by Commissioner Wilkerson to adopt the following resolution:
RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY REGARDING ENFORCEMENT OF THE SATES SURTAX ORDINANCE:
WHEREAS, the Gilchrist County Board of County Commissioners enacted an ordinance on August l7, l992, imposing the Small County Surtax within Gilchrist County to take effect on the first day of October, l992, and
WHEREAS, the Ordinance was communicated to the Secretary of State and the Department of Revenue; and
WHEREAS, the Department of Revenue indicated by letter dated September 3, l992, that the sales surtax would be effective October l, l992, and that the Department of Revenue would be notifying the appropriate taxpayers in the County of the tax increase; and
WHEREAS, the Department of Revenue failed to notify at least some of the taxpayers of Gilchrist County prior to October l, l992, and
WHEREAS, some taxpayers are not able to comply with the imposition of the sales surtax on October l, l992, because of lack of notification,
NOW, THEREFORE, BE IT RESOLVED by the Gilchrist County Board of County Commissioners that Gilchrist County requests of the Department of Revenue that enforcement of the Small County Sales Surtax be deferred until November l, l992, and that no penalties be assessed against any taxpayer for the month of October because of lack of notification. That is, sales taxes that are collected for the month of October, l992, be remitted as provided by law; however, for taxes that are not paid, no enforcement procedures be implemented against the non-paying taxpayers and no penalties be assessed. That, in effect, there be a thirty (30) day grace period from October l, l992 from any enforcement procedures from the Department of Revenue, or any other applicable agencies of the State or County.
RESOLVED this 5th day of October, l992.
BOARD OF COUNTY COMMISSIONERS
GILCHRIST COUNTY, FLORIDA
JIMMIE SHEFFIELD, CHAIRMAN
JACKIE R. BARRON, EX-OFFICIO CLERK
A motion was made by Commissioner Wilkerson, seconded by Commissioner Philman to recess the meeting at ll:l5 a.m. for the EMS Authority Meeting. The motion carried unanimously. The Board of County Commissioners reconvened their regular meeting at ll:40 a.m.
Mr. Barron presented bills for the Board's approval. A motion was made by Commissioner Jones, seconded by Commissioner Mathis to approve the bills as presented. The motion carried unanimously.
A motion was made by Commissioner Wilkerson, seconded by Commissioner Philman to recess for lunch. The motion carried unanimously.
The Board reconvened at l:l0 p.m.
Mr. Fox appeared before the Board to update them on the CDBG project. Mr. Fox stated that three homes have been completed, 5 will be started this week, and l0 homes are being re-bid. A public hearing will be held October 8th to amend the county's contract to do replacements on 6 homes. Mr. Barron advised Mr. Fox that there are two vacancies on the Task Force that need to be filled. Mr. Barron suggested the Board consider Mr. John Hales. Mrs. Sara Collis, county resident in attendance, indicated that she would be interested in serving on the Task Force. Commissioner Jones made a motion, seconded by Commissioner Wilkerson, to appoint Mrs. Collis to the Task Force. The motion carried unanimously.
Following review and discussion regarding the preliminary plat application submitted by Mr. & Mrs. Ronald Flott, Section 20, Township 8 South, Range l4 East, it was determined to be inconsistent with the Comprehensive Plan's environmentally sensitive land restrictions, and therefore denied upon a motion from Commissioner Mathis, which was seconded by Commissioner Jones. The motion carried unanimously.
Mr. Bobby Mikell, Forest Area Supervisor, appeared before the Board, submitting the annual report for fiscal year ending 6-30-92. Mr. Mikell explained the staff reductions his agency has experienced due to recent legislative cuts. Mr. Mikell reviewed the map and correspondence, which was previously sent to the Board, requesting the county to designate railroad right-of-ways which are fire hazards, in Gilchrist County. According to the map prepared by the Division of Forestry, the entire railroad from county line to county line has been identified by them as a railroad right-of-way fire hazard. Mr. Burt, county attorney, stated for the record that he has been retained by Florida Westcoast Railroad. The Commission advised Mr. Mikell to meet with Mr. Forbes, Florida Westcoast Railroad, and Mr. Buddy Joyner, Gilchrist County Road Superintendent, and report back to the Board at the next regular meeting.
Mr. Hills requested that the Board table his request for vacating plat of Western Meadows. Commissioner Mathis made a motion, seconded by Mr. Jones to table this request until the next regular board meeting. The motion carried unanimously.
Following discussion, the Board unanimously agreed to increase the Building Permit Fees upon a motion from Commissioner Philman, which was seconded by Commissioner Jones, as follows:
AN ORDINANCE AMENDING GILCHRIST COUNTY ORDINANCE NO. 80-07 BY AMENDING THE FEES PREVIOUSLY ESTABLISHED BY SAID ORDINANCE, AS AMENDED, FOR COUNTY BUILDING PERMITS; PROVIDING FOR SEVERABILITY, AND SETTING AN EFFECTIVE DATE.
WHEREAS, by previous Ordinance, No. 80-07, as amended by Ordinance No. 82-0l, Gilchrist County established fees for building permits in the county, and
WHEREAS, the fees for said building permits need to be increased to reflect the increased costs to the building department in expenses relating to the issuance of permits and the inspections of construction,
NOW, THEREFORE, BE IT ORDAINED by the Board of County Commissioners of Gilchrist County, Florida:
Section l. The fees for issuance of permits shall be charged and collected by the County Building Inspector are as follows:
A. Mobile Homes.
B. New Construction, including additions.
For each square foot of enclosed
area or fractional part thereof $.05/sq. ft.
For each square foot of unenclosed
area or fractional part thereof $.03/sq. ft.
C. Moving a Building $50.00
D. Power Poles for Wells $25.00
E. Reroofing $.0l5/sq. ft.
F. Remodeling $.03/sq. ft.
G. There will be a Twenty-five Dollars ($25.00) minimum fee for the issuance of any permit, including but not limited to permits for electrical, plumbing, and heating/air conditioning. In addition, for any re-inspection there shall be a minimum fee of Twenty-five Dollars ($25.00), including re-inspections on mobile homes.
Section 2. Any ordinance not in conformance with this ordinance be and is hereby amended, including Ordinance No. 80-07 and all amendments thereto.
Section 3. This ordinance shall take effect immediately upon receipt of official acknowledgement from the Secretary of State that this ordinance has been filed in his office.
ADOPTED in regular session this 5th day of October, l992.
BOARD OF COUNTY COMMISSIONERS
GILCHRIST COUNTY, FLORIDA
JACKIE R. BARRON,
The Board discussed the possibility of imposing impact fees to offset the expense of population growth, which increases the need for more roads to be paved, and larger correctional facilities provided. Commissioner Wilkerson made a motion to table further discussion until the next regular board meeting. Commissioner Philman seconded the motion, which carried unanimously.
Mr. William A. Smith, Jr., Chairman of the Gilchrist County Park Board discussed with the Board the progress being made at Hart Springs Park. Mr. Smith stated that they are in the process of constructing a parking area for 80 vehicles. They intend to move the ticket booth onto the west lane of the circular drive, near the county highway. In order to do this, the Park Board needs the county's permission to add pavement for passage on the other side of the ticket booth. A motion was made by Commissioner Mathis, seconded by Commissioner Philman to grant the Park Board's request. The motion carried unanimously.
Mr. Welch advised the Board that he has received an offer of $l700 for 3 computer screens and one printer. This equipment is obsolete and is being replaced with a new system. Commissioner Jones made a motion, seconded by Commissioner Wilkerson to authorize Mr. Welch to sell the equipment, and remove from the items from the property records. The motion carried unanimously.
Mr. Joyner reported to the Board that the clocks for the graders have been repaired, however, they have not be re-installed. The Board discussed salary increases with Mr. Joyner for his employees. A motion was made by Commissioner Wilkerson, seconded by Commissioner Philman to grant 3% cost of living increases to each employee, plus up to a 3% additional increase for those employees scoring above satisfactory on their employee evaluations. The motion carried unanimously. Mr. Joyner stated that he has three employees, Stan Hutchinson, Sandy Langford, and Joe Pitzarell, that did not receive an increase after completing their 6 months probationary period. Following discussion, Commissioner Wilkerson made a motion to grant a 25 cents per hour increase to those three employees, retroactive to the end of their probationary period. The motion was seconded by Commissioner Philman, and unanimously approved. Mr. Joyner stated that one employee, Clark Cannon, is deserving of more than a 6% salary increase, due to his work performance, and 34 years of service to the county. Following discussion, a motion was made to increase this employee's hourly rate by l5%, effective October l, l992. The Board discussed the Road Supervisor's salary increase with Chairman Sheffield suggesting a 3% increase. Commissioner Jones made a motion to increase Mr. Joyner's salary by 6%, seconded by Commissioner Wilkerson, with a split vote as follows:
Mr. Conner reported to the Board that DER has accepted the public water well at the landfill. In addition, Mr. Conner stated that he had to purchase a new chlorinator. Mr. Conner discussed problems he is having with Diamond Waste, stating that it has been two weeks since they have hauled garbage to Alachua County. A motion was made by Commissioner Wilkerson, seconded by Commissioner Philman to cancel the contract with Diamond Waste and contract with another company, subject to Mr. Burt's review of the contract. The motion carried unanimously. Mr. Conner reported to the Board that a fence is needed on the north side of the landfill property to keep out overnight and weekend tresspassors.
Mr. Martin spoke to the Board regarding the water lines for the new building, stating that a 2 inch meter will solve the problem. The Board advised Mr. Martin to purchase the meter.
The Board authorized Mr. Martin to repair the leaks in the roofs of the Weeks Building and Courthouse, following a motion from Commissioner Jones, seconded by Commissioner Wilkerson. The motion carried unanimously._
Mr. Perryman reported to the Board that the area fire chiefs met on September 24, l992, and some questions were raised at that meeting that he would like to clarify: when responding to a fire in another county as a backup, who's responsibility would it be if property were damaged, and where could the trucks on the north end of the county get fueled after hours? The Board advised Mr. Perryman that it would be the county's responsibility for any property damage caused by the Wacasassa or North Gilchrist Volunteer Fire Departments, however, it would be the City of Trenton, Fanning Springs, and the Town of Bell for any property damage caused by those fire departments. The Board advised Mr.Perryman that trucks on the north end of the county could use the fuel depot at the Sheriff's office after hours.
Mr. Barron stated that he has received a letter from the City of Trenton, offering fire service at a contract amount of $l2,000 for the first 40 calls, and $300 per call for each additional call. Commissioner Mathis made a motion, seconded by Commissioner Wilkerson, to pay the City of Trenton $300 per call, until the contract could be negotiated. The motion carried unanimously.
Mr. Barron reported to the Board that Mr. Johnny McGee contacted him regarding the pine trees located on the library property. According to Mr. McGee, bugs are killing the trees and they need to be cut before they die. The Board instructed Mr. Barron to have the property line staked out to ensure that trees on the neighboring property are not cut. The Board took no action on this request.
Mr. Barron discussed with the Board the problems his office is experiencing with the air conditioning unit. The same unit cools the Finance office, as well as the Tax Collector's office. The thermostat is located in the hallway between the two offices. When the Tax Collector's office is cool, the finance office is hot. According to Mr. Akins, from Akins Heating & Air, the only solution is to put a small unit in the finance office. The cost of the unit is $2700, plus around $300 for wiring. Mr. Barron stated that a similar situation exists between the Property Appraiser's office and the Commissioner's Meeting Room. Following discussion, Commissioner Mathis made a motion to pay 2/3's of the total cost, providing the Clerk pay l/3. The motion was seconded by Commissioner Philman. The motion carried unanimously.
Mr. Barron stated that the Tour of the Wacasassa Flats have been rescheduled to October 23, l992. Chairman Sheffield, Mr. Burt and Mr. Barron will be hosting this tour of approximately 30 people, including representative from DCA and SRWMD. Mr. Barron requested that the Board pay the cost of the lunch for the group, to which the Board agreed.
Mr. Barron reported that the Tri-County Council for Senior Citizens have moved their office to the meal-site building, thereby making space available in the Agriculture building. The Suwannee River Economic Council indicated that they could use the space. The Board advised Mr. Barron to see if anyone else is looking for office space and report back to the Board.
Mr. Barron stated that he had received a letter from the Small County Coalition regarding a meeting to be held on October l5, l992, in Tallahassee, to discuss employment of a lobbyist for the Coalition.
There being no further business to come before the Board, a motion was made by Commissioner Jones, seconded by Commissioner Mathis to adjourn at 7:35 p.m. The motion carried unanimously.
JACKIE R. BARRON,