MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD ON NOVEMBER 2, 1992
The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in a regular meeting at 9:30 a.m., on November 2, l992, in the Commissioner's Meeting Room at the Courthouse in Trenton, Florida, with the following members present to-wit:
Jimmie Sheffield, Chairman
W. B. Mathis, Jr.
Other persons in attendance were: Jackie R. Barron, Ex-Officio Clerk, Ted Burt, County Attorney, Sherree Pitzarell, Kelly Johnson, and Denise Troyer, Deputy Clerks, D. Ray Harrison, Property Appraiser, W. W. Welch, Tax Collector, Sheriff Jim Floyd, Wilma Mattucci, County Library, Bill Clifton, Mayor of Trenton, Morris Conner, Solid Waste Supervisor, Buddy Joyner, Road Dept. Supervisor, Marvin Weaver, County Agriculture Agent, Representative Randy Mackey, John Russell, Bell Volunteer Fire Department, Sarah Collis, Marty & Lois Cosgrove, Tom Stafford, Jean DeCosta, Barbara Polete, Joe Dixon, Tim Polete, Mr. & Mrs. Murray Pascual, Henry Gonzales, Ronnie Smith, Lewis Smith, Bob Matusik, Bud Clapp, Jeff Hall, Donald Holder, Frazier Smith, Terry Parrish, Dean Hathaway, and Mr. & Mrs. A. Curtis, county residents, and John Ayers, Gilchrist County Journal.
Chairman Sheffield called to the meeting to order, and asked for any agenda changes. HRS Committee appointments was added to the agenda.
Minutes of previous board meetings held on September 8th, l0th, l4th, l6th, and l9th were unanimously approved upon a motion from Commissioner Jones, which was seconded by Commissioner Mathis.
Mrs. Mattucci reported that the metal storage building, purchased by the Friends of the Library, will need to be moved in order for the pine trees to be cut. These trees are dying, and pose a threat to the Library building. Wilson's Mobile Homes will remove and replace the storage building at no charge. Mr. Barron stated that the trees on the east boundary line should be removed, however, the boundary line must be established. There are a total of approximately 25-26 trees. Mr. Johnny McGee would like to cut the trees and pay stumpage at $l0 each. A motion was made by Commissioner Jones, seconded by Commissioner Philman to approve Mr. McGee's request, after the property lines have been established.
Mr. Burt discussed with the Board non-advalorem assessments being paid by the advalorem method. According to Mr. Burt, in order for the Board to consider this method of payment, a notice must be published for four weeks. There is sufficient time between now and the December meeting to advertise for four weeks, and Mr. Burt was advised to proceed, upon a motion from Commissioner Wilkerson, which was seconded by Commissioner Jones. The motion carried unanimously. Discussion followed with the Tax Collector and Property Appraiser regarding this proposed method of payment. Mr. Welch stated that he did not know how this would effect the work-load in his office, since he has no way of knowing how many people will elect to pay by the installment method. People would have to sign up, electing the quarterly payment method by June 30th. Since that date has past, this proposed payment method would be effective for the 1993 tax bills.
Mr. Burt stated that he has reviewed a proposed interlocal agreement for 9ll services between Gilchrist and Suwannee counties. This agreement was sent from Suwannee County to Mr. Barron, and forwarded to Mr. Burt for his review. At this time, neither county has the 9ll service, but both are in the process of implementing this program. The proposed agreement would route all 9ll calls from residents on the 935 exchange to Suwannee County, who would then transfer them to the Gilchrist County Sheriff's Office, or the Gilchrist County 9ll answering center. Under the proposed agreement, the 50 cents surcharge collected on resident's phone bills would go to Suwannee County, rather than Gilchrist County. No action was taken on this item.
Mr. Burt stated that he had spoken to Judy Boles, Southern Bell, regarding the double billing of some Gilchrist County residents. Mr. Boles advised Mr. Burt that in order to correct the problem, the individual customers would have to be identified. In order to identify these accounts, the customer will have to call Southern Bell. A motion was made by Commissioner Philman, seconded by Commissioner Mathis to authorize Mr. Burt to advertised a notice in the paper, directing customers who have been double billed for 9ll services on their phone bill, to the appropriate Southern Bell office to correct the error. The motion carried unanimously.
Mr. Burt reported that the Farmer's and Merchant's Bank are seeking a variance from the subdivision ordinance, on property located in the SW1/4 of the SW1/4 of S2l, T9S, Rl5E, referred to as the Rogers' property. Upon a motion from Commissioner Philman, seconded by Commissioner Jones, the divisions as they were recorded in l986 are hereby granted a variance from the subdivision ordinance and platting of those parcels will not be required for the issuance of a building permit. The motion carried unanimously.
Mr. Burt advised the Board that an easement from Aubrey Land has been received for school bus turn-around. This easement is for the School Board, rather than the county, since it is for school activities.
Fire protection agreement with the Town of Bell has been received. All municipalities were sent an agreement, except the City of Trenton.
Mr. Burt and Mr. Barron discussed the additional $l2.50 surcharge that can be added to traffic violations. According to Mr. Barron, this surcharge can be added by the traffic officer or by the Clerk of Court. If it is not added by the traffic officer, the individual cited is not prepared to pay the additional $l2.50. If the Clerk adds the $l2.50 to the ticket at the time the individual comes in to pay, and the that person does not have the additional surcharge, their license could be suspended. Mr. Barron further stated that most traffic fines are paid by mail.
Mr. Burt reported that Florida Power is purchasing property in the Wilcox area for the construction of a substation. This area is either in or near the l00 year flood plain. Florida Power will need to provide a benchmark. The Suwannee River Water Management District should provide flood elevation information. In order to construct this substation, Florida Power will need a Special Permit from the Board of County Commissioners, and would like to meet with the Board in a Public Hearing. The Board advised Mr. Burt to advertise the Public Hearing for November 23, l992, at 7:00 p.m.
Mr. Burt advised the Board that due to higher reimbursement rates, the proposal from Hernando Health Care, regarding the Health Care Responsibility Act, should be rejected.
Mr. Burt advised the Board that in order for Gilchrist County to participate in the State Housing Incentives Partnership, the county will need to adopt an ordinance, which establishes several requirements within that ordinance. The Board unanimously agreed to authorize Mr. Burt to advertise the proposed ordinance to be considered in the December meeting, following a motion from Commissioner Wilkerson, which was seconded by Commissioner Jones.
A motion was made by Commissioner Wilkerson, seconded by Commissioner Jones to recess the County Commission meeting at ll:00 a.m., in order for the Board to convene as the Emergency Medical Services Authority.
The Board reconvened the County Commission meeting at ll:30 a.m.
Bills were presented to the Board and unanimously approved following a motion from Commissioner Jones, which was seconded by Commissioner Wilkerson.
Budget transfers #67-75 were unanimously approved following a motion from Commissioner Jones, which was seconded by Commissioner Mathis. A copy is attached and made a part of these minutes.
Mr. Tom Stafford, county resident, spoke to the Board about the need for a Humane Society in Gilchrist County. Mr. Stafford explained that he has contacted several counties regarding the implementation of such an organization. In addition, Mr. Stafford brought a sample ordinance for the Board to review. Upon questioning, Mr. Stafford reported that he does not know how much funding would be needed to establish a Humane Society. The Board explained that in order to further consider his request, he would need to furnish information regarding the costs associated with establishing and maintaining a Humane Society. The Board further explained that since the county's budget does not include funds to establish a Humane Society, a Public Hearing would be needed to consider methods of funding his request.
The Board adjourned for lunch at l2:l5 p.m. and reconvened at l:25 p.m.
Mr. Murray Pascual, Sr., appeared before the Board requesting the Board to close and vacate a road in the Sun Springs area. The road is 60 ft. wide and the property is now dedicated to the county. This action would not affect any other property owners. Upon a motion from Commissioner Mathis, seconded by Commissioner Jones, the Board unanimously approved to close and vacate the road by resolution, as follows:
RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GIL-
CHRIST COUNTY, FLORIDA VACATING THAT PORTION OF A ROAD
IN SUN SPRINGS SUBDIVISION, GILCHRIST COUNTY, FLORIDA.
WHEREAS, MURRAY J. PASCUAL, SR., has petitioned this Board
to vacate all that part of Hickory Street lying Northerly of a
straight line drawn from the Southeast Corner of Lot 6, Sun
Springs Subdivision, Plat Book l, page l8, public records of
Gilchrist County, Florida to the Southwest Corner of Lot l, Sun
Springs Subdivision, First Addition, Unit 2, Plat Book l, page
36 of the public records of Gilchrist County, Florida, and
WHEREAS, notice has been provided pursuant to Chapter 336,
Florida Statutes, and
WHEREAS, it appears that the vacating of the road will not
affect the ownership or right of convenient access of persons
owning other parts of nearby lands, and the road is not being
otherwise utilized and there being no taxes due against the land
on which the roadway is located,
BE IT RESOLVED, by the Board of County Commissioners of
Gilchrist County, Florida that:
l. The Petition of MURRAY J. PASCUAL, SR. to close and
vacate that portion of a road derived as follows:
All that part of Hickory Street lying Northerly of a
straight line drawn from the Southeast Corner of Lot 6,
Sun Springs Subdivision, Plat Book l, page l8, public
records of Gilchrist County, Florida to the Southwest
Corner of Lot l, Sun Springs Subdivision, First Addition,
Unit 2, Plat Book l, page 36 of the public records of
Gilchrist County, Florida.
is hereby granted.
2. The roadway as above described is hereby vacated, and
the Clerk of this Board is authorized and directed to record a
certified copy of this Resolution in the Public Records in Gil-
christ County, Florida and publish a Notice of Adoption of the
Resolution within thirty (30) days of the date of this Resolu-
tion in the Gilchrist County Journal. Thereafter, the Clerk to
the Board is directed to record in the Official Records of Gil-
christ County, Florida the following:
a. Proof of Publication of Notice of Hearing on the
b. The Resolution.
c. Proof of Publication of Notice of Adoption.
RESOLVED at the regular meeting of the Board of the Gil-
christ County Commissioners on November 2, l992.
BOARD OF COUNTY COMMISSIONERS
GILCHRIST COUNTY, FLORIDA
JACKIE R. BARRON, CLERK
Mr. Burt reported to the Board that he has met with the Transportation Committee regarding impact fees. According to the criteria used, impact fees could range from $4l8 to $3000. The Board could, however, choose a fee less that $4l8. The Board advised Mr. Burt to advertise for a public hearing for December l, l992, at 7:00 p.m. to consider adoption of impact fees.
Mr. & Mrs. A. Curtis appeared before the Board to request a variance from the subdivision ordinance. They own 3 parcels of land. One parcel has been conveyed to their daughter, and they would like a variance in order to obtain a building permit on the 3rd parcel, should their son agree to move here and decide to build. A variance was granted by the Board upon a motion from Commissioner Wilkerson, which was seconded by Commissioner Philman. The motion carried unanimously.
Mr. Burt stated that Mr. Hills has requested that this be continued until next month.
Many of the homeowners living on the Sun Springs Run appeared before the Board to request that the Board take action to restrict the boats from entering the Sun Springs Boil. Homeowners are opposed to boaters entering the Boil, which is the swimming area, due to the obvious danger of boats vs. swimmers. They request that they be allowed to place a cable approximately 50 feet from the Boil. After discussion, the homeowners agreed that the cable would be more effective placed near the mouth of the run, joining the Suwannee River. Most of the homeowners swim in the run in front of, or behind their homes, and boats fly through with no concern for swimmers. Mr. Burt stated that the Board could not consider placing a cable near the mouth of the run since this public hearing was advertised to place the cable approximately 50 feet from the Boil. The Board unanimously agreed to adopt a resolution, upon a motion from Commissioner Jones, which was seconded by Commissioner Philman as follows:
A RESOLUTION LIMITING BOATING ACTIVITY OUT AND AROUND THE
SUN SPRINGS BOIL, SAID SUN SPRINGS BEING LOCATED ALONG THE
SUWANNEE RIVER IN GILCHRIST COUNTY, FLORIDA, BY RESTRICTING
MOTORIZED BOATING ACTIVITY AT OR AROUND THE SPRING BOIL BY
PLACING A CABLE OR OTHER BARRIER PROHIBITING THE ENTRY OF
MOTORIZED BOATS TO THE SPRING AREA.
WHEREAS, it has come to the attention of the Gilchrist
County Board of County Commissioners that the unregulated
operation of motorized boats in the vicinity of the Sun Springs
Boil along the Suwannee River constitutes a potential hazard to
the safety and welfare of the citizens of Gilchrist County; and
WHEREAS, the Gilchrist County Board of County Commissioners
desires to promote safety in water-related activities; and
WHEREAS, the Gilchrist County Board of County Commission-
ers, after hearing all testimony presented at a public hearing
held this date, finds that the limiting of boating activity at
and around the Sun Springs Boil, by restricting motorized boat-
ing activity at or around the spring boil by placing a cable or
other barrier prohibiting the entry of motorized vehicles to the
spring area would be in the best interest of the citizens of
Gilchrist county; and
WHEREAS, the Gilchrist County Board of County Commissioners
adopted Ordinance No. 87-4 on May 4, l987, which authorizes the
Board to designate specific areas within which the operation
of vessels may be regulated or prohibited and in which swimming,
waterskiing, skindiving and other water activity or any of them,
may be prohibited or regulated.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Com-
missioners of Gilchrist County, Florida, that boating activity
at and around the Sun Springs Boil, said Sun Springs located a-
long the Suwannee River in Gilchrist County, Florida, is hereby
limited by the placement of a restriction against motorized
boating activity at or around the spring boil including the
placement of a floating cable or other floating barrier prohib-
iting the entry of motorized boats to the spring area. The
floating cable or floating barrier is to be placed at a point
approximately fifty feet (50') south of the north line of par-
cel 5-00l0 located in Section l7, Township 9 South, Range l4
East, Gilchrist County, Florida.
ADOPTED by the Gilchrist County Board of County Com-
missioners this 2nd day of November, l992.
BOARD OF COUNTY COMMISSIONERS
GILCRHIST COUNTY, FLORIDA
JACKIE R. BARRON, CLERK
Mr. Jim Koltz, member of the local Veteran's of Foreign Wars, appeared before the Board to request they consider a proclamation declaring November 8-l4th as Veterans' Appreciation Week. The proclamation was unanimously adopted, following a motion from Commissioner Mathis, seconded by Commissioner Jones, and is as follows:
WHEREAS, Gilchrist County is blessed with a large veteran
WHEREAS, Gilchrist County residents are aware of the many
sacrifices made by our veterans in defense of our country; and
WHEREAS, our veterans must shift from the high pitch of
battle to the lesser, yet demanding pace in the quest for
WHEREAS, our future veterans are this day defending our
purpose and honor on troubled waters and desert sands; and
WHEREAS, we appreciate the many great achievements of
our veterans in the private and public sector; and
WHEREAS, our veterans continue to demonstrate their love
for our county, Gilchrist County, Florida;
NOW, THEREFORE, WE THE GILCHRIST COUNTY COMMISSION, by
virture of the authority vested in us by the citizens of Gil-
christ County, do hereby proclaim the week of November 8-l4th,
l992 as VETERANS' APPRECIATION WEEK, in observance thereof we
do hereby urge local government entities to recognize the
many veterans contributions to our society; area businesses
to show their appreciation for their veteran customers; houses
of worship to remember all veterans during services this week;
institutions of learning to reflect on our heritage; community
agencies to intensify efforts to assist veterans in need and
the rest of us to offer a word of praise or a simple thank you
to our veterans.
In witness whereof, we have hereunto set our hand and
caused the Seal of Gilchrist County, Florida to be affixed
this 2nd day of November, l992.
JIMMIE SHEFFIELD, CHAIRMAN
Mr. Rehberg, County Building Inspector, reported to the Board that 23 mobile home permits were issued in October, along with 3 permits for new construction, two for remodeling, two for pole barns, and two roofing permits. Mr. Rehberg stated that the roof still leaks in the Weeks Building, and the Board advised him to get a quote for repairs.
Mr. Perryman questioned the Board about the water standing on county road 232. The Board advised Mr. Perryman to meet with Mr. Joyner and some of the homeowners in that area to determine where the run-off is stopped up, and how the problem can be corrected.
Mr. Perryman stated that the volunteer fire departments and Sheriff Office is interested in using the landfill property for a firing range and fireman exercises. The Board advised Mr. Perryman that they could not authorize these activities because of DER's restrictions and regulations for landfill usage.
Mr. Perryman reported that he had met with the fire departments and they are in need of an air compressor for their tanks. The Board advised Mr. Perryman to check with Ginnie Springs, as they may be willing to supply the tanks with air, rather than purchasing an air compressor.
Mr. Perryman stated that he is checking with the school board to see if any of their buildings may be available should the county residents ever need an evacuation shelter.
The Board discussed the fire agreements, noting that the city of Trenton is willing to respond to calls outside of the county for $300 per call. Mr. Barron stated that he is concerned about the Sheriff's Department being noticed of the proper protocals to use when dispatching calls. Mr. Perryman stated that the Sheriff's office is aware that the City of Trenton should not be called for fires outside of the city limits, unless the other fire department(s) are unable to respond. The Board asked Mr. Perryman to respond to a letter they have received from the Town of Bell regarding fire service.
Mr. Joyner presented his monthly activity report, indicating a total of 24 complaints and/or requests had been received for the month of October. A total of l94 loads of rock were purchased. Mr. Joyner inquired as to whether the Board would be willing to move the fence at the landfill to allow for a school bus turn-around. The Board advised Mr. Joyner that the fence should not be removed until after the methane gas monitors are in place.
Mr. Joyner discussed the road striping project with the Board, asking whether they wanted to stripe all the county roads, or just the ones they initially discussed. The Board advised Mr. Joyner to get an estimate on the roads initially identified.
Mr. Joyner discussed the possibility of purchasing a new Ford tractor with a canopy. Normally, this particular tractor would cost around $28,000, however, he can purchase it for $l8,000 under the state contract price, which is available through our local Ford tractor dealer.
Mr. Barron stated that he had received a request from Mr. John Landers, developer of Santa Fe Landing Subdivision, to release 3 years proration of his 5 year bond for road maintenance in that subdivision. He has maintained them for 3 years, and Mr. Joyner checked on these roads, and stated that the ditches need mowing and some grass needs to be removed, however, there is plenty of rock on the roads. Chairman Sheffield stated that he is not in favor of releasing the bond early, as this may set precedent for future developers. The posted bond amount is $4400.
Mr. Joyner stated that he has an employee, Linda Taylor, who has been out of work for several weeks, due to an injury she received. This injury was not job related. The Board approved up to 6 months medical leave of absence without pay, beginning August l2, l992, upon a motion from Commissioner Wilkerson, which was seconded by Commissioner Philman. The motion carried unanimously.
Mr. Barron stated that a bill from Southern Bell has been received for approximately $900 for a cut cable. Mr. Joyner is sending them a letter advising them that the reason the cable was cut is because their crew did not bury it deep enough.
Mr. Conner stated that he had received a letter from DER, stating that the landfill is ready to open.
The Board advised Mr. Conner to contact Boone Waste if Diamond Waste cannot respond to the problems he is encountering with the roll-offs.
Mr. Conner stated that he would like to have an Open House, now that the landfill has been approved for opening, on November 7th, from l:00-4:00 p.m.
Mr. Conner presented an evaluation form that he would like to use with his employees. Mr. Barron advised Mr. Conner not to use the forms, unless he had them approved by an attorney. Our personnel policy has been approved by a labor attorney, and any evaluation forms should be in conformance with the policy and current labor laws.
Bids approved by the Task Force for rehabilitation of 9 homes were presented to the Board for their approval. They are as follows:
The Board unanimously approved these bids following a motion from Commissioner Jones, which was seconded by Commissioner Wilkerson.
Mr. Fox explained to the Board that the contractor originally awarded the bid for Roy Thomas' house has withdrawn his bid, and the next lowest bidder, Donle Enterprises quoted $l4,6l0. A motion was made by Commissioner Wilkerson, seconded by Commissioner Jones to approve Donle's bid. The motion carried unanimously.
Mr. Fox reported that some of the homes on the original list have been disqualified for various reasons. He submitted an alternate list for the Board's approval. These homes have been approved by the Task Force and are A. L. Cox, Michael Phillips, Helen Robinson, Lela Caraway, Judy Douglas, Carmen Morris, Ella Langford, and Mr. Montogmery. A motion was made by Commissioner Wilkerson, seconded by Commissioner Jones to approve the alternate list. The motion carried unanimously.
Change orders were presented to the Board for approval, calling for a $380 reduction in the total price for B. Hendrickson, and a $200 increase in the total price for G. Carver. These items were approved by the Task Force. A change order for G. Hilliard was denied by the Task Force. A motion was made by Commissioner Jones, seconded by Commissioner Wilkerson to approve the change orders for B. Hendrickson and G. Carver, and uphold the Task Force's decision to deny the change order for G. Hilliard. The motion carried unanimously.
A change order was presented to add the installation of a drain field for V. Philman, increasing the cost by $750. A motion was made by Commissioner Wilkerson, seconded by Commissioner Mathis to approve the change order. The motion carried unanimously.
Mr. Barron reported that Marvin Weaver, County Agent, has indicated that he could use the extra space available next door to his office, since the Tri-County Council for Senior Citizens have moved. The Board unanimously approved his request, following a motion from Commissioner Wilkerson, which was seconded by Commissioner Jones.
Chairman Sheffield reported that Mr. Hudson, storeowner at Water's Lake advised him that he would be willing to keep the restroom key for the shelter at the lake, if the bathrooms are repaired.
Mr. Dean Hathaway appeared before the Board requesting that the Board allow him to pursue federal and state grants on behalf of the Board for per diem and travel expenses. His time would be donated. Mr. Hathaway stated that he will contact with Board whenever he is ready to begin.
Mr. Barron stated that the annual contract with Suwannee County for library services has not been signed. He would like to meet with Mr. Frey and Mr. Hales before executing.
The l992-93 annual contract for mental health services was unanimously approved following a motion from Commissioner Jones, which was seconded by Commissioner Mathis.
The l992-93 Anti-Drug Abuse Grant contract was unanimously approved following a motion from Commissioner Mathis, which was seconded by Commissioner Jones.
Mr. Barron reported that $20,26l.87 in interest and fines was disbursed to the Board for the months of August and September.
Mr. Barron stated that he had received a letter, sample resolution, and invoice for membership from the Small County Coalition. The Board will address this item next month when the newly elected board members are present. Mr. Barron stated that the Coalition's success is dependant upon whether it's members are active.
Mr. Barron presented a letter to the Board from the Sheriff, asking permission to donate monies to various charities. The Board advised Mr. Barron that they cannot approve the Sheriff's request unless they know the amount of money involved and the name of the charity. Mr. Barron and the Board recalls the Sheriff discussing this during a previous meeting, however, for the record, more information will be needed from the Sheriff.
Mr. Barron reported that $34,l9l.86 has been collected for the delinquent special assessments to date.
Mr. Burt advised the Board that the Santiago case settled with a plea. The attorney fees are approximately $ll,ll8.l2.
Chairman Sheffield discussed with Board members three applicants for the HRS Board. Each county in our district will select one applicant and the other 2 applicants will be sent to the Governor's office for possible appointment. Following discussion, a motion was made by Commissioner Jones, seconded by Commissioner Mathis to appoint Ms. Joanna Thomas. The motion carried unanimously.
Commissioner Wilkerson reported to the Board that he had been contacted by Mitchell Gentry regarding the maintenance of Sikes Landing road. Commissioner Wilkerson explained to Mr. Gentry that the only way the county could maintain that road would be for the property owners along the road to grant an easement to the county. The other road leading to his property (about l/4 mile long) is also a private road.
There being no further business to come before the Board, it was unanimously agreed to adjourn at 8:00 p.m. following a motion from Commissioner Philman, which was seconded by Commissioner Jones.
JACKIE R. BARRON,