MINUTES OF A SPECIAL MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD DECEMBER 14, 1992
The Gilchrist County Board of Commissioners, in and for Gilchrist County, Florida, convened in a special meeting on December l4, l992, at l0:00 a.m., in the Commissioner's Meeting Room at the Courthouse in Trenton, Florida, with the following members present to-wit:
Jimmie Sheffield, Chairman
V. C. Cannon
Sue B. Suggs
Other persons in attendance were: Jackie R. Barron, Ex-Officio Clerk, Ted Burt, County Attorney, Sherree Pitzarell and Kelly Johnson, Deputy Clerks, Al Waters, Waters Risk Management, Jack Cutter and Larry Thompson, Larry K. Thompson Insurance, Inc.
Mr. Al Waters, Waters Risk Management, appeared before the Board to discuss the county's insurance programs, which were bid this year. Mr. Waters has reviewed all the quotes for coverage, and recommends that the county award the property (building and contents), equipment, valuable papers, bonds, money & securities coverages to the Beacon Group for a total in premiums of $l2,869. In addition, Mr. Waters recommended that the League of Cities continue the electronic data processing coverage, to a total premium of $858. Mr. Waters recommends Larry K. Thompson for general liability, emergency medical liability, public officials liability, and contingent law enforcement liability for a total in premiums of $29,973. All of the above premiums represent a significant savings for the county. Following discussion, Commissioner Suggs made a motion to accept Mr. Waters' recommendation to award the coverages to the above referenced carriers. The motion was seconded by Commissioner Bush, and unanimously approved.
Mr. Albert Martin spoke to the Board about the bulk fuel storage tanks. The proposed site for the tanks may be in the city limits, and therefore boundary lines need to be established. The total cost of the project should be approximately $20,000-$2l,000, except for the cost of the plumbing, tanks, pumps & metering system. All tanks have been purchased, except one 2000 gallon tank. Mr. Bruce Slager, TRAK Engineering, Inc. spoke to the Board about the products his company offers for fuel control. With the memory key system, you will know who gets fuel, the quantity and date. Installation of this device, including the keys, will cost approximately $4000-$5000. A motion was made by Commissioner Wilkerson, seconded by Commissioner Suggs to bid the fuel depot project, requiring a break-down of the costs. The motion carried unanimously. Buddy Joyner stated that he would furnish the specs for the fuel flow meter.
Mr. Martin asked the Board to consider what materials they would like to use in the parking lot of the jail administration building. Following discussion, a motion was made by Commissioner Bush, seconded by Commissioner Wilkerson, to use gravel. The motion carried unanimously.
The following homes were presented to the Board for approval to be bid: Cox, Robinson, Caraway, Montgomery, and Phillips. The Board unanimously approved these homes to be bid, following a
motion from Commissioner Wilkerson, which was seconded by Commissioner Cannon.
Mr. Joyner stated that Clark Cannon has changed his mind about retiring. Mr. Cannon was recently given a l5% pay increase, due to his length of service with the county. The Board discussed establishing an automatic salary increase per years of service. Commissioner Suggs made a motion to grant employees an automatic l0% pay increase after 20 years of service and an additional 5% increase after 25 years of service. The motion was seconded by Commissioner Wilkerson, and unanimously approved.
Chairman Sheffield asked whether David Sanders had received a raise following his 6 months probationary period. Mr. Barron, after checking the records confirmed that he had received an increase.
Commissioner Bush requested Mr. Joyner to separate the road graders into districts, or as near into district as possible, on a trial basis. Mr. Joyner stated that he could do this, however, it would require the purchase of additional VHF radios, so that each grader operator could be contacted. A motion was made by Commissioner Bush, seconded by Commissioner Cannon to authorize Mr. Joyner to purchase 6 VHF radios and a base station. The motion carried unanimously. The cost of these radios/base station could be shared between transportation and general revenue funds, to the extent practical.
The Board discussed possible improvements to the county's roads, with Mr. Barron advising that he would meet with Mr. Burt to determine whether bonds can be issued without a voter referendum.
The Board advised Mr. Joyner to borrow Levy County's road widener to widen the dairy road (approximately one mile). In addition, the Board instructed Mr. Joyner to get a cost estimate on paving the dairy road.
Mr. Joyner stated that county roads 34l and 339 were added to his list for road stripping, which would increase the cost to $9665. A motion was made by Commissioner Suggs, seconded by Commissioner Cannon, to authorize Mr. Joyner to develop a priority list of roads that need stripping.
Following discussion, a motion was made by Commissioner Wilkerson, seconded by Commissioner Suggs, to suspend the bid requirement policy based on Mr. Joyner's pricing of similar machines and authorize Mr. Joyner to purchase a used rock crusher from Gerald Roberts for $23,000. The motion carried unanimously.
Chairman Sheffield stated that he had spoken to Morris Conner, and that it was Mr. Conner's intention to speak to the Board about the possibility of retiring Earl Sanders, due to his health, and inability to perform his regular job duties. Mr. Sanders is currently on the job but has to use a walker. Mr. Burt stated that he would write to Mr. Sanders' doctor and clarify what activities Mr. Sanders can perform.
The Board discussed the Landfill Supervisor's position, and the possibility of promoting someone already on staff into that position, which is a part of the county's personnel policy. A motion was made by Commissioner Cannon, seconded by Commissioner Wilkerson, to appoint Keith Rehberg, landfill employee, to temporarily replace Mr. Conner, up to a period of 90 days, with a l5% salary increase, for that period of time. The motion was unanimously approved.
Following discussion, a motion was made by Commissioner Cannon, seconded by Commissioner Bush, to appoint Fred Wilkerson to chair the Board for calendar year l993. The motion carried unanimously. A motion was made by Commissioner Bush, seconded by Commissioner Cannon, to appoint Jimmie Sheffield to vice-chair the Board for calendar year l993. The motion carried unanimously.
Upon a motion from Commissioner Wilkerson, seconded by Commissioner Suggs, the Board unanimously approved the following committee appointments:
Commissioner Suggs briefed the Board on the recent meeting she attended of the Small County Coalition. She stated that the Coalition has hired a lobbyist to represent their interest and recommends that Gilchrist County join the Coalition. The cost of joining the Coalition is based on the population of the county. It is Commissioner Suggs' opinion that the county will benefit from this representation during the legislative sessions. Upon a motion from Commissioner Wilkerson, seconded by Commissioner Suggs, the Board unanimously approved joining the Small County Coalition by resolution, as follows:
WHEREAS, the Gilchrist County Board of County Commissioners
has determined that there is a need to have information, inter-
pretation and consultation services that are directed specific-
ally to the ongoing needs of small counties within the State of
WHEREAS, the cost of retaining such services is reduced
through the collective participation of small counties within
a consortium framework, and
WHEREAS, these consulting services are being collectively
retained through the Small County Coalition, a coalition of
counties with populations less than 50,000.
NOW THEREFORE BE IT RESOLVED, that the Gilchrist County
Board of County Commissioners approves becoming a member of the
Small County Coalition and agrees to pay $998.40 for services
during the l992-93 fiscal year.
BE IT FURTHER RESOLVED, that the Clerk of Courts in Calhoun
County shall be the fiscal agent and contracting agent for the
retention and payment of consultant services and associated
Adopted by the Gilchrist County Board of County
Commissioners in Session at Trenton, Florida, on the l4th day of
JIMMIE SHEFFIELD, CHAIRMAN
JACKIE R. BARRON,
Mr. Barron and Mr. Burt explained to the Board that the Park Board is considering allowing qualified divers to cave-dive at Hart Springs Park in the near future. The National Speleological Society, Inc., represented by Wes Skiles, and his associates, are interested in diving the caves, however, the qualifications to dive in these caves are very stringent. Divers that have had extensive experience in the Hart Springs Cave System will act as guides for qualified divers. Divers must be fully cave-diver trained, which is the highest level of training available, and possess the Abe Davis or Wakulla Award or equivalent (logged evidence of l00 safe cave dives). The NSS will obtain signed releases from all divers, as well as name the Board of County Commissioner, the School Board, and the Park Board as additional insureds on their liability insurance. Commissioner Suggs stated that she is concerned with the county's liability should these activities be allowed. A motion was made by Commissioner Bush, seconded by Commissioner Cannon to accept the agreement. The motion passed with a split vote as follows:
There being no further business to come before the Board, a motion was made to adjourn by Commissioner Suggs, seconded by Commissioner Wilkerson, and unanimously approved.
JIMMIE SHEFFIELD, CHAIRMAN
JACKIE R. BARRON, EX-OFFICIO CLERK