MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD JANUARY 18, 1993
The Gilchrist County Board of County Commissioner, in and for Gilchrist County, Florida, convened in a regular meeting on January l8, l993, at 6:00 p.m., in the Commissioner's Meeting Room at the Courthouse in Trenton, Florida, with the following members present to-wit:
Fred Wilkerson, Chairman
V. C. Cannon
Sue B. Suggs
Other persons in attendance were: Jackie R. Barron, Ex-Officio Clerk, Ted Burt, County Attorney, Sherree Pitzarell, Deputy Clerk, Damon Leggett, Deputy Property Appraiser, Richard Perryman, Civil Defense Director, David Brittin, EMS Director, Carl Rehberg, Building Inspector, D. Ray Harrison, Property Appraiser, Steve Youghn, Wacasassa Volunteer Fire Department Chief, Martha Mahalick, Fred Fox Enterprises, Bruce McElroy, United Fuels, John Ayers, Craig Hennis, Sara Collis, Bob Matusik, Joe Pitzarell, James Moore, Jean Wonser, Howell Lancaster, David Martin, and Seabrone Sawyer, county residents.
Minutes from the previous meetings, dated December 7th and December l4th were unanimously approved, following a motion from Commissioner Suggs, seconded by Commissioner Sheffield.
Mr. Burt, county attorney, spoke to the Board regarding some issues with special assessments which were brought to his attention by the Property Appraiser's office. Apparently some businesses were overlooked and not assessed. Should these businesses receive an amended assessment billing or can the charges be carried over until the next year? There have been questions raised regarding vegetable stands and whether or not they should be assessed. In the ordinances adopted which sets out the classifications for businesses, under class A, it refers to "light" businesses, and the Property Appraiser would like clarification as to what "light" businesses are. The Board directed Mr. Harrison to add any businesses so identified to the roll for billing purposes in the following year. Commissioner Suggs made a motion, seconded by Commissioner Cannon to exempt vegetable stands that are under 500 sq. ft. from special assessments. The motion carried unanimously. Following discussion, a motion was made by Commissioner Suggs, seconded by Commissioner Bush, to authorize Mr. Burt to prepare amendments to ordinances 9l-07 and 9l-08, deleting the word "light" from each, of the Class A properties and using as a guideline for subjecting businesses to special assessments, the issuance of an occupational license, excepting the vegetable stands under 500 square feet. The motion carried unanimously.
The Aderholts appeared before the Board to request a variance from the subdivision ordinance. They have a total of 39 acres and want to allow their daughter to build a home on 2 acres. The property is zoned A-2. The Board advised the Aderholts that they must first be heard by the Zoning Board, since the request involves less than 5 acres.
Ms. Martha Mahalick, Fred Fox Enterprises, submitted change orders for construction work on M. Covington, adding a handicap ramp for $300 and a handicap shower for $l050. She explained that the price for the handicap shower is high because in order to do this, the bathroom will have to be remodeled. In addition, Ms. Mahalick submitted a change order on G. Hilliard to add a central air and heating system. Ms. Hilliard has a doctor's letter recommending the central air due to her health condition. The additional cost would be $4500, however, the original work order included the installation of a heating system for $l000, which can be eliminated, and after further inspection, it was found that attic insulation is not needed, and therefore and additional $400 can be deducted, bringing the total increase to $3l00. With these changes, the total for the Covington job will be $l2,l57 and the total for the Hilliard job will be $l7,600. Commissioner Sheffield has been inspecting these homes with Ms. Mahalick and recommended by motion to approve these change orders. The motion was seconded by Commissioner Cannon, and unanimously approved.
Mr. Joyner, Road Superintendent, reported to the Board that he had obtained prices on signs, as requested, for the road numbering project. Vulcan signs quoted $36.l0 per sign, and Fisher Signs quoted $4l.50 per sign. Both are #2 channel, l0 feet long. Mr. Joyner stated that he feels his department can make the signs for much less; with l0 feet sections of conduit available for approximately $7.00 each, the signs could be constructed for approximately $l2.00 each. The Board advised Mr. Joyner to check on state contract prices for signs, and Commissioner Suggs made a motion, seconded by Commissioner Sheffield, to table the issue until the February meeting, to allow Mr. Joyner more time to gather more information. The motion carried unanimously.
Mr. Joyner stated that Mr. Jenkins will begin the road stripping project within a week to ten days.
Mr. Joyner reported that the tracks on a dozer is in need of replacement, as it would cost too much to repair. It would cost approximately $5600 to replace with standard pins and bushings, and approximately $6900 to replace with sealed pins and bushings. The only time they have been turned was in l988. A motion was made by Commissioner Suggs, seconded by Commissioner Sheffield to authorize Mr. Joyner to repair the tracks with standard pins and bushings at approximately $5600. The motion carried unanimously.
Mr. Bruce McElroy, United Fuels, appeared before the Board to discuss the possibility of the County contracting the United Fuels for their their fuel and lube. Mr. McElroy explained that their fuel machines can be activated with a plastic card, much like a credit card, and fuel will be available 24 hours per day. Monthly statements will indicate the amount of fuel received, when it was received, which truck was fueled, and the kind of fuel received. If you want to require an odometer reading, this also can be incorported. Mr. McElroy stated that he could provide the fuel for five cents per gallon less than retail price, less the federal excise tax. Mr. Joyner stated that this is within three cents per gallon of the price of the bulk fuel previously discussed by the Board. The Board asked Mr. McElroy how long he could guarantee the above price, with Mr. McElroy indicating that fuel can fluctuate weekly. The Board advised Mr. McElroy that they would require price over cost with a margin on at least a monthly basis. Mr. McElroy stated that he would have to check with the main office before he could offer such an arrangement. Chairman Wilkerson requested Mr. McElroy to come to the next meeting, February lst, with the information he receives.
Mr. Joyner stated that he had looked at the road widner offered by Luther White and determined that it was in bad condition.
Mr. Joyner stated that he had been contacted by Irving Farms, requesting permission to place signs on the road, indicating a warning whenever they needed to cross the road with horses. Mr. Burt advised Mr. Joyner that placing a sign on the road would be hazardous, however, the signs could be erected along the side of the road.
Mr. Brittin reported that he had received some estimates on moving the communications from the tower in Bell to the microwave tower. There followed a discussion between Mr. Brittin and Mr. Campbell, MTS, with Chairman Wilkerson advising Mr. Brittin to further examine the costs and requirements and bring back to the Board writtin documentation of same. Chairman Wilkerson further advised Mr. Brittin to keep the fire chiefs and Mr. Perryman, Civil Defense Director, informed of his findings.
Mr. Barron stated that the Suwannee River Economic Council has requested to be the subgrantee for the County's CSBG funds for fiscal year 92-93. Mr. Barron further explained that the Council has previously received and expended these funds in conjunction with their weatherization program on homes in Gilchrist County. The grant this year is $5200. The Board unanimously agreed to authorize the Council to use these funds, by resolution, following a motion from Commissioner Sheffield, seconded by Commissioner Bush. The resolution is as follows:
A RESOLUTION BY THE GILCHRIST COUNTY BOARD OF COUNTY
COMMISSIONERS AUTHORIZING THE SUBMISSION OF A FISCAL
YEAR 1993 COMMUNITY SERVICES BLOCK GRANT ACT APPLI-
CATION TO THE FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS
AND AUTHORIZING THE EXPENDITURES OF FUNDS FOR THE
FISCAL YEAR 1993 COMMUNITY SERVICES BLOCK GRANT ACT
WHEREAS, participation in the Community Services Block
Grant Act program is in the best interest of the citizens of
Gilchrist County to help improve social services, and
WHEREAS, the Suwannee River Economic Council, Inc., has
prepared an application consistent with the Community Services
Block Grant Act, and
WHEREAS, the application reflects the social service needs
of Gilchrist County,
BE IT THEREFORE RESOLVED, that the Gilchrist County Board
of County Commissioners authorizes the Suwannee River Economic
Council, Inc., to submit an application for Fiscal Year l993
Community Services Block Grant Act to the Florida Department
of Community Affairs.
ADOPTED in regular session this l8th day of January, l993.
BOARD OF COUNTY COMMISSIONERS
GILCHRIST COUNTY, FLORIDA
FRED WILKERSON, CHAIRMAN
JACKIE R. BARRON, EX-OFFICIO CLERK
A motion was made by Commissioner Cannon, seconded by Commissioner Suggs to appoint Wayne Weeks as the alternate for the Transportation for Disadvantaged Committee. The motion carried unanimously. Commissioner Suggs reported that Mr. Bud Mathis has agreed to remain the alternate for the Tri-County Council for Senior Citizens Committee. Commissioner Cannon stated that he would serve as alternate for the Rural Affairs Committee. Chairman Wilkerson stated that he would chair the Transportation Advisory Board.
Mr. Joyner stated that Mr. Broxton, Lancaster Correctional Institute, contacted him in regards to the inmates work hours at the landfill. They are currently working 5 days per week, arriving at 8:l5 a.m. and departing at 2:30 p.m. They would like to work 4 ten hour days, leaving at 5:00 p.m., with Mondays off. Apparently there is little garbage at the landfill on Mondays and he recommends this change. The Board advised Mr. Joyner that the new schedule is satisfactory.
Mr. Joyner advised the Board of the problem the recycling truck experienced with the first pick up in the City for recyclables. Apparently, many residents did not put their recyclables out until after noon, however, the recycling truck began at 7:00 a.m. The Board advised Mr. Joyner that we would continue to run the route as agreed and the City would have to make the necessary notifications to the city residents as to our schedule.
Mr. Joyner again requested the Board to consider a pay increase for Chester Ruggles, landfill employee, due to his ability to perform many job functions. Following discussion, a motion was made by Commissioner Suggs to raise Mr. Ruggles hourly rate to the same rate being paid to Mr. Holt. The motion died for lack of a second.
Mr. Joyner advised the Board that the county is currently losing money on their recyclables, due to the number of trips being made to Lake City and Jacksonville where the recyclables are sold. They are currently making an average of 7 trips per month, and Mr. Joyner suggests that they stockpile the recyclables in a roll-off until it's full before making the trip. The Board concurred with Mr. Joyner.
Mr. Joyner reported that the chipper at the landfill is in need of repair, with the Board advising him to have the mechanics at the shop repair it if they can.
Mr. Seabrone Sawyer appeared before the Board to request the installation of a 4-way stop sign at the intersection near the Wayne Poole residence, which is near his home. The Board advised Mr. Joyner to have one installed.
Mr. Burt reported that he had received a letter from Earl Grey Sanders' doctor, advising that Mr. Sanders can return to his normal duties. Since Mr. Sanders is using a walker at times to walk, it is the Board's opinion that he is unable to run the dozer as he has in the past. The Board would like to further discuss this matter with Mr. Sanders at the next Board meeting in February, during the Solid Waste report. Mr. Joyner will talk to Mr. Sanders about coming to the meeting.
Mr. Joyner stated that it is his understanding that the Board advised Morris Conner to look for a bobcat to use at the landfill, before he passed away. Mr. Joyner would like to purchase one if he can find one reasonably priced. The Board advised Mr. Joyner to let them know what he's able to find.
Commissioner Sheffield reported that Dave Strom, North Gilchrist Volunteer Fire Department, contacted him in regards to the possibility of buying rock from the county. Apparently, the firetrucks are parked at Mr. Strom's house, and Loncala is closing the road that they use to access the highway. This will force them to use a private road that is in bad repair, and they would like to buy rock from the county, at the same price that the county pays for rock, and spread the rock themselves. Mr. Burt advised the Board not to sell the rock until he can check to see if this would be acceptable and in accordance with the statutes.
It has been brought to the Board's attention that Mr. Robert's wants to be able to get a few loads of rock from his pit. During the last meeting, when Mr. Robert's was present, and it was agreed that the county could dig rock from his pit at $4.00 per load, down to 2 feet above the water level. There was no mention of Mr. Roberts retaining loads of rock for himself. The Board advised Mr. Joyner to contact Mr. Roberts and request him to come to the next meeting, February lst.
Several Commissioners stated that they had received complaints regarding the services provided by the current transportation provider, Southern Comfort. They would like to speak to a representative from Coordinated Transportation Services, who contracts the services for transportation on behalf of the county. Mr. Barron advised that he would make arrangements for them to be scheduled to appear before the Board in February.
Correspondence has been received from HRS requesting a nomination for the EMS grant evaluation team. The Board unanimously nominated Mr. David Brittin, EMS Director, following a motion from Commissioner Sheffield, seconded by Commissioner Bush.
Commissioner Suggs brought up for discussion the Martin Luther King holiday. She understands that some county employees took the day off, even though it was not an approved holiday, while others worked. Commissioner Suggs reminded the Board that this was discussed in the January 4th Board meeting, and though she made a motion to observe that holiday, it died for a lack of a second. Mr. Barron stated that he is aware that the county employees working in the Civil Defense, Building Department, and County Extension offices took the day off, since the courthouse offices were closed, however, the offices in the courthouse are those of constitutional officers, who determine the holidays for their staff. For payroll purposes, Mr. Barron needs to know whether to pay these employees as if it were a holiday or to charge it against their vacation leave. Following discussion, a motion was made by Commissioner Suggs, seconded by Commissioner Bush, to pay those employees that took off as though it were a holiday, and to grant an additional day off for those employees who worked l-l8-93, or pay them overtime, which shall be left to their supervisor's discretion. The motion carried by split votes as follows:
There being no further business to come before the Board, it was unanimously agreed to adjourn following a motion from Commissioner Bush, seconded by Commissioner Suggs.
JACKIE R. BARRON,