MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD FEBRUARY 15, 1993
The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in a regular meeting on February 15, 1993, at 6:00 p.m., in the Commissioner's Meeting Room at the Courthouse in Trenton, Florida, with the following members present to-wit:
Fred Wilkerson, Chairman
V. C. Cannon
Sue B. Suggs
Other persons in attendance were: Jackie R. Barron, Ex-Officio Clerk, Ted Burt, County Attorney, Sherree Pitzarell, Kelly Johnson, and Denise Troyer, Deputy Clerks, Richard Perryman, Civil Defense Director, Steve Youghn, Wacasassa Volunteer Fire Department, Barbara Keel, North Gilchrist Volunteer Fire Department, Dennis Edwards, Gilchrist County Journal, Fred Fox and Martha Mahalick, Fred Fox Enterprises, C. B. Butler, CDBG construction contractor, Dean Hathaway, Transportation Committee, Bob Matusik, Sara Collis, Ken Frey, Michael and Pauline Phillips, county residents.
Ms. Barbara Keel appeared before the Board, seeking permission to building a pole barn for the fire department, on the county's property. Ms. Keel stated that the fire department has raised enough money to have the pole barn constructed, and are not asking for funding from the county. Following discussion, a motion was made by Commissioner Suggs, seconded by Commissioner Cannon, to grant a nominal lease to the fire department for purposes of housing their equipment and further agreed to allow the fire department to construct a pole barn for the equipment's storage. The motion carried unanimously.
Mr. Fox presented a copy of the guidelines adopted by the Citizen's Task Force, regarding permanent relocation procedures. Mr. Barron stated that he had received correspondence from DCA stating that they could not approve the county's request for amending their contract, until the guidelines were received. A motion was made by Commissioner Sheffield, seconded by Commissioner Bush, and unanimously agreed to approve the guidelines.
Mr. Fox stated that three homes had been bid, and Donle Enterprises was the only contractor bidding on those homes. He recommends approval of the bids as follows: M. Montgomery @ $15,865; H. Robinson @ $15,093; and L. Caraway @ $19,092. A motion was made by Commissioner Sheffield, seconded by Commissioner Cannon to approve the bids submitted by Donle Enterprises. Commissioner Suggs stated that she felt the bids were too high. The motion carried with a split vote as follows:
The Board discussed problems that the Finance Office has had with paying contractor's draws. Mr. C. B. Butler suggested that he submit his requests for 100% of the draw, with the county holding the check until it passes inspection. Mr. Barron and the Finance staff stated that this would be satisfactory, with the understanding that Fred Fox will have to notify in writing of inspection approval before the check can be released. Commissioner Sheffield complimented Mr. Butler on the work that he did on the Brock and Hilliard homes.
Commissioner Suggs made a motion to approve the minutes of the January 18th meeting, which was seconded by Commissioner Bush, and unanimously approved.
Mr. Joyner stated that he has looked at the natural gas line proposal and it appears that a permit will be needed for each county road that it crosses. Construction is to start in early 1994. The Board advised Mr. Joyner to contact the company about a possible drop off site in Gilchrist County.
Mr. Joyner reported that only 1842 signs and 912 posts will be needed to complete the road numbering project, which is about half of what was earlier anticipated. Mr. Joyner stated that he has received a quote from Municipal Supply and Sign, however, it is over the amount that requires a bid, and a motion was made by Commissioner Bush, seconded by Commissioner Suggs, and unanimously agreed to bid the road sign project. Mr. Barron advised that there may be some surplus funds in MSTU to fund the project. There followed a discussion of which agency regulated the installation of postal boxes on the side of the roads, with Mr. Burt stating that he would check on this matter and report back to the Board.
Mr. Joyner stated that he had checked with Levy County, and the Department of Transportation regarding their policy on paying employees for "rainy days". He recommends that the Board adopt the same policy which would provide that the employees would be paid for 4 hours and use either sick or vacation leave to cover the remaining 6 hours. A motion to that effect was made by Commissioner Suggs, seconded by Commissioner Bush, and unanimously approved.
Mr. Barron stated that for the record, United Fuels is not the sole source in this area for fuel provided through a key-card system. In a previous meeting, the Board agreed to contract with United Fuels, thinking them to be the sole source in this area, waiving the bid procedures. However, since that time, Mr. Barron has become aware of another company, Fina Oil, from Chiefland, which provides the same services, however, they do not offer 24 hour services. There was further discussion and the Board agreed to stay with United Fuels.
Commissioner Cannon spoke to Mr. Joyner about problems facing homeowners on the Log Landing road whenever the river is high. Mr. Joyner stated that in order to build up the road, a permit must be issued from the Suwannee River Water Management District. Commissioner Cannon requested Mr. Joyner to contact the SRWMD and report back to the Board.
Mr. Larry Rogers was in attendance and advised the Board that if they are interested in purchasing his dragline, they should talk to his employee who operates the machine.
The Board discussed a possible grant available from the Department of Transportation, and asked the Transportation Committee to consider and address the application. Following discussion, a motion was made by Commissioner Suggs, seconded by Commissioner Bush, to authorize the Transportation Committee to apply for DOT funding, authorizing the Chairman Wilkerson to sign the application once it is complete by the Committee, this action taken by resolution, and unanimously approved. The resolution is as follows:
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, AUTHORIZING ENTRY INTO A LOCAL GOVERN-
MENT COOPERATIVE ASSISTANCE PROGRAM MEMORANDUM OF AGREEMENT AND JOINT PARTICIPATION AGREEMENT WITH THE DEPARTMENT OF
WHEREAS, the Legislature has created the Local Government Cooperative Assistance Program, Section 335.20, Florida Statutes; and
WHEREAS, it is a policy of the State of Florida to construct and make improvements to the state transportation system in a cooperative partnership; and
WHEREAS, such partnership shall be promoted and encouraged through the joint funding of projects that improve traffic flow and reduce congestion of the State Highway System; and
WHEREAS, the Board of County Commissioners in and for Gilchrist County, Florida, desire to receive matching financial assistance for such projects; and
WHEREAS, the Board of County Commissioners in and for Gilchrist County, authorize the Chairman to make an application for such project, enter into a Memorandum of Agreement and, if the proposed projects are selected for funding, enter into a Joint Participation Agreement with the State of Florida Department of Transportation.
NOW THEREFORE, BE IT RESOLVED, by the Board of County Commissioners in and for Gilchrist County, Florida:
Section 1. The Board of County Commissioners in and for Gilchrist County, Florida, hereby authorizes its Chairman to apply for matching funds under the Local Government Cooperative Assistance Program.
Section 2. The Board of County Commissioners in and for Gilchrist County, Florida, hereby authorizes its Chairman to enter into a Memorandum of Agreement with the State of Florida Department of Transportation.
Section 3. The Board of County Commissioners in and for Gilchrist County, Florida, hereby authorizes the Chairman to enter into a Joint Participation Agreement with the State of Florida Department of Transportation, if such projects are selected for funding.
Section 4. The Clerk of the Board of County Commissioners in and for Gilchrist County, Florida is hereby directed to send copies of this Resolution to the Department of Transportation and all other persons as directed by the Board of County Commissioners of Gilchrist County.
Section 5. The Board of County Commissioners in and for Gilchrist County, Florida, certifies that projects are consistent with the Florida Transportation Plan, the Metropolitan Planning Organization Transportation Improvement Program where applicable and any appropriate local government comprehensive plan.
APPROVED AND ADOPTED by the Board of County Commissioners in and for Gilchrist County, Florida at its regular meeting assembled the 15th day of February, 1993.
BOARD OF COUNTY COMMISSIONERS
GILCHRIST COUNTY, FLORIDA
/s/Jackie R. Barron
Mr. Joyner reported that he has found a buyer for plastic recyclables in Ocala, and one for glass and cardboard in Gainesville. Mr. Joyner also reported that he will be going to Tampa to look at a roll-off truck.
Mr. Burt stated that Mr. & Mrs. Harry Wagner have requested a variance from the subdivision ordinance in order to place a mobile home on the 5 acre tract of land they purchased. Mr. Burt further explained that the 5 acre tract is one of four 5 acre tracts, and it is his recommendation that the Board approve a variance for all four tracts. The following is a legal description of that property: NW 1/2 of the NW 1/4 of the SW 1/4 of S15, T8S, R14E. Mr. Burt stated that the Zoning Board has approved the Wagner's request. A motion was made by Commissioner Cannon, seconded by Commissioner Suggs, to grant a variance on the four 5 acre tracts. The motion carried unanimously.
Mr. Burt reported that he had been in contact with Mr. Houston Babcock, and Mr. Babcock is interested in trading a half acre of his river front property, contiguous to the county's boat ramp property in S7, T10S, R14E, for an acre of property owned by the county in NW 1/4 of S7, T10S, R14E. A motion was made by Commissioner Sheffield, seconded by Commissioner Bush, to approve the land exchange. The motion carried unanimously.
Mr. Burt reported that he had received a proposed fire contract from the Town of Bell, asking that the county include their volunteer fire department on the county's liability and worker's comp insurance. The Board rejected the proposed contract, stating that the Town of Bell has an obligation to carry those insurance coverages, as does the City of Trenton and Fanning Springs. The Board instructed Mr. Burt to change the proposed contract to a service contract only for $9000 of funding for this fiscal year.
Mr. Burt stated that he would like clarification of the Board's intent regarding the impact fees adopted, in relation to the time a person applies for a permit and the effective date of the impact fee ordinance. Apparently the impact fee ordinance went into effect 2-10-93, however, there are some individuals that applied for a permit prior to that date, yet they have not yet been issued a permit. Following discussion, the Board unanimously agreed, upon a motion from Commissioner Sheffield, seconded by Commissioner Bush, to grant a 90 day grace period, for those individuals that applied for a permit prior to and including 2-10-93. This grace period will end at 5:00 p.m. on May 10, 1993.
Mr. Burt met with David Brittin, EMS Director, regarding improving the collections of delinquent accounts. According to the statutes, 4 years is the limit to collect a delinquent account, therefore a motion was made by Commissioner Suggs, seconded by Commissioner Sheffield, to write off any outstanding charges over 4 years old. This motion carried unanimously.
Mr. Burt stated that he had researched the statutes regarding the method of payment for county commissioner's travel. The current method can be used. The Board discussed and agreed that the words "within my district" are limiting, since each commissioner travels in other districts as well as their own. The Board requested Mr. Burt to delete those words from the certification form.
Mr. Burt reported to the Board that they can collect interest @ the rate of 12% on public defender liens, should the Board be interested. Following discussion, a motion was made by Commissioner Bush, seconded by Commissioner Suggs to collect the interest. The motion carried unanimously.
Mr. Barron spoke to the Board about the county's need for an administrator, providing them with a copy of the Florida Statutes, which outlines the duties of that position. Mr. Barron stated that his office has carried out the functions of such a position in the past, however, if the Board is interested in hiring their own administrator, he will assist them as much as possible to make the transition
Mr. Barron stated that Mr. Johnny Lee McGee approached him about using a small strip of county land near his own property to grow a garden. This property is approximately 100 ft. x 40 ft., and is pie shaped. Following discussion, the Board agreed to table this request until their next meeting.
Mr. Barron reported that the City of Trenton is interested in having a joint meeting with the Board of County Commissioners on March 29, 1993, at 4:00 p.m. The Board agreed to this date and time.
Mr. Barron stated that he had received a resolution from Dixie County, objecting to the recent changes in regulations regarding water wells in the hundred year flood plain and the increase of permit fees to the Suwannee River Water Management District to $275. Dixie County is requesting Gilchrist County to adopt a similar resolution. The Board unanimously agreed to adopt a resolution objecting to the regulation changes and fees increases, upon a motion from Commissioner Sheffield, which was seconded by Commissioner Bush. The resolution is as follows:
A RESOLUTION OF THE GILCHRIST COUNTY BOARD OF COUNTY
COMMISSIONERS OBJECTING TO THE RECENT CHANGES IN THE
REGULATIONS REGARDING WATER WELLS IN THE HUNDRED YEAR
FLOOD PLAIN AND THE INCREASE OF PERMIT FEES TO THE
SUWANNEE RIVER WATER MANAGEMENT DISTRICT TO $275.
WHEREAS, Gilchrist County is a political subdivision of the State of Florida; and,
WHEREAS, the Suwannee River Water Management District has revised its rules regarding placement of water wells in the Hundred Year Flood Plain, as well as increasing its permit fees for placement of wells in the Hundred Year Flood Plain to $275.00; and
WHEREAS, the proposed changes in the regulations and the increase in the fees have adverse economic impacts on the residents of Gilchrist County, Florida; and
WHEREAS, the changes in the regulations require additional grouting requirements which appear to be unnecessary because of the tendency of wells near the river, in the Hundred Year Flood Plain, being subject to intrusion whenever the water rises in the river,
NOW, THEREFORE, BE IT RESOLVED, that the Board of County Commissioners of Gilchrist County, Florida, urge that the regulations in the Hundred Year Flood Plain be re-evaluated and that the permit fee be reduced to its original fee, and
BE IT FURTHER RESOLVED, that the Board of County Commissioners of Gilchrist County, hereby objects to changes in the regulations as well as the imposition of the new fees.
RESOLVED this 15th day of February, 1993.
BOARD OF COUNTY COMMISSIONERS,
GILCHRIST COUNTY, FLORIDA
/s/Jackie R. Barron,
Mr. Kenneth Frey, county resident, appeared before the Board to voice his concern about animals being neglected and abused in Gilchrist County. Mr. Frey would like the Board to adopt an ordinance that would protect the animals. Mr. Frey offered to consult with Alachua County and get a copy of their ordinance dealing with this issue, for the Board's consideration. The Board advised Mr. Frey to consult with Alachua County, and report back to the Board.
Commissioner Bush stated that he has received complaints about the lawn at the courthouse being mowed on Sunday, during the time of church services. Mr. Barron stated that he would speak to Mr. Lott, who contracts with the county for lawn services, about changing his mowing schedule.
There being no further business to come before the Board, a motion was made by Commissioner Suggs, seconded by Commissioner Cannon, to adjourn the meeting at 10:40 p.m. The motion carried unanimously.
JACKIE R. BARRON,