MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD MARCH 8, 1993
The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in a regular meeting on March 8, 1993, at 8:30 a.m., in the Commissioner's Meeting Room at the Courthouse in Trenton, Florida, with the following members present to-wit:
Fred Wilkerson, Chairman
V. C. Cannon
Sue B. Suggs
Other persons in attendance were: Jackie R. Barron, Ex-Officio Clerk, Ted Burt, County Attorney, Sherree Pitzarell and Denise Troyer, Deputy Clerks, Wilma Mattucci, County Librarian, Richard Perryman, Civil Defense Director/VA Officer, David Brittin, EMS Director, Jim Floyd, County Sheriff, Jim Cooper, Chief Deputy, Susan Bryant, Supervisor of Elections, Albert Martin, Jail Construction Supervisor, Buddy Joyner, Transportation/Solid Waste Supervisor, Carl Rehberg, Building Inspector, Marvin Weaver, County Agent, Jean Jerrell, Weatherization Coordinator, Sable Bolling, GCPHU Administrator, Mark Natirboff, County Health Inspector, John Russell, Bell Volunteer Fire Department, John Simpson, Mike Carl, Harry Brown, Robert Mechler, Paul Morin, John Kehrwieder, and Jim Troke, representing Florida Power Corporation, Paresh Doshi, developer, Fred Fox and Martha Mahalick, Fred Fox Enterprises, Sara Collis, Bob Matusik, and Ray Langford, county residents.
Minutes of the meetings held February 1st and 15th were unanimously approved upon a motion from Commissioner Suggs, which was seconded by Commissioner Sheffield.
Mr. Burt reported to the Board that he had met with the Transportation Committee, and that they completed the grant application for funding through the Department of Transportation. These grant funds can be used to repair secondary road that relieve traffic on state roads. The roads that were identified by the Committee for improvements are county roads 340, 232, 341, Shady Grove (S.E. 25th Avenue) and Langford grades (S.E. 70th Avenue).
Mr. Burt stated that Mr. Jim Suit voiced his interest in serving on the Transportation Committee. Following discussion, a motion was made by Commissioner Cannon, seconded by Commissioner Suggs, to appoint Mr. Suit to the Transportation Committee. The motion carried unanimously.
Commissioner Sheffield asked Mr. Burt if the SHIP program would be discussed at this meeting. Commissioner Sheffield had invited Ms. Jean Jerrells to the meeting, as she has expressed interest in serving on the SHIP committee. Mr. Burt responded that he would be prepared to discuss this program in April, allowing sufficient time for the proposed ordinance to be published in the Gilchrist County Journal. Ms. Jerrells stated that she was representing the Suwannee River Economic Council, who will be administering the SHIP program in several surrounding counties. The Council is interested in serving Gilchrist county in this capacity.
Mr. Burt reported that he had met with the 911 Committee and they are working on a county-wide addressing system. The Committee recommends a computer for Mr. Rehberg's office in order to implement the system.
Mr. Burt advised the Board that an agreement has been reached between the Sheriff's Department and the Trenton Medical Center for inmate health care. The agreement calls for an annual contract funding of $9000. Mr. Burt stated that he brings this to the Board's attention because of the Board's obligation to fund the Sheriff's Department.
Mr. Burt stated that he was contacted by Alachua county, and they are contracting their hazardous waste disposal services with a private company, and therefore not interested in a joint agreement with Gilchrist and Dixie counties.
Mr. Burt asked the Board if anyone maintains the tower in Bell. A daily log should be kept on the working condition of the light. The FCC can impose significant fines for noncompliance.
Mr. Barron presented a report on special assessments collections. A total of $48,118.73 has been collected on delinquent special assessments. There are a total of 582 uncollected assessments valued at $118,245.24, which includes advertising and lien recording fees, as well as interest. These delinquent assessments are for the years 1986-1991.
Mr. Barron presented a financial summary for the Transportation Trust Fund:
"After reviewing the current budget (92-93), there are several observations I wish to call to your attention.
The budget as adopted totals $807,570. At this time it appears that we will have $845,000 to work with in this fiscal year. The $845,000 is made up of $582,000 of current year projected revenues plus $263,000 carried over from the preceding year. The total projected available funding $37,450 more than we anticipated 4.6% over the adopted budget. This is the good news.
On the appropriations side there are several issues notable:
1. Total personal services cost (payroll, worker's comp., health and life insurance, social security, medicare, retirement, etc.) project to approximately $431,000 for this fiscal year. This represents 74% of the total recurring revenue projected ($582,000).
2. This leaves $151,000 of the recurring revenue available for recurring operating cost (i.e. fuel, oil, repairs, and maintenance, operating supplies, etc.). Repair and maintenance cost this year project to be approximately $88,000 which is $13,559 more than was adopted.
3. The lease payment on the new loader is budgeted at $16,000. It was intended that the old loader be traded as part of this year's payment. You may not want to do this since we have obtained a road widener and have set it up on the old loader. The total lease payment (without trade) is $25,630, which is $9,630 over budget.
4. At the current spending rate of 8% per month we will spend 96% of our $807,570 budget by fiscal year end. This would leave 4% or $32,300 plus $37,450 as carry over into fiscal year 93-94. This total carry over of $69,750 plus the recurring revenues of $582,000 could be the total monies available for transportation. This totals to $651,750.
5. Assuming $651,000 to be the revenue position for fiscal year 93-94 and salaries to remain about the same ($431,000), there will be approximately $220,000 to cover all other expenses of the fund. Obligated lease payments total $54,590 ($28,960 for the motor grader and $25,630 for the loader). That leaves $165,410; fuel will take $65,000, leaving approximately $100,000 to fund repairs and all other operating cost. With repairs projected at $88,000 this year, you can see that your $100,000 will not fund much beyond equipment maintenance.
6. I have not taken into consideration the impact fee monies that will be available. But these monies may only be used for capital improvements."
Mr. Barron stated that he had spoken to Ralph Cellon about the county's interest in securing a bond for road improvements. The City of Arcadia is putting together a bond issue, and the county could participate and receive a $1,000,000 loan. The payback would be approximately $65,000-70,000 per year. Given the financial position that the Transportation Trust Fund is in, Mr. Barron cannot recommend this method of financing. It would be more feasible to borrow the amount of money needed for a single project, from one of the local banks, paying 4.5-6.0% interest.
Mr. Barron reported that he had spoken to a representative from the Florida Gas Transmission project. According to Florida Gas Transmission, it would cost approximately $100,000-$150,000 to install a drop-off site, for natural gas, in the county. Mr. Barron spoke with Kathryn Deen, Trenton City Manager, about any possible interest they might have in furnishing gas utilities. She indicated the city had been approached by a utility company in this regard.
Mr. Barron stated that he had approved payment of back premiums of life insurance for Ms. Peggy Milito, totalling $266.27. Apparently Ms. Milito was never advised of her eligibility to participate in the group life insurance program, offered through Southern Farm Bureau, and the only way she can enroll now is to pay the back premiums.
Mr. Barron stated that the agreement for space with the School Board had expired February 18, 1993. He advised the Board that his office never had an executed copy of this agreement, and certain stipulations in the agreement were never adhered to. He will meet with the School Superintendent and report back to the Board at the April meeting.
Mr. Barron presented the Mosquito Control/Waste Tire Abatement Grant to the Board for their approval. He explained that this is a different grant from the one that the City of Trenton was involved in last year and can be used for the disposal of waste tires, as well as a mosquito control program. A motion was made by Commissioner Suggs, seconded by Commissioner Sheffield to accept the grant. The motion carried unanimously.
Mr. Barron presented the bills to the Board for their consideration. There followed discussion of the costs associated with the maintenance of the air conditioners. Mr. Perryman was in attendance and stated that he routinely changed the air conditioner filters in the courthouse and the Week's Building, however, he had not been changing the filters in the Health Department. Ms. Sable Bolling, GCPHU Administrator, was also in attendance, and requested to the added to the schedule. A motion to approve the bills was made by Commissioner Suggs, seconded by Commissioner Bush, and unanimously approved.
Mr. Barron reported that he had received the revised fire agreement from the Town of Bell, with the recommended changes. The Board unanimously approved this agreement, following a motion from Commissioner Suggs, seconded by Commissioner Cannon.
Ms. Mattucci stated that she had met with the principal at Bell School recently and has discovered that the people in the Bell area feel that the county's library is geared more towards servicing the residents of Trenton. Ms. Mattucci will be looking for ways to service the Bell area, and will continue to work with the Bell School.
Mr. Mark Natirboff, County Health Inspector, and Ms. Sable Bolling, GCPHU Administrator, appeared before the Board to explain the new law, referred to as the Drinking Water Systems, or 10D-4, Florida Administrative Code. The purpose of the law is to ensure safe drinking water for Florida residents. According to Mr. Natirboff, there are three types of water systems this law will affect, limited use community public water systems, limited use commercial public water systems, and private water systems. There are fees associated with this new law, as well as required testing for bacteria. It is the Board's opinion that water wells are already regulated enough through current HRS, DER, Water Management requirements.
Mr. Gene Parrish, Parrish's Surveying, appeared on behalf of Mr. and Mrs. Campbell, for final plat approval. The Board advised Mr. Parrish and the plat will require a zoning variance, and should be presented to the Zoning Board.
The Board recessed for lunch at 12:20 p.m., and reconvened at 1:30 p.m.
Several representatives from Florida Power were in attendance to update the Board on the 230 KV transmission line project. This line will run through Wilcox where the new substation will be located. They are currently in the engineering stage of the project, and are securing right-of-ways. They expect to complete the project by the summer of 1994, starting construction by the end of this year. There was concern voiced by the Board and citizens as to more right-of-way being sought on one phase than was originally discussed with the Board.
Ms. Susan Bryant, Supervisor of Elections, appeared before the Board to remind them that she must purchase new voting equipment. This is necessary because the current system will not meet the state's requirements for 1994. New equipment will be installed in each election's office throughout the state. Ms. Bryant stated that the approximate cost of a new system will be $20,000, and seeks the Board's permission to call for proposals on a new system. A motion was made by Commissioner Suggs, seconded by Commissioner Bush to authorize Ms. Bryant to submit a proposal. The motion carried unanimously.
Mr. Brittin reported that the 911 Committee is working on an ordinance for house numbering. Mr. Brittin stated that he would like to the use the $12.50 surcharge on civil traffic infractions, which can be used for communications, to offset the cost of the house numbering. A motion was made by Commissioner Suggs, seconded by Commissioner Bush, to authorize Mr. Brittin and Mr. Burt to draft an ordinance to use the surcharge to offset the cost of the house numbering project, which is needed to implement a 911 program. The motion carried unanimously. If passed, this ordinance will increase civil traffic fines (speeding, etc.) by $12.50.
Mr. Rehberg, County Building Inspector, submitted a report, indicating a total of 49 permits sold for the month of February. Of that total, 23 were for mobile homes and one was for new residential construction. When asked about the number of permits that were subjected to the impact fees, Mr. Rehberg replied that only 2 or 3 permits have required an impact fee, and one needs to be refunded since the permit was applied for before the impact fee went into effect. The Board advised Mr. Rehberg to supply the county finance office with the necessary information to refund the fee on permit #7275.
Mr. Sheffield asked Mr. Rehberg if hardship variances are checked to see if the second dwelling is removed after a period of time whenever the circumstances of the hardship has expired. Mr. Rehberg stated that each hardship variance should be re-evaluated each year. The Board asked Mr. Rehberg to start sending out letters asking for an update as to the hardship situation.
Mr. Doshi appeared before the Board to discuss plans for an apartment complex he would like to construct on his property, near the Lotus 1 Service Station on state road 26. Mr. Burt spoke to the Board, stating that he was familiar with Mr. Doshi's plans, and the current zoning, under the comprehensive plan, will not allow for Mr. Doshi's plans, however, once the plan is accepted by DCA, an amendment can be made to include that area of property to the urban development area.
Mr. Albert Martin, jail construction supervisor, appeared before the Board to discuss additional work that needs to be done at the jail. The drive-way in front of the jail is in need of gravel, and the shed needs vinyl siding installed. A motion was made by Commissioner Suggs, seconded by Commissioner Cannon to gravel the drive. The motion carried unanimously. The Board did not authorize further repairs.
Mr. Perryman requested approval for he and his secretary, to attend a Veteran's Recertification Seminar in Cocoa Beach next month. The Board unanimously approved his travel request, upon a motion from Commissioner Suggs, which was seconded by Commissioner Sheffield.
Following discussion of widening county road 340, a motion was made by Commissioner Bush, seconded by Commissioner Sheffield, to authorize Chairman Wilkerson and Mr. Barron, by resolution, to borrow funds from a local bank, pledging impact fees as the primary source of funds to repay the loan, pledging local option gas tax as the secondary source of funds to repay the loan. Mr. Joyner estimated the cost to be approximately $50,000, plus labor and equipment cost. Mr. Joyner will advise Mr. Barron of the approximate cost including labor and equipment. The motion carried unanimously. A copy of the resolution is as follows:
A RESOLUTION AUTHORIZING THE FINANCING FOR THE IMPROVEMENT OF COUNTY ROAD 340 IN GILCHRIST COUNTY, FLORIDA.
WHEREAS, the Board of County Commissioners of Gilchrist County, Florida at public hearing on March 8, 1993, after due notice thereof, finds that it is in the best interest of the citizens of Gilchrist County to finance improvements to a portion of County Road 340 in Gilchrist County, Florida; and
WHEREAS, the Tri-County Bank of Trenton has approved the lending of monies to Gilchrist County for said improvements; said financing to be repaid from revenues generated from the local option gas tax and impact fees as established by Gilchrist County Ordinance No. 93-01; and
WHEREAS, the Board of County Commissioners has reviewed the proposed interest bearing note for a three (3) year loan, a copy of which is attached hereto; and
WHEREAS, the Board determines that the terms of that note, as attached hereto, are acceptable in form and content and represents the best interest of the citizens of Gilchrist county as providing the means to secure the funds to make the improvements as above described, it is therefore
RESOLVED that the note as proposed be, and is hereby, granted approval and the appropriate officials of Gilchrist County are hereby authorized to execute that note with the Tri-County Bank of Trenton in order to secure the necessary funds to finance the improvements to a portion of County Road 340 in Gilchrist County, Florida.
RESOLVED that said Promissory Note to Tri-County Bank is hereby secured by the pledge of a sufficient amount of funds derived from the local option gas tax and the impact fee imposed by Ordinance No. 93-01, to pay that obligation as the same becomes due and payable with interest, until the balance is paid in full.
RESOLVED that the Board of County Commissioners of Gilchrist County, Florida, shall not repeal or refuse to enforce the imposition of the impact fee provided for in Ordinance No. 93-01 so long as the obligation to the Tri-County Bank of Trenton remains unpaid.
RESOLVED that is the intent of this Board that the Promissory Note for $100,000.00 attached to this Resolution is a Tax-Exempt Bond or Note and is not issued or to be used for arbitrage purposes.
RESOLVED that a certified copy of this Resolution shall be attached to and made a part of the original Promissory Note executed and delivered to the Bank as assurance to that Bank that the Promissory Note is legally secured and enforceable under the laws of Florida and the Ordinances of this Board.
RESOLVED, this 8th day of March, 1993 at the regular meeting of the Board of County Commissioners in and for Gilchrist County, Florida.
BOARD OF COUNTY COMMISSIONERS
GILCHRIST COUNTY, FLORIDA
FRED WILKERSON, CHAIRMAN
JACKIE R. BARRON, CLERK
Mr. Joyner stated that he would like to hire additional trucks for hauling asphalt. Following discussion, the Board agreed by split vote to hire the additional trucks, along with the asphalt, following a motion from Commissioner Sheffield, which was seconded by Commissioner. The split vote occurred as follows:
Mr. Joyner stated that the prison crew had assisted him on the widening of CR 341, and requested the Board to send a letter to Lancaster thanking them for the use of their inmates. Chairman Wilkerson asked Mr. Barron to prepare the letter, along with a letter to Mr. Luther White for his donation of a road widener.
The Board asked Mr. Joyner if he had met with Gerald Roberts to determine the amount of rock Mr. Roberts is interested in purchasing. Mr. Joyner stated that Mr. Roberts wants to purchase 20 loads per month and is willing to pay $15 per load. Following discussion, the Board unanimously approved Mr. Roberts request to purchase at the above stated rate, providing the rock is loaded during the working hours of the road department, upon a motion from Commissioner Suggs, which was seconded by Commissioner Bush. Mr. Burt was instructed to amend the contract with Mr. Roberts to reflect this change.
Several residents from the Suwannee Landing Subdivision were in attendance requesting assistance with the road problems they've experienced. Mr. Joyner stated that he had contacted the SRWMD and is waiting on them to return his call.
Commissioner Suggs stated that she had received a petition from some county residents, urging the Board to pave 1/2 mile of the Shady Grove Road, and 3/4 mile of the Judson Road. The Board agreed that it's not feasible to do new paving, when so many of the county's paved roads need repaired and/or resurfacing.
Mr. Martin spoke to the Board about the road department's need of a shed. Mr. Martin recommends using 1/2 trusses and metal roofing. The Board advised Mr. Martin to use the 2 x 4's at the landfill. The Board unanimously agreed to authorize Mr. Joyner to sell the surplus tanks, upon a motion from Commissioner Suggs, which was seconded by Commissioner Cannon.
Bids for the road numbering project were opened and read aloud by Mr. Barron. The bids were as follows:
The Board unanimously agreed to accept the low bid of Municipal Supply, following a motion from Commissioner Sheffield, which was seconded by Commissioner Suggs.
Mr. Joyner stated he would like to use the old sign posts to install reflectors, especially near culverts.
The Board unanimously agreed to charge 20% of Mr. Joyner's salary to the Solid Waste Fund, and to change the temporary salary increases granted to Keith Rehberg and Diane Avery, to permanent salary increases, upon a motion from Commissioner Suggs, which was seconded by Commissioner Sheffield.
Mr. Fred Fox, grant administrator appeared before the Board, requesting approval of contractor's bids on the following homes:
The Board unanimously approved the above bids, following a motion from Commissioner Sheffield, which was seconded by Commissioner Cannon.
Mr. Barron presented budget amendment requests from some of the constitutional officers. These monies represent excess funds carried over from the previous fiscal year, ending 9-30-92. Following a motion from Commissioner Suggs, seconded by Commissioner Sheffield, the Board unanimously approved the budget amendments as follows:
The Board unanimously agreed to authorize Mr. Welch to write off Special Assessment charges on Larry Casey, upon a motion from Commissioner Sheffield, which was seconded by Commissioner Cannon. This property is held by the county on a lease purchase contract with Mr. Casey.
Budget transfers, numbers 12 and 14 thru 24, were submitted to the Board by Mr. Barron, and unanimously approved following a motion from Commissioner Sheffield, which was seconded by Commissioner Bush.
A certificate of correction was submitted to the Board by the Tax Collector for approval. John and Myrtle Jordan were double assessed, and due a refund of $167.50 from general revenue fund and $8.37 from MSTU fund. A motion to approve the refund was made by Commissioner Bush, seconded by Commissioner Sheffield. The motion carried unanimously.
The Board received a letter from the Suwannee River Economic Council, requesting a letter of support from the Board, for the Council's application for a Housing Preservation Grant, through the Farmers Home Administration. The Board unanimously agreed to authorize Chairman Wilkerson to send a letter of support, upon a motion from Commissioner Suggs, which was seconded by Commissioner Bush.
The Board received a letter from the Sexual and Physical Abuse Resource Center, requesting the Board's support, through proclamation, of the Center's services. Upon a motion from Commissioner Suggs, seconded by Commissioner Bush, the Board unanimously approved the proclamation as follows:
WHEREAS, violence against women and children continues to become prevalent as a social problem due to the imbalance of power due to gender and age, and
WHEREAS, the problems of domestic violence are not confined to any group or groups of people but cross all economic, racial, affectional preference, and societal barriers; and supported by societal indifference, and
WHEREAS, the crime of domestic violence violates an individual's privacy, dignity, security, and humanity, due to systematic use of physical, emotional, sexual, psychological and economic control and/or abuse, and
WHEREAS, the impact of domestic violence is wide ranging, directly affecting women and children and society as a whole, and
WHEREAS, it is battered women themselves who have been in the forefront of efforts to bring peace and equality to the home,
NOW, THEREFORE, in recognition of the important work done by domestic violence programs, we, the Gilchrist County Board of County Commissioners do hereby recognize that March 11th is the 15th anniversary of the Sexual & Physical Abuse Resource Center, and urge all citizens to celebrate the work that this agency has done in providing a program of shelter and counseling to battered women and children and continues to work toward the elimination of personal and institutional violence against women.
PROCLAIMED this 8th day of March, 1993, in Gilchrist County, Florida.
/s/Jackie R. Barron,
There being no further business to come before this Board, a motion to adjourn at 6:30 p.m. was made by Commissioner Suggs, seconded by Commissioner Cannon, and unanimously approved.
JACKIE R. BARRON,