MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD MAY 17, 1993
The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in a regular meeting on May 17, 1993, at 6:00 p.m., in the Commissioner's Meeting Room at the Courthouse in Trenton, Florida, with the following members present to-wit:
Fred Wilkerson, Chairman
V. C. Cannon
Sue B. Suggs
Other persons in attendance were: Jackie R. Barron, Ex-Officio Clerk, Ted Burt, County Attorney, Sherree Pitzarell, Deputy Clerk, Lee Mills, County Engineer, Buddy Joyner, Road Superintendent, Jim Floyd, Sheriff, Jim Cooper, Chief Deputy, David Brittin, EMS Director, Betty Stockton, Director, LARC, Albert Martin, Construction Superintendent, Steve Bivens, East Gilchrist Volunteer Fire Department, Sara Collis, Bob Matusik, John Ayers, Reginald Castor, Carolyn Morgan, and David Martin, county residents.
Minutes of the meeting held April 19, 1993, were unanimously approved, following a motion from Commissioner Sheffield, which was seconded by Commissioner Bush.
Mr. Burt reminded the Board that though they have adopted the Land Development Regulations, they have not adopted the fee schedule. A proposed schedule was submitted by the North Central Florida Planning Council, however, according to Mr. Burt, the Board may accept, reject, or alter that schedule. Mr. Burt stated that Dixie County altered the fee schedule. Commissioner Sheffield asked whether the county can justify charging those fees, many of which have never been imposed, and some with significant increases. It is Mr. Burt and Mr. Barron's opinions that the fees fairly reflect the cost of the services. The Board reviewed each service and it's fee before unanimously adopting by resolution, upon a motion from Commissioner Suggs, seconded by Commissioner Sheffield, the following schedule:
A RESOLUTION PROVIDING FOR THE ESTABLISHMENT
OF A SCHEDULE OF FEES AND CHARGES FOR MATTERS
PERTAINING TO THE COUNTY'S COMPREHENSIVE PLAN
AND LAND DEVELOPMENT REGULATIONS.
WHEREAS, the County has adopted a Comprehensive Plan and Land Development Regulations pursuant to the Local Government Comprehensive Planning and Land Development Regulation Act, Chapter 163.3161 through 163.3215, Florida Statutes; and
WHEREAS, it is the intent of the County that the County shall not be required to bear the cost of petitions, appeals or applications under the Comprehensive Plan or Land Development Regulations; and
WHEREAS, the fees and charges herein set out represent the cost of legal advertising, postage, clerical filing and other costs involved in the processing of petitions, appeals or applications;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA:
1. Until the following applicable fees of charges have been paid in full, no action of any type or kind shall be taken on a petition, appeal or application:
A petition to-
amend the Comprehensive Plan $900
amend the text of the Land
Development Regulations $800
rezone five percent or more
of the total land area of
the county $800
rezone less than five percent of
the total land area of the county $300
An appeal to the Board of Adjustment for-
special exception $200
change in a non-conforming use $150
special use exception, variance
or for a change in a non-conforming
use for agricultural purposes or
single family residential purposes $50
An appeal to the Board of County Commissioners from
a decision of the Planning and Zoning Board $100
An application for subdivision plat approval as de-
fined in Section 2.1 of the County's Land Develop-
ment Regulations for a-
major subdivision $1000
minor subdivision $500
An application for-
a special permit for land and water
fills, dredging, excavation & mining $200
a special permit to construct a
bulkhead dock, pier, wharf or
similar structure $75
site & development plan approval $200
a special temporary use permit
issued by the Board of County
a special temporary use permit
issued by the Land Development
Regulation Administrator $50
a sign permit $50
a certificate of zoning compliance $25
a certificate of concurrency
2. This schedule of fees and charges shall be posted in the Office of the Land Development Regulation Administrator.
3. Fees paid are non-refundable.
4. All existing fees or charges related to petitions, appeals or applications under the Comprehensive Plan or Land Develop Regulations in conflict with this resolution are hereby repealed to the extend of such conflict.
5. This resolution shall become effective immediately upon adoption.
PASSED in regular session this 17th day of May, 1993.
ATTEST: BOARD OF COUNTY COMMISSIONERS
JACKIE R. BARRON, CLERK FRED WILKERSON, CHAIRMAN
Mr. Mills stated that he received an invitation from the Suwannee River Water Management District, to participate in a workshop relating to stormwater management. At this time he has not received the methodology information, however, he intends to attend this workshop on behalf of Levy County, and would be glad to represent Gilchrist County if the Board so desires. The workshop will be held in two parts, the first being June 2nd and the last June 30th. Mr. Mills suggested that the cost related to this seminar be shared by Gilchrist and Levy counties. Commissioner Bush made a motion, seconded by Commissioner Sheffield, to pay half of the expenses. The motion carried unanimously.
Mr. Mills reported that the permit has been signed by DER, however, they have included some deadlines which are unrealistic for the county to bid the monitoring well installation. He and Mr. Barron are going to meet with Ms. Nogas, in Jacksonville to discuss possible solutions.
Mr. Barron presented a proposed agreement with the School Board for reimbursement for the county's labor and other related costs involved in the construction of the track at Trenton High School. The agreement was unanimously approved, following a motion from Commissioner Bush, which was seconded by Commissioner Cannon.
Mr. Burt stated that the state wants the county to be more specific in their designation of the administrator of the SHIP program. According to Mr. Burt, the ordinance will need to specify an administrator for the program. This will mean a change in the previously adopted ordinance and the plan, which is to be submitted to the state. A motion was made by Commissioner Sheffield, seconded by Commissioner Suggs, to amend the plan, to include more specific language regarding the administration of the program, as well as amend ordinance 93-02, previously adopted by this board on 4-5-93. The motion carried unanimously, and the amended ordinance is as follows:
AN ACT OF THE GILCHRIST BOARD OF COUNTY COMMISSIONERS PURSUANT TO THE STATE HOUSING INITIATIVES PARTNERSHIP (SHIP) PROGRAM PROVIDING FOR DEFINITIONS; PROVIDING FOR THE CREATION OF THE LOCAL HOUSING ASSISTANCE TRUST FUND; PROVIDING FOR THE ESTABLISHMENT OF THE LOCAL HOUSING PARTNERSHIP; PROVIDING FOR THE INTENT AND PURPOSE OF THE LOCAL HOUSING ASSISTANCE PROGRAM; DESIGNATING THE RESPONSIBILITY FOR THE IMPLEMENTATION AND ADMINISTRATION OF THE LOCAL HOUSING ASSISTANCE PROGRAM; PROVIDING FOR THE CREATION OF AN AFFORDABLE HOUSING ADVISORY COMMITTEE; PROVIDING FOR TERMS OF SAID COMMITTEE; PROVIDING FOR DUTIES AND RESPONSIBILITIES OF SAID COMMITTEE; PROVIDING FOR GUIDELINES TO BE UTILIZED BY SAID COMMITTEE IN ADOPTION OF RECOMMENDATIONS FOR THE AFFORDABLE HOUSING INCENTIVE PLAN; PROVIDING FOR THE ADOPTION OF THE AFFORDABLE HOUSING INCENTIVE PLAN; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE.
SECTION 1. DEFINITIONS.
For the purposes of this Ordinance, the definition as set forth in Section 420.9071, Florida Statutes (1992) are hereby adopted.
SECTION 11. CREATION OF THE LOCAL HOUSING ASSISTANCE TRUST FUND.
A. The Local Housing Assistance Trust Fund is hereby created and established.
B. All monies received from the State pursuant to the State Housing Initiative Partnership Act and any other funds received or budgeted to provide funding for the Local Housing Assistance Program shall be deposited into the Local Housing Assistance Trust Fund. Administration of the Local Housing Assistance Trust Fund shall comply with Rule 91-37.007, Florida Administrative Code.
C. Expenditures other than for the administration and implementation of the Local Housing Assistance Program shall not be made from the Local Housing Assistance Trust Fund.
D. Amounts on deposit in the Local Housing Assistance Trust Fund shall be invested in the State Board of Administrator's local government surplus fund trust established pursuant to Chapter 218, Part IV, Florida Statutes or in those depositories, obligations, securities or funds as provided in Section 125.31, Florida Statutes. All investment earnings shall be retained in the Local Housing Assistance Trust Fund and used for the purposes thereof.
E. Until utilized for the purposes thereof, monies in the Local Housing Assistance Trust Fund shall be held in trust by the County solely for use pursuant to the Local Housing Assistance Program. All Local Housing Assistance Program income, including investment earnings, shall be retained in the Local Housing Assistance Trust Fund and used for the purposes thereof.
F. The County agrees that the Local Housing Assistance Trust Fund shall be separately stated as a special revenue fund in the County's audited financial statements. Copies of such audited financial statements shall be forwarded to the Florida Housing Finance Agency as soon as such statements are available.
SECTION III. CREATION OF THE LOCAL HOUSING PARTNERSHIP.
A. The Local Housing Partnership is hereby created and established.
B. The Local Housing Partnership shall include, but is not limited to, the County, community-based organizations, for-profit housing builders and developers, lending institutions, providers of professional services relating to affordable housing, and service organizations working on behalf of persons with special housing needs.
C. The Local Housing Partnership shall implement the Local Housing Assistance Program in a manner that provides one or more support services for housing program beneficiaries. Such implementation shall be consistent with this Ordinance, Sections 420.907 - 420.9079, Florida Statutes, and Rule 91-37, Florida Administrative Code.
SECTION IV. INTENT AND PURPOSE OF THE LOCAL HOUSING ASSISTANCE PROGRAM.
A. The intent of the Local Housing Assistance Program is:
1. To increase the availability of affordable housing units by combining local resources and cost-saving
measures into a Local Housing Partnership and using
private and public funds to produce housing and re-
duce the cost of housing for very low, low, and
moderate income persons.
2. To preserve existing housing for very low, low, and
moderate income persons, through housing rehabili-
tation assistance funding in whole or part, with
3. To provide one or more support services to very low,
low, and moderate income persons which will enable
them to meet their housing needs.
SECTION V. ESTABLISHMENT AND PROVISIONS OF THE LOCAL HOUSING ASSISTANCE PROGRAM.
A. The Local Housing Assistance Program is hereby created and established.
B. The County shall use the funds received from the state pursuant to the State Housing Initiatives Partnership Act to implement the Local Housing Assistance Program. The funds shall be distributed in accordance with the Local Housing Assistance Plan, which shall be adopted by the County by resolution. The Local Housing Assistance Plan shall meet the following requirements:
1. Sixty-five (65) percent of the funds shall be reserved
for homeownership for eligible persons.
2. Seventy-five (75) percent of the funds shall be reserv-
ed for construction or rehabilitation of eligible
3. The sales price of a new or existing eligible housing
shall not exceed ninety (90) percent of the median
area purchase price in the area where the eligible
housing is located as established by the United States
Department of Treasury in accordance with Section 3(b)2
of the United States Housing Act of 1937.
4. All units constructed, rehabilitated, or otherwise
assisted with program funds shall be occupied by very
low-income, low-income, or moderate-income persons and
persons who have special housing needs. At least 30
percent of units must be occupied by very low-income
persons and at least another 30 percent by low-income
persons. The remainder shall be occupied by persons
who have special housing needs, very low-income, low-
income, or moderate-income persons.
5. The amount of monthly mortgage payments or the amount
of monthly rents charged by the eligible sponsor or
his designee must be affordable to eligible persons.
6. Loans shall be provided for periods not exceeding (30)
years except for deferred payments loans or loans that
extend beyond (30) years which continue to provide
eligible housing for eligible persons.
7. Eligible owner-occupied housing constructed, rehabi-
litated, or otherwise assisted from proceeds provid-
ed from the Local Housing Assistance Program shall be
subject to subsidy recapture provisions as required
by applicable state statute or rule.
8. Eligible rental housing constructed, rehabilitated,
or otherwise assisted from proceeds provided from the
Local Housing Assistance Program shall be reserved
for eligible persons for the greater of fifteen (15)
years or the term of the assistance. Eligible spon-
sors who offer eligible rental housing for sale before fifteen (15) years of that have remaining mortgages
funded under the Local Housing Assistance Program
must give a first right of refusal to eligible non-
profit organizations for purchase for continued
occupancy by eligible persons, if this is required by
applicable state statute or rule.
9. The cost per unit and the maximum cost per unit for
eligible housing benefiting from awards made pursuant
to the Local Housing Assistance Program shall be es-
tablished by resolution. The maximum award schedule
or system of amounts shall be commensurate with the
program intent and ss. 420.907 - 420.9079.
l0. A qualification system for applicants for awards con-
sistent with the intent of the Local Housing Assistance
Program and Sections 420.907 - 420.9079, Florida
Statutes shall be established.
11. The County shall annually monitor and determine tenant
eligibility and amount of subsidy pursuant to the pro-
visions of this Ordinance, Sections 420.907 - 420.9079, Florida Statutes, and Rule 91-37.015, Florida Adminis-
C. In implementing the Local Housing Assistance Program, the County shall:
1. Advertise the availability of a housing assistance program in a newspaper of general circulation and
periodicals serving ethnic and diverse neighborhoods,
at least thirty (30) days before the beginning of any
application period. Radio advertisement may be
utilized as a secondary method of notice and is not
bound by the stated advertisement deadline.
2. Not discriminate in the loan application process of
eligible persons for eligible housing on the basis
of race, creed, religion, color, age, sex, sexual
preference, marital status, familial status, national
origin, or handicap, nor allow any eligible sponsor
to do so.
3. Comply with all rules and regulations of the Florida
Housing Finance Agency in connection with required re-
porting by the County of compliance with its Local
Housing Assistance Program.
4. Provide that prior to receiving an award, all eligi-
ble persons or eligible sponsors shall enter into an
agreement to comply with the affordable housing cri-
teria provided under Sections 420.907 - 420.9079,
Florida Statutes and this Ordinance.
5. Provide that eligible sponsors receiving assistance
from both the State Housing Initiative Partnership
(SHIP) Program and the Low Income Housing Tax Credit
(LIHTC) Program shall be required to comply with any
requirements specified by the federal program in
addition to SHIP requirements.
D. The county hereby specifically finds the cost of administering the Local Housing Assistance Program shall not exceed ten (10) percent of the funding received from the state pursuant to the State Housing Initiatives Partnership Act, unless the governing state statute is amended to allow a higher percentage and such higher percentage is approved by the County by resolution.
E. The Local Housing Assistance Program may include all other lawful objectives not previously listed if said objectives have been adopted into the Local Housing Assistance Plan in the manner provided for by Sections 420.907 - 420.9079, Florida Statutes and Rule 91-37, Florida Administrative Code.
SECTION VI. DESIGNATION OF RESPONSIBILITY FOR ADMINISTRATION AND IMPLEMENTATION OF THE LOCAL HOUSING ASSISTANCE PROGRAM.
A. The County Attorney shall be responsible for implementation and administration of the Local Housing Assistance Program.
B. The County designee shall provide a manager or administrator to:
1. Produce all reports and documents required by the FHFA.
2. Work with the County, the Local Housing Partnership and
Affordable Housing Advisory Committee to:
a. Monitor the success of the Local Housing Assistance
and provide advice and suggestions as to whether and in what ways the Local Housing Assistance Pro-
gram might be improved from year to year, and
b. Develop the County Affordable Housing Incentive
Plan, as referenced in Sections VII and VIII herein.
3. Advertise meetings, the proposed Affordable Housing
Incentive Plan, funds availability, and other issues,
as required and appropriate.
4. Maintain required and appropriate program files, with
required originals to be located in the County Clerk's
C. The total amount paid for any administrative expenses in connection with the Local Housing Assistance Program will not exceed ten (10) percent of the proceeds of the local housing distribution.
D. The County shall not treat as administrative expenses any costs previously borne by another funding source which could continue to be available at the time the Local Housing Assistance Plan is submitted.
SECTION VII. CREATION OF THE AFFORDABLE HOUSING ADVISORY COMMITTEE.
A. The Affordable Housing Advisory Committee is hereby created and established. The members of the Advisory Committee is hereby created and established. The members of the Advisory Committee shall be appointed by a resolution of the Board of County Commissioners.
B. The resolution appointing the Affordable Housing Advisory Committee shall define affordable housing as applicable to the County in a way that is consistent with the adopted local comprehensive plan.
C. The Affordable Housing Advisory Committee shall consist of nine members. Five members shall constitute a quorum. The committee may not take formal actions unless a quorum is present, but may meet to hear presentations if duly noticed. The Affordable Housing Advisory Committee shall include the following, which individuals may overlap with or be part of the Local Housing Partnership:
1. One citizen who is actively engaged in the residential
2. One citizen who is actively engaged in the banking or
3. One citizen who is a representative of those areas of
labor engaged in home building.
4. One citizen who is designated as an advocate for low-
5. One citizen who is a provider of affordable housing.
6. One citizen who is a real estate professional.
D. Five members shall serve for two year terms and may be reappointed for subsequent terms. Four members shall serve one year terms and may be reappointed to subsequent terms.
E. Meetings shall be held at least quarterly for the first year of committee existence and semi-annually, or more frequently thereafter.
F. The Affordable Housing Advisory Committee shall comply with the Government in the Sunshine Law, the public records law, and the special provisions regarding notice of Affordable Housing Incentive Plan considerations found in Chapter 410.0976, Florida Statutes. Minutes of the meeting shall be kept by the Clerk of the Board of County Commissioners or the designee.
G. The Affordable Housing Advisory Committee shall annually elect a Chairperson and such other officers as it deems necessary. The Chairperson is charged with the duty of conducting meetings in a manner consistent with the law.
H. Staff, administrative and facility support for the Affordable Housing Advisory Committee shall be provided by the Board of County Commissioners, with assistance from the consulting administrator.
I. The Affordable Housing Advisory Committee shall review the established policies and procedures, ordinances, land development regulations, and adopted local comprehensive plan of the County and shall recommend specific initiatives to encourage or facilitate affordable housing while protecting the ability of the property to appreciate in value.
J. Recommendations may include the modification or repeal of existing policies, procedures, ordinances, regulations, or plan provisions. At a minimum, the Affordable Housing Advisory Committee shall make recommendations on affordable housing incentives in the following areas:
1. The affordable housing definition in the appointing
2. The expedited processing of permits for affordable
3. The modification of impact fee requirements, including
reduction or waiver of fees and alternate methods of
4. The allowance of increased density levels.
5. The reservation of infrastructure capacity for housing
for very low-income and low-income persons.
6. The transfer of development rights as a financing
mechanism for housing for very low-income persons and
7. The reduction of parking and setback requirements.
8. The allowance of zero-lot-line configurations.
9 The modifications of sidewalk and street requirements.
10. The establishment of a process by which the County con-
siders, before adoption, procedures and policies that
have a significant impact on the cost of housing.
K. The Affordable Housing Advisory Committee's recommendations shall also include other affordable housing incentives identified by the Affordable Housing Advisory Committee, and as required by subsequent state rules or statutes governing the SHIP program.
L. To the maximum extent feasible, the approved affordable housing incentive recommendations submitted to the Board of County Commissioners must quantify the affordable housing cost reduction anticipated from implementing the specific recommendation.
M. Within nine (9) months from the adoption of this Ordinance, the Affordable Housing Advisory Committee shall make recommendations approved by a majority of its membership at a public hearing of the Affordable Housing Advisory Committee to adopt a final affordable housing incentive. Recommendations shall be published in a newspaper of general paid circulation in the County. Such notice shall contain a short and concise summary of the affordable housing incentive recommendations to be considered by the Affordable Housing Advisory Committee. The notice shall also state the public place where a copy of the tentative Affordable Housing Advisory Committee recommendation can be obtained by interested persons.
SECTION VIII. CONTENTS AND ADOPTION OF THE AFFORDABLE HOUSING INCENTIVE PLAN.
A. Within ninety (90) days after the date of the receipt of the affordable housing incentive recommendations from the Affordable Housing Advisory Committee, the Board of County Commissioners shall adopt the Affordable Housing Incentive Plan. The Affordable Housing Incentive Plan shall consist of the adoption of specific initiatives to encourage of facilitate affordable housing and a schedule for implementation and must include, at a minimum:
1. A schedule for implementation of expedited permit pro-
cessing for affordable housing projects; and
2. An ongoing process for review of local policies, or-
dinances, regulations, and comprehensive plan provi-
sions that significantly impact the cost of housing.
B. Upon adoption of the Affordable Housing Incentive Plan the Board of County Commissioners shall so notify the Florida Housing Finance Agency by certified mail. The notice shall include a copy of the approved Affordable Housing Incentive Plan.
SECTION IX. SEVERABILITY.
A. If any phase or portion of this Ordinance, or the particular application thereof, shall be held invalid or unconstitutional by any court, administrative agency or other body with appropriate jurisdiction, the remaining section, subsection, sentences, clauses, or phrases and their application shall not be affected thereby.
SECTION X. EFFECTIVE DATE.
A. This Ordinance shall become effective thirty (30) days after the date of formal adoption.
B. The above and foregoing Ordinance was read and approved at a duly convened meeting of the Board of County Commissioners of Gilchrist County, Florida, this 17th day of May, 1993.
Jackie R. Barron, Clerk Fred Wilkerson, Chairman
Mr. Burt presented a resolution for the Board's consideration, which will be included in the SHIP plan, indicating the average cost per unit for eligible housing. Following discussion, a motion was made by Commissioner Suggs, seconded by Commissioner Sheffield, to adopt the resolution. The motion carried unanimously, and the resolution is as follows:
A RESOLUTION OF GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS ESTABLISHING AN ESTIMATED AVERAGE
COST PER UNIT FOR ELIGIBLE HOUSING, MAXIMUM COST
PER UNIT AND ADOPTING THE LOCAL HOUSING ASSISTANCE
PLAN AS REQUIRED BY THE STATE HOUSING INITIATIVES
PARTNERSHIP (SHIP) PROGRAM.
WHEREAS, the Gilchrist County Board of County Commissioners (County) has determined that the citizens of Gilchrist County would significantly benefit from participation in the state funded State Housing Initiatives Partnership (SHIP) Program; and
WHEREAS, the County recognizes the requirements of the program established in Section 420.907 - 420.9079, Florida Statutes and Rule 91-37, Florida Administrative Code, which included the requirement of establishing an estimated average cost per unit for eligible housing, maximum cost per housing unit and adopting the Local Housing Assistance Plan as required by the State Housing Initiatives Partnership (SHIP) Program,
NOW, THEREFORE, be it resolved by the Gilchrist County Board of County Commissioners, that:
1. The Local Housing Assistance Plan dated May 3, 1993, as modified May 17, 1993, is hereby adopted.
2. The projected average cost of purchasing a new affordable housing unit shall be $55,000.
3. The projected average cost of purchasing a housing unit in need of rehabilitation shall be $35,000, with a final cost after rehabilitation at $50,000.
4. The maximum allowable cost for new and rehabilitated housing units assisted fully or partially with SHIP funds must be no more than $55,000.
This Resolution shall become effective upon signature, and shall continue in effect indefinitely.
DONE AND RESOLVED this 17th day of May, 1993.
Jackie R. Barron, Clerk Fred Wilkerson, Chairman
Mr. Barron presented a sample form which could be used for employee's requesting leave time. This form could apply to all county employees, and could be used for sick leave, vacation, and leaves of absence. The Board unanimously approved use of this form, following a motion from Commissioner Sheffield, which was seconded by Commissioner Bush.
The Board approved Commissioner's Suggs previous request to stay one night at the annual FAC Seminar in Orlando. Commissioner Suggs stated that she has reserved rooms in a hotel for two nights for the same amount being charged at the hotel where the convention is going to be held for one night. She would like to be there for a longer period of time since the registration fee to the Association is the same for one day or three days. A motion to approve Commissioner Suggs' additional day/night in Orlando, was made by Commissioner Sheffield, seconded by Commissioner Bush, and unanimously approved.
The Board unanimously agreed to reappoint Commissioner Suggs to another year on the Rural Affairs Committee.
Mr. Barron reported that the Board has spent $86,27l.20 on repairs and maintenance for the road department during the proceeding twelve months. This information was requested in a previous board meeting.
Ms. Betty Stockton, Executive Director of the LARC, appeared before the Board, upon their request, to explain the Association's services to the community. According to Ms. Stockton, they are currently training 38 clients, 8 of which are from Gilchrist County, for employment. Their funding from the state has been cut, and they are seeking assistance from Gilchrist and Levy counties to supplement their budget. Several individuals were present and spoke on behalf of the Association. Chairman Wilkerson thanked Ms. Stockton for attending the meeting and explaining their services. He advised Ms. Stockton to submit a budget request to the county's finance office, which the Board will consider during their budget workshops this summer.
Mr. Burt reported that the state has an adopt-a-road program, where individuals or groups can adopt up to 2 miles of highway to clean. The state furnishes garbage bags and safety vests, and if the trash bags are left at a state sign, the state will pick up the trash. Mr. Burt stated that he would gather more information on the program, so that the county roads may be adopted by interested parties.
Commissioner Cannon stated that he had spoken to Mr. Roberts about the county mining his pit. Mr. Roberts wants the county to open another access road to the pit. Mr. Cannon stated that Mr. Roberts does not want to pay for the crushed rock that he gets from the pit. Following discussion, a motion was made by Commissioner Sheffield, seconded by Commissioner Bush, to remove the crusher and abandon the Robert's pit. The motion carried unanimously.
Mr. Steve Bivens spoke to the Board about the efforts being made to organize a volunteer fire department for the northeast section of the county. According to Mr. Bivens, the Wacasassa Volunteer Fire Department has been assisting the Cross Roads Volunteer Fire Department to get organized. They currently have 8 certified members. They have been donated an acre of land to build a fire station, providing the station is built within the next two years. David Martin also has land which he considers to be a better location, and has offered to donate it. According to Mr. Martin, the other property is subject to flooding. They will be requesting approximately $5800 from the Board of County Commissioners for their first budget year (fiscal year 93-94). Commissioner Sheffield stated that he would not approve any funding until the department determined where they will be located. According to those present representing the new fire department, they will determine their location at their next meeting. Mr. Bivens stated that the new name of the Wacasassa Fire Department is the East Gilchrist Volunteer Fire Department, and he expects his budget request for next fiscal year to be approximately $12,600.
Sheriff Floyd stated that he has approximately $12,000 in the Law Enforcement Trust Fund, and is requesting that those funds be released to him. These funds are derived from drug investigations/confiscations and are to be used for the same activities. In addition to requesting the release of these funds, the Sheriff requests the Board to authorize Mr. Barron to approve release of these funds, from time to time, so that he can receive the funds on an as needed basis. The Board unanimously approved the Sheriff's requests, upon a motion from Commissioner Suggs, seconded by Commissioner Cannon.
Sheriff Floyd requested the Board to approve final payment to AT&T of $500. Deputy Cooper stated that they had to have additional work done after the lines had been moved to the new dispatch area. Mr. Barron questioned whether this invoice included the security systems for the local banks and businesses, which they are responsible for paying. Sheriff Floyd stated that they negotiated the entire bill with Southern Bell, which resulted in a lower price. A motion was made by Commissioner Bush, seconded by Commissioner Cannon, and unanimously approved to pay the AT&T bill.
Mr. Brittin stated that he and his staff are fearful of losing their paramedic license by administering medical care without a doctor's agreement with the EMS department. Mr. Brittin needs to know how much to budget for EMS's share of the 911 expenses, before he can submit his budget request. In order to know, he needs to know who will be sharing the cost of the system.
Mr. Martin reported the damage to Water's Lake, as previously requested by the Board. According to Mr. Martin, both bathrooms have been completely torn out. One picnic shelter roof is damaged beyond repair, and Mr. Martin recommends that both roofs be replaced with tin, rather than shingles. Three tables need replacing, and the whole facility needs painting. Mr. Martin stated that he could not access the damage to the pump house, since it was locked. When asked for an estimate to complete the above repairs, Mr. Martin stated that unless he used inmate labor, it would cost between $5000-$6000. Commissioner Bush stated that he had met with residents at Water's Lake, and they are willing to furnish and install a fence around the park, if the Board will allow the installation of a fence. Mr. Joyner stated that the inmates are working on Thursdays and Fridays cleaning boat landings, and he will assist Mr. Martin to get a crew to help him at Water's Lake. Commissioner Bush made a motion to authorize Mr. Martin to proceed with repairing the park's facilities, up to $5000, which funds will come from the General Revenue reserve. The motion was seconded by Commissioner Sheffield, and unanimously approved.
Commissioner Sheffield questioned Mr. Joyner about the type of work being performed by county road employee, Marvin Harris. Mr. Joyner replied that currently Mr. Harris is assisting as needed at the shop. Commissioner Sheffield stated that he is opposed to an employee sitting around on county time doing nothing. He suggested Mr. Joyner talk to Mr. Harris about possible retirement, since he is of retirement age.
Mr. Joyner questioned the Board about their dress policy for county employees. He has been requested by an employee to wear shorts during the summer. Following discussion, the Board advised Mr. Joyner that shorts were not appropriate attire for work.
Commissioner Cannon stated that he has received complaints regarding the Caldwell Auction sign on 129 being too big. Mr. Barron stated that now that the county has adopted the Land Development Regulations, a permit will be needed to erect a sign. This will be referred to Mr. Rehberg.
Mr. Joyner stated that although the Board has discussed the road stripping and seen the bid submitted by Jenkins, there was no formal action taken on this project. Commissioner Sheffield made a motion, seconded by Commissioner Bush, to approve the bid from Jenkins. The motion carried unanimously.
Commissioner Suggs questioned Mr. Joyner about Wacasassa Road being cut in half in order for irrigation pipes to be run across the road. Mr. Joyner stated that this was done on Thursday, 5-l3-93, and should be repaired by noon today. Commissioner Suggs asked Mr. Joyner who authorized the work, with Mr. Joyner replying that he had spoken to Commissioner Sheffield and Commissioner Wilkerson. Commissioner Suggs then explained to the Board members that she had received 58 complaint calls regarding the condition of the road after it was cut. She further stated that since she had no knowledge of the incident, she was unable to explain what had transpired, even though it happened in her district. Commissioner Suggs stated that she felt it would have been appropriate for Mr. Joyner to consult with her whenever a road in her district needs to be cut. She also stated that it was her understanding that whenever something needed to be done in a particular commissioner's district, out of common curtesy, it would be that commissioner's decision. Commissioners Sheffield and Wilkerson stated they were under the impression that she was already aware of the situation. Commissioner Sheffield apologized to Commissioner Suggs. Mr. Barron and Mr. Burt stated that the county would need to bill the individual farmers that have work done, by using county equipment and personnel. Commissioner Sheffield stated that this type of work has been done in the past without billing anyone, and he is not in favor of billing anyone for this work.
Mr. Barron presented a copy of the revisions to the comprehensive plan which the Board requested Mr. Koons make during the 4-19-93 public hearing. After review of the revisions, the Board unanimously approved them, following a motion from Commissioner Suggs, which was seconded by Commissioner Sheffield.
There being no further business to discuss, a motion to adjourn was made by Commissioner Suggs, at 10:15 p.m., seconded by Commissioner Sheffield, and unanimously approved.
FRED WILKERSON, CHAIRMAN
JACKIE R. BARRON, CLERK