MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD JUNE 7, 1993
The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in a regular meeting on June 7, 1993, at 8:30 a.m., in the Commissioner's Meeting Room at the Courthouse in Trenton, Florida, with the following members present to-wit:
Fred Wilkerson, Chairman
V. C. Cannon
Sue B. Suggs
Other persons in attendance were: Jackie R. Barron, Ex-Officio Clerk, Ted Burt, County Attorney, Sherree Pitzarell and Denise Troyer, Deputy Clerks, Wilma Mattucci, County Librarian, Danny Hales, Regional Librarian, Ann Carraway, Library Assistant, Carl Rehberg, Building Inspector, Michelle Rose, Building Dept. Secretary, D. Ray Harrison, County Property Appraiser, Buddy Joyner, Road Superintendent, Richard Perryman, Civil Defense Director, Lee Mills, Mills Engineering, Fred Fox and Martha Mahalick, Fred Fox Enterprises, Jim Campbell, MTS Communications, Joy Brown and Warren MacLaren, Department of Transportation, George Beatty, mapping consultant, Gene Parrish, Parrish Land Surveying, Ray Earl Thomas, Bob Matusik, Sara Collis, Gerald Blackwell, and Mark Gluckman, county residents.
Minutes of the previous meetings held May 3rd and May 10th were unanimously approved following a motion from Commissioner Suggs, which was seconded by Commissioner Sheffield.
Mr. Burt reminded the Board that the Uniform Method of Collection notices need to go out by June 1, 1993. Following discussion, a motion was made by Commissioner Sheffield, seconded by Commissioner Bush to proceed with the property owner's notice for inclusion of special assessment billing on the advalorem tax bill. The motion passed by a split vote as follows:
Mr. Burt reported that the recycling grant applications have been approved by the City of Fanning Springs and the Town of Bell. He expects to get the City of Trenton's approval at tonight's meeting. The Board needs to execute these interlocal agreements as well. A motion to approve the agreements with the 3 municipalities was made by Commissioner Suggs, seconded by Commissioner Sheffield, and unanimously approved.
Mr. Burt presented the Board with a Declaration to the Public, required to be recorded in the county's official records. The Declaration was unanimously approved following a motion from Commissioner Suggs, which was seconded from Commissioner Cannon. The Declaration is as follows:
Please be advised that the Gilchrist County Board of County Commissioners has been informed by the Department of Environmental Regulation of the State of Florida, hereinafter referred to as the Department, that the closing operations at the Gilchrist County Landfill have been inspected and approved by the Department. The property inspected and approved by the Department is legally described on Exhibit "A" attached hereto entitled "Specific Purpose Survey for Gilchrist County Board of County Commissioners." The survey is a legal description of the property on which the landfill is located, including a site plan specifying the area actually filled with solid waste. Any future owner or user of the site should consult with the Department prior to planning or initiating any activity involving the disturbance of the landfill cover, monitoring system or other control structures.
Declared this 7th day of June, 1993.
GILCHRIST COUNTY BOARD OF
FRED WILKERSON, CHAIRMAN
JACKIE R. BARRON, CLERK
Mr. Burt reported that in order for the County to have an adopt-a-highway program, the Board would need to adopt a resolution, and advertise for public participation in the program. A motion was made by Commissioner Cannon, seconded by Commissioner Suggs, to authorize Mr. Burt to draw the resolution and advertisement. The motion carried unanimously.
Mr. Barron stated that the county has approximately $70,000 in invoices for the CDBG program. Mr. Rehberg has approved 2 but will not approve the final draws on some of the homes. This will need to be discussed later in the meeting when Mr. Fox is present.
Mr. Barron informed the Board that the Wacasassa Volunteer Fire Department was given a truck from the Sheriff's Department, which was acquired during a confiscation, and the fire department wants the county to title the truck in the county's name. Commissioner Sheffield made a motion, seconded by Commissioner Bush, to table this item until the next regular Board meeting, requesting that Steve Bivens be in attendance. The motion carried unanimously.
All invoices were unanimously approved, following a motion from Commissioner Sheffield, seconded by Commissioner Bush, except the following: Philman Enterprises, Fason Electric, and Smith Sales and Services (related to the septic drain field work at the Sheriff's Dept.) and CDBG invoices. These invoices will be discussed later in the meeting with Mr. Philman and Mr. Fred Fox.
Mrs. Mattucci presented the Board with a poster, which was signed by many patrons to show their appreciation to the Board for their support of the library. Mrs. Mattucci stated that the summer program will begin June 8th. Mr. Danny Hales, regional director, introduced Ann Carraway, who was recently hired to assist Mrs. Mattucci, approximately 20-28 hours per week. In addition, Mr. Hales reported that Jean Hoag was hired to work 5-10 hours each week.
Mr. Hales reported that he had received notice that Gilchrist County will receive $67,693 for next year's grant funding. This money can be used for building expansion, which Mr. Hales stated would cover approximately 1000 square feet. Grant provisions require that an architect draw the plans for the expansion.
Mr. Hales stated that he had received a letter from the state, indicating that grant funds can be carried over into next fiscal year. In light of this information, Mr. Hales requests the Board to make the two new part-time positions into permanent part-time positions. Both positions would be eligible for retirement contributions, however, Ms. Carraway's position would be the only new position eligible for health insurance benefits. Commissioner Suggs made a motion to change these from temporary part-time to permanent part-time positions, effective June 7, 1993. The motion carried unanimously.
Mr. Hales informed the Board that he has asked the Suwannee County Commission to establish a task force to monitor the regional library system, and to appoint someone from our Board to serve as a member.
Mr. Beaty appeared upon the Board request to answer questions regarding his quote for the proposed computer for the Building Department. Mr. Beaty stated that even though he quoted 2 different prices, the lower quote of $7246 would provide the Building Department with an adequate system. The Board thanked Mr. Beaty and tabled this item, until this afternoon when Mr. Rehberg and his secretary, Michelle Rose, would be in attendance for discussion.
Mr. Gene Parrish appeared before the Board with the final replat for Lot 3, Rolling Oaks. Following discussion, Mr. Burt recommended approval, subject to the unpaid 1992 Real Estate Taxes, for which 1993 Tax Certificate 728 has been sold and which can be redeemed, in the amount of $693.07, and subject to the engineer's approval. Commissioner Suggs made a motion, seconded by Commissioner Sheffield, to approve the final replat, subject to Mr. Burt's recommendations. The motion carried unanimously.
Mr. Parrish presented the final plat for the Board's consideration on Santa Fe Oaks. Mr. Burt recommends approval of the plat subject to the engineer's approval. Commissioner Suggs made a motion, seconded by Commissioner Sheffield to approve the plat, subject to the attorney's recommendations. The motion carried unanimously.
A motion to recess for the EMS meeting was made by Commissioner Cannon, seconded by Commissioner Suggs, and unanimously approved. Following the EMS meeting, the Board recessed for lunch.
Mr. Mills appeared before the Board to report on the 1st of a two part workshop he attended in Orlando, sponsored by the Water Management Districts. According to Mr. Mills, the Growth Management Act instigated the Stormwater Management Program, which will be overseen by the Department of Community Affairs. The Water Management Districts are preparing a model methodology for the state's stormwater management. Each county will need to establish a level of service for the entire county's drainage. Each county is requested to work out an example. Mr. Mills' recommends a workshop with the Board to work out an example. The Board requested Mr. Mills to furnish them with more information so they can familiarize themselves with the materials, and determine whether a workshop is needed.
Mr. Ray Earl Thomas, appeared before the Board on behalf of L. R. Thomas, Inc., and Mrs. Katie Sue Butler, to petition the Board to close and vacate the public road described as that portion of a road known as Northwest 90th Street, lying in Sections 13 and 24, Township 7 South, Range 14 East, Gilchrist County, Florida, running West from a point commencing 627 feet West of the Western line of a Northwest 33rd Terrace. During a Board meeting in May, Mr. Thomas, along with Mrs. Butler appeared to request the Board to close the road, contending that they have experienced vandalism and trespassing on their properties, which runs parallel on either side of the road. The road ends at a boat landing which serves primarily as a partying place. Mr. Thomas is today requesting the Board close the road. No one in this public hearing raised an objection to the request. Commissioner Suggs made a motion to close this road, by resolution, seconded by Commissioner Bush. The motion carried unanimously and the resolution is as follows:
RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GIL-
CHRIST COUNTY, FLORIDA, VACATING THAT PORTION OF A
ROAD IN SECTIONS 13 AND 24, TOWNSHIP 7 SOUTH, RANGE 14
EAST, GILCHRIST COUNTY, FLORIDA.
WHEREAS, KATIE SUE BUTLER and L. R. THOMAS, INC., have petitioned this Board to vacate a portion of the road known as Northwest 90th Street, lying West of Northwest 33rd Terrace in Sections 13 and 24, Township 7 South, Range 14 East, Gilchrist County, Florida, and
WHEREAS, notice has been provided pursuant to Chapter 336, Florida Statutes, and
WHEREAS, it appears that the vacating of the road will not affect the ownership or right of convenient access of persons owning other parts of nearby lands, and the road is not being otherwise utilized and there being no taxes due against the land on which the roadway is located,
BE IT RESOLVED by the Board of County Commissioners of Gilchrist County, Florida that:
1. The Petition of KATIE SUE BUTLER and L. R. THOMAS, INC., to close and vacate that portion of a road described as follows:
That portion of a road known as Northwest 90th Street,
lying in Sections 13 and 24, Township 7 South, Range
14 East, Gilchrist County, Florida, running West from
a point commencing 627 feet West of the Western line
of Northwest 33rd Terrace.
is hereby granted.
2. The roadway as above described is hereby vacated, and the Clerk of this Board is authorized and directed to record a certified copy of this Resolution in the Public Records in Gilchrist county, Florida and publish a Notice of Adoption of the Resolution within thirty (30) days of the date of this Resolution in the Gilchrist County Journal. Thereafter, the Clerk to the Board is directed to record in the Official Records in Gilchrist County, Florida the following:
a. Proof of Publication of Notice of Hearing on
b. The Resolution.
c. Proof of Publication of Notice of Adoption.
RESOLVED at the regular meeting of the Board of the Gilchrist County Commissioners on June 7, 1993.
BOARD OF COUNTY COMMISSIONERS,
GILCHRIST COUNTY, FLORIDA
FRED WILKERSON, CHAIRMAN
JACKIE R. BARRON, CLERK
Mr. Thomas spoke to the Board about his concerns regarding the Florida Gas Transmission Line, proposed to pass through Gilchrist County. Mr. Thomas is concerned about the safety of the gas line. Commissioner Suggs made a motion, seconded by Commissioner Bush, to authorize Mr. Burt to draft a letter of comments and concerns on the Board's behalf regarding the gas line. The motion carried unanimously.
Ms. Joye Brown and Mr. Warren MacLaren, Department of Transportation, were present to discuss the Intermodal Surface Transportation Efficiency Act enhancement funds, access management, Work Program schedules and other general topics. Ms. Brown explained that access management regulates driveway access. Mr. Barron responded that the county does not have any involvement with drive-way permits. Ms. Brown stated they would be back in September asking for the county's priority list of roads for possible inclusion in DOT's work plan.
Mr. Gerald Blackwell, Town Manager, appeared before the Board, seeking endorsement from the county for the Town of Bell's Transportation Enhancement Project, which includes the acquisition and development of the abandoned CSX Railroad right-of-way. Commissioner Bush made a motion to endorse the project, by resolution. The motion was seconded by Commissioner Cannon, and unanimously approved. The resolution follows:
A RESOLUTION ENDORSING THE TOWN OF BELL'S PROJECT FOR
ACQUISITION AND DEVELOPMENT OF THE ABANDONED CSX RIGHT
WHEREAS, The Town of Bell has identified areas of need for improvement in both the aesthetic qualities of the Town as well as a need for improvement in the quality of life within the Town of Bell,
WHEREAS, The Town Council of the Town of Bell has established a Beautification Committee and obtained community wide input identifying certain projects that would accomplish these goals,
WHEREAS, the Town of Bell has completed an application for the purpose of acquisition and development of abandoned CSX Rail Road right of way within the city limits of the Town of Bell,
WHEREAS, the funding of this project is proposed to come from Federal funds administered through the ISTEA Program and administered by the Florida Department of Transportation, and
WHEREAS, the portion of matching funds or contribution required by the Town of Bell would come from the Town of Bell,
NOW, THEREFORE, BE IT RESOLVED by the Gilchrist County Commission for Gilchrist County, Florida:
(a) that the project dated April 1993 and presented to the County Commission for the acquisition and development of abandoned CSX Rail Road right of way within the city limits of the Town of Bell is endorsed by the Gilchrist County Commission, and
(b) the Gilchrist County Commission urges consideration and approval of the project as submitted by the Town of Bell provided that the requirements of ISTEA and the Department of Transportation are met.
(c) Effective Date. This resolution shall take effect immediately.
PASSED this 7th day of June, 1993.
GILCHRIST COUNTY COMMISSION
GILCHRIST COUNTY, FLORIDA
FRED WILKERSON, CHAIRMAN
JACKIE R. BARRON, CLERK
Mr. Carl Rehberg, Building Inspector, presented a report indicating a total of 58 permits issued during the month of May. Of that total, 2 were issued for new construction, and 25 were issued for mobile homes. Eighteen impact fees were collected for a total of $7200.
Mr. Rehberg and Mr. Burt spoke to the Board about the fees adopted by the Board, in conjunction with the Land Development Regulations. Specifically, the fees for preliminary and final plats are much higher than Levy County. Currently the Board charges $500 for a minor subdivision, and $1000 for a major subdivision. This fee is nonrefundable, and if the plat is not approved, the developer looses the fee. Following discussion, a motion was made by Commissioner Sheffield, seconded by Commissioner Suggs, to authorize Mr. Burt to reduce the fee, by resolution to the following:
The motion carried unanimously.
Mr. Richard Perryman, Civil Defense/VA Director, presented a request from Coordinated Transportation System to waive the fee requirement specified in county ordinance 82-06, which requires persons or companies providing wheelchair and stretcher transportation to be licensed to operate in Gilchrist County at a fee of $425, unless the applicant has a Florida non-emergency medical transportation license. If the operator has the state license the fee is reduced to $75, however, the state of Florida no longer licenses operators for this service. The Board requested Mr. Burt to advertise for repeal of ordinance 82-06.
Mr. Perryman stated that the claims for storm damage were signed last week and checks for 75% of the damage should be received within the next month. It is not known at this time whether the state will pay the remaining 25% or 12.5%.
Mr. Buddy Joyner, Road & Solid Waste Superintendent, presented a quote from Jenkins for the road striping project. A motion was made by Commissioner Sheffield, seconded by Commissioner Suggs, to accept the quote. The motion carried unanimously.
Commissioner Suggs requested Mr. Joyner to level a hill in the Rolling Oaks subdivision, which is causing water drainage on private property, and is dangerous, since it obstructs vision. Mr. Joyner stated it would take approximately half a day to complete the job. Commissioner Suggs made a motion, seconded by Commissioner Bush, to authorize Mr. Joyner to level the hill. The motion carried unanimously.
Mr. Barron stated that he has spoken to Earl Sanders regarding his medical leave of absence. He is in the process of filing for disability retirement. He will need assistance to get his social security disability. The Board requested Mr. Barron to assist Mr. Sanders, with Mr. Barron replying that he would.
Mr. Joyner stated that the Recreation Authority has requested the county to level the Field of Dreams. The Board advised Mr. Joyner to proceed.
The Board discussed with Mr. Jim Campbell the communications antenna at the microwave tower. According to Mr. Campbell the license came back indicating a height of 140 feet, when it should have been 243 feet. MTS is in the process of getting the error corrected. According to Mr. Campbell, the error was caused because the Licensing Assistance Office supplied the APCP (frequency coordinator for state and local government) with incorrect information.
Mr. Joyner stated that he has learned that BFI will accept all types of recyclables, which would eliminate trips to various places to dispose of the county's recyclables.
Mr. Joyner stated that he had received quotes on two roll-off trucks, $33,900 for a 1984 Mack, and $28,000 for a 1978 GMC. Commissioner Suggs made a motion, seconded by Commissioner Bush, to bid for a roll-off truck, with the bids being due July 19, 1993. The motion carried unanimously.
Commissioner Suggs made a motion, seconded by Commissioner Cannon, to authorize Mr. Burt to give Diamond Waste notice that we will review the hauling/freight contract for next year. The motion carried unanimously.
Mr. Joyner discussed with the Board the hours being worked at the Landfill. Currently, the facility the open Monday through Saturday, from 8:00 a.m. to 5:00 p.m. Whenever a holiday falls on a weekend day, should the facility be open on Saturday. For example, this year July 4th will fall on Sunday, and will be observed by the county on Monday, July 5th. If the Landfill is kept open on Saturday, whoever works that day will not be eligible for overtime, because they will be off on Monday for observance of the holiday, which falls within the same pay period. The Board advised Mr. Joyner to close the Landfill whenever a holiday falls on a weekend day.
Mr. Harrison appeared before the Board to inform them that by Proposition 10, the state mandates that the Property Appraiser appraise each homestead. According to Mr. Harrison, whenever this is done, the county picks up more property value on the tax roll, however, he does not have enough staff to do the appraisals and would need to hire temporary employees to complete the appraisals in a timely manner. The Board advised Mr. Harrison to hire temporary employees to complete the appraisals.
Mr. Fox advised the Board that a change order is needed to replace some rotten wood, which was not discovered until after the original write-up on the R. Thomas home. The increase would be $382.00. The Board unanimously approved the change order, following a motion from Commissioner Sheffield, which was seconded by Commissioner Cannon.
Mr. Fox stated that he has received quotes for demolition for the homes which will be replaced. Lewis M. Pruitt submitted a bid of $1100 for each of the six homes: M. Wise, J. Douglas, D. Woolsey, L. Dees, J. Benson, and P. Ridgeway. The bids were unanimously approved following a motion from Commissioner Sheffield, which was seconded by Commissioner Suggs.
Mr. Fox questioned the Board as to whether the funds were in escrow for the replacements. Mr. Barron replied he would need to know the amount of each mobile home, as well as the dealers involved.
According to Mr. Fox, C. B. Butler is overdue on the completion date for L. Conner and P. Hines. Commissioner Sheffield stated that he would talk to Mr. Conner and Mr. Hines, before any penalties are imposed on the contractor.
Chairman Wilkerson stated that the process for obtaining permits from the Building Department should be summarized on a form which can be given to the public so that they know what steps need to be taken.
Mr. Barron stated that he, along with Mr. Burt and Mr. Rehberg will probably meet with the Secretary of DCA regarding vesting.
Commissioner Bush stated that the Board needs to appoint someone to the NCFRPC Tourism Development Board. Mr. Sam Ferguson has indicated an interest to continue to serve and Commissioner Bush made a motion to reappoint Mr. Ferguson. The motion was seconded by Commissioner Suggs, and unanimously approved.
Commissioner Bush stated that he has received a request from the Woodmen of the World to have the impact fee waived for the construction of a club house. Mr. Burt stated that the impact fees only apply to residential and commercial buildings, and he will write a letter to Mr. Rehberg, stating that the fee would not be applicable for the club house.
Commissioner Cannon stated that he has received a request from Jerry Thompson, to have the county move a road (S10&11/T8/R14) so that he can erect a fence. Commissioner Cannon made a motion to table this item until the next meeting, seconded by Commissioner Bush, and unanimously approved.
Commissioner Suggs stated that she would like to readdress the issue from last month's meeting, regarding the use of county equipment and personnel for private purposes (specifically farmers needing to cross county right-of-ways to run irrigation pipes. After consideration, Commissioner Suggs made a motion that private individuals should do this work at their own expense, under the direction of the county road department, since the county depends so much on agriculture. The motion was seconded by Commissioner Bush, and unanimously approved.
Mr. Barron stated that he has received a letter from Senator Williams announcing the availability of additional beds for prison work camps. Chairman Wilkerson requested Mr. Barron to send a letter to DOC indicating our interest.
Mr. Bob Matusik received a notice for operating a business on highway 26, without a license. Mr. Matusik stated that according to the Department of Business Regulations, he was turned in by a county commissioner. The Board advised Mr. Matusik that they did not have any knowledge of this action, and certainly did not report him to anyone.
The Board discussed the need to meet twice each month and determined that the additional meeting has not resulted in a reduction of hours spent during the 1st meeting of the month. A motion was made by Commissioner Sheffield, seconded by Commissioner Bush to eliminate the 2nd monthly meeting, effectively immediately. The motion carried by split vote as follows:
The Board discussed the date for next month's meeting, since the 1st Monday of the month falls on a holiday. Several of the Commissioners have scheduled travel during the month of July and it was determined that the Board will hold their next regular meeting on July 19, 1993, at 8:30 a.m.
There being no further business to discuss, a motion was made to adjourn at 6:30 p.m., by Commissioner Sheffield, seconded by Commissioner Bush, and unanimously approved.
FRED WILKERSON, CHAIRMAN
JACKIE R. BARRON, CLERK