MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD AUGUST 2, 1993
The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in a regular meeting on August 2, 1993, at 8:30 a.m., in the Commissioner's Meeting Room at the Courthouse in Trenton, Florida, with the following members present to-wit:
Fred Wilkerson, Chairman
V. C. Cannon
Sue B. Suggs
Other persons in attendance were: Jackie R. Barron, Ex-Officio Clerk, Ted Burt, County Attorney, Sherree Pitzarell & Denise Troyer, Deputy Clerks, Carl Rehberg, Building Inspector, David Brittin, EMS Director, Richard Perryman, Civil Defense Director, D. Ray Harrison, Property Appraiser, Gary Reeser, Cadastralist, Buddy Joyner, Transportation & Solid Waste Supervisor, Steve Bivens, Wacasassa Volunteer Fire Dept., Kathryn Deen, Trenton City Manager, Ken Corbin, City of Trenton's Public Works Superintendent, David Martin, Crossroads Volunteer Fire Dept., George Dekle, BFI, Martha Mahalick, Fred Fox Enterprises, Bud Clark & Debbie Romulis, grant consultants, Sara Collis and Prieston Jones, county residents.
Mr. Burt presented a reciprocal fee waiver agreement between the Board of County Commissioners and the Department of Transportation, whereby both parties agree to waive permit fees. The Board unanimously approved the agreement, following a motion from Commissioner Suggs, which was seconded by Commissioner Sheffield.
Mr. Burt stated that a motion was filed for interim attorney's fees in the John Mayo case, of approximately $15,000. Mr. Burt said that he did not approve it since it is outside the limits, and the court will have to approve or disapprove it. The hearing is set for August 13th.
The Board discussed with Mr. Burt the suit filed against the county, along with several other counties, related to Alachua General's Medical Examiner. According to Mr. Barron, the county was under contract with Alachua General, for the performance of autopsies during that time, and in fact are still contracting with AGH for Medical Examiner services. At this time, very little information has been received in regards to this case. Mr. Barron stated that he would supply Mr. Burt with a copy of the contract between AGH and Gilchrist County.
Mr. Burt stated that Sheree Lancaster, attorney, is representing Danny Herring, in a case where the bond has been set for $2500. Mr. Herring wants to pay $1000, and have the balance dismissed. The Board unanimously agreed that the entire bond should be paid, following a motion from Commissioner Sheffield, which was seconded by Commissioner Bush.
Mr. Burt stated that he spoke to Bobby Kincaid, as requested previously by the Board, regarding his reason for resigning from the Competency Board. According to Mr. Burt, Mr. Kincaid resigned due to a lack of time available to serve. Mr. Barron suggested that the Board members call Mr. Kincaid.
Mr. Burt spoke to the Board regarding the vacancy on the Industrial Development Authority, due to the resignation of Jerry Ingram. The IDA recommends Sam Ferguson to fill the vacancy. Following discussion, a motion was made by Commissioner Bush, seconded by Commissioner Sheffield, to appoint Sam Ferguson to the IDA. The motion carried unanimously.
Mr. Burt reminded the Board that no action has thus far been taken regarding the computer system for the building department. Following discussion, the Board unanimously agreed to purchase the system, funding it from the General Fund Reserve, and any carry-over from the Building Department's budget, upon a motion from Commissioner Cannon, which was seconded by Commissioner Bush.
Mr. Burt reported that the SHIP funds have been received, however, at a lesser amount than anticipated. Mr. Barron stated he would inquire as to the reason for the difference in the amount received and the amount anticipated. Mr. Barron suggests that whenever this program is advertised for participants, an explanation of the program should be clearly outlined, ensuring that the public is made aware that these are not grant funds, such as the CDBG program.
Mr. Burt stated that he would be meeting with Mr. Rehberg next week to devise an outline of procedures for obtaining permits.
Mr. Burt spoke to the Board regarding a conference he would like to attend on the legalities of environmental land use, scheduled for August 19-21, at Amelia Island. He has not spoken to the Dixie County Commission, however, his intends to ask them to pay half of the expenses, if the Board will pay half. Commissioner Suggs made a motion, seconded by Commissioner Bush, to pay half the expenses. The motion carried unanimously.
Mr. Barron reported that he has spoken to Tara Alford, Game & Fresh Water Fish Commission, regarding Idle Speed Zone Regulations. According to Ms. Alford, they are trying to bring all boating regulations together in the state office, to make them more enforceable. We will need to identify all Idle Speed locations, and the wording of the posted signs may need to be changed. In addition, the Commission is considering changing the Idle Speed to a seasonal speed limit, from April through October. Mr. Barron is waiting to find out if these proposed changes will be their expense or an expense of the county.
Mr. Barron reported that the Game & Fresh Water Fish Commission are in the process of correcting the drop-off problem at the Wannee Boat Ramp.
Mr. Barron presented bills for the Board's consideration. Commissioner Sheffield made a motion to approve the bills, seconded by Commissioner Bush. The motion carried unanimously.
Mr. Barron reviewed the budget transfers with the Board. A motion was made by Commissioner Sheffield, seconded by Commissioner Bush to approve the transfers. The motion carried unanimously.
Mr. Barron reported that he has received a check in the amount of $29,169 for costs incurred during the storm of March '93'. The money will be disbursed into the following funds: $1122 into general revenue, $24,049 into transportation trust, $784 into EMS, and $3214 into MSTU.
Mr. Barron discussed the charges agreed upon during the last meeting, which will be billed to the School Board, for work performed by the road department at the school's track. During the 7-19-93 Board meeting, the Board agreed to charge $12.00 per hour for fuel, however, Mr. Barron feels that $6.00 per hour more accurately reflects the cost for fuel. Following discussion, the Board agreed to charge the School Board $6.00 per hour for fuel, dismissing the charges for equipment rental, with the understanding that equipment rental will be charged on projects in the future, at the Board discretion. This action taken by motion from Commissioner Suggs, seconded by Commissioner Bush, and unanimously approved.
Mr. Barron stated that the carrier for the county's property insurance has informed him that they intend to increase the deductible from $1000 to $2500, because the county has had 3 claims, during the last seven months. It is Mr. Barron's recommendation that the county bid the property coverage. Following discussion, a motion was made by Commissioner Sheffield, seconded by Commissioner Suggs, to bid the property coverage. The motion carried unanimously.
Mr. Barron asked the Board if they had any objections to the City's plans to change the parking and traffic flow to allow for one-way traffic around the courthouse. The Board stated that they had no objections.
Mr. Barron stated that Mrs. Yearance is interested to selling her property, which is located north of the health department. Mr. Burt stated that he is also interested in the property for his business. In addition, Mr. Barron stated that Mrs. Monte Lou Prime is interested in renting one of her apartments across from the courthouse for office space.
Mr. Barron reported that the county court has begun assessing attorney and other related fees which can be recorded as judgements with liens. Mr. Barron asked the Board if they would like to record all of these cases, or those with a certain value? The Board authorized Mr. Barron to record all such judgements in the official records.
Mr. Barron stated that the special assessment notices must be mailed by August 9th. The software company Mr. Harrison uses has quoted approximately $6400 to do the notices, however, Joe Blanchard has been working on this project, and can complete it for less than what was quoted by the software company.
Mr. Rehberg presented a report to the Board for the month of July, indicating a total of 45 permits issued. Of that total, 20 were for mobile homes, and 2 were issued for new construction. Twelve impact fees were collected, for a total of $4800.
Mr. Rehberg reported that he had selected three applicants for the secretarial position in his office. One applicant did not show up for an interview, and after interviewing the other two, he has selected Charissa Strickland. Following discussion, a motion was made by Commissioner Bush, seconded by Commissioner Sheffield, to hire Ms. Strickland on a permanent basis, at $5.00 per hour, effective 8-3-92, and re-evaluate the position in 90 days. The motion carried unanimously.
Mr. Rehberg discussed with the Board his previous recommendation to deny a refund to Lonnie Wilkerson of $75.00 for a mobile home permit, which did not pass inspection. After reconsideration, Mr. Rehberg now requests the Board to refund the fee to Mr. Wilkerson. The Board took no action on this request; their previous action of denying a refund stands.
The Board recessed for an EMS meeting at 11:00 a.m., and reconvened after lunch at 1:17 p.m.
Mr. Burt presented a resolution, and documents related to an Adopt-A-County-Road program, for the Board's consideration. Following discussion, the Board unanimously approved the resolution, upon a motion from Commissioner Cannon, which was seconded by Commissioner Suggs. This program will be funded by the Solid Waste budget. The resolution follows:
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
GILCHRIST COUNTY, FLORIDA, AUTHORIZING AND APPROVING
THE GILCHRIST COUNTY ADOPT-A-COUNTY-ROAD PROGRAM;
APPROVING THE FORM OF A LITTER REMOVAL AGREEMENT;
PROVIDING FOR EXECUTION OF THE FORM AGREEMENT AND
THE IMPLEMENTATION OF ADOPT-A-COUNTY-ROAD PROGRAM;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, Section 402.4131, Florida Statutes, authorizes a coordinated effort of state and local government agencies and other public and private organizations to implement a solution to litter problems in the State of Florida, including "adopt-a-highway" programs to allow local organizations to be identified with specific highway cleanup and beautification projects; and
WHEREAS, the Board of County Commissioners of Gilchrist County, Florida, recognizes the need and desirability for litter free County roads in Gilchrist County and is willing to provide the necessary signage, safety/training workshops, litter collection materials, and means of disposal; and
WHEREAS, volunteers want to contribute toward the effort of maintaining litter free roads; and
WHEREAS, donated hours of volunteer labor to remove litter from Gilchrist County roads would be a benefit to all residents of the County; and
WHEREAS, citizens of the County have expressed an interest in the donation of labor to provide litter free County roads;
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Gilchrist County, Florida:
1. The Board adopts and approves the "Adopt-A-County-Road Litter Control Program", as described in Exhibit "A" attached hereto and incorporated herein by reference.
2. The Board approves the "Litter Removal Agreement" attached hereto as Exhibit "B" and authorizes the Director of Public Works to execute such agreement on behalf of the County with any volunteer group(s) wishing to participate in the County's Adopt-A-County-Road Program. The Board further authorizes the Director of Public Works to take all action necessary to implement the County's Adopt-A-County-Road Program.
3. This Resolution shall take effect immediately upon its adoption.
DULY ADOPTED in regular session, this 2nd day of August, 1993.
BOARD OF COUNTY COMMISSIONERS
GILCHRIST COUNTY, FLORIDA
FRED WILKERSON, CHAIRMAN
JACKIE R. BARRON, CLERK
Ms. Kathryn Deen, City Manager, and Mr. Ken Corbin, Superintendent of Public Works, appeared before the Board to discuss the mosquito control program. These funds flow through the county to the City of Trenton, and have been building for the last two years. The city is requesting the county's approval of their plan to construct a storage building, which will be used to store the mosquito control truck and chemicals. According to Ms. Deen, the approximate cost will be $9500-$10,000. Mr. Barron stated that there is approximately $15,000 in the mosquito control account, however, an interlocal agreement between the city and the county may be needed. Commissioner Suggs made a motion, seconded by Commissioner Sheffield, to approve the city's request, subject to Mr. Burt's determination of whether the city or county will need to bid the project.
The Board discussed the county's road maps with Mr. Harrison, pointing out that an error has occurred in the numbering of county road 340 and 341. According to Mr. Harrison, the county's maps were based on the DOT maps, which is where the error occurred. Mr. Harrison, and Gary Reeser, county mapper, discussed other possible county roads that are confusing or misleading due to several changes in direction, such as county roads 232 and 337. Following discussion, the Board determined that before any changes are made, a public hearing should be held after proper notice.
Mr. Richard Perryman, Civil Defense Director, presented the Board with a contract from the Department of Community Affairs for the annual radiological grant, in the amount of $825. These funds can be used for training and education. The Board unanimously approved this grant agreement, following a motion from Commissioner Sheffield, which was seconded by Commissioner Bush.
Mr. Perryman reported that the roof at the Osteen Community Center is leaking, and he is going to ask Mr. Martin to look at it.
Mr. Perryman stated that he spoke to someone in the FEMA office about adding the damaged roof of the health department to the county's list of storm damage. According to Mr. Perryman, they will need an estimate of the repair cost.
Mr. Perryman reported that the grass is very high at some of the voting precincts, and the prison crew will not be available until after the 11th of August. Mr. Joyner, Transportation Superintendent, will have his crew mow them until the prisoners are available.
Mr. Buddy Joyner, Transportation Superintendent, reported that the prison crew will start working four ten hour days beginning today.
The Fresh Water Game & Fish Commission is requesting 3 loads of gravel hauled to the Wannee boat ramp. The Board advised Mr. Joyner to comply with their request.
Mr. Joyner reported that he checked the roads in the Silver Ridge Subdivision, and they are not being maintained as they should. The bond does not expire until September 1994. Commissioner Sheffield advised Mr. Joyner to contact Ms. Galloway about bringing these roads up to standard.
Mr. Prieston Jones appeared before the Board to discuss the damage his hay trailer sustained, when it hit a pot hole on county road 337. According to Mr. Jones, both axles broke and two tires were damaged. Commissioner Suggs made a motion, seconded by Commissioner Bush, to approve the repair, authorizing the road department mechanics to repair the axles, and authorizing the purchase of used tires. The motion carried unanimously.
Following discussion, the Board advised Mr. Joyner to purchase fire extinguishers for each of the road department's trucks.
Mr. Barron reported that three bids have been received for the hauling of solid waste and recyclables. The bids were read aloud and recorded as follows:
Boone Waste 40 yd. container/$84 per month
30 yd. container/$69 per month
20 yd. container/$60 per month
haul of solid waste /$124 per pull
haul of recyclables /$124 per pull
BFI 40 yd. container/$129.12 per month
30 yd. container/$ 80.00 per month
20 yd. container/$ 80.00 per month
haul of solid waste /$139.20 per pull
haul of recyclables /$146.10 per pull
HAL INDUSTRIES 40 yd. container/no charge
30 yd. container/$ 30.00 per month
20 yd. container/$ 30.00 per month
haul of solid waste /$ 90.00 per pull
haul of recyclables /$ 90.00 per pull
Following discussion, Commissioner Sheffield made a motion, seconded by Commissioner Bush, to award the contract to HAL Industries, subject to their being able to meet all other requirements. The motion carried unanimously.
Mr. Joyner reported that a surge protector is needed for the scales at the transfer station. The Board advised Mr. Joyner to purchase one.
Commissioner Sheffield asked Mr. Joyner where the trucks are being parked that are driven by the county truck drivers. Mr. Joyner replied that some are parked at the individual employee's home, while others are brought back to the shop each evening. Mr. Joyner stated that he is looking into the possibility of having all the trucks driven by employees living in the Bell area or north end of the county, parked at a secured area. Chairman Wilkerson replied that he would like for Mr. Joyner to designate such a place for overnight parking.
Mr. Steve Bivens spoke to the Board regarding the letter he received from the Board recently, asking for the resignation of Steve Youghn. Mr. Bivens is unsure if the Board is asking for Mr. Youghn's resignation as fire chief, or as a volunteer fireman. The Board stated that it was their intention to ask the fire department to request Mr. Youghn's resignation as a fireman. Mr. Bivens is concerned that the Board made it's decision based on the feelings of two or three individuals. Mr. Bivens stated that he could fill the room with people who support Mr. Youghn, and feel it is unfair for the Board to make such a request, prior to Mr. Youghn's adjudication. The Board stated that until those individuals came to the meeting, it was their understanding that Mr. Youghn had already resigned. Following discussion, and upon the recommendation of Mr. Burt, Commissioner Bush made a motion, seconded by Commissioner Suggs, to ask for Mr. Youghn's voluntary suspension, until the case is adjudicated. The motion carried unanimously.
The Board discussed with Mr. Bivens the trucks currently being used by the Wacasassa Volunteer Fire Department. The Board had previously received a request from the department to have a truck titled in the county's name, on behalf of the fire department, which has been offered to the department, through a Sheriff's confiscation. Mr. Bivens stated that if they could gain access of this truck, their 1974 Chevy will no longer be used, and declared surplus. Commissioner Suggs made a motion, seconded by Commissioner Cannon, to transfer the title to the county's name. The motion carried unanimously.
Mr. David Martin spoke to the Board, requesting that they recognize and accept the Cross Roads Volunteer Fire Department, as a county department, although they do not expect to be requesting funding from the county next fiscal year. The Board questioned Mr. Martin as to whether the dispute over location had been settled, with Mr. Martin replying that it was settled by vote of the members at their last meeting. Mr. Burt stated that a special exception may be needed for zoning for the location, according to the county's land development regulations. Commissioner Suggs stated that she was told there is controversy surrounding the vote which took place at the department's meeting, in regards to the location of that department. Chairman Wilkerson suggested that Commissioner Sheffield attend the next meeting of the department on August 14th at 7:30 p.m.
Bud Clark and Debbie Romulis appeared before the Board to offer their services, as grants administrators, should the county apply for future CDBG funding. They explained their services and their record of funding success which they estimate to be approximately 97 percent. The county is not eligible for further CDBG funding, until their current grant is closed and accepted by DCA.
Ms. Mahalick reported that 4 of the six replacements have been completed, with the 5th replacement expected to be finished this week. A change order increasing the amount for the R. Douglas home was submitted for the Board's consideration. This change order, in the amount of $170, is needed to replace the vinyl flooring in the living room, and increases the total amount of the contract to $20,070. A motion to approve the change order was made by Commissioner Suggs, seconded by Commissioner Sheffield, and unanimously approved.
Mr. Brittin submitted a grant application for the Board's consideration for the funding a 911 dispatch console. Following discussion, the Board unanimously approved the application, following a motion from Commissioner Suggs, which was seconded by Commissioner Bush.
A concerned county resident appeared before the Board to complain about the garbage problem at the Rock Bluff Park. Living near the park, this lady has picked up trash at the park and observed the abuse there for several years. The Board discussed possible solution, stating they would have the trash picked up by the mobile recycling truck once each week.
Commissioner Suggs asked the Board if they could authorize Mr. Joyner to post a 35 mph speed limit on the Wacasassa road. Mr. Barron stated that he thought this was already done by resolution, however, he would check to make certain.
There being no further business to come before the Board, a motion to adjourn at 5:38 p.m. was made by Commissioner Sheffield, seconded by Commissioner Bush, and unanimously approved.
FRED WILKERSON, CHAIRMAN
JACKIE R. BARRON, CLERK