MINUTES OF A BUDGET WORKSHOP OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD AUGUST 9, 1993



The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in a budget workshop on August 9, 1993, at 9:30 a.m., in the Commissioner's Meeting Room at the Courthouse in Trenton, Florida, with the following members present to-wit:



Fred Wilkerson, Chairman

Wilbur Bush

V. C. Cannon

Jimmie Sheffield

Sue B. Suggs



Other persons in attendance were: Jackie R. Barron, Ex-Officio Clerk, Ted Burt, County Attorney, Sherree Pitzarell, Kelly Johnson, Denise Troyer, and Charlotte Burley, Deputy Clerks, W. W. Welch, Tax Collector, D. Ray Harrison, Property Appraiser, Jim Floyd, Sheriff, and Jim Cooper, Chief Deputy Sheriff, Buddy Joyner, Road Superintendent, and Joe Blanchard, computer consultant.



Minutes of the regular meeting held July 19, 1993, were unanimously approved, following a motion from Commissioner Sheffield, which was seconded by Commissioner Bush.



ATTORNEY'S REPORT



Mr. Burt reported that the Toxic Waste Round-Up Day has been tentatively set for October 23, 1993.



Mr. Burt stated that Dixie County is petitioning the Department of Community Affairs, in regards to their opposition to the proposed location of the Lafayette County Landfill, and requests that Gilchrist County also petition DCA, on the grounds that the location does not conform with their comprehensive plan. The Board unanimously agreed to authorize Mr. Burt to file a petition with DCA, upon a motion from Commissioner Suggs, which was seconded by Commissioner Bush.



Mr. Burt advised the Board that initially the advertisements for the adoption of EMS and Solid Waste Fee Establishment Resolutions, stated that they would be heard in public hearing on August 30th. Due to the time it takes to prepare and mail the notices, the public hearing needs to be changed to a later date. Following discussion, a motion was made by Commissioner Cannon, seconded by Commissioner Sheffield, to hold the public hearing on September 14th at 7:00 p.m. and 7:15 p.m. The motion carried unanimously.



TAX COLLECTOR



Mr. Welch submitted his budget request for fiscal year 93-94, which indicates an increase in personal services of $16,300. Mr. Welch explained that this increase includes a 3% or $600 (which ever is greatest) salary increase for his staff, plus funding for his part-time position. He further explained that he hired a part-time employee last year, using his carry over money, however, he does not expect to carry over a significant amount this year, certainly not enough to continue funding the position. The only other area he's requesting an increase is in postage, in the amount of $1800.



CLERK OF COURTS



Mr. Barron submitted his budget request for fiscal year 93-94, explaining the largest increase will be in EDP (electronic data processing) maintenance and licenses. He has purchased a new system for the finance department, which will cost approximately $40,000 for the hardware and software. The actual increase in the Clerk to the Board of County Commissioners budget is $13,521 and the increase in the Clerk to County Court budget is $5194. Mr. Barron stated that he is requesting 3% or $600 for salary increases for his staff. He stated that he met with the Tax Collector, Property Appraiser and Supervisor of Elections, and that they agreed to all ask for the same amount of salary increases.



Mr. Barron reported that he spoke to Mr. Al Waters, Water's Risk Management, about the possibility of bidding property insurance for next fiscal year. Mr. Waters stated that he would not recommend the county bid the coverage this year, as many companies have pulled out of the market in the state of Florida, and the renewal rate offered by Aetna is reasonable.



The Board recessed for lunch and reconvened at 1:10 p.m.



COUNTY JAIL



Mr. Barron stated that the water pressure at the jail is low. According to the City's Maintenance Superintendent, the jail is testing at 39-42 lbs. of pressure and this is average for the City of Trenton, with 45 lbs. of pressure the maximum in the city. Mr. Martin stated that according to the manufacturer, it would take about 60 lbs. of pressure to operate the system. Phil Chancey, from Lee Mills office advised Mr. Martin that the problem could be solved by installing a new pump, with a back-flow preventor, storage and newmatic tanks, at an approximate cost of $9000. In addition to the water pressure problems, the new septic system is in need of repairs. Mr. Philman advised Mr. Martin that he has ordered a new control box, and will replace it at no charge.



PROPERTY APPRAISER



Mr. Harrison stated that his budget request is approximately $5400 less than his approved budget for last year. Included in his request for this year are 3% or $600 (whichever is greater) salary increases for his staff. Mr. Harrison explained to the Board that he has hired some part-time employees to assist with identifying property/improvements not previously on the tax roll.



SHERIFF



The Sheriff's funds are budgeted into 4 major accounts. There will be no changes in the budget for the DARE program, which is funded by the School Board and the Department of Community Affairs.



Bailiff: The Sheriff is requesting a 5% salary increase within this budget, and a half time position. He currently has funding for one and a half positions, and an increase in funds would give him 2 positions for this budget. He would use the additional half time position to serve civil papers. Currently, he is serving approximately 200 civil papers per month. Sheriff Floyd stated that the Sheriff's Association is lobbying for an increase in the serving fee from $12 to $20 each.



Law Enforcement: The Sheriff is requesting 5% salary increases for his staff. In addition, the Sheriff is requesting funding for another full time deputy, and a 5% increase in operating.



Corrections: The Sheriff is requesting 10% salary increases for his correctional staff. The Sheriff stated that it is difficult to retain correctional staff because they can make more money with DOC, and for that reason, he would like to see an increase for funding in this area. The Sheriff is also requesting a 5% increase in operating and capital outlay, as well as a $5000 increase for inmate medical expenses.







911



Mr. D. Ray Harrison advised the Board that a 911 demonstration will be held in the courtroom on August 17th at 1:30 p.m., for any Commissioners interested in attending.



SALARY INCREASES



The Board asked Mr. Barron what percentage of salary increases are being requested from the various departments. Mr. Barron replied that the budget they have today, reflects the requests from their departments, which vary from 5% to 10%. The Board questioned Mr. Barron regarding the percentage of increase expected for the Commissioner's salary from the state. Mr. Barron replied that tentatively 4% salary increases are expected for County Commissioners. The Board advised Mr. Barron to change the budget requests from the various departments to 4% or $600 salary increases, whichever is greater, to be reviewed at the next budget workshop, scheduled August 16th.



There being no further business to discuss, a motion to adjourn at 4:15 p.m. was made by Commissioner Suggs, seconded by Commissioner Sheffield, and unanimously approved.



APPROVED:







___________________________

FRED WILKERSON, CHAIRMAN



ATTEST:







______________________________

JACKIE R. BARRON, CLERK