MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD DECEMBER 6, 1993



The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in a regular meeting on December 6, 1993, at 8:30 a.m., in the Commissioner's Meeting Room at the Courthouse in Trenton, Florida, with the following members present to-wit:



Fred Wilkerson, Chairman

Wilbur Bush

V. C. Cannon

Jimmie Sheffield

Sue B. Suggs



Other persons in attendance were: Jackie R. Barron, Ex-Officio Clerk, Ted Burt, County Attorney, Sherree Pitzarell and Carolyn Thomas, Deputy Clerks, Sheriff Jim Floyd, Buddy Joyner, Transportation Superintendent, Richard Perryman, Civil Defense Director, Albert Martin, Construction Supervisor, John Russell, Bell Volunteer Fire Department, Carl Rehberg, Building Official, Janice Wood, Tri-County Council for Senior Citizens, Ed Philman, County Judge, Sara Collis, Norman Rivers, Herbert Parrish, Mike Avery, Jeff Jordan, Vernon Layfield, Joanna Thomas, and Gerald Blackwell, county residents.



Minutes of the meetings held September 27th, October 10th and October 4th were unanimously approved, following a motion from Commissioner Suggs, which was seconded by Commissioner Sheffield.



ATTORNEY'S REPORT



Mr. Burt asked the Board if they are interested in pursuing another Hazardous Waste Day next year, with the Board responding that because of the success, they are interested.



Mr. Burt stated that Mark Johnson has requested a school bus turn around near the Suzi Osteen property. Commissioner Bush made a motion, seconded by Commissioner Cannon, to approve an easement, subject to Commissioner Sheffield's and Mr. Burt's approval of the legal description. The motion carried unanimously.



Mr. Burt reported that the fence is down on the Butler side of the Butler/Thomas road (N.W. 90 St.). The fence on the Thomas side is on the property line except near the boat ramp, it encroaches upon county property. Mr. Burt stated that he would call the Thomas' attorney, Frank Saier, and request they move the fence, which will involve approximately 75-100 ft. After the fence is removed, the county will need to determine the repairs needed on the boat ramp.



Mr. Burt stated that Mr. Norman Rivers, who is in attendance, came before the Board a couple of years ago, representing Steve McCloud, who wished to subdivide some property. The Board approved 20 acre tracts, with the stipulation they could not be further broken down. This was an unrecorded subdivision. The Board unanimously approved the subdivision as presented today, and further approved that any subdivisions, both recorded and unrecorded be added to the GIS system, upon motion from Commissioner Sheffield, seconded by Commissioner Suggs.



Mr. Burt stated that a motion for cost has been filed for $75 in the Day case. This case involves a road in Commissioner Cannon's district, in which the question was, did the county construct and maintain the road. Mr. Burt recommends the Board pay the $75, rather than go to court. Commissioner Cannon made a motion, seconded by Commissioner Suggs, to approve the payment. The motion carried unanimously.



Mr. Burt presented a resolution for the Board's consideration, which would allow the carry over of 911 funds collected. Commissioner Bush made a motion, seconded by Commissioner Sheffield, to carry over the 911 fund, by resolution. The motion carried unanimously and the resolution follows:



RESOLUTION 93-58



A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF

GILCHRIST COUNTY, FLORIDA, AUTHORIZING A CARRY FOR-

WARD OF "911" FEES BILLED FOR THE FISCAL YEAR 1992-

93.



WHEREAS, the Board of County Commissioners of Gilchrist County, Florida, (the "County"), has accumulated "911" fees during the fiscal year 1992-1993; and

WHEREAS, the County has not expended all of the monies accumulated in the fund; and

WHEREAS, the County desires to allow the said monies collected to accumulate in order to purchase capital improvements and information systems described in Section 365.171(13), Florida Statutes.

NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners in and for Gilchrist County, Florida, that:

1. The "911" fees accumulated during the fiscal year 1992-93 be carried forward for purchase of the capital improvements and information systems as above described.

2. This Resolution shall be effective upon adoption.

DULY ADOPTED this 6th day of December, 1993.

BOARD OF COUNTY COMMISSIONERS

GILCHRIST COUNTY



/s/Fred Wilkerson, Chairman



ATTEST:



/s/Jackie R. Barron, Clerk



Mr. Burt reported that in regards to collecting special assessments for a 911 system, you may be able to do this by adding it onto the EMS special assessment, however, it is his understanding that you can not collect a separate assessment for 911 services. Mr. Burt has been in contact with Nabors law firm, which specializes in special assessments and other revenue issues. They are willing to meet with the Board to discuss various funding options. Commissioner Bush stated that he would still like to know the people's opinion, possibly by voter referendum, before implementing a 911 system.



CLERK'S REPORT



Mr. Barron reported that the Department of Community Affairs, Emergency Management, has funding available to counties for full time or part time disaster preparedness director. Funding for a full time director is $70,000 and $40,000 for a part time director. Mr. Barron stated that he would like to see a full time director hired who could also supervise 911, Fire, EMS, and disaster related functions which may involve the Sheriff and the Road Department. Mr. Perryman is working on getting some information for the Board to review.



BUILDING DEPARTMENT



Mr. Rehberg submitted a report for the month of November, indicating a total of 38 permits issued. Of that total, 16 were for mobile homes and 8 were for new construction. A total of $6800 was collected in impact fees. Mr. Rehberg reported that the Competency Board granted a contractor's license to Jeff Jordan until September 1994, providing he meet the criteria previously established.



PRELIMINARY PLAT APPROVAL



Mr. Ed Philman appeared before the Board to request approval of the preliminary plat, JKL Estates. The property is zoned A-1, requiring 2 acres per dwelling. The lots in JKL Estates will be 2.134 acres. Commissioner Bush made a motion, seconded by Commissioner Cannon, to approve the preliminary plat. The motion carried unanimously.



TRI-COUNTY COUNCIL FOR SENIOR CITIZENS



Ms. Janice Woods spoke to the Board about the Meal Site building used for the Tri-County Council for Senior Citizens. The building was recently damaged during a weekend storm. According to Ms. Woods, they have not been able to use the building for the last four weeks. She looked at the possibility of using the old mental health building, however, the building would need to be wired to accommodate their ovens. There followed discussion regarding current ownership of the building, with Mr. Burt stating that the county could convey the title to the council any time. The Board took no action.



SHIP LOANS



Mr. Barron presented SHIP loan applications which were reviewed and approved by the SHIP Loan Review Committee. The Board unanimously approved the following SHIP loans, and authorized Mr. Burt to close the loans, upon motion from Commissioner Bush, which was seconded by Commissioner Suggs:



Avery @ $17,423.75

Faircloth @ $10,000.00

Gallagher @ $21,895.00

Gilmore @ $17,500.00

Stewart @ $12,165.00

Streber @ $11,398.50

Clark @ $17,500.00

Pealer @ $21,673.12



The Board recessed for an EMS meeting and reconvened at 11:47 a.m.



CLERK'S REPORT



Mr. Barron stated that he had met with the Sheriff's bookkeeping staff, and they have determined that the reason the Sheriff's expenditures show $42,000 more than what was approved in his budget, is because he received funds from FEMA and auto insurance reimbursement and it was not posted against the account it was drawn from, thereby reducing the expenditure. Instead, it was shown as a revenue. He stated that the Sheriff will be in after lunch to talk to the Board.



Mr. Barron discussed with the Board the need to set some meeting dates to discuss 911 and special assessments. Mr. Burt stated that Nabors law firm are willing to meet with the Board. Commissioner Suggs stated that a representative from NACO wishes to meet with the Board to discuss a deferred compensation plan.



The Board recessed for lunch at 12:00 and reconvened at 1:21 p.m.



SHERIFF FLOYD



Mr. Barron stated that the Sheriff's staff may have solved the bookkeeping problem and are speaking to the auditors about it today. The Sheriff does want to talk to the Board about approving his budget carry-over from last fiscal year, minus the FEMA and auto insurance reimbursements. Mr. Barron asked Sheriff Floyd if he reduced his expenditures last year, with the Sheriff replying that he is not certain. Commissioner Sheffield made a motion, seconded by Commissioner Suggs, to approve the carry-over, subject to Mr. Barron and Ms. Colson, from the Sheriff's Department, agreeing on the amount. The motion carried unanimously.



The Sheriff stated that during the last three months, he has expended $28,000 in food and jail supplies, primarily due to the federal inmate population. According to the Sheriff, he was already in the red during the second month of the fiscal year. He anticipates that he will need an additional $49,000 to cover the expenses in that category. Mr. Barron stated that the money would have to come out of the general revenue reserve, and he is concerned about reducing a $100,000 reserve by $49,000 so early in the fiscal year. On the other hand, since the budget officers receive their monthly draws at the rate of 1/12th per draw, it is important for the Sheriff to request the amount he believes he needs. The federal inmate money coming in can boost the reserve, by the amount received over the amount budgeted that we would receive.



In addition to the money needed for meals and jail supplies, the Sheriff is requesting today an additional $10,000 for overtime for his corrections staff. According to the Sheriff, his dispatchers also act as jailers, and overtime is needed due to the increase in the number of federal prisoners. On Sundays, they have over 100 people at the jail for visitation. When questioned about the rate of pay for dispatchers, the Sheriff stated that his dispatchers start out at $12,600. The majority of dispatchers are at $13,000 with the highest paid dispatcher at $15,300. Commissioner Suggs made a motion, seconded by Commissioner Bush, to approve a $10,000 increase in the corrections operating budget for overtime. The motion carried unanimously.



Commissioner Sheffield made a motion, seconded by Commissioner Cannon, to increase the Sheriff's corrections operating budget for meals in the amount of $10,000. The motion carried unanimously.



PUBLIC HEARING: SPECIAL ASSESSMENTS



Mr. Burt stated that the Board must take action today in order to place special assessments in effect, or make changes during the next calendar year to the special assessments. Chairman Wilkerson called for discussion. Mr. Gerald Blackwell, commended the Board, particularly Commissioner Sheffield, for his participation in the coordination efforts by the volunteer fire departments. Mr. Blackwell requested the Board look closely at what the county needs in the way of fire protection. He added that most departments do not have the proper safety equipment because of inadequate funding.



It was pointed out by Mr. John Russell that the notice of advertisement for the special assessment for fire protection did not publish for four (4) weeks. Mr. Burt stated that the only two assessments the Board could consider would be for EMS and Solid Waste. He further stated that if it is agreeable with the Property Appraiser and Tax Collector, the fire services special assessment could be acted upon by the Board, so long as they do so by March 1994. Commissioner Sheffield made a motion, seconded by Commissioner Bush, to approve the following resolutions for EMS and Solid Waste special assessments. The motion carried unanimously:







RESOLUTION 93-59



A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS

OF THE GILCHRIST COUNTY, FLORIDA ELECTING TO USE

THE UNIFORM METHOD OF COLLECTING NON-AD VALOREM

SPECIAL ASSESSMENTS LEVIED IN THE UNINCORPORATED

AREA OF THE COUNTY AND WITHIN THE BOUNDARIES OF

ALL MUNICIPALITIES; STATING A NEED FOR SUCH LEVY;

PROVIDING FOR THE MAILING OF THIS RESOLUTION; AND

PROVIDING FOR AN EFFECTIVE DATE.



WHEREAS, the Board of County Commissioners of Gilchrist County, Florida (the "County") has enacted an ordinance imposing a non-ad valorem special assessment for the cost of providing emergency medical services and facilities and is contemplating the continued imposition of special assessments for these essential services; and

WHEREAS, the Board of County Commissioners of Gilchrist County intends to use the uniform method for collecting non-ad valorem special assessments for the cost of providing emergency medical services and facilities to property within the unincorporated area and within the boundaries of all municipalities within the County as authorized by Section 197.3632, Florida Statutes, as amended, because this method will allow such special assessments to be collected annually commencing in November 1994, in the same manner as provided for taxes; and

WHEREAS, the Board of County Commissioners of Gilchrist county held a duly advertised public hearing prior to the adoption of this Resolution, proof of publication of such hearing being attached hereto as Exhibit A;

NOW, THEREFORE BE IT RESOLVED, by the Board of County Commissioners of Gilchrist County, Florida, as follows:

1. Commencing with the 1994-1995 Fiscal Year and with the tax statement mailed for such Fiscal Year, the County intends to use the uniform method of collecting non-ad valorem assessments for the cost of providing emergency medical services and facilities. Such non-ad valorem assessments shall be levied within the unincorporated area of Gilchrist County and within the boundaries of all municipalities within the County. A legal description of such area subject to the assessment is attached hereto as Exhibit B and incorporated by reference.

2. The County hereby determines that the levy of the assessments is needed to fund the cost of emergency medical services and facilities within the unincorporated area and within the boundaries of all municipalities within the County.

3. Upon adoption, the County Clerk is hereby directed to send a copy of this Resolution by United States mail to the Florida Department of Revenue, the Gilchrist County Tax Collector, and the Gilchrist County Property Appraiser by January 10, 1994.

4. This Resolution shall be effective upon adoption.



DULY ADOPTED this 6th day of December, 1993.

BOARD OF COUNTY COMMISSIONERS

GILCHRIST COUNTY, FLORIDA



/s/Fred Wilkerson, Chairman



ATTEST:



/s/Jackie R. Barron, Clerk



RESOLUTION 93-60



A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF

THE GILCHRIST COUNTY, FLORIDA ELECTING TO USE THE

UNIFORM METHOD OF COLLECTING NON-AD VALOREM SPECIAL

ASSESSMENTS LEVIED IN THE UNINCORPORATED AREA OF THE

COUNTY AND WITHIN THE BOUNDARIES OF ALL MUNICIPAL-

ITIES; STATING A NEED FOR SUCH LEVY; PROVIDING FOR

THE MAILING OF THIS RESOLUTION; AND PROVIDING FOR AN

EFFECTIVE DATE.



WHEREAS, the Board of County Commissioners of Gilchrist County, Florida (the "County") has enacted an ordinance imposing a non-ad valorem special assessment for the cost of providing solid waste recycling and disposal services and facilities and is contemplating the continued imposition of special assessments for these essential services; and

WHEREAS, the Board of County Commissioners of Gilchrist County intends to use the uniform method for collecting non-ad valorem special assessments for the cost of providing solid waste recycling and disposal services and facilities to property within the unincorporated area and within the boundaries of all municipalities within the County as authorized by Section 197.3632, Florida Statutes, as amended, because this method will allow such special assessments to be collected annually commencing in November 1994, in the same manner as provided for taxes; and

WHEREAS, the Board of County Commissioners of Gilchrist County held a duly advertised public hearing prior to the adoption of this Resolution, proof of publication of such hearing being attached hereto as Exhibit A;

NOW THEREFORE BE IT RESOLVED, by the Board of County Commissioners of Gilchrist County, Florida, as follows:

1. Commencing with the 1994-1995 Fiscal Year and with the tax statement mailed for such Fiscal Year, the County intends to use the uniform method of collecting non-ad valorem assessments for the cost of providing solid waste recycling and disposal services and facilities. Such non-ad valorem assessments shall be levied within the unincorporated area of Gilchrist County and within the boundaries of all municipalities within the County. A legal description of such area subject to the assessment is attached hereto as Exhibit B and incorporated by reference.

2. The County hereby determines that the levy of the assessments is needed to fund the cost of solid waste recycling and disposal services and facilities within the unincorporated area and within the boundaries of all municipalities within the County.

3. Upon adoption, the County Clerk is hereby directed to send a copy of this Resolution by United States mail to the Florida Department of Revenue, the Gilchrist County Tax Collector, and the Gilchrist County Property Appraiser by January 10, 1994.

4. This Resolution shall be effective upon adoption.

DULY ADOPTED this 6th day of December, 1993.



BOARD OF COUNTY COMMISSIONERS

GILCHRIST COUNTY, FLORIDA



/s/Fred Wilkerson, Chairman



ATTEST:



/s/Jackie R. Barron, Clerk



ROAD DEPARTMENT



Mr. Buddy Joyner, transportation supervisor, spoke to the Board about a request he received from Mr. Odell Mikell. According to Mr. Joyner, Mr. Mikell has an old house that's used only for storage. It is sitting partially on the county's property (behind the Women's Club). Mr. Mikell would like to buy approximately 1/10 acre from the county. The Board advised Mr. Joyner to tell Mr. Mikell he can use the property and whenever he puts up a fence to run it behind the house.



Mr. Joyner asked the Board if he needed to obtain a tag for the mobile crane, with the Board replying yes.



Mr. Joyner asked the Board if the Road Department employees could work the next two Fridays to substitute during the week of Christmas. The Board stated that they had no problems with that schedule.



Mr. Joyner stated that he would like to make a permanent position out of the temporary position currently being filled by Billy Cannon. The Board advised Mr. Joyner that he must advertise the position at $5.25 per hour, and that Mr. Cannon will need to submit an application to be considered for the job.



Mr. Joyner reported that he has made some calls regarding the price of asphalt, and found that it's ranging from $23-$30 per ton. A total of 15,134 tons will be needed, along with 2234 loads of rock. Mr. Barron advised Mr. Joyner to contact Lacanto, and them to quote on 5000 tons, 10,000 tons, and 15,000 tons to get a per ton price for freight. Mr. Barron suggested it be bid as the asphalt alone, bid as asphalt delivered, and as bid asphalt delivered and spread with their labor. Commissioner Suggs stated that she would like to see an additional mile of paved road added to the Shady Grove Road. Chairman Wilkerson stated that resurfacing county road 344 would serve a dual purpose by improving the access to Hart Springs Park. Commissioner Suggs made a motion, seconded by Commissioner Bush, to bid the asphalt the above three ways. The motion carried unanimously.



SOLID WASTE



The Board discussed door to door garbage pick-up with Mr. Joyner, and agreed to set a workshop with the Solid Waste Task Force, the vendors and representative from Alachua County familiar with developing specs for mandatory garbage pick-up, on January 17, 1994, at 1:00 p.m.



The Board advised Mr. Joyner to run a notice in the paper announcing the acceptance of white goods and tires, limiting the number of tires, at the Gilchrist County Landfill, free of charge from now until January 1st.



ALBERT MARTIN



The Board discussed the Tri-County Council Senior Citizen's Meal Site building with Mr. Martin. According to Mr. Martin, it will cost between $3000-$4000 to repair the building. He reported to the Board that he is currently working on a project at Hart Springs, and he must give a 3 day notice to Lancaster in order to move the inmates to another work site. He discussed the repair needs of the community center buildings with the Board and was advised to install metal doors where needed. Mr. Martin discussed his fuel usage with the Board. He feels he should be compensated since he is using his personal vehicle. The Board advised Mr. Martin that they would put him on the Fuel 24 card system, allowing him to charge his gas to the county's account.



ATTORNEY'S REPORT (CONT.)



Mr. Burt explained to the Board that he had met with Mr. Barron and staff and reviewed the SHIP plan and related documents. It was discovered that the appointment of the administrator for the SHIP program was made by resolution, and since there has been a change in administrators, a resolution appointing Mr. Barron would be appropriate. Commissioner Sheffield made a motion, seconded by Commissioner Suggs, to appoint by resolution, the Clerk of Circuit Court to administer the SHIP program. The motion carried unanimously and the resolution follows:



RESOLUTION 93-61



A RESOLUTION PROVIDING THAT THE ADMINISTRATOR OF

THE SHIP PROGRAM BE THE CLERK OF CIRCUIT COURT OF

GILCHRIST COUNTY, FLORIDA.



WHEREAS, the Gilchrist County Board of County Commissioners has adopted the Gilchrist County Local Housing Assistance Plan for the State Housing Initiative Partnership Program; and

WHEREAS, the County had appointed the Gilchrist County Attorney to be the Administrator of the SHIP Program, and

WHEREAS, the County has determined that the Clerk of the Circuit Court of Gilchrist county should be appointed Administrator.

NOW THEREFORE, BE IT RESOLVED by the Gilchrist County Board of County Commissioners that the Administrator for the SHIP Program be the Clerk of the Circuit Court for Gilchrist County, Florida.

RESOLVED this 6th day of December, 1993.

GILCHRIST COUNTY BOARD

OF COUNTY COMMISSIONERS



/s/Fred Wilkerson,

Chairman



ATTEST:



/s/Jackie R. Barron,

Ex-Officio Clerk



In addition to the above change, Mr. Burt stated that there are some discrepancies in the SHIP Plan and asked the Board to consider the changes. Commissioner Suggs made a motion, seconded by Commissioner Cannon, to approve the changes made in the SHIP Plan. The motion carried unanimously.



Mr. Burt stated that he has revised the fire contract with the Town of Bell, so that it is the same as last year's contract, except the funding amount is increased to $13,000.



Mr. Burt stated that he received a request for a refund of 1989 special assessments for Herbert and Carol An Medlar. According to Mr. Langford, Deputy Tax Collector, there is only a mobile home used for storage on the parcel. Commissioner Suggs made a motion to refund the special assessments, by resolution. The motion was seconded by Commissioner Cannon, and unanimously approved.



RESOLUTION 93-62



WHEREAS, Gilchrist County had in effect Special Assessments for Solid Waste Disposal and Emergency Medical Services for the year 1989, and

WHEREAS, Parcel Number 31-07-15-0000-0006-0000 was inappropriately assessed in 1989 because the subject property was vacant, except for a mobile home which was used for storage, and,

WHEREAS, the owner of said parcel has requested that there be an appropriate adjustment to reflect that there should be no special assessments on the subject property for the year 1989.

NOW THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Gilchrist County, Florida that the records be adjusted to reflect that Parcel Number 31-07-15-0000-0006-0000 shows that no assessments are due on the subject property in the year 1989, and that a satisfaction or release be entered in the public records as the case may be as to the Notice of Special Assessment Lien as recorded in the Official Records Book 169, page 182, of the public records of Gilchrist County, Florida.

RESOLVED in regular session this 6th day of December, 1993.

GILCHRIST COUNTY BOARD OF

COUNTY COMMISSIONERS



/s/Fred Wilkerson, Chairman



ATTEST:



/s/Jackie R. Barron,

Ex-Officio Clerk



Mr. Burt stated that he has spoken to Mr. Welch and Mr. Harrison about the notice that was not advertised for 4 weeks prior to the meeting (special assessments for fire services) and they have no problems with the Board considering this special assessment after December 31, 1993. Mr. Burt advised the Board that the notice will be readvertised.



CLERK'S REPORT (CONT.)



The Board instructed Mr. Barron to coordinate a joint meeting between the Board and the governing boards of the three municipalities of the county, to discuss 911 and disaster preparedness, January 11, 1994, at 6:30, with the county furnishing dinner. The meeting will be held in the newly renovated pavilion at Hart Springs Park.



Mr. Barron reported that the current payroll program accrues sick and vacation leave and the Board's policy states that an employee must complete six months in order to use sick leave and 12 months in order to use vacation leave. After completing 12 months employment, and an employees uses a week of vacation leave, he is not eligible to use any more vacation until he completes another year, (at which time he may use 2 weeks vacation leave), although leave time accrues each payperiod. Mr. Barron requests that the Board consider allowing the employees to use whatever leave amount they have available, providing they have met the 6 months and 12 months requirement stated above, and providing that their supervisor has approved the leave request. The Board stated that they did not have a problem with his proposal.



Mr. Barron stated that he would like the Board's permission to contact the firm that prepared the Board's personnel policy, and have them incorporate policy addressing the American's with Disabilities Act and Family Leave Act. Commissioner Bush made a motion, seconded by Commissioner Suggs to authorize the expenditure. The motion carried unanimously.



Mr. Barron stated that the courtroom is not accessible for jurors in wheelchairs, and modifications need to be made. He will ask Mr. Martin recommend ways to accommodate our disabled citizens.



Mr. Barron stated that Representative Randy Mackey is requesting a resolution from the Board, supporting the new location of a landfill in Columbia County, rather than Lafayette County. Commissioner Bush stated he would like to know the exact location of the new site before the Board takes action.



Mr. Barron reminded the Board that a public hearing has been scheduled for January 17th at 7:00 p.m., to consider the Stipulated Settlement Agreement with DCA on the county's comprehensive land use plan.



Mr. Barron informed the Board that Earl Roger's appointment on the Gilchrist County Board expires next month. The Board asked Mr. Barron if Earl wishes to continue serving on the Board, with Mr. Barron replying that Mr. Rogers has not expressed an opinion, but it is assumed he wishes to continue to serve. Commissioner Suggs made a motion, seconded by Commissioner Bush, to reappoint Mr. Rogers to serve a 3 year term, beginning January 1, 1994.



Mr. Barron stated that he is concerned with the length of time it is taking to establish a regional library task force, and would like to see this organized soon. The Suwannee River Regional Library is soliciting building funds from local businesses to build a regional library. It is not clear whether this new regional library will belong to the region or to Suwannee County. Commissioner Suggs made a motion, seconded by Commissioner Sheffield, to oppose, by resolution, Suwannee County's pursuit of constructing a new library until the regional task force is organized and can make recommendations. The motion carried unanimously and the resolution follows:



RESOLUTION 93-63



A RESOLUTION OF THE GILCHRIST COUNTY BOARD OF COUNTY

COMMISSIONERS REQUESTING SUWANNEE TO DEFER CONSTRUCT-

ION OF REGIONAL LIBRARY.



WHEREAS, there is currently a study under way under the direction of the North Central Florida Regional Planning Council to develop a re-organizational structure of the library system among the counties of Dixie, Gilchrist, Hamilton, Lafayette, Madison, and Suwannee; and

WHEREAS, a task force has been established which includes at least one (1) member from each of the respective counties; and

WHEREAS, among consideration are proposals that may affect the location of a regional library; and

WHEREAS, Suwannee County is presently the location of the Suwannee River Regional Library Headquarters; and

WHEREAS, Suwannee County is proposing to sign a state construction agreement for construction of a new building to serve as a new headquarters facility in Live Oak, Florida;

NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners in and for Gilchrist County, Florida, that Suwannee County refrain from entering into any construction agreement until there is resolution by the current study of the re-organizational structure of the library system and a determination of the new organizational structure that may be implemented among or between the current members of the Suwannee River Regional Library System.

RESOLVED this 6th day of December, 1993.



GILCHRIST COUNTY BOARD OF

COUNTY COMMISSIONERS



/s/Fred Wilkerson, Chairman



ATTEST:



/s/Jackie R. Barron, Clerk



Mr. Barron stated that he has received confirmation from Mr. Burt regarding the amount of taxes the county agreed to reimburse Mr. James Horne for the use of his property. According to correspondence from Mr. Burt, the amount is $69.68. The Board unanimously agreed to reimburse Mr. Horne, upon a motion from Commissioner Bush, which was seconded by Commissioner Suggs.



Mr. Barron stated that he has received a request from Farmers Home Administration for a refund of special assessments which was paid twice. The amount to be refunded is $213.84. Commissioner Suggs made a motion, seconded by Commissioner Sheffield, to reimburse FHA $213.83. The motion carried unanimously.



Mr. Barron presented materials to the Board for the SHIP education course, seeking their approval of those materials. Commissioner Suggs made a motion, seconded by Commissioner Bush, to approve the course materials, which will be prepared by the University of Florida, through the Florida Cooperative Extension Service. The motion carried unanimously.



Mr. Barron asked the Board to consider adoption of a resolution, proclaiming December as National Drunk and Drugged Driving Prevention Month, upon the request of the governor. Commissioner Cannon made a motion, seconded by Commissioner Suggs, to adopt the resolution. The motion carried unanimously and the resolution follows:



RESOLUTION 93-64



WHEREAS, Florida recorded 1,012 alcohol-related traffic fatalities and 22,595 alcohol-related traffic injuries in 1992; and

WHEREAS, law enforcement officers from the Gilchrist County Sheriff's Office, Florida Highway Patrol, Florida Marine Patrol, Florida Game & Fresh Water Fish Commission, Florida Office of Motor Carrier Compliance, and local police departments throughout the county have exhibited leadership in protecting the public from the DUI problem; and



WHEREAS, the Florida Department of Transportation, State Safety Office, and the Florida Department of Health and Rehabilitative Services, Injury Control Program, are providing assistance in the development of community-based traffic safety programs with DUI emphasis; and

WHEREAS, citizen advocacy groups are continuing their efforts to reduce the incidence of driving under the influence in Florida; and

WHEREAS, the use of alcohol and drugs while operating motor vehicles and boats can best be combatted by local communities and an informed citizenry that understands the perils of operating motor vehicles and boats while impaired and the penalities that are imposed by Florida's DUI Statutes.



NOW, THEREFORE, BE IT RESOLVED, that the Board of County Commissioners of Gilchrist County do hereby proclaim December as



"DRUNK AND DRUGGED DRIVING PREVENTION MONTH"



in Gilchrist County and urge all citizens to become more cognizant of the dangers associated with intoxicated drivers and to support the fight against driving while under the influence of alcohol and other drugs on Florida's highways and waterways.



RESOLVED in regular session this 6th day of December, 1993.



GILCHRIST COUNTY BOARD OF

COUNTY COMMISSIONERS



/s/Fred Wilkerson, Chairman



ATTEST:



/s/Jackie R. Barron, Clerk



Mr. Barron reported that the next phase of funding of CDBG grants funds are approaching and asked if the Board is interested in pursuing another grant. According to Mr. Barron, several agencies have expressed a desire to write the grant application and administer the program. The North Central Florida Regional Planning Council has offered to file an application for the county at no charge. The Board advised Mr. Barron to contact the Planning Council and let them know that we are interested in applying for a CDBG grant for housing rehabilitation and to construct a senior citizens center.



Mr. Barron stated that he has received a request from the Florida Counties Foundation to assist the county by evaluating the county's resources and needs. A representative from the Foundation would like to meet with each commissioner individually.



A letter of interest was received from Mr. Jim Christie for recent vacancy created by Shirley Frey's recent resignation from the District III Alcohol, Addictions, and mental Health Planning Council. Following discussion, a motion was made by Commissioner Bush, seconded by Commissioner Suggs, to appoint Mr. Christie to the District III Alcohol, Addictions, and Mental Health Planning Council. The motion carried unanimously.



The Board discussed the letter received regarding their decision to not publish the minutes of the commission meetings, effective October 1, 1993. Following that discussion, the Board unanimously agreed to again resume publishing the minutes, upon a motion from Commissioner Suggs, which was seconded by Commissioner Sheffield.



Mr. Barron stated he has received the information needed to advertise for the groundwater monitoring wells at the landfill. The bids will be awarded after the 21st of December. The bids will call for abandonment of 4 current wells, as well at the installation of 9 monitoring wells. Commissioner Sheffield made a motion, seconded by Commissioner Suggs, to authorize the bid of the monitoring wells. The motion carried unanimously.



Mr. Barron stated that the Suwannee River Water Management District is asking for as-built site plans on the jail administration building. He stated that he would contact Lee Mills, county engineer, on this issue.



Mr. Barron reported that he has received two requests for the county's CSBG grant funding in the amount of $5200. These funds have been used by the Suwannee River Economic Council for several years, in conjunction with the weatherization program. This year, the Tri-County Council for Senior Citizens has requested the funds as well. Commissioner Sheffield stated he would speak to someone at the weatherization office about their services to county residents and will report back to the Board at the next regularly scheduled meeting.



Mr. Barron asked the Board if they had a chance to review the statewide disaster mutual aid agreement, furnished by Mr. Perryman last month. Mr. Burt stated that he reviewed the agreement and everything appeared to be in order. Commissioner Suggs made a motion, seconded by Commissioner Sheffield, to accept the agreement. The motion carried unanimously.



Mr. Barron stated that the Division of Emergency Management has requested a meeting with the Board of County Commissioners to discuss disaster preparedness. According to a representative from Emergency Management, they are required to meet with each county and city governing board in the state. Mr. Barron suggests they be invited to the joint meeting scheduled for January 11, 1994, at Hart Springs Park.



Mr. Barron reminded the Board that since this is their last regularly scheduled meeting for the year, it is time to consider the Board's reorganization and committee assignments. Following discussion, a motion was made by Commissioner Bush, seconded by Commissioner Cannon, to appoint Commissioner Wilkerson to serve another year as chairman, and appoint Commissioner Sheffield to serve another year as vice-chairman. The motion carried unanimously.



The following committee assignments were made by Chairman Wilkerson:



North Central Florida Regional Planning Council- V. C. Cannon

Regional Library Task Force- Sue B. Suggs

HRS District III Nominee Board- Jimmie Sheffield

SHIP Citizens Task Force- Jimmie Sheffield

Small County Coalition- Wilbur Bush

Small County Coalition (alternate)- Sue B. Suggs

Rural Affairs Committee- Sue B. Suggs

Rural Affairs Committee (alternate)- Wilbur Bush

Tri-County Council for Senior Citizens- Jimmie Sheffield

Suwannee River Water Management District- Wilbur Bush

911 Committee- Wilbur Bush

Transportation for Disadvantaged- Sue B. Suggs

Transportation for Disadvantaged (alternate)- Fred Wilkerson

Safety Committee- V. C. Cannon

Corrections Committee- Fred Wilkerson

Park Board- Fred Wilkerson



The above committee assignments will become effective January 1, 1994.



There being no further business to discuss, a motion to adjourn at 8:10 p.m., was made by Commissioner Suggs, seconded by Commissioner Cannon, and unanimously approved.



APPROVED:







FRED WILKERSON, CHAIRMAN



ATTEST:







JACKIE R. BARRON, CLERK