MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD FEBRUARY 7, 1994
The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in a regular meeting on February 7, 1994, at 8:30 a.m., in the Commissioner's Meeting Room at the Courthouse in Trenton, Florida, with the following members present to-wit:
Fred Wilkerson, Chairman
V. C. Cannon
Sue B. Suggs
Other persons in attendance were: Jackie R. Barron, Ex-Officio Clerk, Ted Burt, County Attorney, Sherree Pitzarell and Carolyn Thomas, Deputy Clerk, Jim Larue, Small Counties Technical Assistance, William A. Smith, Jr., Park Board Chairman, Carl Rehberg, Building & Zoning Official, John Alholm, Florida Gas Transmission, Sheriff Floyd, Richard Perryman, Civil Defense Director, Buddy Joyner, Solid Waste & Road Depts., Steve Bivens, Wacasassa Volunteer Fire Dept., George Cole, Spring Ridge Fire Dept., Barbara Marchant and John Russell, county residents.
Minutes of the meetings held November 1st and November 4th were unanimously approved, following a motion from Commissioner Suggs, which was seconded by Commissioner Sheffield.
Mr. Burt presented a copy of the resolution the Board authorized him to prepare last month. This resolution authorizes the financing of capital improvements on county roads. In addition, Mr. Burt presented a note specifying the terms of the loan. Following discussion, the Board unanimously approved the resolution, upon a motion from Commissioner Suggs, which was seconded by Commissioner Sheffield:
A RESOLUTION AUTHORIZING THE FINANCING OF CAPITAL
IMPROVEMENTS ON COUNTY ROADS IN AND FOR GILCHRIST
WHEREAS, the Board of County Commissioners of Gilchrist County, Florida, at public hearing on February 7, 1994, after due notice thereof, finds that it is in the best interest of the citizens of Gilchrist County to finance capital improvements on county roads within Gilchrist County; and
WHEREAS, the FARMERS AND MERCHANTS BANK OF TRENTON has approved the lending of monies to Gilchrist County for said improvements; said financing to be repaid from revenues generated from impact fees imposed in Gilchrist County, Florida, as established by Gilchrist County Ordinance 93-01; and
WHEREAS, the Board of County Commissioners has reviewed the proposed interest bearing note, a copy of which is attached hereto; and
WHEREAS, the Board determines that the terms in that note as attached hereto are acceptable in form and content and represent the best interests of the citizens of Gilchrist County as providing the means to secure the funds to make capital improvements to the road system within the County,
IT IS THEREFORE RESOLVED, that the note as proposed be, and is hereby, granted approval and the appropriate officials of Gilchrist County are hereby authorized to execute that note with the FARMERS AND MERCHANTS BANK OF TRENTON in order to secure the necessary funds to finance capital improvements to the road system within Gilchrist County, Florida.
FURTHER RESOLVED that said promissory note to FARMERS AND MERCHANTS BANK OF TRENTON is hereby secured by the pledge of a sufficient amount of funds derived from the impact fee imposed by Ordinance No. 93-01, and adopted February 1, 1993, and filed February 5, 1993, in the Office of the Clerk of the Circuit Court of Gilchrist County, Florida, to pay that obligation, as the same becomes due and payable with interest, until the balance is paid in full.
FURTHER RESOLVED that all payments to the FARMERS AND MERCHANTS BANK OF TRENTON shall be made from the funds established by Section 6 of said Ordinance No. 93-01, each year until the note as referenced herein is repaid in full. During the term of this note, the Board of County Commissioners shall determine and appropriate sufficient funds from the impact fee in Gilchrist County to cover the repayment cost of the referenced note for each budget year.
FURTHER RESOLVED that the Board of County Commissioners of Gilchrist County, Florida shall not repeal or refuse to enforce the imposition of the impact fees as provided for in said Ordinance No. 93-01, so long as the obligation to the FARMERS AND MERCHANTS BANK OF TRENTON remains unpaid.
FURTHER RESOLVED that it is the intent of this Board that the promissory note for $350,000.00 attached to this resolution is a tax exempt bond or note and is not issued or to be issued for arbitrage purposes.
FURTHER RESOLVED that a certified copy of this resolution shall be attached to and made a part of the original promissory note, executed and delivered to the Bank as assurance to the Bank that the promissory note is legally secured and enforceable under the laws of Florida and the Ordinance of this Board.
RESOLVED this 7th day of February, 1994, at the regular meeting of the Board of County Commissioners, in and for Gilchrist County, Florida.
BOARD OF COUNTY COMMISSIONERS
GILCHRIST COUNTY, FLORIDA
/s/Fred Wilkerson, Chairman
/s/Jackie R. Barron, Clerk
Mr. Burt stated that he has received a petition from Maxie Love and Alliance Dairy to close a portion of a road known as S.W. 100th Street. Mr. Burt reminded the Board that if they wish to consider closing the road, they must do so by resolution, as well as post a sign near the road, stating a time and date certain for the public hearing. The Board unanimously agreed, by resolution, to set a hearing to consider closing the road, waiving the 30 day notice requirement, giving a 28 day notice of a public hearing set March 7, 1994, at 11:00 a.m., upon a motion from Commissioner Cannon, which was seconded by Commissioner Bush. The resolution follows:
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA SETTING PUBLIC HEARING ON A
VACATION OF A PORTION OF A ROAD IN SECTIONS 19 AND 30,
TOWNSHIP 10 SOUTH, RANGE 15 EAST, GILCHRIST COUNTY.
WHEREAS, MAXIE LOVE and ALLIANCE DAIRY have petitioned the Board of County Commissioners to vacate a portion of a road known as Southwest 100th Street commencing at the West intersection of said Southwest 100th Street with Southwest 22nd Court, lying in Sections 10 and 30, Township 10 South, Range 15 East, Gilchrist County, Florida.
NOW THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Gilchrist County, Florida, that at 11:00 a.m. on March 7, 1994, at the County Commission Room, Gilchrist County Courthouse, Trenton, Florida, the Board of County Commissioners will consider the advisability of exercising its authority regarding the vacation of the road as above described.
RESOLVED this 7th day of February, 1994.
BOARD OF COUNTY COMMISSIONERS
GILCHRIST COUNTY, FLORIDA
/s/Fred Wilkerson, Chairman
/s/Jackie R. Barron, Clerk
Mr. Burt reported that the hearing for the Lafayette County landfill has been continued. As of this date, they have not decided to join Columbia County.
Mr. Burt stated that he has sent a letter to Mr. Sair, attorney for L. R. Thomas, Inc., requesting the Thomas' fence moved off county road right of way. He has not received a response.
Mr. Burt asked the Board if they would consider installing recycling bins in the courthouse, for the employees' use. The Board replied that the recycling truck is located on the south side of the Weeks building, across the street from the courthouse, and could be used by the employees.
Mr. Burt stated that the Sheriff wants to purchase a dispatch console with the moving violation surcharge fees. The Board stated that they will talk to the Sheriff later today.
Mr. Burt reported that the town councils of Bell and Fanning Springs have indicated an interest to be included in an RFP for door to door garbage collection.
Mr. Burt reminded the Board that a workshop has been scheduled for February 28th at 2:00 p.m., to discuss subdivision regulations and committees. Following discussion, the Board asked Mr. Barron to set a workshop on the same day at 10:00 a.m., to discuss a 911 system in Gilchrist County. In addition, the Board asked Mr. Barron to invite Levy County's 911 coordinator to provide information to the Board.
Mr. Jim Larue presented a summary to the Board of the survey he conducted with individual board members. According to the survey, the following have been identified as high priority issued with the Board: financing road and other capital projects, establishing organizational goals, bonding, economic development/redevelopment, transportation, long range planning and forecasting, and grant preparation/management. Mr. Larue stated that they will providing regional workshops on issues identified by the Board, and asked the Board to formally endorse him as Gilchrist County's representative. Commissioner Cannon made a motion, seconded by Commissioner Suggs, to endorse Mr. Larue as Gilchrist County's representative. The motion carried unanimously.
Ms. Marchant spoke to the Board regarding the recent fire that destroyed a mobile home in Gilchrist County, leaving 19 people without shelter. Ms. Marchant understands that the mobile home was rental property and in poor condition prior to being destroyed. She asked the Board if there was a method of regulating the conditions of mobile homes in place. The Board replied that the county has a Code Enforcement Board, which investigates complaints and acts accordingly. The Board suggested that Ms. Marchant file a written complaint with the Code Enforcement Board.
Mr. Smith stated that he was representing the Park Board, requesting financial assistance from the Board of County Commissioners, to complete the boardwalk project at Hart Springs Park. According to Mr. Smith, the materials to construct the boardwalk were purchased with FBIP grant funds, however, the walk has been extended approximately 400 feet, and an additional $9400 will be needed to purchase the remainder of the lumber. In addition, a seawall needs to be placed around the main boil, to prevent soil erosion and the estimated cost for this project is approximately $7000. Mr. Smith stated that the Park Board will receive another $6800 in additional FBIP funds, once the project is complete, and this amount can be used to repay the Commission. Following discussion, Commissioner Suggs made a motion, seconded by Commissioner Sheffield, to loan $15,000 to the Park Board, with the Park Board repaying $6800 back to the Commission this fiscal year, and the remainder over the next three years. The motion carried unanimously.
Mr. Rehberg submitted a report to the Board, indicating a total of 40 permits issued during the month of January, 1994. Of that total, 21 were for mobile homes. A total of $6900 was collected in impact fees. Mr. Rehberg stated that Mac Johnson has trailers hooked up to water, electric and septic without pulling any permits. He has also closed a road to a subdivision, and homeowners do not have access to the property without crossing someone's private property.
Commissioner Suggs made a motion to recess for the EMS meeting, seconded by Commissioner Sheffield, and unanimously approved.
Following the EMS meeting, the Board recessed and reconvened for lunch with the Rotary Club, as Mr. Barron's guests.
The Board reconvened at 1:20 p.m.
Mr. Barron presented bills for the Board's consideration. Following discussion, Commissioner Bush made a motion, seconded by Commissioner Cannon, to approve the bills. The motion carried unanimously.
Mr. Alholm appeared before the Board to discuss the permits need by FGT to cross county roads. The Board had previously established in the Land Development Regulation fees a charge of $50, which would be charged for each permit needed. Mr. Alholm stated that his company has agreed to the county's 100 ft. right-of-way requirement, and is anxious to start pulling permits. Commissioner Suggs asked if all the right-of-ways have been acquired? Mr. Alholm stated that majority of the right-of-ways have been acquired. Commissioner Suggs and Commissioner Sheffield both stated that they are not in favor of issuing permits until all the right-of-ways have been settled with the property owners. The Board discussed the depth of the lines and future road paving. Commissioner Suggs made a motion, seconded by Commissioner Sheffield, to deny the issuance of permits until all property right-of-ways are secured, and an agreement on the depth is established. The motion carried unanimously.
Sheriff Floyd spoke to the Board regarding problems he is encountering at the jail with water pressure. It has been suggested that an in line booster pump be installed. Currently there is not enough pressure to flush some of the toilets, and the Department of Corrections have cited this as a violation, during their last inspection. Commissioner Bush made a motion, seconded by Commissioner Suggs, to bid the following: pressure pump installed, repair of leaks in existing plumbing, and replacement of 10 toilets in jail cells that are prisoner proof. All of the above work is to be in accordance with county, state, and DOC regulations, and all permits must be included. The motion carried unanimously.
Sheriff Floyd spoke to the Board about raising the salaries of the correctional officers. He would like to raise their salary to $15,000, which would cost $27,500 per year. The Sheriff stated that he has experienced difficulty in keeping good correctional officers because the prison starts their correctional officers out at a higher salary. The Board pointed out that since half the fiscal year has past, it should only take half of the requested amount to raise the salaries. Following discussion, Commissioner Suggs made a motion to increase the Sheriff's Corrections' budget by $14,000 in order to raise the correctional officers' salaries to $15,000. The motion was seconded by Commissioner Bush, and unanimously approved.
The Board discussed the Sheriff's need for a new console, and his request to purchase one from the moving violation surcharge fees. Commissioner Suggs made a motion, seconded by Commissioner Sheffield, to authorize Mr. Barron to negotiate a loan for a communications console for the Sheriff, to be paid from the surcharge. The motion carried unanimously.
The Sheriff advised the Board that he receives approximately 18-28 calls per month regarding dog complaints. The Board suggested that the City of Trenton be contacted to possibly contract with the county for dog complaints.
Mr. Perryman submitted his monthly report. In addition, Mr. Perryman submitted an Emergency Management Assistance Agreement in the amount of $6,317. This agreement is a recurring grant that is matched by the county, to fund the civil defense position. Commissioner Sheffield made a motion, seconded by Commissioner Suggs, to approve the grant agreement. The motion carried unanimously. The Board discussed the grant for an Emergency Management Coordinator and the need to develop a job description. The Board set a workshop for February 22, 1994, at 7:00 p.m., to develop a job description.
Mr. Joyner presented a grant application from DEP for Marine Litter and Debris Prevention. The Board took no action.
The Board discussed the gas transmission lines with Mr. Joyner, asking how many county roads do they propose to cross. Mr. Joyner stated that there are 25 roads, and permits will need to be pulled in order to cross each one. The Board discussed the desired depth these lines should be placed, and agreed that the line should be 6 feet from the top of the line to the surface.
Mr. Joyner stated that he has received quotes from several asphalt companies for road paving. Hipp Construction quoted $31 per ton, plus $40 per hour for hauling. White Construction quoted $39.50 per ton, which includes hauling and spreading for a total of $149,000. The company located in Crystal River quoted $22 per ton, plus $7.50 per ton for hauling.
Following discussion, Commissioner Suggs made a motion, seconded by Commissioner Sheffield, to request proposals for resurfacing county roads 344, 341, and 337, with and without a performance bond, with the project, including the specifications, coordinated by Mills Engineering. The motion carried unanimously.
The Board authorized Mr. Joyner to hire some temporary employees to assist with the road widening and resurfacing projects.
Mr. Joyner reported that the grader operators are encountering a substantial amount of wild grape vines, when grading county roads. Mr. Joyner asked the Board should the grader operators trim the vines. The Board advised Mr. Joyner that they may cut the vines if it does not require them to climb up or out of their graders.
The following SHIP applications were presented to the Board for consideration:
Steven Bell $20,934
John Mims $17,500
Charlotte Burley $10,000
Commissioner Suggs made a motion, seconded by Commissioner Bush, to approve the above three SHIP loans. The motion carried unanimously.
Mr. Barron presented a request from Larry Knapp, regarding parcel no. 03-10-16-0053-0035-0010. Apparently Mr. Knapp has a special assessment lien placed on this parcel, and it is his opinion, as well as Mr. Langford, Deputy Tax Collector's opinion that the lien should not have been placed on this parcel, since the mobile home structure is in an unusable condition. Following discussion, Commissioner Sheffield made a motion, seconded by Commissioner Bush, to void the 1990 lien of $213.84. The motion carried unanimously.
The revised fire agreement with the Town of Bell has been received. The Board unanimously approved the contract, upon a motion from Commissioner Cannon, which was seconded by Commissioner Suggs.
Mr. Barron presented a bill to the Board from Leon County, for Gilchrist County's share of appellate office space cost in the Leon County Courthouse. It is the Board's opinion that this is a cost that should be directed to the state prosecutor's office, rather than the county.
Mr. Barron reviewed the economic development survey with the Board, which is coordinated by the North Central Florida Regional Planning Council. The Board added fire and 911 services to the list of identified activities.
Mr. Barron stated that he has received a request from Tom Brown for a refund of special assessments that were paid for the last several years in error. Apparently Mr. Brown has just discovered the error, and is asking for a refund. The Board asked how many years can pass, before the property owner asks for a refund. Mr. Burt stated that the ordinance does not provide a time limit, however, if the Board wishes to provide a time limit, they may. The Board tabled this request until the March meeting.
Mr. Barron reported that he has spoken to the Planning Council regarding a CDBG application. According to Mr. Koons, the county can not apply for funds to do two separate projects on the same application. It is also his opinion that there is not enough time to apply for grant funding for a senior citizens center because of the preliminary work that needs to be completed. It will be hard to do a housing grant due to the time constraints. Also, since the county does not have any minority employees, the scoring will be too low to be competitive.
Mr. Barron stated that he has received a legislative alert that senate bill # 558 is being considered. This bill would limit lease purchases in excess of 5% of the ad valorem taxes. Commissioner Suggs made a motion to oppose the bill, seconded by Commissioner Cannon, and unanimously approved.
Mr. Barron spoke to the Board about building a ramp at the shed at the Farmers' Market. Mr. Martin can do the construction and the state will reimburse the county for the expense. Commissioner Sheffield made a motion, seconded by Commissioner Suggs, to authorize Mr. Martin to build the ramp. The motion carried unanimously.
Ms. Peggy Sapp has requested additional assistance from the Board for the scout hut in Bell. According to Ms. Sapp, a water line needs to be run because there currently is no water. She is using the water from a business next door. In addition, she needs a double sink and a fire extinguisher. The Board took no action at this time.
Mr. Barron stated that he has received requests to exempt vacant commercial buildings from special assessments. Currently there are no provisions in the ordinance for those exceptions. The Board tabled discussion of this item until the workshop scheduled February 28th to discuss ordinances and committees.
Mr. Steve Bivens appeared before the Board to discuss funding for the Spring Ridge Volunteer Fire Department. According to Mr. Bivens, he submitted a budget for a total funding of $5800, originally in the name of Cross Roads Volunteer Fire Department. Since that time, some volunteers in that department have split from Cross Roads to form their own department, the Spring Ridge Volunteer Fire Department. Mr. Bivens understands that the primary reason for the split was a dispute over the location of the department. Mr. Bivens stated that Wacasassa Volunteer Fire Department has been working with Spring Ridge by loaning them equipment and offering training. It is his opinion that Spring Ridge is ready to go on line as soon as they have the funding to outfit their fire fighters. According to Mr. Bivens, as soon as Spring Ridge is incorporated, the land will be deeded to Spring Ridge, rather than Wacasassa Fire Dept. Following discussion, Commissioner Suggs made a motion, seconded by Commissioner Sheffield, to fund Spring Ridge Volunteer Fire Department $5800 this fiscal year, subject to the property being deeded to them upon their successful incorporation. The motion carried unanimously.
The Board discussed the eminent domain process regarding utility right-of-ways. According to Mr. Burt, if the county refused to issue road crossing permits until the property owners settle with FGT, the county may have to defend themselves in court should FGT begin the eminent domain process. The Board also discussed the depth of the lines with Mr. Joyner and Mr. Alholm. Commissioner Bush made a motion to require FGT to bury the pipe a minimum of 4 (four) feet (the top of the pipe should be 4 feet below the surface of the road ditch). The motion was seconded by Commissioner Sheffield, and approved by split vote as follows:
Mr. Barron stated that he has spoken to Gene Davis about providing architectural design for the new library addition.
The Board discussed the proposed house bill # 241 which would place restrictions on gun ownership. Commissioner Suggs made a motion to oppose the bill, seconded by Commissioner Bush, and unanimously approved.
There being no further business to discuss, a motion to adjourn at 7:30 p.m., was made by Commissioner Suggs, seconded by Commissioner Bush, and unanimously approved.
FRED WILKERSON, CHAIRMAN
JACKIE R. BARRON, CLERK