MINUTES OF A SPECIAL MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD FEBRUARY 22, 1994



The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in a special meeting on February 22, 1994, at 7:00 p.m., in the Commissioner's Meeting Room at the Courthouse in Trenton, Florida, with the following members present to-wit:



Fred Wilkerson, Chairman

Wilbur Bush

V. C. Cannon

Jimmie Sheffield

Sue B. Suggs



Other persons in attendance were: Jackie R. Barron, Ex-Officio Clerk, Ted Burt, County Attorney, Sherree Pitzarell, Deputy Clerk, Richard Perryman, Civil Defense Director, Buddy Joyner, Solid Waste/Road Dept., Susan Bryant, Supervisor of Elections, W. W. Welch, Tax Collector, D. Ray Harrison, Property Appraiser, Jim Cooper, Chief Deputy Sheriff, and Sam Ferguson, county resident.



Chairman Wilkerson stated that the reason for calling this special meeting is to discuss and develop a position description for the newly created Emergency Management/County Coordinator position.



Mr. Barron addressed those present, stating that the funding for this position is a grant with the Division of Emergency Management, Department of Community Affairs. Following Hurricane Andrew and the Storm of 93,, the legislature passed a bill which added a $2 surcharge on residential property insurance and a $4 surcharge on commercial property insurance, which is collected through the insurance carriers. Each county has the option to employ a part time or full time Emergency Management Coordinator. Gilchrist County is interested in hiring a full time coordinator. The primary responsibility for this position will be to coordinate and oversee any disaster related activities, implementing the disaster preparedness plan, and acting as the command position should a disaster occur. In addition, this person could take on the functions of a county coordinator, and that part of the job description needs to be identified. The elected officials have been invited to this meeting so they may offer their input on the job description. Even though this position will work for and be supervised by the Board of County Commissioners, there will be a need for interaction between the elected officials and the coordinator. Mr. Harrison stated that the coordinator could be an asset to the elected officials during the budget process. Mr. Barron stated that he would like to see an individual hired that has some knowledge of the county and it's people. Commissioner Sheffield stated that the Board must be careful not to overload this position. After much discussion, the Board advised Mr. Burt and Mr. Barron to draft a job description, based on Chapter 125.74 of the Florida Statutes.



Mr. Barron presented the grant agreement for the above position, in the amount of $68,624. This agreement is between Gilchrist County and Community Affairs for a



The Board discussed the need for a directory in the courthouse, with Mr. Harrison stated that his office could produce one for the Board's review.



LAWN MAINTENANCE



The Board discussed the condition of the lawn with Mr. Barron. It appears that the grass is not being fertilized and the shrubs are growing too far over the sidewalk, causing some areas not to be accessible to persons in wheelchairs. Commissioner Suggs made a motion, seconded by Commissioner Sheffield, to advertise for bids for lawn maintenance for the courthouse lawn, as well as the lawns at the Weeks building and the county agent's building. The motion carried unanimously.



The Board discussed bidding procedures and whether or not preference can be given to local bidders. Mr. Burt stated that the Board could establish a local preference by ordinance. Commissioner Suggs made a motion, seconded by Commissioner Cannon, to authorize Mr. Burt to advertise and draft an ordinance that would offer preference to local bidders who come within 5% of other bids. The motion carried unanimously.



LIBRARY AGREEMENT



Mr. Barron presented the fiscal year 93-94 State Aid to Libraries agreement for $22,230. Commissioner Suggs made a motion, seconded by Commissioner Sheffield, to approve the agreement. The motion carried unanimously.



MISCELLANEOUS



Mr. Burt presented an agreement between Alachua, Dixie, and Gilchrist counties, for the request and use of the cooperative collection center arrangement grant. The Board unanimously approved this agreement, following a motion from Commissioner Sheffield, which was seconded by Bush.



Mr. Burt stated that for the Board's information, he has received a letter of clearance from the State Attorney's office, regarding an alleged violation of the Sunshine Law.



There being no further business to discuss, a motion to adjourn at 9:30 p.m. was made by Commissioner Suggs, seconded by Commissioner Cannon, and unanimously approved.



APPROVED:







FRED WILKERSON, CHAIRMAN



ATTEST:







JACKIE R. BARRON, CLERK