MINUTES OF A SPECIAL MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD MARCH 21, 1994



The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in a special meeting on March 21, 1994, at 6:00 p.m. in the Commissioner's Meeting Room at the Courthouse in Trenton, Florida, with the following members present to-wit:



Fred Wilkerson, Chairman

Wilbur Bush

V. C. Cannon

Jimmie Sheffield

Sue B. Suggs



Other persons in attendance were: Jackie R. Barron, Ex-Officio Clerk, Ted Burt, County Attorney, Sherree Pitzarell, Deputy Clerk, Darrell Williams, Gilchrist County Sheriff's Department, Carl Rehberg, Building & Zoning Official, Buddy Joyner, Road Superintendent, Albert Martin, Construction Supervisor, John Russell, Bell Volunteer Fire Department, Jean Wonser, Frank Grant, Jimmie Ray Downing, Luther Hughes, Jeff Jordan, Clarence Feagle, Jennifer Philman, and Jim Scruggs, county residents.



Chairman Wilkerson advised the Board that he had asked Mr. Williams to attend today's meeting. After speaking to Mr. Williams personally, it was apparent that there exists a problem at the county jail in dispensing medicines to inmates. EMS staff are supposed to dispense medicines to the inmates, however, according to Mr. Williams and other Sheriff's Department employees, they are finding themselves having to dispense the medicines more frequently. The problem is that they are not authorized to dispense those medicines, and the agreement with the medical director specifically states that EMS staff are to do the dispensing. Mr. Williams stated that the EMS director told him that his staff do not want to dispense because they are afraid to go back into the incarceration area. It appears that EMS staff dispense during the week, but not on the weekends. Mr. Williams is concerned about the liability of correctional staff dispensing medicines. Mr. Burt stated that he would check with the Department of Corrections and with the insurance company regarding the liability issue. The Board advised Mr. Williams that they will speak to Mr. Brittin and resolve the problem.



Minutes of the meeting held December 14, 1993 were approved, subject to one change, upon a motion by Commissioner Suggs, which was seconded by Commissioner Cannon.



Mr. Jim Scruggs, spoke to the Board about a problem with the transportation for disadvantaged program. According to Mr. Scruggs, a county resident was denied transportation because he was unable to pay, and after speaking to Marion Mark, program director, he understands that the reason for their denial is because his medicaid coverage did not allow for this type of expenditure. The fee for round trip transportation to Gainesville is $8 per day, and this individual must make the trip for treatment three times per week. Following discussion, Commissioner Suggs made a motion, seconded by Commissioner Sheffield, to fund the trip at $8 per day, from the county's pension fund. The motion carried unanimously.



ORDINANCES



The Board discussed ordinances and the need to codify same. According to Mr. Burt, most ordinances deal with zoning and many were probably superseded by the Land Development Regulations. Following discussion, the Board authorized Mr. Burt to spend 10 hours working on codifying the ordinances, in order to get an idea of how much work will be involved with this project. This action was taken on motion by Commissioner Bush, which was seconded by Commissioner Cannon, and unanimously approved.



BUILDING INSPECTOR



Chairman Wilkerson stated that he has received a written resignation from Carl Rehberg, Building & Zoning Official, with an effective date of May 2, 1994. Chairman Wilkerson added that Mr. Rehberg verbally stated that he may be interested in working part time doing inspections. Mr. Burt stated that by 1998, all building inspectors must go through a voluntary certification program. It appears that the county is in compliance, as long as our building inspector is employed on July 1, 1994. The Board asked Mr. Rehberg if he would consider staying on as building inspector. Mr. Rehberg stated that he would stay provided he was treated with more respect from the Board, until the new county manager position is filled. Commissioner Sheffield stated that he would support Carl as long as he is abiding by the county's ordinances. Commissioner Suggs stated that she did not have a problem with Carl staying if he so desires. Jennifer Philman, county resident spoke in support of Mr. Rehberg. She stated that she was aware of Mr. Rehberg's reluctance in issuing a competency license to Jeff Jordan, and showed the Board pictures of the work that Mr. Jordan did for her, which she feels is inadequate. Clarence Feagle and Jean Wonser both spoke in favor of Mr. Rehberg, stating that they had found him easy to work with and very helpful.



CIVIL DEFENSE



Chairman Wilkerson stated that he has received a letter of resignation from Richard Perryman, Civil Defense Director and Veterans Service Officer. The effective date of his resignation is May 2, 1994. Following discussion, Commissioner Sheffield made a motion to accept the resignation, and advertise the vacancy, with a deadline for accepting applications set for April 8th, 1994, providing a starting salary of $13,000-$14,500, depending upon experience. The motion was seconded by Commissioner Bush, and unanimously approved. The Board agreed to meet to review applications and interview for the position on April 11, 1994, at 7:30 p.m.



SPECIAL ASSESSMENTS



Mr. Barron stated that he has received a request from Tom Brown, for a refund of special assessments paid in error, over a period of several years. Mr. Burt stated that he would check to see if too much time has past to do a refund, and call Mr. Brown.



Mr. Barron discussed with the Board the need to address vacant improved properties and special assessments. Currently, there are no provisions in the ordinances for vacant improved property. The Board authorized Mr. Burt to draft an ordinance, exempting vacant commercial properties from special assessments, on a year by year basis.



Mr. Barron stated that he has received a letter from Bob Nabors, of Nabors, Giblin & Nickerson, requesting the county provide someone to be a contact person for them as well as do research work. Mr. Barron stated that he would like to hire Holly Bussard for 4 to 5 weeks to work on the project, until it is complete. Mr. Barron stated that Ms. Bussard has worked for him in the past on a temporary basis, and he is certain she can do the job. Commissioner Bush made a motion, seconded by Commissioner Cannon, to authorize Mr. Barron to hire Ms. Bussard on a temporary basis. The motion carried unanimously.



LAWN MAINTENANCE



Mr. Barron stated that he has spoken to Alan Lott regarding the lawn maintenance and the Board's intention to bid the work, if Mr. Lott does not improve. Mr. Lott indicated that he would do a better job. The Board advised Mr. Barron to not bid the job until they could see if there is an improvement.



LIBRARY



Mr. Martin stated that according to Mr. Davis, architect, and his engineer, they do not believe the roof on the library can be salvaged, and that jacking up the roof is not the solution. Commissioner Suggs stated that she will check with the City to see if they have a building available for a temporary library location.



VEHICLE LEASE



Mr. Martin stated that he has received quotes to lease a similar vehicle such as the one he owns, ranging from $250-$450 per month. Mr. Martin stated that he would settle for $300 per month if the Board is still interested. Commissioner Suggs made a motion to lease the truck for $200, plus pay the insurance. The motion failed for lack of a second. Following discussion, Commissioner Bush made a motion to lease the truck for $300 per month, plus cover it under the county's insurance. Commissioner Cannon seconded the motion and it passed by split vote as follows:



Bush- Yes

Cannon- Yes

Sheffield- Yes

Wilkerson- Yes

Suggs- No



OLD BUSINESS



Commissioner Suggs reported that she has just learned that the county could break off from the 6 county regional library system, form a 3 county regional library system, and receive more funding from the state. She added that Dixie and Lafayette counties are interested, but she does not recommend making a change now, in the middle of a fiscal year.



Commissioner Suggs reported that one of the mechanic's trucks has thrown a rod, and she is going to Alachua County to look at some surplus vehicles.



Mr. Rehberg stated that the Zoning Board members are asking for an increase in their pay from $20 per meeting to $50 per meeting. Commissioner Sheffield made a motion, seconded by Commissioner Bush, to authorize Mr. Burt to advertise to revise the ordinance, which establishes the Zoning Board members pay rate. The motion carried unanimously.



Mr. Rehberg reported that there are two vacancies on the Competency Board, created by the resignations of Richard Perryman and Bobby Kincaid. He has a recommendation from the Competency Board to appoint Dick Edwards and Charles Floyd. In addition, Mark Bishop has not attended the last three Zoning Board meetings, and they have mailed a letter today, stating that if he intends to remain a member, he needs to attend the meetings. There followed a discussion as to the requirements to be eligible to be a member of the Competency Board. Commissioner Suggs recommended that Mr. Burt look at the ordinance to determine those requirements.



Mr. Burt stated that Florida Gas Transmission has settled the right-of-way issues with all property owners, except two. They are prepared to go to court with those two parties. Mr. Burt recommends the county proceed with issuing permits for FGT to cross county roads. Commissioner Suggs stated that she still is not comfortable with issuing permits while all property owners are not settled with FGT. Commissioner Sheffield made a motion to issue the permits, seconded by Commissioner Bush. The motion passed by split vote as follows:







Sheffield- Yes

Bush- Yes

Cannon- Yes

Wilkerson- Yes

Suggs- No



Mr. Burt stated that he would like to attend the Growth Management Course sponsored by the Florida Chamber of Commerce, and asks the Board's approval of sharing the cost with Dixie County. Commissioner Suggs made a motion to approve the request, seconded by Commissioner Cannon. The motion carried unanimously.



Commissioner Sheffield stated that he would like the Board to satisfy the lien on Gladys Hilliard, which was place on her property due to improvements with the CDBG program. Mr. Burt recommends this course of action also. According to Commissioner Sheffield, Ms. Hilliard does not understand the Board's previous action of reducing her lien amount, and he feels that if the Board approves his request, she will be satisfied. Commissioner Sheffield made a motion, seconded by Commissioner Suggs to satisfy the lien. The motion carried unanimously.



Mr. Burt stated that the ordinance to establish rules for county parks and boat ramps will be heard at the next regular meeting.



Mr. Barron presented an amendment to the Florida Boating Improvement Plan project, which would increase the amount of grant funds by $3300, and extend the contract completion date. Commissioner Suggs made a motion, seconded by Commissioner Bush, to approve the amendment. The motion carried unanimously.



There being no further business to come before the Board, a motion to adjourn at 9:45 p.m. was made by Commissioner Cannon, seconded by Commissioner Bush, and unanimously approved.



APPROVED:







FRED WILKERSON,

CHAIRMAN



ATTEST:







JACKIE R. BARRON, CLERK