MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD MAY 12, 1994



The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in a regular meeting on Thursday, May 12, 1994, at 9:00 a.m., in the Commissioner's Meeting Room at the Courthouse in Trenton, Florida, with the following members present to-wit:



Fred Wilkerson, Chairman

Wilbur Bush

V. C. Cannon

Jimmie Sheffield

Sue B. Suggs



Other persons in attendance were: Jackie R. Barron, Ex-Officio Clerk, Ted Burt, County Attorney, Sherree Pitzarell, Deputy Clerk, Charlie Justice, Executive Director, North Central Florida Regional Planning Council, Jack Durrance, consultant, Verna Mae Eady and Sam Ferguson, IDA, Carl Rehberg, Building & Zoning Official, John Ayers, Gilchrist County Journal, and Ms. Brantley Studstill, Jr., SHIP applicant.



Mr. Sam Ferguson and Mrs. Verna Mae Eady appeared before the Board to discuss the "Gilchrist Greenways" project. They asked the Board to submit a letter of endorsement to the Department of Transportation, because they are seeking ISTEA funding for the project. Commissioner Cannon made a motion to support their efforts to secure ISTEA funding. The motion was seconded by Commissioner Suggs, and unanimously approved.



Mrs. Eady advised the Board that Gilchrist County is one of the few counties in the state that does not have a film commission. The IDA is interested in acting as a liaison between the film industry and Gilchrist County, however, they request the county's support, in the form of a resolution. Following discussion, Commissioner Sheffield made a motion, seconded by Commissioner Bush, to encourage the film industry to promote production in Gilchrist County, by resolution. The motion carried unanimously and the resolution follows:



RESOLUTION 94-16



A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS, GIL-

CHRIST COUNTY, FLORIDA, ESTABLISHING A LIAISON FOR THE

MOTION PICTURE INDUSTRY AND ENCOURAGING THE MOTION

PICTURE INDUSTRY TO UTILIZE GILCHRIST COUNTY.



WHEREAS, contact has been made with the Gilchrist County Development Authority with the motion picture industry; and

WHEREAS, the County of Gilchrist is a natural setting for inland, water based resources, including the Suwannee River and Santa Fe River and the many natural springs contributing to those rivers; and

WHEREAS, it is in the best interest of the citizens of Gilchrist County to have the motion picture industry come into the County to produce motion pictures; and

WHEREAS, the Gilchrist County Development Authority has expressed its interest to act as a liaison with the motion picture industry;



NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Gilchrist County, Florida, that the County hereby expresses its open and continuous invitation for the motion picture industry to visit and utilize the natural facilities within Gilchrist County, Florida, and

IT IS FURTHER RESOLVED that the Gilchrist County Development Authority shall act as the liaison between Gilchrist County and the motion picture industry and that the said Authority is encouraged to promote and facilitate film production in Gilchrist County.



RESOLVED this 12th day of May, 1994.



BOARD OF COUNTY COMMISSIONERS

GILCHRIST COUNTY, FLORIDA



/s/Fred Wilkerson, Chairman



ATTEST:



/s/Jackie R. Barron, Clerk



SHIP Applications:



Mr. Barron presented the following applications, which were approved by the SHIP Loan Review Committee, for the Board's consideration:



Applicant SHIP $ requested Total Cost



Lord, T. $17,500 $47,800

Studstill, B. $17,500 $53,921

Melvin, K. $17,500 $56,414



Commissioner Suggs made a motion to approve the SHIP loans. The motion was seconded by Commissioner Sheffield, and unanimously approved.



Emergency Management/County Coordinator Position



Mr. Barron stated that Mr. Jack Durrance, former Alachua County Commissioner, and Mr. Charlie Justice, Executive Director of the North Central Florida Regional Planning Council, along with Mr. David Branson, District Manager of Florida Power, have agreed to serve on the county's search committee for the emergency management/county coordinator position. Mr. Barron explained the funding source to those committee members present, stating that the Division of Emergency Management has made funds available to each county in the state for a full or part time emergency management coordinator. The county has opted to hire a full time coordinator. Mr. Barron stated that 39 applications for the position have been received. The Board advised the committee members to interview any applicants they choose. The committee will select 3-10 applicants to present to the Board. Mr. Barron reminded those present that whenever the committee meets, they will be subject to the sunshine law, therefore their meetings will need to be advertised and the public may attend. Mr. Barron added that his staff are available to assist the committee with reference checks on the applicants. The Board stated that they would like to have someone hired by July 1st. The committee will hold its first meeting May 25th, at 9:00 a.m., in the courthouse.



Courthouse Maintenance



Mr. Barron reported that whenever Tom Worthman, Comfort Temp, assessed the courthouse's air conditioning, he recommended the county have the existing gutters repaired and extended to the ground. A proposal from Rain Flows has been submitted for a total of $646. This proposal includes the installation of new gutters where needed. Commissioner Bush made a motion, seconded by Commissioner Suggs, to approve the proposal. The motion carried unanimously.



Journal Entries



Mr. Barron stated that funding for the emergency management coordinator has been received, and an amendment to the general revenue fund is needed to increase the budget by $68,624. Commissioner Suggs made a motion to amend general revenue by resolution, and approve the journal enytry number 9342,in an amount of $68,624. The motion was seconded by Commissioner Sheffield, and unanimously approved.



94-17



A RESOLUTION AMENDING THE GENERAL REVENUE FUND

BUDGET FOR FISCAL YEAR 1993-94.



WHEREAS, Chapter 129, Florida Statutes, sets forth the requirements for adoption of the annual county budget; and



WHEREAS, Gilchrist County did lawfully and appropriately adopt an annual budget for the General Revenue Fund for Fiscal Year 1993-94; and



WHEREAS, Chapter 129.06, Florida Statutes authorized amendments of the budget by resolution to lawfully expend unanticipated revenues; and



WHEREAS. the Board of County Commissioners of Gilchrist County are in receipt of $68,624 of unanticipated revenues for General Revenue Fund for the purposes of funding an Emergency Management Coordinator position;



NOW, THEREFORE, BE IT RESOLVED, by the Gilchrist County Board of County Commissioners, that the General Revenue Fund is hereby amended in an increased amount of $68,624.



RESOLVED this 12th day of May, 1994.



BOARD OF COUNTY COMMISSIONERS

GILCHRIST COUNTY



/s/Fred Wilkerson, Chairman



ATTEST:



/s/Jackie R. Barron, Clerk



Mr. Barron reported that the Local Housing Assistance Trust Fund, which is a capital fund for the SHIP program, needs to be amended in order to increase the budget by the carry-over amount from last fiscal year, which totals $40,541. Commissioner Sheffield made a motion, seconded by Commissioner Bush, to increase the Local Housing Assistance Trust Fund, by resolution, in an amount of $40,541. The actual journal entry (9330) was approved during the 5-2-94 meeting. The motion carried unanimously and the resolution follows:



RESOLUTION 94-18



A RESOLUTION AMENDING THE LOCAL HOUSING ASSISTANCE

TRUST FUND BUDGET FOR FISCAL YEAR 1993-94.



WHEREAS, Chapter 129, Florida Statutes, sets forth the requirements for adoption of the annual county budget; and



WHEREAS, Gilchrist County did lawfully and appropriately adopt an annual budget for the Local Housing Assistance Trust Fund for Fiscal Year 1993-94; and



WHEREAS, Chapter 129.06, Florida Statutes authorized amendments of the budget by resolution to lawfully expend unanticipated revenue; and



WHEREAS, the Board of County Commissioners of Gilchrist County are in receipt of $40,541 of unanticipated revenues for the Local Housing Assistance Trust Fund;



NOW, THEREFORE, BE IT RESOLVED, by the Gilchrist County Board of County Commissioners, that the Local Housing Assistance Trust Fund is hereby amended in an increased amount of $40,541.



RESOLVED this 12th day of May, 1994.



BOARD OF COUNTY COMMISSIONERS

GILCHRIST COUNTY, FLORIDA



/s/Fred Wilkerson, Chairman



ATTEST:



/s/Jackie R. Barron, Clerk



Minutes of Prior Meetings



Minutes of the meeting held January 18, 1994, were unanimously approved, following a motion from Commissioner Suggs, which was seconded by Commissioner Sheffield.



Mailbox Grouping



The Board discussed the possibility of grouping mailboxes, which would create less obstacles for the county mowers and limber operators. Mr. Burt stated that he has talked to Mr. Joyner, road superintendent, however, he needs to talk to the postmaster to see what their requirements may be regarding this concept. Commissioner Cannon made a motion to authorize Mr. Burt to place an article in the paper, requesting the public to group their mailboxes, offering assistance by the county's road department to those people wishing to move their mailbox, after coordination with the post office. The motion was seconded by Commissioner Suggs, and unanimously approved.



Transfer Station Lease



Ms. Connie Conley, HAL Industries, appeared before the Board to offer the opportunity for the Board to lease its transfer station. Ms. Conley submitted proposals for the Board's review, prior to next month's meeting.



Road Dept./Solid Waste



Commissioner Sheffield asked Mr. Joyner what happens to a truck drivers vehicle whenever he is on vacation. Mr. Joyner replied that he has someone else drive the truck, during the regular drivers absence.



Mr. Joyner submitted a schedule for the mobile recycling units, which indicates a change in hours. The recycling units will continue to be located at the same locations, however, their hours will be 11:00 a.m. to 7:00 p.m. Also, the units will be at various locations on Saturdays. The Board reviewed the schedule and advised Mr. Joyner to implement the new schedule as soon as possible.



There being no further business to discuss, a motion to adjourn at 11:00 a.m., was made by Commissioner Bush, seconded by Commissioner Sheffield, and unanimously approved.



APPROVED:







FRED WILKERSON, CHAIRMAN



ATTEST:







JACKIE R. BARRON, CLERK