MINUTES OF A BUDGET WORKSHOP OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD AUGUST 29, 1994.
The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in a budget workshop on August 29, 1994, in the Commissioner's Meeting Room at the Courthouse in Trenton, Florida, with the following members present to-wit:
Fred Wilkerson, Chairman
V. C. Cannon
Sue B. Suggs
Other persons in attendance were: Jackie R. Barron, Ex-Officio Clerk, Ted Burt, County Attorney, Sherree Pitzarell, Carolyn Thomas, and Cheryl Watson, Deputy Clerks, Ron McQueen, Emergency Management/County Coordinator, Lee Mills and Phillip Chancey, Mills Engineering Co., Virginia Johns and Mike Nadaeu, HIPP Construction, John Haddar, Attorney for HIPP Construction, W. O. Clifton, Mayor of Trenton, Al Milito, Trenton City Commissioner, and Kathryn Deen, Trenton City Manager.
Mr. Barron reported that all budget workshop adjustments recommended by the Board has been made, and all funds are now balanced. General Revenue Fund has a reserve of $117,514 and no cash carry-over. All outside agencies have been funded at the same rate as the current year, and all departments and constitutional officers have adjusted their budgets as requested. Mr. Barron added that budgets for EMS and Solid Waste need further discussion.
Ms. Virginia Johns, President of HIPP Construction, appeared before the Board to request full payment of work completed by her company. Mr. Barron stated that a payment of $184,000 was mailed August 26th, however, $76,000 was withheld for possible additional repairs. Ms. Johns stated that the 6 areas of the road were identified by the Board, and it is her opinion that those areas have been corrected. There followed discussion as to who is responsible for paying for the additional tonnage to perform the corrective work. Mr. Barron stated that he never indicated that the county would pay the additional tonnage; the taxpayers should not have to pay for HIPP's equipment or operator problems. Phillip Chancey, engineer, stated that the county nor his office was notified by HIPP when the corrective actions began, therefore, no one was present to inspect or test during the corrective work. Mr. Barron and Commissioner Bush agreed that the 6 areas previously identified were better, however, one land is worse than before construction began. According to Lee Mills, HIPP's contract adopted DOT's specs, and it is his opinion that those specs, in relation to ride ability were not followed. Mr. Chancey added that correct the problem, another overlay is needed. The Board agreed that each member would ride the road between now and September 6th, at which time they will meet with HIPP again. Mr. Mills suggested that HIPP guarantee their corrective work for a specific period of time.
The Board recessed for lunch at 12:15 p.m. and reconvened at 1:15 p.m.
The Board discussed the need to renovate the Medical Center building as soon as possible.
Mr. McQueen reported that he had talked to Mr. Strong, North Gilchrist Volunteer Fire Department, and advised him that the Board has agreed to fund their budget next year thru their carry-over amount.
Mr. Barron reported that the budget for MSTU Fire Services is balanced with a $13,505 reserve and $18,027 cash carry-over.
Ms. Sable Bolling, GCPHU administrator, presented her budget request, and introduced Debbie Ross, business manager for the health department. Ms. Bolling is requesting a $4000 increase, due to an increase in services provided by the health department. The alternative would be to increase the fees charged. The Board advised Ms. Bolling that they would consider a fee increase to raise the additional revenues needed to offer services. Ms. Bolling discussed various services provided by the health department, indicating that 38% of family planning users are teens.
Mr. Barron stated that he has received a letter from Paul Silverman, notifying the county that the lease for the building currently housing the public defender will increase October 1st. Mr. Barron recommends that the lease not be renewed as the Public Defender's office will be moved to the new courthouse in Bronson soon.
Mr. Barron discussed the possibility of lowering the special assessment rate for solid waste, since the landfill has been closed. Though the county has to maintain and monitor the site for 20 years, the annual cost will be less, thereby reducing the assessment rate. In order to do this, expenditures within the solid waste budget need to be identified as county-wide or unincorporated. The rates for the city of Trenton should be lower than those outside the city of Trenton. Mr. Barron suggested that funds need to be budgeted for well testing. According to Lee Mills, engineer, the costs of extensive testing could be nearly $200,000 should the county have a problem with an existing well. Mr. Barron recommends the at least $150,000 be budgeted for testing. In addition, Mr. Barron recommends funds be budgeted for planning of future disposal, since the Alachua County landfill is expected to close in 1998.
There being no further business to discuss, a motion to adjourn at 5:40 p.m. was made by Commissioner Suggs, seconded by Commissioner Sheffield, and unanimously approved.
FRED WILKERSON, CHAIRMAN
JACKIE R. BARRON, CLERK