MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD SEPTEMBER 6, 1994
The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in a regular meeting on Monday, September 6, 1994, at 8:30 a.m., in the Commissioner's Meeting Room at the Courthouse in Trenton, Florida, with the following members present to-wit:
Fred Wilkerson, Chairman
V. C. Cannon
Sue B. Suggs
Other persons in attendance were: Jackie R. Barron, Ex-Officio Clerk, Ted Burt, County Attorney, Ron McQueen, Emergency Management/County Coordinator, Sherree Pitzarell, Carolyn Thomas, and Cheryl Watson, Deputy Clerks, Lee Mills, Mills Engineering, Gene Parrish, Parrish Land Surveyors, Susan Bryant, Supervisor of Elections, Gary Reeser, Property Appraiser's Office, Joe Blanchard and Brian Lewis, American Legion, Dick Edwards, CPC, Jim Cooper, Gilchrist County Sheriff's Department, Wilma Mattucci, County Librarian, Buddy Joyner, Solid Waste/Road Department Supervisor, Carl Rehberg, Building & Zoning Official, and Ken Frey, county resident.
Minutes of the meetings held April 11th, May 2nd, May 9th, May 10th, May 12th, May 16th, and June 2nd were unanimously approved, following a motion from Commissioner Suggs, which was seconded by Commissioner Cannon.
Mr. Burt presented a list of items from the Road Department Supervisor, for the Board's consideration to declare surplus. Upon a motion from Commissioner Cannon, seconded by Commissioner Suggs, the Board unanimously agreed to declare the following items as surplus property, to be advertised and bid:
1975 Ford F600 Dump truck VIN F61DVV40099
1965 Ford F600 Dump truck VIN F60CCD97788
1974 Ford 700 Dump truck VIN F70EVT08337
1973 Chevy Pick-up 1/2 ton VIN CCX143A172031
1984 Chevy Caprice wagon VIN 2G1AN35HXE9177893
Mr. Burt reported that the person serving as the fire inspector for Dixie county is also will to do the inspections for Gilchrist County. Commissioner Suggs stated that Kenneth Gainey may be qualified to do the inspections. Following discussion, Mr. McQueen stated that he would contact Mr. Gainey and Pat Asbell.
A letter from the Suwannee River Water Management District has been received, requesting the Board to appoint a representative to the Suwannee River Coordination Committee. Following discussion, the Board unanimously agreed to appoint Joe Blanchard, upon a motion from Commissioner Suggs, which was seconded by Commissioner Bush.
Mr. Burt stated that an application for a variance from Fred Muller has been submitted by Mr. Finn. The applicant would like to combine three lots, numbered 34, 35, & 36, of the Hills Subdivision, which is an unrecorded subdivision. These lots are 2.25 acres each. Commissioner Suggs made a motion, seconded by Commissioner Bush, to issue a building permit, providing the three lots are combined. The motion carried unanimously.
Mr. Burt reported that there are two vacancies on the Competency Board, and recommends Dick Edwards and Charles Floyd, retroactive to April 1, 1994. The Board unanimously approved this recommendation, following a motion from Commissioner Sheffield, which was seconded by Commissioner Cannon.
Mr. Burt stated that he has received a letter of interest from Robert Sullivan to serve on the Code Enforcement Board. Following discussion, the Board unanimously agreed to appoint Mr. Sullivan, upon a motion from Commissioner Suggs, which was seconded by Commissioner Cannon. The Board advised Mr. Burt to send a letter to the Code Enforcement Board, the Competency Board, and the Board of Adjustment, reminding them that all vacancies are to be appointed by the Board of County Commissioners.
Mr. Burt presented a copy of the letter he sent to HIPP Construction regarding the corrective actions the county expects on CR 344.
Mr. Barron reported that in regards to the state library construction grant, initially the state required plans drawn by an architect. Later, the state requested the county provide specs for the project, which the architect recently completed. The most recent opinion from the state is that we can construct the project as originally planned and specs are not necessary.
Bills were presented by Mr. Barron and unanimously approved by the Board, following a motion from Commissioner Sheffield, which was seconded by Commissioner Bush.
Journal entries numbered 9377-9389 were unanimously approved by the Board, following a motion from Commissioner Suggs, which was seconded by Commissioner Sheffield.
Mr. Barron stated that the Sheriff plans to transfer $2100 from Law Enforcement Contingency to Law Enforcement Operating and $2100 from Correction's Contingency to Correction's Operating. Mr. Barron advised the Board that action is not necessary, and this request is presented for information only.
Mr. Barron reported that he budgeted $75,000 in the Solid Waste budget for next fiscal year, for long term planning. The budget will carry a $41,352 reserve and $205,000 in the cash carry-over. In the cash carry-over, $155,000 are available for the cost of expanded testing of the monitoring wells, should it be necessary to enter into a round of extensive testing. In this proposed budget, special assessment revenues have been reduced to a rate of $44.24 for Trenton residential units and $53.93 for unincorporated residential units.
Mr. Barron reminded the Board that $30,000 has been budgeted in the EMS budget for capital improvements, which could be used to renovate the old Medical Center building to house EMS.
Public Hearing: Disaster Preparedness Ordinance
Mr. Burt presented a draft ordinance for the Board's consideration, which outlines procedures for declaring a disaster. Adoption of this ordinance is recommended by Mr. Burt in order to comply with state requirements. Commissioner Suggs made a motion to approve the ordinance. The motion was seconded by Commissioner Bush, and unanimously approved.
AN ACT DESIGNATING THE CHAIRMAN OF THE BOARD OF COUNTY
COMMISSIONERS, OR IN HIS ABSENCE, VICE-CHAIRMAN OR
EMERGENCY MANAGEMENT PROGRAM COUNTY DIRECTOR AND COUNTY
COORDINATOR, IN THIS SUCCESSION, AS THE OFFICIAL WITH
AUTHORITY TO DECLARE A STATE OF EMERGENCY IN THE EVENT OF
A NATURAL, MANMADE, OR TECHNOLOGICAL DISASTER OR THE
IMMINENT THREAT THEREOF; AUTHORIZING SUCH OFFICIAL TO TAKE
CERTAIN EMERGENCY MEASURES RELATING THERETO; PROVIDING
PENALTIES; PROVIDING FOR CONFLICT AND SEVERABILITY; PROVID-
ING PENALTIES; PROVIDING FOR CONFLICT AND SEVERABILITY;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, because of the existing and continuing possibility of the occurrence of natural, manmade or technological disasters or emergencies and destruction resulting therefrom, and in order to ensure the readiness of Gilchrist County to adequately deal with such disasters and generally provide for the protection of the public health, safety, and welfare; and to preserve the lives and property of the people of Gilchrist County, it is hereby determined to be in the best interest of Gilchrist County that the following Ordinance be adopted.
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA:
SECTION 1. It is the intent of the County to designate a County Official to declare a local state of emergency in the event of a natural or manmade disaster, or the imminent threat thereof, and to authorize certain actions relating thereto, when a quorum of the Board of County Commissioners is unable to meet.
SECTION 2. Pursuant to Chapter 252, Florida Statutes, which authorizes the waiver of procedures and formalities otherwise required of political subdivisions to take whatever prudent action is necessary to ensure the health, safety, and welfare of the community in the event of a state of emergency, when quorum of the Board of County Commissioners is unable to meet, the Chairman of the Board of County Commissioners, or the Vice-Chairman in his absence, or the Emergency Management Program County Director and County Coordinator, or his designee, in the absence of the Chairman and Vice-Chairman, is hereby designated and empowered to declare a local state of emergency whenever he shall determine that a natural, manmade or technological emergency or disaster has occurred or that the occurrence or threat of one is imminent and requires immediate and expeditious action.
SECTION 3. "Emergency" means any occurrence, or threat thereof, whether accidental, natural, or caused by man, in war or peace, which results or may result in substantial injury or harm to the population or substantial damage to or loss of property. (F.S. 252.34(2))
SECTION 4. A state of emergency shall be declared by proclamation of the Chairman, or the Vice-Chairman in his absence, or by the Emergency Management Program County Director and County Coordinator, or his designee, in the absence of the Chairman and Vice-Chairman. The duration of the state of emergency is limited to seven (7) days; it may be extended, as necessary, in increments not to exceed seven (7) days each. The state of local emergency may be terminated by proclamation by a quorum of the Board of County Commissioners or Designated Official upon his finding that the threat or danger no longer exists.
SECTION 5. A proclamation declaring a state of emergency shall activate the disaster emergency plans applicable to Gilchrist County and shall be the authority for use or distribution of any supplies, equipment, materials, facilities assembled or arranged to be made available pursuant to such plans.
SECTION 6. In addition to any other powers conferred by law, upon the declaration of a state of emergency pursuant to this Ordinance, the Chairman, or Vice-Chairman in his absence, or Emergency Management Program County Director and County Coordinator, or his designee in the absence of the Chairman and Vice-Chairman, may order and promulgate all or any of the following emergency measures to be effective during the period of such emergency in whole or in part, and with such limitation and conditions as he may deem appropriate to protect the health, safety and welfare of the Community:
A. Suspend or limit the sale, dispensing or transporta-
tion of alcoholic beverages, firearms, explosives
B. Establish curfews, including but not limited to the
prohibition of or restrictions on pedestrian and
vehicular movement, standing and parking, except for
the provision of designated, essential services, such
as fire, police, emergency medical services and hospital services, including the transportation of
patients, utility emergency repairs and emergency calls by physicians.
C. Utilize all available resources of the County govern-
ment as reasonably necessary to cope with the emergency.
D. Declare certain areas off-limits.
E. Make provisions for availability and use of temporary
emergency housing and emergency warehousing of
F. Establish emergency operating centers and shelters in
addition to or in place of those provided for in the
County's Emergency Plan.
G. Declare that during an emergency it shall be an unlaw-
ful offense against Gilchrist County for any person,
firm or corporation to use the fresh water supplied by
the County for any purpose other than cooking, drink-
ing, or bathing.
H. Declare that during an emergency it shall be an unlaw-
ful offense against Gilchrist County for any person,
firm, or corporation operating within the County to charge more than the normal average retail price for
any merchandise, goods, or services sold during the
emergency. The average retail price as used herein is
defined to be that price at which similar merchandise,
goods or services were being sold during the ninety
(90) days immediately preceding the emergency or at a
mark-up which is a larger percentage over wholesale
cost than was being added to wholesale cost prior to the emergency.
I. Confiscate merchandise, equipment, vehicles or property needed to alleviate the emergency. Reim-
bursement shall be within sixty (60) days and at
customary value charged for the items during the
ninety (90) days previous to the emergency.
J. The Chairman, Vice-Chairman, or in their absence,
the Emergency Management Program County Director and
County Coordinator, or his designee, shall have the
authority to request, through the Governor, the
activation of the National Guard, Army, or other law
enforcement divisions as necessary to assist in the
mitigation of the emergency or to help maintain law
and order, rescue and traffic control.
SECTION 7. Should a designated official exercise a power enumerated in Section 6 of this Ordinance to place restrictions on land areas, the official's proclamation shall describe the restricted area with sufficient specificity as to give proper notice to the general public.
SECTION 8. Nothing in this Ordinance shall be construed to limit the authority of the Board of County Commissioners to declare or terminate a state of emergency and take any action authorized by law when sitting in regular or special session.
SECTION 9. Any person, firm or corporation who refuses to comply with or violates any section of this Ordinance, or the emergency measures which may be made effective pursuant to this Ordinance, upon conviction for such offense, shall be punished by a fine not to exceed Five Hundred Dollars ($500.00) or by imprisonment not to exceed sixty (60) days in the county jail, or both, in the discretion of the court. Each day or separate incident of continued non-compliance or violation shall constitute a separate offense. In addition to the foregoing, any licensee of Gilchrist County found guilty of violating any provision of this Ordinance, or the emergency measures which may be made effective pursuant to this Ordinance, may have his license suspended or revoked by the Board of County Commissioners.
Nothing herein contained shall prevent the County from taking such other lawful action in any court of competent jurisdiction as is necessary to prevent or remedy any refusal to comply with, or violation of, this Ordinance or the emergency measures which may be made effective pursuant to this Ordinance. Such other lawful actions shall include, but shall not be limited to, an equitable action for injunctive relief or an action at law for damages.
SECTION 10. In the event this Ordinance or proclamations or orders made pursuant to this Ordinance conflicts with another ordinance of Gilchrist County or other applicable law, unless preempted, the more restrictive shall apply. If any phrase or portion of this Ordinance is held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portion.
SECTION 11. Severability. It is hereby declared to be the intent of the Board of County Commissioners of Gilchrist County, Florida, that if any section, subsection, sentence, clause or provision of this ordinance is held invalid, the remainder of the ordinance shall be construed as not having contained said section, subsection, sentence, clause or provision, and shall not be affected by such holding.
SECTION 12. Effective Date. This Ordinance shall become effective upon acknowledgement from the Secretary of State that the Ordinance has been duly filed.
ADOPTED this 6th day of September, 1994.
BOARD OF COUNTY COMMISSIONERS
GILCHRIST COUNTY, FLORIDA
/s/Fred Wilkerson, Chairman
/s/Jackie R. Barron, Clerk
Mr. Rehberg submitted his report for the month of August, indicating a total of 52 permits issued. Of that total 29 were for mobile homes and 4 were for new construction. Mr. Rehberg submitted a request to refund permit fees to Betty Riley and an impact fee to Joe Wilson. According to Mr. Rehberg, Ms. Riley paid a total of $125 for permits and Mr. Wilson paid the $400 impact fee on Ms. Riley's behalf. Approximately three weeks later, Ms. Riley decided not to place the mobile home on that property and requests a refund. There followed discussion regarding the time limit on refunding impact fees, as well as permit fees. The Board directed Mr. Burt to draft a policy in regards to refunding those fees. Commissioner Suggs made a motion to refund Ms. Riley $125 and Mr. Wilson $400. The motion was seconded by Commissioner Bush, and unanimously approved.
The Board discussed permits for replacing power boxes for water pumps; specifically those used for agricultural purposes. Some Board members are of the opinion that a permit is not necessary when a person is replacing or upgrading a power box for a pump. Mr. Rehberg stated that in order to change out a power box, the electric company disconnects the power from the pole. They will not restore power until Mr. Rehberg calls and reports that he has inspected the power box and it is okay to release electric service. Mr. Rehberg stated that whether or not a fee of $25 is in place, it will still require an inspection from him. Commissioner Sheffield made a motion, seconded by Commissioner Cannon, to authorize Mr. Burt to draft an ordinance exempting the permit fee for the replacement of a 60 amp (or less) power box. The motion carried unanimously.
The Board discussed drive-way permits and the enforcement thereof. It was agreed that Mr. Rehberg will hold off on final approval for new residences, until Mr. Joyner inspects the drive-ways and determines them to be satisfactory. He will report that information to Mr. Rehberg, and if all other permit requirements are met, electrical services will be available.
Mr. Rehberg submitted a request to the Board to consider adopting an ordinance which would prohibit placement of trailers onto property in Gilchrist County, which were constructed prior to July 1, 1976. In addition, he requests that the ordinance require continuous permanent skirting, and all towing equipment removed from the mobile home. It is Mr. Rehberg's opinion that the county is being used as a dumping ground for old trailers. Commissioner Bush made a motion, seconded by Commissioner Cannon, to authorize Mr. Burt to draft an ordinance prohibiting mobile homes to be placed in the county that were constructed prior to July 1, 1976; requiring continuous permanent skirting and all towing equipment removed. The motion passed by split vote as follows:
Commissioner Suggs stated that she could not support the motion as her mobile home is not in compliance with the skirting requirement.
Preliminary Plat: Bell Forest Subdivision
Mr. Gene Parrish, Parrish Land Surveyors, and Mr. Robert Phillips, representing Dennis Cox and Yvonne Harrell, appeared before the Board, seeking approval of a preliminary plat of Bell Forest Subdivision. According to Mr. Parrish there are 2 or 4 drive-ways to the existing county grade. The only paved road the subdivision may meet is a state road. The county grade is used heavily by the county dump trucks going to a rock pit. Mr. Phillips stated that he is willing to give extra footage for road right-of-way, to bring it to a 30 ft. right-of-way. Commissioner Cannon made a motion, seconded by Commissioner Suggs, to approve the preliminary plat, granting a variance to the 60 ft. road right-of-way requirement, due to the county's use of the road, subject to Mr. Phillips giving up to 30 ft. road right-of-way, with the understanding that Mr. Phillips is not obligated to improve the existing county grade. The motion carried unanimously.
Professional Negotiation: Engineering Services
Mr. Barron reported that engineering services were advertised and a committee was appointed by the Board, to rank the proposals. Mills Engineering were ranked number one, and Mr. Mills is here today to negotiate fees and services. Following discussion, the county unanimously agreed, upon a motion from Commissioner Bush, seconded by Commissioner Sheffield, to enter into a contract with Mills Engineering for a period of one year, with a 30 day termination clause, beginning October 1, 1994, subject to an annual review for renewal. Rates were unanimously approved, following a motion from Commissioner Bush, which was seconded by Commissioner Suggs: principle engineer @ $65 per hour, engineer @ $45-$50 per hour, and other staff @ salaried rate (times 3).
Mr. Mills stated that in regards to the road construction project on CR 344, the county's position is strong. There have been instances of poor cooperation on HIPP's part. If the materials or finished product are inferior according to the engineer, the contractor is responsible for replacing the inferior product.
The Board recessed for lunch at 12:45 p.m., and reconvened at 1:45 p.m.
Gary Reeser: County Road Numbering
Mr. Reeser spoke to the Board about three problems he has encountered in regards to the county's mapping system and 911. After discussion, the following road number changes were made: S.W. 15th Trail was changed to S.W. 15th Street, S.W. 42nd Court was changed to S.W. 17th Street and N.W. 70th Trail was changed to N.W. 70th Street and N. W. 17th Court. This action was taken upon a motion from Commissioner Suggs, which was seconded by Commissioner Cannon, and unanimously approved.
Application Proposals for CDBG:
Mr. Barron reported that five proposals for CDBG applications were received: Community Programs Consulting, David Hruska, Fred Fox Enterprises, Lochrane Engineering, and Clark, Roumelis & Associates. Chairman Wilkerson appointed Mr. Barron, Mr. McQueen, and Commissioner Sheffield to serve on a review committee. They will review the proposals and make a recommendation back to the Board.
Members of the local American Legion appeared before the Board to discuss the possible lease/donation of county property for the Legion to build a new meeting facility. Mr. Barron stated that the land in question is part of the landfill site and he has spoken to DEP about the Sheriff's desire to develop a firing range on the site. The American Legion could compliment the Sheriff's efforts, by providing a building which the Sheriff could use in conjunction with his fire arms training courses. According to Mr. Barron DEP has not indicated a problem with the firing range, however, he has not spoken to them about the building proposed by the American Legion. He would prefer to wait until after written approval of the firing range. Commissioner Suggs made a motion to lease the land to the American Legion for 99 years, for $1 per year, subject to DEP's approval of the building. The motion was seconded by Commissioner Sheffield and unanimously approved. This action was taken in form of a resolution:
WHEREAS, the Gilchrist County Sheriff's Office is building a firing range at the location of the Gilchrist County Recycling Facility near Bell, Florida; and
WHEREAS, the AMERICAN LEGION through JAMERSON-SHEFFIELD POST 91, INC., has requested a site adjacent to the Sheriff's Rifle and Pistol Range for the purpose of constructing a multipurpose meeting facility building; and
WHEREAS, the said building would be made available to the Gilchrist County Sheriff's Office for a training facility in conjunction with the proposed rifle and pistol range facility; and
WHEREAS, the cost of the construction and maintenance of the building would be borne by the AMERICAN LEGION; and
WHEREAS, the training facility would be open to all of the residents of Gilchrist County in firearm safety, hunter safety, personal protection and home security courses; and
WHEREAS, it is anticipated that several of the Legionnaires will become certified instructors and will volunteer to assist with the classes and the operation of the range at no cost to the county; and
WHEREAS, the LEGION is proposing to set up an after school program whereby students who need additional help, encouragement, and guidance, could come and receive the support they need at the said facility; and
WHEREAS, the JAMERSON-SHEFFIELD POST 91, INC. has requested a long-term lease of approximately one (1) acre adjacent to the firing range for the purposes of construction of said building.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners in and for Gilchrist County, Florida, that the Board of County Commissioners enter into a ninety-nine (99) year lease with AMERICAN LEGION - JAMERSON-SHEFFIELD POST 91, INC. with the right to extend the lease for an additional ninety-nine (99) years and with consideration for said lease the sum of one dollar ($1.00) per year; the said lease to be on the following described real property:
BE IT FURTHER RESOLVED that prior to entry into the lease contemplated by this Resolution, clearance must be first obtained from the State of Florida, Department of Environmental Protection that entering into such a lease by the County will not interfere with the landfill closure requirements of the County with the said Departmental of Environmental Protection.
BE IT FURTHER RESOLVED that the appropriate officials of Gilchrist County are hereby authorized and directed to enter into the lease as authorized by this Resolution.
RESOLVED this 6th day of September, 1994.
BOARD OF COUNTY COMMISSIONERS
GILCHRIST COUNTY, FLORIDA
/s/Fred Wilkerson, Chairman
/s/Jackie R. Barron, Clerk
Mr. Barron reviewed a preliminary estimate of permanent population for Gilchrist County, prepared by the Bureau of Economic and Business Research, University of Florida. According to their estimates, the population in Gilchrist County as of 4-1-94, is 11,526. This figure includes 910 inmates. Mr. Barron feels the estimate is low, and Board members agreed. Mr. Barron stated that he would respond to their request for approval of these figures, offering 14,500 as a more accurate figure for Gilchrist County.
Mr. Barron stated that the Department of Transportation has sent a maintenance agreement for the county to maintain the recently installed flashing light in the Town of Bell. The Board previously asked that the maintenance agreement be forwarded to the Town of Bell. The Town of Bell is now requesting the county to maintain the light, since it is at an intersection of a county road and a federal highway. Commissioner Cannon made a motion, seconded by Commissioner Suggs, to maintain the flashing light in Bell. The motion carried unanimously.
Mr. Barron asked the Board if it is their desire to remain a member of the Small County Coalition, for fiscal year 94-95. Commissioner Suggs made a motion to remain in the Coalition, by resolution. The motion was seconded by Commissioner Bush, and unanimously approved.
WHEREAS, the Gilchrist County Board of County Commissioners has determined that there is a need to have information, interpretation and consultation services that are directed specifically to the ongoing needs of small counties within the State of Florida, and
WHEREAS, the cost of retaining such services is reduced through the collective participation of small counties within a consortium framework, and
WHEREAS, the Small County Coalition, a coalition of counties with populations less than 50,000, has designated Robert P. Jones & Associates to provide legislative consulting services relating to small county issues.
NOW THEREFORE, BE IT RESOLVED, that the Gilchrist County Board of County Commissioners approves becoming a member of the Small County Coalition for FY94-95 agrees to pay $998.40 for services through September 30, 1995.
BE IT FURTHER RESOLVED, that the Gilchrist County Board of County Commissioners agrees to make payment to Robert P. Jones & Associates for legislative consultant services associated with the Small County Coalition.
Adopted by the Gilchrist County Board of County Commissioners in Session at Trenton, Florida on the 6th day of September, 1994.
BOARD OF COUNTY COMMISSIONERS
GILCHRIST COUNTY, FLORIDA
/s/Fred Wilkerson, Chairman
/s/Jackie R. Barron, Clerk
Mr. Barron stated that a letter from the North Central Florida Health Planning Council has been received, advising the Board that their Board of Director's terms expire on September 30, 1994. Ms. Tammy Sanders represents Gilchrist County, and is willing to serve an additional term. Commissioner Suggs made a motion, seconded by Commissioner Cannon to reappoint Ms. Sanders. The motion carried unanimously.
A request from Mr. McQueen and Mr. Brideson has been received for payment of expenses related to a conference to be held in Kissimmee from October 24-28. The payment needs to be sent by September 14th. The Board unanimously approved the expenditure, following a motion from Commissioner Suggs, which was seconded by Commissioner Bush.
Emergency Management Report:
Mr. McQueen reported that 37 volunteer fire department personnel and three Trenton Police personnel attended the Haz/Mat class August 25th. The Sheriff's staff and EMS staff will be rescheduled due to the high number of people attending the first class.
Mr. McQueen reported that of the 20 critical facility inventory forms sent out in June, 14 have been returned.
Mr. McQueen stated that a grant from DCA for $2217 is available to the county, to conduct the large hazardous waste generators survey. Rather than contract with the Planning Council to do the work, Mr. McQueen would like to do the work in-house, utilizing grant funds. Commissioner Sheffield made a motion, seconded by Commissioner Bush to authorize Mr. McQueen to apply for the grant. The motion carried unanimously.
Library Construction Grant:
Mr. Hales, Regional Library Director, attended the meeting and advised the Board that the notice to proceed with construction has been received today.
Mr. Albert Martin, construction supervisor, informed the Board that he and his crew are currently digging the ditch to run the pipe to the county jail. He anticipates that the city will begin their phase of work tomorrow. According to Mr. Martin, the pipe must be 40" deep and be hand dug from Odell Mikell's residence, south past the Rogers residence, due to the number of phone lines buried in the area.
Mr. Barron spoke to the Board about a letter he received from Paul Silverman, P.A. The county currently leases an office from Mr. Silverman, in Bronson, for the public defender, however, it is Mr. Barron's understanding that the public defenders office is scheduled to be moved to the new Levy County Courthouse. Mr. Barron added that there are funds in the budget for the increase, however, he recommends not extending the lease agreement and will check on when their courthouse may be completed.
Mr. Barron spoke to the Board about the SRWMD's water plan and encouraged the Board members to read the report and respond.
Road Construction on CR 344:
Virginia Johns, HIPP Construction, spoke to the Board about the complaints she has received on the work her company completed on CR344. Ms. Johns stated that she has ridden the road and identified 6 areas that still need improved. Lee Mills, county engineer, stated that he identified 2 or 3 areas in addition to those identified by Ms. Johns. Ms. Johns stated that she would ride with Mr. Mills to identify those areas. Mr. Mills added that it is his opinion that HIPP should offer a 3 year guarantee on the repair work they will completing. Ms. Johns replied that she did not think that would be a problem. In addition, HIPP will repair an area of the road which a wreck occurred, and bill the county for those repairs.
Mr. Barron advised the Board that most of the second year funding for SHIP has been expended. Mr. Barron presented SHIP loan applications on behalf of B. Helton and J. Davis. Both qualify for $22,500. The Helton's anticipate purchasing a home and the Davis' anticipate building a new home. Commissioner Suggs made a motion, seconded by commissioner Bush, to approve both loans. The motion carried unanimously.
Mr. Barron explained that so far, all loans have been made on a deferred payment basis. During the last SHIP Loan Review Committee meeting, it was decided to have some loans structured as a repayment loan, especially those of moderate incomes or those whose debt to income ratio is less than 36%.
County Coordinator's Report:
Mr. McQueen presented grants for the Boards execution from the Departmental of Environmental Protection (Small County and Waste Tire). The Board agreed to apply for these funds for fiscal year 94-95.
Mr. McQueen reported that he and Mr. Barron met with representatives from the Beeper People. They are interested in leasing space from the county at the microwave tower for $100 per month. This may reduce the pager cost to the county.
Emergency Management Report (cont.):
Mr. McQueen submitted the following list of items he would like to purchase for his position, with grant funds:
Ford Explorer w/extended warranty $24,499
40 KW generator 13,943
Mobile storage trailer (7'x14') 3,400
Computer equipment 5,100
Dump station - Sheriff's Office 1,400
Fiber optic extension 4,600
Office equipment/furniture 3,500
Fax machine 900
VCR, TV, phones, pagers 1,200
Salary expenses through 9-30-94 5,313
In addition to the above, Mr. McQueen anticipates purchasing some miscellaneous items, such as chain saws, chains, and a 8KW generator with a light. Commissioner Bush made a motion to waive the bid process for the purchase of the Ford Explorer and 40 KW generator, for the purpose of expending grant funds prior to the deadline; approving the above list of items submitted by Mr. McQueen. The motion was seconded by Commissioner Sheffield, and unanimously approved.
The Board recessed for an EMS meeting at 5:06 p.m. and reconvened at 5:25 p.m.
Mr. David Brittin spoke to the Board about the software package proposed for the 911 system. According to Mr. Brittin, George Beatty has reviewed the software package and determined it to be acceptable, however, Joe Blanchard has not yet viewed the software. Mr. Barron noted that the Board needs to outline the deliverables on the contract with George and Joe and waive the bid requirement to purchase the software for $68,000 if indeed that is what the Board desires to do. According to Mr. Blanchard, Mr. Beatty is working for the Department of Revenue, and may not be available to assist with this project. Mr. Barron stated that there is very little time to expend the 911 monies and much talk about contracts, when in fact, there is no contract. Mr. Barron stated that before anything can be decided, the Board must determine where the Positron equipment will be installed. Commissioner Suggs made a motion to install the Positron equipment in the administration building, EMS portion of the building). The motion was seconded by Commissioner Bush, and unanimously approved.
County Coordinator's Report:
Mr. McQueen reported that Southern Bell has billed the county $2266.99 for cut phone lines since 1992. These bills have never been paid. Currently, we do not charge the phone companies for permits, however, we are holding three of their permit applications at this time. The Board advised Mr. McQueen to notify Southern Bell as to where the road department will be working, and ask Southern Bell to provide someone to locate the phone lines.
Mr. Joyner stated that Jenkins Road Stripping just submitted a bill for $12,800 for work they performed for the county last year. Jenkins just realized that the bill was never turned in to the county.
Mr. Joyner reported that a representative from Alachua County will meet with him tomorrow to discuss limbing and grading of the Gilchrist/Alachua county line.
The Board discussed a request from property owners on the Ronnie Lord road. They would like the county to provide some rock and they will spread it on the road. According to Mr. Joyner, the road is too narrow for a grader to get down, and the property owners are willing to maintain the road if the county will provide the rock. Mr. Burt stated that the county can not provide materials, using public funds to improve or maintain a private road. Mr. Joyner stated that the county has maintained this road for many years, as good as possible, and he believes it is a county road.
There being no further business to come before the Board, a motion to adjourn at 8:30 p.m. was made by Commissioner Suggs, seconded by Commissioner Cannon, and unanimously approved.
FRED WILKERSON, CHAIRMAN
JACKIE R. BARRON, CLERK