MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD OCTOBER 3, 1994.



The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in a regular meeting on October 3, 1994, at 8:30 a.m., in the Commissioner's Meeting Room at the Courthouse in Trenton, Florida, with the following members present to-wit:



Fred Wilkerson, Chairman

Wilbur Bush

V. C. Cannon

Jimmie Sheffield



Other persons in attendance were: Jackie R. Barron, Ex-officio Clerk, Ted Burt, County Attorney, Ron McQueen, County Coordinator, Sherree Pitzarell and Carolyn Thomas, Deputy Clerks, Joye Brown, Department of Transportation, Carl Rehberg, Building & Zoning Official, Sheriff Jim Floyd and Chief Deputy Jim Cooper, George Cole, Spring Ridge Volunteer Fire Department, David Brittin, EMS Director, Buddy Joyner, Road Superintendent.



Attorney's Report:



Mr. Burt announced that Sunshine Gas Pipeline has scheduled public hearings in Levy County. He has drafted a letter from the Board to the City of Fanning Springs, offering its support, on issues of concern with the City of Fanning Springs. The Board approved the letter.



Mr. Burt presented a Certificate of Correction of Tax Roll, for the Board's consideration. The certificate is issued for the 1993 Tax Roll on parcel no. 27-09-16-0000-0006-0030. A refund in taxes paid of $262.52 would be paid to Nate Delisi and Wayne Poole. The reason for the refund was a homestead exemption denial issued in error. Commissioner Sheffield made a motion to approve the Certificate of Correction of Tax Roll. The motion was seconded by Commissioner Cannon, and unanimously approved.



Mr. Burt stated that Southern Bell is requesting insurance information on the county, for possible claims of property damage to their phone cable lines being cut. There followed discussion regarding liability of cut phone cables. It is the opinion of the Board that though some are cut, due to negligence on the part of employees (road department), some are also cut because the company contracting with Southern Bell to bury the cables, are not burying them deep enough. The Board asked Mr. Burt to negotiate with Southern Bell to arrive at an agreeable solution.



Mr. Burt asked the Board if they would like him to pursue information regarding utility franchise fees. The Board advised him to continue.



Mr. Burt stated that he is waiting on information on mobile home regulations from the Planning Council.



Mr. Burt presented an agreement with the Town of Bell for fire services for fiscal year 1994-95. The agreement was modified as requested by the Board, and provides training from the county to the volunteer fire department. Commissioner Bush made a motion to accept the agreement, at a funding level of $9000, for fiscal year 1994-95. The motion was seconded by Commissioner Cannon, and unanimously approved.



Mr. Burt stated that he received a call from L. J. Teague regarding a road closure in the Sun N Fun subdivision. Mr. Barron stated that he had spoken to Teague, and according to Mr. Teague, the original developer approved Mr. Teague opening another way to make access to his property, by crossing two lots. Mr. Teague admitted that it was not platted that way and does not show up on the plat. The county may have graded it, according to Mr. Barron, but the issue is whether the road has been open long enough to be a public easement, or a private prescriptive right. Mr. McQueen stated that he is aware of the situation, and Mr. Teague only wants to continue the same access to his property as in the past. The road closure requires Mr. Teague to travel about two blocks around to access the road which leads to his property. Mr. McQueen added that Max Johnson owns the two lots that the road traverses. According to Mr. McQueen, the lots are vacant, however, Mr. Johnson is in the process of placing mobile homes on the property. Mr. Barron added that if the county has only maintained the road, it is not our issue, and is a civil matter between the two parties. However, if the county constructed the road, it would become a county issue. Mr. Barron stated that he does not believe the county constructed the road.



Mr. Burt reminded the Board that the referendum for tax exemption for new and expanding businesses will come before the voters next month. The Board advised Mr. McQueen to put an article in the paper that would explain the referendum to the public.



Clerk's Report:



Mr. Barron reported that it appears that several line item accounts within the general fund were over-spent during the last fiscal year. Implementation of purchase orders will eliminate that problem and he hopes to have the P.O. system on line soon. Each department will select the vendors they wish to do routine business, and a blanket P.O. will be issued for up to a specific amount, good for a specific period. The vendors will be issued a list of individuals authorized to sign for goods and services. Actually, the first P.O. was issued two days ago, but it will be several more days before the system is in full swing.



Commissioner Suggs arrived at the Board meeting at 10:10 a.m.



The Board discussed the water line extension to the jail and the number of hydrants the county was supposed to purchase.



The Board agreed to send a letter to Mr. Ken Frey, acknowledging his work on the library and its operations.



The Board unanimously approved journal entries nos. 9392-9395 and 9398-9420, upon motion from Commissioner Suggs, which was seconded by Commissioner Cannon.



The Board unanimously approved journal entry no. 9396, by resolution, in order to amend general fund by $64,876.36, which represents payment in lieu of taxes, and a refund of prior years expenditures from the Clerk of Court, following a motion from Commissioner Sheffield, which was seconded by Commissioner Suggs.



RESOLUTION 94-44



A RESOLUTION AMENDING THE GENERAL REVENUE FUND BUDGET FOR

FISCAL YEAR 1993-94.



WHEREAS, Chapter 129, Florida Statutes, sets forth the requirements for adoption of the annual county budget; and



WHEREAS, Gilchrist County did lawfully and appropriately adopt an annual budget for the Gilchrist County General Revenue Fund for Fiscal Year 1993-94; and



WHEREAS, Chapter 129.06, Florida Statutes authorized amendments of the budget by resolution to lawfully expend unanticipated revenues; and



WHEREAS, the Board of County Commissioners of Gilchrist County are in receipt of $56,800.60 of unanticipated revenues, in the form of a refund of prior years expenditures from the Clerk of Circuit Court, and $8,075.78, in the form of payment in lieu of taxes from the Suwannee River Water Management District, for the General Revenue Fund;



NOW, THEREFORE, BE IT RESOLVED by the Gilchrist County Board of County Commissioners, that the General Revenue Fund is hereby amended in an increased amount of $64,876.36.



RESOLVED this 3rd day of October, 1994.



BOARD OF COUNTY COMMISSIONERS

GILCHRIST COUNTY

/s/Fred Wilkerson, Chairman



ATTEST:

/s/Jackie R. Barron, Clerk



The Board unanimously agreed to amend the Capital Outlay Budget #301, (J.E. # 9396) in the amount of $9800, which represents unanticipated revenues, in the form of debt proceeds for the purchase of a 911 console, pledging repayment with the traffic surcharge fees. This action was taken upon motion from Commissioner Suggs, which was seconded by Commissioner Bush.



RESOLUTION 94-45



A RESOLUTION AMENDING THE CAPITAL OUTLAY FUND NUMBER 301

BUDGET FOR FISCAL YEAR 1993-94



WHEREAS, Chapter 129, Florida Statutes, sets forth the requirements for adoption of the annual county budget; and



WHEREAS, Gilchrist County did lawfully and appropriately adopt an annual budget by resolution to lawfully expend unanticipated revenues; and



WHEREAS, the Board of County Commissioners of Gilchrist County are in receipt of $9,800.00 of unanticipated revenues, in the form of debt proceeds for the Capital Outlay Fund Number 301 is hereby amended in an increased amount of $9,800.00



RESOLVED this 3rd day of October, 1994.



BOARD OF COUNTY COMMISSIONERS

GILCHRIST COUNTY

/s/Fred Wilkerson, Chairman



ATTEST:

/s/Jackie R. Barron, Clerk



Bills were reviewed and unanimously approved, following a motion from Commissioner Bush, which was seconded by Commissioner Sheffield.



Department of Transportation - Joye Brown:



Ms. Joye Brown spoke to the Board about the Department's Five Year Work Plan, and how it affects Gilchrist County. Ms. Brown submitted a map indicating a schedule for road resurfacing for the next five years. They anticipate resurfacing U.S. 129 from the north city limits line in Bell to the Gilchrist/Suwannee County line, during 1994-95. Resurfacing is also scheduled to portions of U.S. 129 and S.R. 26 within the city limits of Trenton. This is scheduled for 1995-96. The Board discussed the problems the county's experiencing with increased traffic on county roads 232 and 340. Both roads divert traffic off state roads and the condition of both are rapidly deteriorating. They would like DOT to assist in maintenance of these roads. Ms. Brown asked the Board to put their request in writing and to also prioritize their needs in writing.



Bid Opening- Surplus Equipment from Road Department:



Bids were opened and read aloud:



McGee's Lovett Philman

Item: Bid Bid Bid



73 Chevy PU #2031 $75.00 $25.00 -0-

75 Ford dump#0099 250.00 61.00 -0-

65 Ford dump#7788 100.00 51.00 -0-

74 Ford dump#8337 100.00 51.00 -0-

85 Chevy wag#7893 75.00 31.00 -0-

Wisconsin Power Unit -0- -0- $26.00



Mr. Barron announced that the Wisconsin Power Unit was not declared surplus property and bid, therefore the bid is not valid. Commissioner Sheffield made a motion to award bids on the 73 Chevy pickup, 75 Ford dump truck, 65 Ford dump truck, 74 Ford dump truck and 85 Chevy station wagon to Mr. Johnnie Lee McGee, with the stipulation that he pay for the items within 14 days, with cash, and remove the items from county property. The motion was seconded by Commissioner Cannon, and unanimously approved. Two other vehicles were advertised for bids: 1982 Ford F100 pickup VIN 1FTCF10E3CRA17159 and 1965 Ford F100 pickup VIN F10DN637986, however none have been received.



Building Department:



Mr. Rehberg submitted his report for the month of September, indicating a total of 52 permits issued. Of that total, 21 were for mobile home and 8 for new residential construction.



Public Hearing- Building Fees:



Mr. Burt presented a draft ordinance for the Board's review, which would waive building fees for the replacement of electrical service where there is no upgrade, provided that the replacement electrical box, as well as the electrical box being replaced, is of 60 amps or less. Mr. Burt stated that this ordinance has not been advertised, therefore, no action can be taken today. The Board approved the draft, and instructed Mr. Burt to advertise it for next month's meeting.



Mr. Rehberg discussed with the Board a problem he has encountered regarding impact fees. According to the county's ordinance, the only provision for exemption of impact fees is in section 10, which provides an exemption for replacement of a residence with another residence. The ordinance does not address a time limit for making the replacement. Recently, it has come to Mr. Rehberg's attention that a person could place a mobile home on a piece of property where an old homestead still stands, and even though it has been vacant for 20 or 30 years, it is considered a replacement once it is removed and a new residence or mobile home is placed on the property. A situation like this has occurred and the people do not want to pay the impact fee. Mr. Rehberg had a similar situation with his niece, where he paid the impact fee for her, and her mobile home was placed on property that had an old homestead. Mr. Rehberg stated that the Board needs to establish a time limit for replacement, and if not, he himself should be eligible for a refund for the impact fee he paid for his niece. Following discussion, Commissioner Bush made a motion to authorize Mr. Burt to advertise for a public hearing to change the impact fee ordinance to read that, "replacement must be within one year and the parcel must appear on the special assessment roll for the current or past year, unless the structure or residential building was initially placed on the parcel during the current calendar year", waive the impact fee for Shane Smith, and refund the impact fee paid by Mr. Rehberg. The motion was seconded by Commissioner Cannon, and unanimously approved.



911- Jim Cooper:



Mr. Cooper appeared before the Board to brief them on the new 911 positions. They have received 20 applications and Friday each applicant will be given a written exam. They expect to narrow the field after the written exam and those remaining will be given an oral exam. Initial screening has already eliminated some applicants. The review committee for the positions consist of Mr. Cooper, Darrell Williams, Sheriff Floyd, Wilbur Bush, and Gary Rexroat.



The Board recessed for lunch at 12:45 p.m. and reconvened at 2:08 p.m.



Interdepartmental Billing:



Mr. Barron spoke to Sheriff Floyd and Mr. Cooper about EMS billing the Sheriff's department for transportating inmates to the hospital. The Sheriff and Mr. Cooper feel they should not have to pay those charges out of their budget because they dispatch EMS calls and occasionally provide staff to drive the EMS units when needed. Mr. Barron explained that the EMS funds are dedicated for specific purposes and Mr. Brittin does not have the authority to write-off charges. Each call received by EMS generates a "run report" and charges. Commissioner Suggs made a motion, seconded by Commissioner Cannon, to table until further contact can be made with Nabors, Giblin, & Nickerson regarding the procedure. The motion carried unanimously.



Signs for County Parks:



The Board discussed the enforcement of hours at the county's parks and boat ramps. Both the Board and the Sheriff have received complaints about the noise and vandalism, and though the Board passed an ordinance to establish hours of use, and penalties, signs have not been erected. Mr. Barron stated that the Board asked for quotes on signs, which the Sheriff stated he would provide. When Mr. Barron received information from the Sheriff's office that the 20 signs needed would cost $1400, he did not authorize the expenditure. Mr. Barron stated that he could order the signs for less and Mr. Joyner stated that he would have the signs installed.



Spring Ridge Volunteer Fire Department:



Mr. George Cole requested authorization to purchase property at the state surplus property warehouse in Starke. Commissioner Sheffield made a motion to add Mr. Cole to the list of those authorized to make purchases. The motion was seconded by Commissioner Bush, and unanimously approved.



Emergency Medical Services Report:



Mr. Brittin reported that the state has changed medicaid providers, which has caused a delay in medicaid payments.



Mr. Brittin stated that the 1984 ambulance is constantly needing maintenance and has become too costly to maintain. Levy County is interested in purchasing it and will pay up to $2000. Mr. Brittin recommends selling it because it is not a remountable unit. Commissioner Suggs made a motion to declare the ambulance surplus property, and sell it to Levy County for $1.00 (one dollar). The motion was seconded by Commissioner Cannon, and unanimously approved.



Mr. Brittin attended a meeting at Alachua General Hospital last Friday and was advised that the contract for Medical Director is being canceled because the hospital does not want to pay his liability insurance. Mr. Brittin stated that the county could negotiate with the doctor on an individual basis, however, it would require making the doctor an employee of the county. According to Mr. Brittin, we have 90 days to make a change. Commissioner Suggs made a motion, seconded by Commissioner Bush, to authorize Mr. Brittin to negotiate with the current doctor and with Shands and report back to the Board. The motion carried unanimously.



Mr. Brittin submitted his report for the month of September, indicating a total of 107 calls received. Charges for those calls totalled $26,126.75. Collections for the same period were $9,911.38.



Road Department Report:



Mr. Joyner reported that a wooden bridge located in the Wilcox area recently failed inspection by the Department of Transportation. Guard rails need to be installed as well as culverts. It will cost about $15,000 for the culverts. There may be some funding available through DOT with their wooden bridges program. Commissioner Wilkerson will accompany Mr. Joyner to look at the bridge and Mr. McQueen will check into to funding sources.



Mr. McQueen announced that another bid has been received for the surplus road department equipment. Mr. McQueen stated that the bid was filed timely.



Mr. Barron opened the bid, which was submitted by Tommy Parrish:



1982 Ford F100 pickup VIN# 7159 $52.00

1965 Ford F100 pickup VIN# 7986 37.00

1975 Ford dump truck VIN# 0099 36.00



Mr. Barron stated that the bid of $36.00 for the 75 Ford dump truck is considerably lower than Mr. McGee's bid. Board members asked why Mr. Parrish is the only person to bid on the other two vehicles. According to Mr. Joyner, these two vehicles were not available for public inspection. Mr. Parrish knew where the vehicles were located and therefore submitted a bid. Commissioner Suggs stated that there is a third vehicle that has not been declared surplus and advertised, and currently is not stored on county property. It is her recommendation that this vehicle be included with the other two. Commissioner Bush made a motion, seconded by Commissioner Sheffield, to reject the bids submitted by Mr. Parrish, to advertise for bids for the three vehicles, and make those vehicles available for public inspection. Commissioners Cannon and Wilkerson voted in favor of the motion. Commissioner Suggs abstained due to a conflict of interest, and filed Form 8B Memorandum of Voting Conflict for County Public Officers. The original is on file in the Clerk's Office.



Mr. Joyner stated that he is constantly having problems with the dragline. Mr. Joyner has contacted the state surplus property warehouse in Starke and they can trade it for another dragline that is not as big. The Board advised Mr. Joyner to check out the dragline first before purchasing or trading.



Mr. Joyner stated that Mr. Parrish is issuing notices to people who have not installed drive-ways. According to Mr. Joyner, there are a few instances where a drive-way may not be needed, due to the nature of the road. The Board advised Mr. Joyner to use his discretion.



Commissioner Sheffield stated that he has received a request from the Watson family regarding road closure. The road in question is the dirt road leading to the old Eudell Watson homestead. Apparently it is a county road and does not access any other property except those owned by the Watson family. Mr. Burt advised that a petition will need to be filed.



Commissioner Suggs departed the Board meeting at 4:40 p.m.



Solid Waste Report:



Mr. Joyner stated that new boxes are needed for the recycling trailers. Metal boxes cost about $280 per box and each trailer holds 8 boxes. Mr. Joyner stated that the wooden boxes need repairs too often. The Board advised Mr. Joyner to write some specs and get quotes.



Emergency Management Report:



Mr. McQueen reported that the grant funds for his position were obligated prior to the deadline.



Mr. McQueen stated that he and Mr. Brideson will be attending a hurricane conference at the end of the month.



Mr. McQueen advised the Board that though Mr. Harrison has agreed to do the initial 911 addressing, a half time position may be needed in the future to do the addressing on an on-going basis, as people move into the county.



SHIP Applications:



The following SHIP applications were presented to the Board:



Applicant SHIP $ requested



B. Helton $22,500

C. Ruggles $17,500

J. Conrad $17,500

J. Orkney $10,000



Mr. Barron stated that the Loan Review Committee has recommended these applicants for approval and Orkney is the first loan set up for repayment at prime rate less 2%. The Board unanimously approved the SHIP loans following a motion from Commissioner Bush, which was seconded by Commissioner Cannon.



Miscellaneous:



The Board discussed the need for a county seal and unanimously agreed to authorized Mr. McQueen to advertise a contest for the design of a county seal, offering a first and second place award, upon motion from Commissioner Bush, which was seconded by Commissioner Cannon.



The annual operating plan between the county, the sheriff's department, and the forestry department was unanimously approved, following a motion from Commissioner Sheffield, which was seconded by Commissioner Cannon.



The Board agreed to table the agreement with Suwannee County for library services until the next regular meeting.



The Board unanimously approved the Anti-Drug grant application, upon motion from Commissioner Sheffield, which was seconded by Commissioner Bush. The grant amount is $27,089.00, requiring a local match of $9,030.



The Board unanimously approved the annual contract with Mental Health Services in the amount of $20,997.00, following a motion from Commissioner Bush, which was seconded by Commissioner Cannon.



The Board unanimously agreed to pay the final bill to HIPP construction, upon motion from Commissioner Bush, which was seconded by Commissioner Sheffield, subject to Lee Mills inspection, and HIPP's willingness to guarantee their work for three year on the portion that had to be re-worked.



The Board discussed use of county vehicles and advised Mr. McQueen to send a memo to county employees explaining the proper use.









There being no further business to discuss, a motion to adjourn at 6:00 p.m. was made by Commissioner Bush, seconded by Commissioner Cannon, and unanimously approved.



APPROVED:







FRED WILKERSON, CHAIRMAN



ATTEST:







JACKIE R. BARRON, CLERK