MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD NOVEMBER 7, 1994.



The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in a regular meeting held November 7, 1994, at 8:30 a.m., in the Commissioner's Meeting Room at the Courthouse in Trenton, Florida, with the following members present to-wit:



Fred Wilkerson, Chairman

Wilbur Bush

V. C. Cannon

Jimmie Sheffield

Sue B. Suggs



Other persons in attendance were: Jackie R. Barron, Ex-Officio Clerk, Ted Burt, County Attorney, Ron McQueen, Emergency Management/County Coordinator, Sherree Pitzarell and Carolyn Thomas, Deputy Clerks, David Brittin, EMS Director, Sable Bolling, Health Department Administrator, Wesley Asbell, Environmental Health Inspector, Dick Edwards, CPC, Maggie Edwards, Gilchrist Titles, Frank Grant, realtor, Grady Jones, FFA Alumni, Bryan Lewis and Rick Lawrence, Christian Coalition, Joe Blanchard & Marti Cosgrove, American Legion, George Cole, Spring Ridge Volunteer Fire Department, John Russell, Bell Volunteer Fire Department, Delany Faircloth & Charlie Houdder, Suwannee River Water Management District, Gene Parrish, Parrish Land Surveyors, Don West, Jeff Jones, Thomas Bryant, and Eric Black, Division of Forestry, Barbara Wray Suggs and Bessie Radford, county residents.



Commissioner Suggs asked the Chairman if she could speak to the Board about an issue, prior to beginning the agenda. According to Commissioner Suggs, the grader for her district has been broken for several weeks, and it is her understanding that the part to repair if will cost $7000. Mr. McQueen stated that the grader has been repaired, and the part was very expensive, and no purchase order was issued for the part. Mr. McQueen spoke to someone from Ring Power about the bill, and was advised that someone from the road department shop authorized the repair. Mr. Joyner has no knowledge of the phone call. Commissioner Suggs made a motion to approve payment of the bill. Commissioner Sheffield stated that he would not approve the motion because the grader is not worth repairing. Mr. Joyner stated that this is not one of the old graders. Commissioner Bush seconded the motion, which passed on a split vote as follows:



Suggs- Yes

Bush- Yes

Cannon- Yes

Wilkerson- Yes

Sheffield- No



Following discussion, Commissioner Cannon made a motion to declare the three old graders surplus property, along with the hydraulic dozer, and authorized Mr. Burt to advertise them for bids. The motion was seconded by Commissioner Suggs, and unanimously approved.



Commissioner Cannon made a motion, seconded by Commissioner Suggs, to approve the following meeting minutes:



BCC- June 21, 1994

BCC- July 11, 1994

EMS- July 11, 1994

BCC- July 26, 1994

EMS- August 1, 1994

BCC- August 1, 1994

BCC- August 2, 1994

BCC- August 4, 1994

BCC- August 9, 1994

BCC- August 9, 1994

BCC- August 16, 1994



The motion carried unanimously.



Attorney's Report:



Mr. Burt stated that Monroe Davis contacted him requesting a road number or name for the road that he lives on. Mr. Barron stated that his road has already been assigned a number. Mr. Burt will send him a copy of the county map with road numbers.



Mr. Burt stated that he has received some information on utility franchise fees. If the county imposed a 6% utility franchise fee, over $300,000 in revenues would be generated. This could be implemented this fiscal year. Commissioner Suggs made a motion, seconded by Commissioner Sheffield to pursue utility franchise fees. The motion carried unanimously. Mr. Burt stated that he would draft an ordinance for the Board's consideration.



Mr. Burt stated that Alachua County suggest a toxic waste day in May. The Board agreed to have it at that time.



Mr. Burt stated that the city of Trenton has appointed someone to a county-wide animal control committee, and are requesting the Board appoint someone as well. Chairman Wilkerson appointed Commissioner Sheffield to serve.



Mr. Burt submitted a draft letter to the Town of Bell, offering a fire contract for $9000, or $300 per call, for fiscal year 94-95, for the Board's review. Commissioner Sheffield made a motion, seconded by Commissioner Bush, to approve the draft and authorized Mr. Burt to send it to the Town of Bell. The motion carried unanimously.



Mr. Burt announced that Sunshine Gas Pipeline has set a public hearing for December 14th. Mr. McQueen stated that they (SGP) have changed their map of the Fanning Springs area to which includes a larger area of environmentally sensitive land.



Commissioner Sheffield commented that Florida Gas Transmission has damaged some graded roads during their installation work, and so far, they have failed to repair them.



Mr. Burt stated that a meeting with DCA and the intervenors has been set for January 9th and 10th, here in the courthouse, in Trenton.



The Board agreed to hold it's regular meeting in January on the 12th, rather than the first Monday.



Mr. Burt stated that Marvin Weaver has talked to him about either leasing a truck from the county, or the county leasing a truck from him. Mr. Weaver anticipates that he would put approximately 6000 miles per year on the vehicle for personal use. No action was taken at this time.



Mr. Burt stated that he has talked to Mark Lawson, of Nabor, Nickerson, & Giblin, about a possible agreement between the EMS department and the Sheriff's department for billing purposes. According to Mr. Lawson, an interlocal agreement would be fine. Mr. Barron stated that EMS funds $23,000 for 911 dispatching.



Bills and Journal Entries:



Commissioner Suggs made a motion, seconded by Commissioner Bush, to approve the bills presented and journal entry # 9421. The motion carried unanimously.



Annual Forestry Report:



Mr. Don West appeared before the Board to give the annual fire control report. Mr. West stated that since Mr. Thomas Bryant, also in attendance, will be retiring soon from the Division of Forestry soon, he should have the honors of giving the report to the Board. Mr. Bryant reported that the number of wild fires have decreased since the previous year, dropping from 38 to 30. The total acreage involved also decreased from 435 acres to 319.4 acres. During the fiscal year 1993-94, a total of 21 notices of unlawful burnings were issued. This is an increase over the last year, when only 8 notices were issued. The number of full time positions in the county are four, with an annual cost to the county of $4,050.48. Four trucks have been leased to volunteer fire departments in the county. There followed discussion regarding the fire trucks leased to volunteer fire departments. According to the Division of Forestry, their lease contract with the county for these trucks, require the volunteer fire departments to respond to grass fires. Mr. Barron stated that the volunteer fire departments need to be made aware of this requirement.



Mr. Jeff Jones introduced Mr. Eric Black, our new county forester. Mr. Jones thanked the Board for the support he has received as county forester, and encouraged the Board to contact Mr. Black, should they have questions or concerns. Mr. Jones reviewed the Cooperative Forest Assistance project with the Board.



Building Department Report:



Mr. Rehberg submitted his report for the month of October, indicating a total of 48 permits issued. Of that total, 27 were issued for mobile homes and 4 for new construction. Mr. Rehberg stated that the competency board members are requesting their per diem be raised from $20.00 per meeting to $35.00. Chairman Wilkerson asked Mr. Barron to look at the budget to see if funds are available.



Mr. McQueen stated that he issued a special temporary use permit for the circus that was recently sponsored by the Trenton Police Department. They are requesting a waiver of the permit fee. Commissioner Suggs stated that she understands that the event was not well attended and since the Trenton Police Department is a not for profit organization she moved to waive the permit fee. The motion was seconded by Commissioner Bush, and unanimously approved.



Landfill Monitoring Wells:



Mr. Barron reported that he has received notice from Mills Engineering that lab reports indicate levels of benzene at or above the Florida Water Quality Standards limits, at monitoring wells 102, 104, 105 and 109, at the landfill. The county has 72 hours to notify the Department of Environmental Protection of exceedances of groundwater standards and 14 days to resample the monitoring wells. Mr. Barron added that Mills Engineering intends to retest the wells next week. Should any one of the monitoring wells' tests indicate unacceptable levels of benzene, the county may be in the position of having to conduct extensive testing, which could be very expensive.



Chamber of Commerce:



A request has been received from the Chamber of Commerce to use the courthouse property and the Weeks Building, in conjunction with their annual Down Home Days celebration. Commissioner Suggs made a motion, seconded by Commissioner Sheffield, to approve their request. The motion carried unanimously.



Bid Opening for Surplus Road Department Vehicles:



Mr. Barron opened bids received on surplus vehicles and read them aloud:



75 Chevy PU 82 Ford PU 65 Ford PU

Bidder VIN #7001 VIN #7159 VIN #7986



Rick Lord $26.00

Paul Fuller $61.50

Tommy Parrish $52.00

Floyd Beach $77.77

Roy Mauthner $10.00



Commissioner Sheffield made a motion to accept the three highest bids: Lord, Fuller and Beach. The motion was seconded by Commissioner Bush. Commissioners Cannon and Wilkerson voted in favor of the motion. Commissioner Suggs abstained from voting due to a conflict of interest and filed Form 8B Memorandum of Voting Conflict for County Public Officers. A copy of this form is attached and made a permanent part of these minutes. The Board agreed to allow 30 days for payment to be made on these vehicles.



Public Hearing- Building Permit Fee Ordinance:



Mr. Burt advised the Board that a public hearing was advertised for the consideration of adoption of an ordinance, which would waive the fee for the replacement of electrical boxes that are 60 amps or less. Commissioner Suggs made a motion, seconded by Commissioner Cannon, to approve the ordinance. The motion carried unanimously and the ordinance follows:



ORDINANCE 94-10



AN ORDINANCE AMENDING GILCHRIST COUNTY ORDINANCES NUMBERED

80-07 AND 92-08, BY PROVIDING FOR A FEE WAIVER; PROVIDING

FOR SEVERABILITY; AND SETTING AN EFFECTIVE DATE.



WHEREAS, by previous Ordinances Numbered 80-07 and 92-08, Gilchrist County established fees for building permits in the County; and



WHEREAS, the Board of County Commissioners determined it to be in the best interest of residents of the County that there be a permit fee waiver in certain instances;



NOW, THEREFORE, BE IT ORDAINED by the Board of County Commissioners of Gilchrist County, Florida, that a new section be added to the Ordinances establishing building permit fees, to be entitled "Section 2." and that the current sections 2 and 3 be renamed "Sections 3 and 4".



BE IT FURTHER ORDAINED, that the new Section 2 shall read as follows:



Section 2. No building permit fee shall be required for a replacement electrical service where there is no upgrade, provided that the replacement electrical box, as well as the electrical box being replaced, is of 60 amps or less.



BE IT FURTHER ORDAINED, that should any provision or portion of this Ordinance is declared by any court of competent jurisdiction to be void, unconstitutional, or unenforceable, then all remaining provisions and portions of this Ordinance shall remain in full force and effect.



BE IT FURTHER RESOLVED, that this Ordinance shall be filed with the Office of the Secretary of the State of Florida and shall immediately take effect upon receipt of official acknowledgement from the Secretary of State that such Ordinance has been filed with that office.



PASSED AND DULY ADOPTED, with a quorum present in voting, the Gilchrist County Board of County Commissioners in regular session this 7th day of November, 1994.



BOARD OF COUNTY COMMISSIONERS

GILCHRIST COUNTY, FLORIDA

/s/Fred Wilkerson, Chairman



ATTEST:

/s/Jackie R. Barron, Clerk







Clerk's Report:



Mr. Barron stated that he has received notification from the health department that the voting precincts fall under the small drinking water systems . The Board agreed to table discussion until later in the afternoon when Ms. Bolling is scheduled to appear.



The Board unanimously approved an addendum to the Statewide Mutual Aid Agreement, following a motion from Commissioner Suggs, which was seconded by Commissioner Bush.



Public Hearing- Impact Fee Ordinance:



Mr. Burt presented an ordinance for the Board's consideration, which would establish a time limit for replacements which are considered exempt from impact fees. Commissioner Suggs made a motion, seconded by Commissioner Cannon, to approve the ordinance. The motion carried unanimously and the ordinance follows:



ORDINANCE 94-11



AN ORDINANCE OF THE COUNTY OF GILCHRIST, FLORIDA, AMENDING

ORDINANCE NO. 93-01, REFERRED TO AS THE GILCHRIST COUNTY

IMPACT FEE ORDINANCE, BY AMENDING SECTION 10 ENTITLED

"EXEMPTIONS" BY FURTHER DEFINING REPLACEMENT OF A RESIDENTIAL BUILDING OR A RESIDENTIAL STRUCTURE; PROVIDING

FOR SEVERABILITY; AND SETTING AN EFFECTIVE DATE.



WHEREAS, Gilchrist County adopted Ordinance No. 93-01, known as the "Gilchrist County Impact Fee Ordinance"; and

WHEREAS, it is the responsibility of Gilchrist County, pursuant to Chapter 163, Florida Statutes, and Chapter 125, Florida Statutes, to implement a regulatory and financing program for road improvements; and



WHEREAS, the Board of County Commissioners has reviewed the exemption portion of the Ordinance and determines that clarification is needed regarding the replacement of residential dwellings.



NOW, THEREFORE, BE IT ORDAINED by the Board of County Commissioners of Gilchrist County, Florida, as follows:



1. Section 10 of Ordinance No. 93-01 is hereby deleted and in place thereof is substituted the following:



Section 10. Exemptions. The following activities shall be exempted from payment of the impact fees imposed by this Ordinance:



(1) Alternations or expansion to any existing building where not additional units are created.



(2) The replacement of a residential building or residential structure with a new residential building or residential structure on the same site. To qualify for an exemption under this section (2), replacement must be within one (1) year from removal of the residential building or residential structure being replaced and the parcel upon which the residential building or residential structure is, or was, located must appear on the special assessment roll of the County for the current or past year, unless the residential building or residential structure was initially placed on the said parcel in the current calendar year in which removal or destruction occurred.



(3) The construction of agriculture structures.



2. Severability.



Should any sentence, clause, part or provision of this ordinance be declared by court of competent jurisdiction to be invalid, the same shall not affect the validity of the ordinance as a whole, or any part thereof other than the part declared to be invalid.



3. Effective Date.



This ordinance shall take effect immediately upon receipt of official acknowledgement from the Office of the Secretary of the State of Florida that this ordinance has been filed with said office.



PASSED AND DULY ADOPTED by the Board of County Commissioners of Gilchrist County, Florida this 7th day of November, 1994.



BOARD OF COUNTY COMMISSIONERS

GILCHRIST COUNTY, FLORIDA

/s/Fred Wilkerson, Chairman



ATTEST:

/s/Jackie R. Barron, Clerk



The Board recessed for lunch at 12:00 p.m. and reconvened at 1:30 p.m.



Suwannee River Water Management District:



Mr. Charlie Houdder, SRWMD, reported to the Board that the District will be sending the second annual payment in lieu of taxes soon. These payments will continue for 8 more years, and the amount is determined by the average amount of property taxes for the property at the time of purchase. Mr. Houdder stated that the District owns approximately 60,000 acres district-wide. Mr. Houdder introduced Delaney Faircloth to the Board. Mr. Faircloth will be working with the public, instructing them of the districts lands recreation opportunities.



Gilchrist County Public Health Unit:



Ms. Sable Bolling spoke to the Board about her budget. According to Ms. Bolling, she expects to be about $4000 short in revenues, due to cuts in state funding. Commissioner Sheffield asked if she had any reserves to draw from and Ms. Bolling replied that she is already using her reserve and still anticipates a shortage. She presented proposed fee increases for the Board's consideration. The proposed fees include a charge for the medications dispensed, with no mark up. In the past, there has been no charge for medications. In addition, slight increases for other services, such as vital statistics and immunizations are proposed. Commissioner Suggs made a motion to hold a public hearing on the proposed fee increases. The motion died for lack of a second. Ms. Bolling also requests that the Board adopt a poverty level of 150%, which would also increase their revenues. According to Ms. Bolling, those at the very lowest level of the sliding fee scale would see no change or very little. The increase would be about $2.00 to $7.00, depending upon the patient's income level. Commissioner Sheffield made a motion to adopt the fee increases and raise the poverty level to 150%, by resolution, with no change in the fee for water well permits. The motion was seconded by Commissioner Cannon, and unanimously approved.



94-46



RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF

GILCHRIST COUNTY, FLORIDA.



RE: FEES TO BE CHARGED BY THE HRS GILCHRIST COUNTY PUBLIC
HEALTH UNIT



WHEREAS, the HRS GILCHRIST COUNTY PUBLIC HEALTH UNIT is authorized to establish charges and collect reasonable fees in connection with services performed by said Health Unit by virtue of Chapter 154, Florida Statutes, as amended, and other applicable statutes and laws of the State of Florida; and



WHEREAS, the HRS GILCHRIST COUNTY PUBLIC HEALTH UNIT did review the fees collected, and determined that in order to assist in defraying the cost of providing the services required, said fees should be in accordance with the Schedule of Fees and Services attached hereto, marked Exhibit "A", and made a part hereof by reference; and



WHEREAS, the BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA, has reviewed the recommendation of the HRS GILCHRIST COUNTY PUBLIC HEALTH UNIT and approved the Schedule of Fees and Services as attached hereto and marked Exhibit "A";



NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA, in public meeting assembled:



1. That previous resolutions related to fees to be charged by HRS GILCHRIST COUNTY PUBLIC HEALTH UNIT

and all its amendments be herewith rescinded.



2. That the HRS GILCHRIST COUNTY PUBLIC HEALTH UNIT is

hereby authorized and directed to provide those services and collect those fees as described in

Schedule of Fees and Services marked Exhibit "A"

attached hereto and made a part thereof.



3. The HRS GILCHRIST COUNTY PUBLIC HEALTH UNIT is hereby

authorized to modify the fees to correspond to the fee

structure of the Medicaid Fee System.



4. That the HRS GILCHRIST COUNTY PUBLIC HEALTH UNIT is

required to deposit said fees in the GILCHRIST COUNTY

PUBLIC HEALTH UNIT TRUST FUND as directed by Chapter

154.06, Florida Statutes, amended by the Legislature

in 1972. These funds shall be utilized to support

the public health programs carried on by the HRS GIL-

CHRIST COUNTY PUBLIC HEALTH UNIT.



5. This resolution will take effect immediately upon its

adoption and shall supersede all prior resolutions

adopted in relation to this subject matter.



PASSED AND DULY ADOPTED THIS 7TH DAY OF NOVEMBER, 1994.



BOARD OF COUNTY COMMISSIONERS

GILCHRIST COUNTY, FLORIDA

/s/Fred Wilkerson, Chairman



ATTEST:

/s/Jackie R. Barron, Clerk



EXHIBIT "A"



GILCHRIST COUNTY PUBLIC HEALTH UNIT FEE SCHEDULE



IMMUNIZATIONS FOR ALL AGES:



Hepatitis B Immune Globulin- cost of medicine

Hepatitis B Immunization- $14.00, plus cost of medicine



Immune Globulin- $5.00, plus cost of medicine



Influenza- $5.00, plus cost of medicine

Pneumovax- $5.00, plus cost of medicine



Post Exposure Rabies Vaccine

First Session Administration Fee- $35.00

Remaining doses Administration Fee- $12.00



Vital Statistics:



I. Death Certificates- $6.00

II. Birth Certificates- $9.00



Environmental Health:



I. Water



(A) Private (Bacteriological Analysis)



l.) If owner collects and brings specimen to

County Public Health Unit- $20.00



2.) If County Public Health Unit employee

collects specimen, 1st trip- $40.00



On same trip, each additional sample- $20.00



(B) Water Well Permit- $35.00



II. Child Care Facilities



(A) Registered Daycare Centers- $60.00/year



(B) Licensed Daycare Centers- $100.00/year, plus

$3.00 per child



III. Adult Congregate Living Facilities- $70.00/year



Primary Care Services:



Primary care services will be provided on a sliding scale fee basis based on the clients income.



A-scale: Less than 100% OMB poverty guidelines- no charge

for services except "Immunizations".



B-scale: 101% - 120% OMB poverty guidelines- 17% of full

rate.



C-scale: 121% - 140% OMB poverty guidelines- 33% of full

rate.



D-scale: 141% - 160% OMB poverty guidelines- 50% of full

rate.



E-scale: 161% - 180% OMB poverty guidelines- 67% of full

rate.



F-scale: 181% - 200% OMB poverty guidelines- 83% of full

rate.



G-scale: greater than 200% OMB poverty guidelines- 100%

of full rate.



Full rate shall be 150% of the Medicaid rate.



Cable T.V.- Bessie Radford:



Ms. Bessie Radford appeared before the Board to complain about the services that she and others are receiving from Suwannee Cable T.V. According to Ms. Radford, the cable company's owner, Mr. Charlie Moore, promised more channels when he raised the rates, however, they have not received all those promised. Ms. Radford stated that the problem started over a year ago, and she delivered some information to Mr. Burt's office. Ms. Radford added that the FCC has placed regulations on the counties and cities. Mr. Burt stated that county can now regulate, however, small counties are exempt. Commissioner Suggs made a motion, seconded by Commissioner Cannon, to authorize Mr. Burt to look into the possibility of the county regulating cable companies that service Gilchrist County. The motion carried unanimously.



Bryan Lewis- Christian Coalition:



Mr. Bryan Lewis appeared before the Board to discuss the proposed casino gambling amendment on the ballot for the next election. Mr. Lewis would like the Board to consider banning casino gambling in Gilchrist County. Commissioner Suggs made a motion, seconded by Commissioner Bush, to advertise for a public hearing for public comment, on January 12, 1995, at 7:00 p.m. The motion carried unanimously.



Cruise Precinct:



Ms. Janice Woods spoke to the Board about the Tri-County Council for Senior Citizens mealsite at the Cruise precinct. According to Ms. Woods, they serve 15-20 people each day. They now have a stove, sink, refrigerator, and hot water heater. They need wood for cabinets, counters and some electrical wiring for the stove hook-up. They have someone who is willing to donate their labor, however, this person does not have a license to do electrical work in the county. Following discussion, the Board unanimously agreed to pay the cost of an electrician who is licensed in this county to do the work, following a motion from Commissioner Sheffield, which was seconded by Commissioner Cannon.



FFA Alumni- Grady Jones:



Mr. Jones appeared before the Board to request assistance on behalf of the FFA Alumni. According to Mr. Jones, they have an opportunity to lease property from Mitchell Owens for 10 years for a rodeo site. They will need to construct a drive-way, and request the Board to apply to DOT on their behalf, asking DOT to waive the permit fee. Commissioner Bush made a motion, seconded by Commissioner Cannon, to apply for a drive-way permit on behalf of the FFA Alumni, asking for a waiver of the permit fee. The motion carried unanimously.



Old Unrecorded Subdivisions- Frank Grant:



Mr. Frank Grant spoke to the Board about problems he has encountered with old unrecorded subdivisions. According to Mr. Grant, second and third buyers of developed property are having to come before the Zoning Board for a variance. These subdivisions are in violation of the county's subdivision ordinances, however, the developer is long since gone, and people buying the property today are having a difficult time receiving permits. Maggie Edwards, also present, stated that there are approximately 30 unrecorded subdivisions in Gilchrist County. Mr. Barron stated that some developers refused to meet the county's requirements. Commissioner Suggs made a motion, seconded by Commissioner Cannon, to authorize Ms. Edwards to do an extensive search and provide the Board with a list of unrecorded subdivisions, have Carl evaluate the access and report to the Board. The motion carried unanimously.



Tax Exempt Application- Barbara Wray Suggs:



Ms. Barbara Suggs appeared before the Board to discuss a tax exemption application she filed with the Clerk of Court on November 2, 1994. Ms. Suggs stated that she has plans to expand their dive shop at Ginnie Springs. Currently, she is paying approximately $7000 per year in property taxes. In addition, she is paying approximately $96,000 per year in sales tax, of which a portion is returned to Gilchrist County. Mr. Barron advised the Board that the tax exemption Ms. Suggs is applying for would be on the expansion only; she will continue to pay property taxes on the existing business (land and buildings). The exemption, if granted, would be only for the new addition of the dive shop, for a period of ten years. This exemption is on the ballot, which voters will vote on tomorrow. Mr. Burt stated that a public hearing would need to be scheduled, should the Board accept her application, and cautioned Ms. Suggs that construction on her expansion could not start before the application is approved in public hearing. The Board agreed to accept the application and schedule a public hearing for December 5, 1994, at 1:15 p.m.



CDBG- Dick Edwards, Community Programs Consulting:



Mr. Barron reported that the Committee met to evaluate the proposals for CDBG grant submittal, and ranked CPC number one. Mr. Edwards stated that the county is eligible for $500,000 in grant funds and up to 15% is allowed for administration of the program. He would proposed 13.5% for administration if his company does 100% of the administration. Mr. Barron suggested that the fee for services be negotiated once the county receives notice of funding. Commissioner Suggs made a motion, seconded by Commissioner Sheffield, to authorize Mr. Edwards to submit a CDBG application on behalf of Gilchrist County. The motion carried unanimously.



Small Drinking Water Systems- Sable Bolling & Wesley Asbell:



The Board questioned Mr. Asbell and Ms. Bolling about correspondence they received regarding the new Small Drinking Water Systems as they apply to the county's voting precinct buildings. Ms. Bolling stated that she does not think the rule will apply to those buildings, since the purpose of the building is not to provide potable water. The only building where the water is used for consumption, is the Cruise precinct, and bottled water should be used for drink and cooking.



Road Department:



The Board discussed the county vehicles with Mr. Joyner, and the amount of fuel being used with the fuel cards. Mr. Joyner stated that a number of the vehicles do not have odometers that work. Mr. Barron stated that the whole purpose of using the fuel card system is to keep track of the gallons of fuel being used. If the odometers do not work, there is no way of knowing how many miles to the gallons you're getting. The Board advised Mr. Joyner to park all road department vehicles until the odometers are repaired. Mr. Joyner stated that there is a problem with the fuel truck. The meter that goes into each truck from the fuel truck is broken. Mr. Barron suggested that a small generator be mounted on the truck, which would power the pump and meter.



Mr. McQueen stated that he is in the process of evaluating the road department and its staff and will be prepared to make some recommendations to the Board next month.



Mr. Joyner stated that Keith Rehberg is interested in transferring back to the road department. Currently, there are no openings in the road department.



Mr. Joyner stated that Harvey Waldron has completed his 6 months probationary period and it is his recommendation that Mr. Waldron be hired on a permanent basis. Commissioner Suggs made a motion, seconded by Commissioner Sheffield, to hire Mr. Waldron on a full time permanent basis. The motion carried unanimously.



The Board questioned Mr. Joyner about Clark Cannon's vehicle and whether or not it is safe to drive. Mr. Joyner stated that in his opinion, it is not safe. The Board advised Mr. Joyner to park that vehicle until it is repaired.



Emergency Medical Services- David Brittin:



Mr. Brittin reported that he has talked to several doctors and EMS directors, and it appears that the best proposal for medical director would be to keep the current director, who has indicated that he will provide medical direction for $14,000 per year, plus the cost of his liability insurance. According to Mr. Brittin, Dr. Janasiewicz will provide on-site training every third week. Mr. Burt reminded the Board that the current agreement is between the county and Alachua General Hospital, not with Dr. Janasiewicz. Until we receive notice from AGH, who according to our contract must provide 60 days notice, we do not need to change providers.



Mr. Brittin stated that the Sheriff's Department has hired five people to work as 911 operators, and are starting one new employee each week. Each new operator will be required to ride with EMS and the Sheriff's deputies 3 or 4 days, in order to understand the nature of the calls they will be receiving. Mr. Brittin stated that he is very much in favor of the hiring process that was implemented for these positions.



County Coordinator's Report:



Mr. McQueen stated that he has received the Hazardous Materials grant from the state and has decided to do the work in-house, rather than contract with the Planning Council.



Mr. McQueen reported that he met with Mr. Hales and worked out a schedule for using inmate labor from both Cross City Correctional and Lancaster Correctional. CCI will provide continuous labor, while Lancaster will direct their work squads to other areas of the county. This arrangement is necessary since inmates from the institutions can not work together. Mr. McQueen advised the Board that there is some cypress lumber that is surplus and the Board may want to consider bidding it. Commissioner Suggs made a motion to declare the cypress lumber as surplus property and authorized Mr. McQueen to call for bids. The motion was seconded by Commissioner Cannon, and unanimously approved.



Following discussion, Commissioner Suggs made motion, seconded by Commissioner Bush, to appoint Mr. McQueen to serve as project manager for the library construction project. The motion carried unanimously.



Mr. McQueen spoke to the Board about a program for EMT's who wish to upgrade to paramedics. He has spoken to Mr. Brittin, and suggests that EMT's who are attending classes to upgrade to a paramedic position be given a 30 cents per hour raise. A stipulation could be that the employee must work a specified period of time for the county as a paramedic. Commissioner Suggs made a motion, seconded by Commissioner Bush, to authorize Mr. McQueen to create a program for educational compensation for EMT's.



Mr. McQueen stated that he met with the Sheriff regarding the 911 dispatch center. The Sheriff wants to handle the remodeling after the console is purchased and installed. Mr. Martin will not have time to be involved, due to the library construction job. Mr. McQueen stated that he reminded the Sheriff that any electrical work must be done by a licensed contractor. Mr. McQueen stated that the original discussion was that if the Sheriff wants to remodel, the cost will come from his budget.



Commissioner Suggs departed the meeting at 7:35 p.m.



Miscellaneous:



The Tri-County for Senior Citizens are holding a press conference/breakfast on November 14th, at 9:00 a.m. They have invited the Board to attend.



Information on COPS FAST has been received. Matching grant funds are available for three years, with the match amount increasing each year. The Board took no action.



Correspondence and resolutions have been received from several counties and cities, urging the Board to adopt a resolution opposing the Net Ban amendment on tomorrow's ballot. The Board took no action.



Correspondence from the state was received inquiring whether the county would like to keep the Wacasassa Flats on the CARL list. The Board agreed to keep it on the CARL list.



Correspondence from the Governor's Office has been received asking the county to participate in the 150 year statehood celebration. The Board took no action.



Mr. Barron stated that Mr. Welch, Tax Collector, recently experienced a robbery in his office, and a total of $2900 was stolen. In addition, his vault was destroyed and rendered useless. Our insurance will cover the theft, however, we will have to pay a $1000 deductible. Mr. Welch will need an additional $2900 from the Board to balance his books. Commissioner Bush made a motion, seconded by Commissioner Sheffield, to amend Mr. Welch's budget by $2900. The motion carried unanimously.



Mr. Barron stated that his vault in the finance office, which is located next to Mr. Welch's office would be large enough to accommodate Mr. Welch's deposits and tags. Mr. Barron stated that he would be willing to move if the Board could provide additional space for his finance department. There followed discussion among Board members, Mr. Barron and Mr. McQueen about space needs for the courthouse. Several offices in the courthouse are cramped for space. Utilization of upstairs space is a possibility once the School Board's lease expires. Mr. Barron stated that he could move his entire finance department upstairs without ADA concerns, since they do not interact with the public, with the exception of the occasional employee or vendor. Mr. Burt stated that he would look at the expiration date on the School Board's lease.



Commissioner Suggs returned to the meeting at 8:05 p.m



The Board discussed the contract for county park/boatramp maintenance. The Board has a contract with Tonya Gainey for mowing and garbage pick-up from April through November. Commissioner Bush made a motion, seconded by Commissioner Suggs, to authorize Mr. Barron and Mr. McQueen to negotiate with Ms. Gainey for year round services. The motion carried unanimously.



Mr. Barron stated that in order to process applications for exemption from special assessments, from those applying due to financial hardship, the Board needs to adopt some income and asset guidelines. Following discussion, Commissioner Sheffield made a motion, seconded by Commissioner Bush, to adopt 100% of poverty as the income guideline along with the SSI assets guidelines. The motion carried unanimously.



Mr. Barron stated that clarification is needed for the Board's purchasing policy. The current policy allows department heads to purchase up to $2000 without Board authorization. Does the Board want to establish a higher limit or alternative method since Mr. McQueen has been hired. Commissioner Suggs made a motion, seconded by Commissioner Sheffield, to change the purchasing authority, by resolution, from department heads to Mr. McQueen, keeping the same $2000 limit. The motion carried unanimously.



RESOLUTION 94-47



A RESOLUTION OF GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS AUTHORIZING DEPARTMENTAL EXPENDITURES.



WHEREAS, by resolution, the Gilchrist County Board of County Commissioners has established a dollar limit for department heads to make expenditures without prior Board approval; and



WHEREAS, the County has now implemented a purchase order system; and



WHEREAS, closer coordination is needed for non-prior approved expenditures;



NOW, THEREFORE, BE IT RESOLVED by the Gilchrist County Board of County Commissioners that as follows:



1. Previous resolutions relating to expenditure by department heads without prior Board approval are hereby rescinded.



2. Department heads are hereby authorized to expend monies without prior Board approval up to the amount of $2000 per item; however, all such expenditures must be prior approved by the Gilchrist County Coordinator.



3. This Resolution will take effect immediately upon its adoption and shall supersede all prior resolutions adopted in relation to this subject matter.



RESOLVED this 7th day of November, 1994, by the Gilchrist County Boardof County Commissioners in regular session.



BOARD OF COUNTY COMMISSIONERS

GILCHRIST COUNTY, FLORIDA

/s/Fred Wilkerson, Chairman



ATTEST:

/s/Jackie R. Barron, Clerk



The Board discussed the need to establish a method for volunteer fire departments to make emergency purchases, without a purchase order. Following discussion, Commissioner Suggs made a motion to establish a petty cash fund for each of the county's volunteer fire departments, by resolution, not to exceed $200, for the purchase of unusual or emergency items, not routine supplies. The motion was seconded by Commissioner Cannon, and unanimously approved.



RESOLUTION 94-48



A RESOLUTION OF GILCHRIST COUNTY BOARD OF COUNTY

COMMISSIONERS ESTABLISHING A PETTY CASH FUND TO BE

USED BY THE COUNTY'S VOLUNTEER FIRE DEPARTMENTS.



WHEREAS, Gilchrist County sponsors several volunteer fire departments throughout the unincorporated areas of the County; and



WHEREAS, said volunteer fire departments are often in need of small items for which it is not economically efficient to follow the standard procurement procedure of the County; and



NOW, THEREFORE, BE IT RESOLVED by the Gilchrist County Board of County Commissioners that a petty cash fund of $200.00 be established for each volunteer fire department of the County, including North Gilchrist, Wacasassa and Spring Ridge.



RESOLVED this 7th day of November, 1994, by the Gilchrist County Board of County Commissioners in regular session.



BOARD OF COUNTY COMMISSIONERS

GILCHRIST COUNTY, FLORIDA

/s/Fred Wilkerson, Chairman



ATTEST:

/s/Jackie R. Barron, Clerk



American Legion:



The Board discussed the proposed lease agreement with the American Legion. In a previous meeting, the Board agreed to lease a portion of the landfill property to the American Legion for $1 per year for 99 years, providing there is no opposition from the Department of Environmental Protection. The Sheriff's Department has indicated a desire to utilize the building in conjunction with their proposed firing range at the landfill site. Mr. Joe Blanchard, Commander, American Legion, stated that he would like the Sheriff's Department to carry liability insurance if they use the building, as well as assist in the building's maintenance. Mr. Barron stated that the Legion will need its own liability, in addition to the Sheriffs. Following discussion, Mr. Burt stated that he will add a clause to terminate the lease if they go bankrupt or are sued.



Miscellaneous:



Mr. Barron reported that Earl Sanders is eligible to keep his life insurance until the age of 65. He is currently 63 years old. There was some questions as to whether or not he would be eligible to keep it since he retired on disability. Mr. Sanders will have to pay the premiums himself, however, due to an error by the Clerk's Office, his coverage was dropped. In order to reinstate coverage, three months back premium must be paid, which totals approximately $120.00. Commissioner Suggs made a motion to pay the back premium. The motion was seconded by Commissioner Cannon, and unanimously approved.



Commissioner Bush suggested that a sinking fund be established for retirees' life insurance.



The Board agreed that all county issues should be referred to Mr. McQueen, prior to coming before the Board.



Commissioner Suggs stated that there is a legislative conference scheduled for November 29 thru December 2nd, with the Florida Association of Counties.



There being no further business to come before the Board, Commissioner Suggs made a motion to adjourn at 9:15 a.m. The motion was seconded by Commissioner Sheffield, and unanimously approved.



APPROVED:







FRED WILKERSON, CHAIRMAN



ATTEST:







JACKIE R. BARRON, CLERK