MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD JULY 3, 1995.



The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in a regular meeting on July 3, 1995, at 9:00 a.m., in the Commissioner's Meeting Room at the Courthouse in Trenton, Florida, with the following members present to-wit:



Wilbur Bush, Chairman

V. C. Cannon

Jimmie Sheffield

Sue B. Suggs

Fred Wilkerson



Other persons in attendance were: Jackie R. Barron, Ex-Officio Clerk, Ted Burt, County Attorney, Sherree Pitzarell, Deputy Clerk, Nick Pellegrino, Cody & Associates, Steve Kattell, Davis, Monk & Company, Albert Martin, construction supervisor, Elvin Matthews and Tim Townsend, Liberty National Life Insurance, Carol McQueen, Mayor, Fanning Springs, Joe Blanchard, Director, Management Information Services, Donald & Billie Barnes, Lamar Hines, Ken Frey and Jean daCosta, county residents.



Minutes of the meetings held May 15th, June 5th, June 6th, June 13th, June 19th and June 20th, were unanimously approved, upon motion from Commissioner Wilkerson, which was seconded by Commissioner Suggs.



Attorney's Report:



Mr. Burt reported that Lafayette County has submitted an amendment to their comprehensive plan, which would allow public uses on agricultural lands. Mr. Burt added that according to Conrad Bishop, Lafayette County attorney, Lafayette County is considering the establishment of a transfer station, instead of a landfill. DCA has filed a notice of noncompliance and Mr. Burt has asked Mr. Bishop to send a letter of their intentions to establish a transfer station to him.



Mr. Burt presented a resolution for the Board's consideration, which would assume the assets and liabilities of the Gilchrist County Park Board. The resolution addresses two loans, one with Tri-County Bank and one with Farmers & Merchants Bank. Mr. Barron pointed out that the Park Board also owes the Board of County Commissioners $15,000. In addition, Mr. Barron wants the Board to be aware that the Park Board funds his operations at a rate of $6000 per year for payroll and accounting services. Following discussion, Commissioner Suggs made a motion, seconded by Commissioner Wilkerson, to adopt the resolution presented. The motion carried unanimously.



RESOLUTION 95-42



A RESOLUTION OF THE GILCHRIST COUNTY BOARD OF COUNTY

COMMISSIONERS ASSUMING THE ASSETS AND LIABILITIES OF THE

GILCHRIST COUNTY PARK BOARD.



WHEREAS, the Gilchrist County Park Board of Gilchrist County, Florida, was dissolved by legislative act effective June 1, 1995; and



WHEREAS, pursuant to that legislation, the Gilchrist County Board of County Commissioners assumes both the assets and liabilities of the Gilchrist County Park Board; and



WHEREAS, the Gilchrist County Board of Public Instruction is no longer a part of the park system of Gilchrist County; and



WHEREAS, the Board of County Commissioners determines that it is in the best interest of the public and the residents of Gilchrist County, that the Gilchrist County park system continue under the policies and procedures of the Gilchrist County Board of County Commissioners.



NOW, THEREFORE, BE IT RESOLVED, by the Gilchrist County Board of County Commissioners as follows:



1. That the delivery of the assets of the Gilchrist County Park Board of Gilchrist County, Florida, are hereby accepted.



2. That the obligation of the Gilchrist County Park Board with Farmers and Merchants Bank of Trenton showing a current principal balance of $26,315.03 and interest of $506.10, as of June 23, 1995, is hereby assumed by the Gilchrist County Board of County Commissioners agrees to pay that obligation to Farmers and Merchants Bank of Trenton, said obligation being evidenced by an extension agreement dated January 10, 1994, between the Gilchrist County Park Board and the Farmers & Merchants Bank of Trenton.



3. That the obligation of the Gilchrist County Park Board with Tri-County Bank is hereby assumed by the Gilchrist County Board of County Commissioners and the Gilchrist County Board of County Commissioners agrees to pay back the line of credit to Tri-County Bank, Trenton, Florida, as evidenced by an interest bearing note for a seven year loan executed by the Gilchrist County Park Board in favor of Tri-County Bank in the original amount of $25,000.00 of which a current balance of $25,325.00 exists as of May 31, 1995.



RESOLVED this 3rd day of July, 1995.



BOARD OF COUNTY COMMISSIONERS

GILCHRIST COUNTY, FLORIDA

/s/Wilbur Bush, Chairman



ATTEST:

/s/Jackie R. Barron, Clerk



Mr. Burt distributed a copy of a letter he sent to Saundra Reburn, Lot 2, Unit 2, Waccasassa Campsites. A building permit was issued in error to allow the placement of another dwelling on that lot, however, the lot already has two residential units on it and no additional units are allowed. The letter informed Ms. Reburn that the building permit was invalid and cannot be honored.



Mr. Burt presented a draft Notice of Intent to the Board for the establishment of a Senior Management Service Class position. This position is the Emergency Management/County Coordinator position. Commissioner Sheffield asked Mr. Barron what Mr. McQueen's responsibilities are in regards to budgets. The draft states that, "the position carries the responsibilities to effect or recommend personnel, budget cuts," etc. Mr. Barron replied that the Board should determine that capacity. It is Mr. Barron's responsibility to determine if an expenditure is legal and if funds are available to cover the expenditure. Commissioner Suggs stated that she is concerned about Mr. Barrons decreased involvement with purchasing and personnel. Commissioner Sheffield stated that he is concerned about Mr. McQueen hiring a shop foreman that has to wear a back brace. Commissioner Suggs commented that she heard that the shop foreman cannot lift over 20 pounds. Commissioner Cannon reminded the Board that Mr. McQueen is not here today and he should be present for this discussion. Chairman Bush agreed. Mr. Barron stated that he wants the position to exist and has no problem with the way it is structured, however, he feels the choice of the Board was not in the best interest of the county. Commissioner Sheffield made a motion to approve the Notice of Intent, removing the word "effect". The motion was seconded by Commissioner Cannon and unanimously approved.



Mr. Burt presented resolutions to the Board for their consideration, regarding the SHIP program. The first resolution would adopt the new SHIP plan, with a projected average cost of purchasing affordable housing units at $65,000.00. Commissioner Suggs made a motion, seconded by Commissioner Sheffield, to adopt the resolution. The motion carried unanimously.



RESOLUTION 95-43



A RESOLUTION OF GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS ESTABLISHING AN ESTIMATED AVERAGE COST PER

UNIT FOR ELIGIBLE HOUSING, MAXIMUM COST PER HOUSING UNIT

AND ADOPTING THE LOCAL HOUSING ASSISTANCE PLAN AS REQUIRED

BY THE STATE HOUSING INITIATIVES PARTNERSHIP (SHIP) PROGRAM.



WHEREAS, the Gilchrist County Board of County Commissioners (County) has determined that the citizens of Gilchrist County would significantly benefit from participation in the state funded State Housing Initiatives Partnership (SHIP) Program; and



WHEREAS, the County recognizes the requirements of the program established in Section 420.907 - 420.9079, Florida Statutes and Rule 91-37, Florida Administrative Code, which included the requirement of establishing an estimated average cost per unit for eligible housing, maximum cost per housing unit and adopting the Local Housing Assistance Plan as required by the State Housing Initiatives Partnership (SHIP) Program.



NOW, THEREFORE, BE IT RESOLVED, by the Gilchrist County Board of County Commissioners, that:



1. The Local Housing Assistance Plan dated July 3, 1995, for Fiscal Year 95-95, 96-97, and 97-98 are hereby adopted.



2. The projected average cost of purchasing a new affordable housing unit shall be $65,000.



3. The projected average cost of purchasing a housing unit in need of rehabilitation shall be $45,000 with a final cost after rehabilitation at $65,000.



4. The maximum allowable cost for new and rehabilitated housing units assisted fully or partially with SHIP funds must be no more than $65,000.



This Resolution shall become effective upon signature, and shall continue in effect indefinitely.



DONE AND RESOLVED this 3rd day of July, 1995.



BOARD OF COUNTY COMMISSIONERS

GILCHRIST COUNTY, FLORIDA

/s/Wilbur Bush, Chairman



ATTEST:

/s/Jackie R. Barron, Clerk



Mr. Burt presented a resolution for the Board's consideration, which would establish a percentage for administration of the SHIP program. Commissioner Wilkerson made a motion, seconded by Commissioner Cannon, to establish the administration amount at 10% of the SHIP funds. The motion carried unanimously.



RESOLUTION 95-44



A RESOLUTION OF THE GILCHRIST COUNTY BOARD OF COUNTY

COMMISSIONERS ESTABLISHING A NEED AND AUTHORITY FOR 10%

OF STATE HOUSING INITIATIVES PROGRAM (SHIP) FUNDS TO BE

UTILIZED FOR ADMINISTRATIVE EXPENSES.



WHEREAS, the Gilchrist County Board of County Commissioners (County) has determined that it will administer locally, the state funded State Housing Initiatives Partnership (SHIP) Program; and



WHEREAS, the base amount of 5% of the SHIP Program funds available for administration of the SHIP Program is inadequate to pay the necessary and appropriate administrative and audit fees for the program; and



WHEREAS, up to ten (10%) percent of SHIP funds may be used for administrative expenses (including audit fees),

NOW, THEREFORE, BE IT RESOLVED by the Gilchrist County Board of County Commissioners, that:



Ten percent (10%) of the County's SHIP program

funds shall be utilized for SHIP administrative

expenses of the County.



This Resolution shall become effective upon signature, and shall continue in effect indefinitely.



DONE AND ORDERED this 3rd day of July, 1995.



BOARD OF COUNTY COMMISSIONERS

GILCHRIST COUNTY, FLORIDA

/s/Wilbur Bush, Chairman



ATTEST:

/s/Jackie R. Barron, Clerk



Following discussion, Commissioner Suggs made a motion, seconded by Commissioner Sheffield, to adopt a resolution which appoints and reappoints members to the Affordable Housing Advisory Committee. The motion carried unanimously.



RESOLUTION 95-45



A RESOLUTION OF THE GILCHRIST COUNTY BOARD OF COUNTY

COMMISSIONERS APPOINTING AND REAPPOINTING MEMBERS TO

THE AFFORDABLE HOUSING ADVISORY COMMITTEE AS REQUIRED

BY THE STATE HOUSING INITIATIVE PARTNERSHIP (SHIP)

PROGRAM.



WHEREAS, the Gilchrist County Board of County Commissioners, (County) has determined that the citizens and residents of Gilchrist County are significantly benefitted from participation in the State funded State Housing Initiative Partnership (SHIP) Program; and



WHEREAS, by Resolution No. 93-13 of Gilchrist County, the Gilchrist County Board of County Commissioners created and established the Affordable Housing Advisory Committee; and



WHEREAS, the following members to that committee were appointed for two (2) year terms:





Michael Hayes

Sarah Collis

Rebecca Oder

John Ferguson

Charlotte Kearney



WHEREAS, the following members were appointed for one (1) year terms:



Jimmy Leggett

John Ayers

John Rowe

Jean Troke



NOW, THEREFORE, BE IT RESOLVED by the Gilchrist County Board of County Commissioners, that the following persons shall serve the terms to expire as hereinafter expressed:



1. For the term expiring September 30, 1996:



A. Jimmy Leggett



B. Jean Troke



C. Jon Bischoff



D. Prieston Jones



2. For the term expiring September 30, 1997:



A. Michael Hayes



B. Sarah Collis



C. Rebecca Oder



D. John Ferguson



E. Charlotte Kearney



3. Jimmie Sheffield shall continue to serve as the ex officio non-voting member.



RESOLVED this 3rd day of July, 1995.



BOARD OF COUNTY COMMISSIONERS

GILCHRIST COUNTY, FLORIDA

/s/Wilbur Bush, Chairman



ATTEST:

/s/Jackie R. Barron, Clerk



Mr. Burt reported that the Baker County Board of Commissioners were successful in their suit against Florida Power & Light, for the imposition of franchise fees. Commissioner Suggs stated that the Florida Association of Counties have agreed to establish a legal defense fund for Florida counties. The cost to Gilchrist County next fiscal year would be $283 if the county chooses to participate. A letter of appreciation from the Baker County Commissioners was included in the Board's agenda packages.



Clerk's Report:



Mr. Barron stated that Caterpillar has honored their agreement to refund $70,000 to the Board for the buy back of a grader, delivered the new grader, and presented the documents for a future buy back on the new grader at a rate of $73,000.



Mr. Barron presented bills and journal entries for the Board's consideration. Commissioner Suggs made a motion, seconded by Commissioner Cannon, to approve journal entries 9559, 9560, and 9562-9568. The motion carried unanimously.



Mr. Barron reported that the $70,000 carry-over amount budgeted for the EMS fund may have been figured into the budget twice. The finance office is still researching.



Mr. Barron spoke to the Board about their insurance coverages. The general liability carrier is pulling out of the Florida municipal market. Mr. Barron recommends that the request for proposals be updated by Mr. Al Waters, Waters Risk Management, and bid. The cost for Mr. Waters' services will be approximately $2000-$4000. Commissioner Suggs made a motion, seconded by Commissioner Sheffield, to authorize Mr. Waters to update the county's RFP and bid general and auto liability. The motion carried unanimously. Commissioners Suggs asked Mr. Barron if dental coverage is available through AV-MED for county employees. Mr. Barron replied that he does not believe AV-MED offers dental coverage, however, the League of Cities offers dental and vision coverage, and he will ask the League to submit a quote.



Public Hearing- Impact Fee Ordinance:



Mr. Burt presented an ordinance for the Board's consideration. This ordinance provides that the impact fees collected will be maintained in a separate trust fund and specifies how those funds can be expended. Following discussion, the Board unanimously agreed to adopt the ordinance, upon motion from Commissioner Wilkerson, which was seconded by Commissioner Cannon.



ORDINANCE 95-09



AN ORDINANCE OF GILCHRIST COUNTY, FLORIDA, AMENDING

SECTION 6 AND SECTION 7 OF ORDINANCE NUMBER 93-01

PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN

EFFECTIVE DATE.



BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA:



SECTION 1. FINDINGS. It is hereby ascertained, determined and declared:



(A) Pursuant to Section 163.3161, Florida Statutes and Section 125.01 Florida Statutes, the County is responsible for and authorized to finance capital improvements for the road network within Gilchrist County, regulate traffic generation levels and insure that accommodating roads is economically feasible in relationship to the County's road network system.



(B) The impact fee is imposed by the County against new development, pursuant to Ordinance Number 93-01, provides for the cost of additional capital facilities made necessary as a result of new development. The function of this fee is to require that growth pay its fair share of the costs of additional capital facilities required as a result of that development.



(C) Impact Fees imposed by the County have partially funded in the past, and are intended to continue to be a revenue source to provide capital facilities to serve new development. Such fees have not been used, and shall not be used, for the operation and maintenance of the County's facilities.



(D) The impact fees collected have been accounted for and determined to have been used exclusively to provide growth necessitated capital improvements to the road network system of Gilchrist County.



(E) This Ordinance of Amendment is adopted to confirm and clarity the use and accounting of the impact fee collected by the County.



SECTION 2. ADMINISTRATION OF IMPACT FEES. Section 6 of Ordinance Number 93-01 is hereby amended to read as follows:



Section 6. ADMINISTRATION OF IMPACT FEES.



A. Collection of Impact Fee.



Impact fees calculated and imposed pursuant to Ordinance Number 93-01 shall be collected by the Office of the County Planning Administrator upon issuance of a building permit or as otherwise required by Ordinance Number 93-01.



B. Transfer of Funds to Finance Department.



Impact fees shall be transferred from the collecting agency to the county finance department for placement in appropriate accounts, which have been established pursuant to subsection C (below).



C. Trust Fund Accounts Established.



(1) There is hereby established a separate trust fund account for the road impact fee to include all funds previously collected under any prior Impact Fee Ordinance which remain unexpended or unencumbered.



(2) The monies deposited or posted into the trust fund account for the road impact fee as above set forth, shall be used solely for the purposes of providing growth necessitated capital improvements and additions to the road network system of the County, including, but not limited to, (1) design or construction plan preparation; (2) permitting and fees; (3) land acquisition, including any cost of acquisition or condemnation; (4) construction and design of the facilities for improvements and additions thereto; (5) relocating utilities required by the construction; (6) landscaping, incident to or necessitated by the expansion of the system; (7) construction management or inspection; (8) surveying, soils or material testing in the evaluation and development of the road network system or expansion thereto; (9) acquisition of plant or equipment necessary to expand the road network system; (10) repayment of monies borrowed from any budgetary fund of the County, which were used to fund growth necessitated improvements and additions to the County road system; (11) payment of principle and interest, necessary reserves and costs of issuance under any bonds or other indebtedness issued by the County to fund growth necessitated improvements and additions to the County's road network system.



C. Monies deposited or posted in the trust account shall not be used for any expenditure that will be classified as a maintenance or repair expense.



D. Monies deposited or posted into the trust account shall be used solely to provide improvements and additions to the County's road network system required by growth and new development.



E. Any impact fees held by the County which are not immediately necessary for expenditure may be invested by the County. All income derived from such investments shall be deposited or posted to the trust account and used as provided herein.



F. Any funds on deposit not immediately necessary for expenditure shall be invested in interest bearing accounts with the interest accruing to the benefit of the trust fund account for which established.



G. All impact fees collected by the County shall be deemed to be spent or encumbered on the basis that the first fee in shall be the first fee out.



Section 7. Refunds.



A. Impact fees collected by the County may be returned to the then current owner of the property on behalf of which such fee was paid if such monies have not been expended or encumbered prior to the end of the fiscal year immediately following the sixth anniversary of the date upon which the fees were paid and a written petition of the refund is timely filed with the County.



B. The petition must contain the following information:



(1) A notarized sworn statement that the petitioner is the current owner of the property;



(2) A copy of the dated receipt issued for payment of the impact fee;



(3) A certified copy of the latest recorded deed for the property; and



(4) A copy of the most recent ad valorem tax bill for the property.



C. Any owner entitled to a refund who fails to petition for refund upon being eligible to do so shall be deemed to have waived any claim for refund if the request for refund is not made prior to the end of the fiscal year immediately following the seventh anniversary of the date upon which such fees were paid.



Section 14. Severability.



Should any sentence, clause, part or provision of this ordinance be declared by a court of competent jurisdiction to be invalid, the same shall not affect the validity of the ordinance as a whole, or any part thereof other than the part declared to be invalid.



Section 15. Effective Date.



This ordinance shall take effect immediately upon receipt of official acknowledgment from the Office of the Secretary of the State of Florida that this ordinance has been filed with said office.



PASSED AND DULY ADOPTED by the Board of County Commissioners of Gilchrist County, Florida, this 3rd day of July, 1995.



BOARD OF COUNTY COMMISSIONERS

GILCHRIST COUNTY, FLORIDA

/s/ Wilbur Bush



ATTEST:

/s/ Jackie R. Barron, Clerk



Commissioner Sheffield stated that he has a problem with the county's drive-way policy. It is his understanding that if a resident installs a drive-way, according to county specifications, the county will maintain the drive-way. The understanding of other Board members and the attorney, is that the county will maintain the drive-way only to the extent of protecting the road edge.



Nick Pellegrino- Job Classifications:



Mr. Pellegrino presented the Board with a "Classification and Pay Study" report he completed on behalf of the county. This study was funded by the Florida Counties Technical Assistance program. According to Mr. Pellegrino, each employee completed a job questionnaire and a survey of surrounding counties was included to determine salary ranges. Mr. Pellegrino added that if the Board agrees to implement the job classifications and salary ranges, he recommends that it be phased in during a three year period of time. In order to implement the changes during one year, it would cost the county approximately $110,000. Mr. Pellegrino stated that specific job classifications will be forthcoming.



Clerk's Report:



Mr. Burt stated that after review of the drive-way policy, it is his opinion that it is the owner's responsibility to maintain the drive-way and if the road becomes damaged, the county will repair the road. Commissioner Sheffield stated that the road department is not maintaining the road edges.



Mr. Barron reported that Professional Tire has submitted a request to establish a line of credit for their tipping fees at the landfill. They estimate they will charge approximately $300 per month. In the past, the county has required haulers to post a cash bond in an amount two times their anticipated monthly charges. Commissioner Wilkerson made a motion, seconded by Commissioner Cannon, to authorize Professional Tire to charge at the landfill, providing they post a $600 cash bond with the county. The motion carried unanimously.



Mr. Barron submitted a letter from the Department of Community Affairs, Division of Emergency Management, requesting the Board's anticipated level of participation in the Emergency Management program. The county is currently participating with a full time Emergency Management position, and has the option of participating at the current level or a part-time position. Commissioner Cannon made a motion, seconded by Commissioner Suggs, to continue participation at the current level.



Mr. Barron reported that the library construction project is in the red by $3082.99, plus about $250-$300 for wages, not reflected in the report before the Board. The construction project has been completed and no other charges are anticipated. Commissioner Suggs made a motion, seconded by Commissioner Wilkerson, to amend the library budget from general fund reserve. The motion carried unanimously.



Mr. Barron stated that the roof at the jail is leaking and two cells are closed. He has talked to Mr. Martin and he estimated the cost to replace the roof to be $15,000-$20,000. Neither Mr. Barron, nor Mr. Martin recommend a flat roof. According to Mr. Barron, approximately $35,000-$40,000 has been spent on roof repairs at the jail. The Board advised Mr. Barron to ask Lee Mills to evaluate the roof for replacement for discussion later this month.



Mr. Barron spoke to the Board about the 911 system. According to Mr. Barron, ongoing costs for the addressing needs to be established, as well as the department that will be responsible for the addressing. Mr. Barron recommends that Mr. Brideson be involved because he is a very conscientious employee. He is also housed near the Building Department, which is where the process will begin. Computer aided dispatching impacts the maintenance cost, and no one has addressed the administrative cost of the computer system; someone will have to maintain it to reduce liability.



Mr. Barron announced that the county has been approved to receive SHIP funding for the next fiscal year, in the amount of $250,000.



Mr. Barron stated that Leon County has billed Gilchrist County for its share of public defender cost for appellate cases. Mr. Barron does not recommend approval because it is another Article V expense that should be paid by the state. Commissioner Sheffield made a motion, seconded by Commissioner Suggs, to deny payment to Leon County. The motion carried unanimously.



Mr. Barron presented the Errors & Insolvencies list (ad valorem & special assessments) prepared by the Tax Collector. For the classification of real property, the net decrease totals $9620.88 and for personal property the net decrease is $4778.73 for the 1994 tax roll. Commissioner Sheffield made a motion, seconded by Commissioner Wilkerson, to approve the E & I list. The motion carried unanimously.



Mr. Barron reported that the Property Appraiser has certified the Tax Roll as follows: MSTU @ $170,278,970.00 which represents an increase of approximately $25,000,000 over the previous year, and county wide @ $197,928,173.00 which represents an increase of approximately $27,000,000 over the previous year.



The Board recessed for lunch at 12:15 p.m. and reconvened at 1:35 p.m.



Annual Audit Presentation- Steve Kattell:



Mr. Steve Kattell, auditor, presented the annual audit for fiscal year ending September 30, 1994. Mr. Kattell reported that no major findings were discovered and he was pleased with the report.



Emergency Management/County Coordinator's Report:



Mr. Barron stated that he is in receipt of the Coordinator's report and began with the presentation of CDBG site visit recommendations. Mr. Barron would like the procurement policy for CDBG to coincide with the county's policy. Commissioner Sheffield made a motion, seconded by Commissioner Suggs to require the procurement policy to coincide with the county's procurement policy. The motion carried unanimously. There followed discussion of other CDBG recommendations and Mr. Burt recommended that the Board table the item until Mr. McQueen can be present.



Mr. Barron presented a contract with the North Central Florida Regional Planning Council for the monitoring of hazardous waste. Mr. Barron is not sure if the contract is for small or large generators of hazardous waste. The Board agreed to table the item until they can meet with Mr. McQueen. Following discussion, the Board agreed to hold a special meeting on July 25th at 9:00 a.m. for the purposes of discussing these items, as well as the budget for next fiscal year.



Mr. McQueen's report indicated that Southern Bell is willing to finish the address verification process. Mr. McQueen recommends that the Board hire someone to do the on-going addressing and building inspections.



Mr. McQueen's report included a brief account of the jail roof problem and adds that Mr. Martin is looking at options.



Mr. McQueen's report stated that the pump for the landfill has arrived and Mills Engineering has picked it up and will begin using it this week. Mr. Barron stated that this pump will be used to redevelop the wells and may possibly save the county approximately $100,000.00 of extensive testing.



Clerk's Report (cont.):



Mr. Barron stated that Mills Engineering has evaluated the roads that the Board may consider repaving. Mills recommends that the roads be milled and the road bed be stabilized to a depth of 16 inches, then lay a 2 inch asphalt surface. He also recommends widening the roads by 2 feet. He estimates the cost to be: CR 232 from U.S. 129 to state road 47 (5.3 miles) @ $1,090,000; CR 232 from state road 47 to the county line (6.6 miles) @ $1,350,000; CR 340 from U.S. 129 to state road 47 (8.1 miles) @ $1,660,000; and CR 340 from state road 47 to the county line (4.9 miles) @ $1,000,000. The total cost will be approximately $5,100,000. Of the above roads, CR 340 from U.S. 129 to the county line is the only one that does not need to be milled. These estimates were made without testing, which could affect the price. Mr. Barron reminded the Board that financing will need to be in place before the project is bid.



Library Board Appointment:



Mr. Barron stated that according to the interlocal agreement for the Tri-County Regional Library System, the Friends of the Library are supposed to recommend a person to be a representative on the board of directors. Their recommendation should be made to the Board of County Commissioners, who will then take action. Commissioner Suggs stated that the Friends have not been asked to make a recommendation. Following discussion, Commissioner Suggs made a motion, seconded by Commissioner Wilkerson, to send the Friends a copy of the resumes of the two applicants, and table further discussion until the August 7th meeting. The motion carried unanimously.



Construction Report:



Mr. Martin spoke to the Board about the jail roof. To replace the roof with metal, hip with gable, plus the rafters, will cost approximately $15,000-$18,000. The air conditioners need to be removed from the roof and placed on treated posts. The Board agreed to table further discussion until the July 25th meeting, when Mr. Martin will be able to provide more accurate figures.



Liberty National Life Insurance:



Mr. Elvin Matthews and Mr. Tim Townsend spoke to the Board about a cafeteria plan offered by Liberty National Life Insurance. According to Mr. Townsend, there are no administration fees involved. Instead of the employees gross salary being taxed, the taxes (withholding) will be figured after social security and health insurance have been deducted, thereby reducing the withhold tax. Commissioner Suggs made a motion, seconded by Commissioner Wilkerson, to approve the plan being offered to county employees. The motion carried unanimously.



Fanning Springs Paving Project:



Ms. Carol McQueen, Mayor of Fanning Springs, spoke to the Board about widening Florida Avenue in Fanning Springs. The city is willing to provide all materials and requests the county to provide equipment and labor to widen Florida Avenue. They would like to complete the project this fiscal year. Commissioner Suggs made a motion to provide labor and equipment to widen the street, providing that the City of Fanning Springs furnishes the materials. The motion was seconded by Commissioner Wilkerson. Commissioner Sheffield stated that he is not in favor of the request because it would put the county in the position of having to do the same for Trenton and Bell. Commissioner Cannon stated that he is not in favor of the request because he has had difficulty getting the road crew scheduled to do work in his district. After the Chairman called for a vote, the motion was passed by a split vote as follows:



Suggs- Yes

Wilkerson- Yes

Sheffield- No

Cannon- No

Bush- Yes



Public Participation- Billie Barnes:



Mrs. Billie Barnes spoke to the Board about the access road leading to her property. The Barnes purchased their property in 1969. They, along with several other residents are using the same road to access their properties, however, it is not a county road. Recently, the owners of property nearby, who actually own the property that the road is located on, installed a sign that states this is not a public road. Ms. Barnes is concerned about the access to her property, but has not spoken to the other party. Apparently they live in south Florida. There has been some illegal dumping on that parties property and that could be the reason for the sign being installed. Mr. Burt stated that the Barnes have been there long enough to have a prescriptive easement. The Board recommended that Ms. Barnes contact the owners.





Attorney's Report (cont.):



Mr. Burt announced that he made contact with Jon Bischoff and Prieston Jones and both have agreed to serve on the Affordable Housing Advisory Committee (SHIP).



Miscellaneous:



The Board discussed the Fourth of July activities sponsored by the City of Trenton. In a previous meeting between the county and local municipalities, the Board indicated they would like to assist the City of Trenton with their expenses. Commissioner Suggs made a motion, seconded by Commissioner Wilkerson, to contribute $2000 to the City of Trenton for the Fourth of July celebration. The motion carried unanimously.



Mr. Blanchard submitted a quote from Thompson Consulting Group to establish XY coordinates and perform base map work, at a rate of $10,760. Mr. Barron recommends that the Board table the item until the budget workshops begin.



The Board recessed for dinner at 5:30 p.m. and reconvened at 7:00 p.m.



Public Hearing- Franchise Fees:



Mr. Burt spoke to the Board about franchise fees and explained to the public in attendance that the local electric utility companies use the county's property for transmission lines. It has recently been determined that non-charter counties, such as Gilchrist County, can levy a utility tax or franchise fee. The county has discussed imposing a 6% utility tax in the unincorporated areas, which would be collected through the local utility companies, Florida Power and Central Florida Electric. Should the utility companies cease to use county property, the county would stop collecting the utility tax. One consideration in the proposed ordinance would be that the county would not compete with utility companies to provide utilities. If the ordinance is adopted, it would become effective the 1st of the month, following a 30 day period. Mr. Ken Frey, county resident, commented that since the utility tax would mean a 6% increase on residential electric bills, the public should be more informed of the county's consideration of imposing a utility tax. Mr. Frey asked the Board how the collected funds would be used. The Board advised Mr. Frey that if the utility tax is imposed, they would use the funds to improve county roads that are in need of repair. Earlier today, an estimate of $5,000,000 was received to complete road repairs. Commissioner Suggs made a motion, seconded by Commissioner Cannon, to table the item until the July 25th meeting, setting a public hearing at 7:00 p.m., authorizing Mr. Burt to make revisions to the ordinance. The motion carried unanimously. Following discussion, Commissioner Suggs made a motion, seconded by Commissioner Wilkerson, to authorize Mr. Frey to develop a half page advertisement which would inform the public of the Board's proposed ordinance, encouraging the public to attend the next public hearing. The motion carried unanimously.



Miscellaneous:



Mr. Barron asked the Board if they want to proceed with the engineering testing of the roads that need repaired. The Board advised Mr. Barron to direct Lee Mills to proceed with the testing. In addition, the Board directed Mr. Barron to pursue bond issues for road paving.



The Board asked Ms. Pitzarell to coordinate a retirement luncheon for Clark Cannon on July 25th, at the Hart Springs Pavilion.



Mr. Burt stated that he needs to discuss franchise fees with Nabors Law Firm and there may be a charge for their services. Commissioner Suggs made a motion, seconded by Commissioner Sheffield, to authorize Mr. Burt to consult with Nabors. The motion carried unanimously.



There being no further business to discuss, a motion to adjourn at 8:20 p.m. was made by Commissioner Wilkerson, seconded by Commissioner Cannon, and unanimously approved.



APPROVED:







WILBUR BUSH, CHAIRMAN



ATTEST:







JACKIE R. BARRON, CLERK