MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD AUGUST 7, 1995.
The Gilchrist County , in and for Gilchrist County, Florida, convened in a regular meeting on August 7, 1995, at 9:00 a.m., in the Commissioner's Meeting Room at the Courthouse in Trenton, Florida, with the following members present to-wit:
Wilbur Bush, Chairman
V. C. Cannon
Sue B. Suggs
Other persons in attendance were: Jackie R. Barron, Ex-Officio Clerk, Ted Burt, County Attorney, Ron McQueen, Emergency Management/County Coordinator, Sherree Pitzarell, Deputy Clerk, Buddy Joyner, Road Superintendent, Robbie Cannon, road department employee, Sybil Downing and Ken Frey, applicants for library board position, David Brittin, EMS director, Daniel Elkins, Danny Davis, and Chris Rolling, EMS employees, George Cole, Spring Ridge Volunteer Fire Department, W. W. Welch, Tax Collector, D. Ray Harrison, Property Appraiser, Sheriff Jim Floyd, Susan Bryant, Supervisor of Elections, David Branson, Florida Power, Joe Blanchard, MIS director, Danny Hales, Suwannee River Regional Library Director, John Hadden, Tri-County Regional Library Director, Wilma Mattucci, county librarian, Gene Parrish, Parrish Surveyors, Charles Bell, engineer, Eudell Parrish, park board member, Dan Hendricks, Mark DeVries, Richard Parker, Mike Myers, Cookie Philman, Rosi Coats, Jean da Costa, Elisabeth Barone, Helen Dwyer, Gayle Marr, Jeanne Stevenson, Ada Beers, Frank da Costa, Iris Roberts, Tom Stafford, Susan Johnson, and Alan Howell, county residents.
Mr. Burt stated that several people have applied for providing mediation services, most of whom are attorneys.
The meeting was interrupted by Mark DeVries who asked to speak briefly to the Board. Mr. DeVries stated that the recycling containers for the mobile trucks were changed from steel to aluminum. Because of the change, there will be a delay in the completion of about 2 to 3 weeks.
Mr. DeVries also spoke to the Board about an incident involving his daughter. According to Mr. DeVries, his daughter was transported to the hospital from the school by a Gilchrist County EMS unit last school year. His daughter had a 1/2 inch cut on her elbow and his bill was for $200. Since it was not a life threatening or serious injury, he would like the Board to waive the charges. Mr. DeVries was upset that the child was transported to the hospital instead to the local clinic. Mr. McQueen advised Mr. DeVries that according to the EMS protocol, if a parent can not be notified, they must transport the child to the hospital. The EMS staff performed as required by the protocols written by the medical director. The Board advised Mr. DeVries that they would speak to the EMS director and get back in touch with him.
The Board unanimously agreed to approve the following mediation contracts, upon motion from Commissioner Suggs, which was seconded by Commissioner Sheffield: Jodi Davis, Beverly Graper, E.A.W. Pan Zettler, Myron Bilack, Edith Richman, Madelyn McCloud, Ann Kennedy, Linda McElroy, Candace Valenstein, Rachel Dolan, and Jack Nettles.
Mr. Burt reported that he has received two quotes on the small strip of property owned by the county, near the McGee property. Mr. Johnny McGee had inquired about the possibility of the county selling the property to him, and had offered approximately $750 for the property. In a previous meeting, the Board agreed to notify all adjacent property owners that quotes were being considered for the property. The following quotes were received:
Commissioner Wilkerson made a motion, seconded by Commissioner Suggs, to reject the bids and advertise for sealed bids, waiving an appraisal. The motion carried unanimously.
Mr. Burt discussed with the Board a graded road that is in bad shape, referred to as the Bean Road. Someone damaged their vehicle on the road and would like for the county to pay for the repairs. There are many roads that the county grades that they do not hold title to; however, on this particular road, it is not known whether the county holds a deed or not. Mr. Barron suggested that Mr. Burt research the court rulings which relate to this type of situation.
Mr. Burt presented interlocal agreements between the city of Trenton, the city of Fanning Springs, the town of Bell and the county for the county's authorization to apply for recycling and education funds from the Department of Environmental Protection. Commissioner Suggs made a motion, seconded by Commissioner Wilkerson, to approve the interlocal agreements. The motion carried unanimously.
Mr. Burt reported that the Gilchrist County Industrial Development Authority would like to change their name to the Gilchrist County Development Authority, and are requesting the Board's approval. Commissioner Wilkerson made a motion, seconded by Commissioner Cannon, to authorize the IDA to change their name. The motion carried unanimously.
Mr. Burt reminded the Board that the Suwannee River Water Management District will be holding a town meeting at the Woman's Club Thursday evening.
Mr. Burt reported that the clerk of court may prepare or direct the preparation of the special assessment rolls and the Board may certify the roll. Approval of assessment rates is currently set for the tentative budget hearing, which means the notices need to be mailed by August 18, 1995.
Mr. Barron reported that the finance department has reviewed the proposed budgets since the last budget workshop and report that the carry-over from last year to the current fiscal year was $1,281,230 (from all funds). This year, the estimated carry-over from all funds will be approximately $329,000. The actual carry-over may be higher because it is generally figured that constitutional officers will spend all of their budget, however, the fact remains that carry-overs are materializing at a lower amount each year. Chairman Bush stated that the Board needs to look at the years ahead, and not just concentrate on the next proposed budget year.
Mr. Barron played tapes for the Board that were recorded a year ago, during budget workshops, where Mr. Barron was advising the Board at that time that additional revenues need to be pursued because the spending has exceeded the revenues. The Board discussed the possibility of each constitutional officer providing budget information for their offices, in the form of charts and graphs, which could be presented to the public for informational purposes. The Board feels that the public is not aware of what services each office provides and the cost of providing those services. Mr. Barron stated that he would be glad to provide that information and could do so for his office and for the Board's departments, however, the Board would need to talk to the other constitutional officers regarding their operations.
Mr. Barron stated that the monitoring wells at the landfill were retested and some are still out of compliance in regards to the levels of iron and turbidity, however, the results are much better. Complying with the standards requirements may be difficult since groundwater in this area is generally high in iron content and acidic levels.
Following review, Commissioner Sheffield made a motion, seconded by Commissioner Cannon to pay the bills. The motion carried unanimously.
Public Hearing- Road Vacation:
Mr. Burt advised the Board that Mr. and Mrs. Dan Hendricks filed a petition requesting the county to vacate a portion of a road which leads to the Hendricks property. According to Mr. Hendrick, no other property owners will be affected by the road closure. Mr. Burt stated that the notice to close the road was advertised for at least 30 days. There was no one present in the public hearing voicing concerns regarding the proposed road closure. Commissioner Wilkerson made a motion, seconded by Commissioner Suggs, to close the road by resolution. The motion carried unanimously.
RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GIL-
CHRIST COUNTY, FLORIDA, VACATING THAT PORTION OF A ROAD
IN LANCASTER ESTATES, GILCHRIST COUNTY, FLORIDA.
WHEREAS, DAN L. HENDRICKS and LUCY J. HENDRICKS, his wife, have petitioned this Board to vacate a road in Lancaster Estates, a subdivision as per plat thereof as recorded in Plat Book 1, page 94 of the public records of Gilchrist County, Florida; and
WHEREAS, it appears that the vacating of the road will not affect the ownership or right of convenient access of persons owning other parts of nearby lands, and the road is not being otherwise utilized and there being no taxes due against the land on which the roadway is located.
BE IT RESOLVED by the Board of County Commissioners of Gilchrist County, Florida that:
1. The Petition of DAN L. HENDRICKS and LUCY J. HENDRICKS, his wife, to close and vacate that portion of a road described as follows:
That portion of Southwest 19th Circle described as follows:
Commence at the Southwest corner of Lot 21, Lancaster Estates, a subdivision as per plat thereof as recorded in
Plat Book 1 on page 94 of the public records of Gilchrist
County, Florida. Thence run North 86 degrees, 43 minutes,
11 seconds East along the South line of said Lot 21, 515.53
feet to the Point of Beginning. Thence continue North 86
degrees, 43 minutes, 11 seconds East, along said South line
of Lot 21 to the center of the curve at the Southeast
corner of Lot 21 and hereby designated as Point A. Return
to the Point of Beginning and run South 2 degrees, 33
minutes, 47 seconds West, 60 feet; thence run North 86 de-
grees, 43 minutes, 11 seconds East to a point that is South
02 degrees, 34 minutes, 52 seconds East of Point A; thence
run North 02 degrees, 34 minutes, 52 seconds West to Point
A. Thence run Westerly along the South line of Lot 21 to the Point of Beginning and to close.
is hereby granted.
2. The roadway as above described is hereby vacated, and the Clerk of this Board is authorized and directed to record a certified copy of this Resolution in the Public Records in Gilchrist County, Florida and publish a Notice of Adoption of the Resolution within thirty (30) days of the date of this Resolution in the Gilchrist County Journal. Thereafter, the Clerk to the Board is directed to record in the Official Records of Gilchrist County, Florida the following:
a. Proof of Publication of Notice of Hearing on the
b. The Resolution.
c. Proof of Publication of Notice of Adoption.
RESOLVED at the regular meeting of the Board of the Gilchrist County Commissioners on August 7, 1995.
BOARD OF COUNTY COMMISSIONERS
GILCHRIST COUNTY FLORIDA
/s/Wilbur Bush, Chairman
/s/Jackie R. Barron, Clerk
Clerk's Report (cont.):
Commissioner Suggs made a motion, seconded by Commissioner Wilkerson, to approve journal entries 9561, 9569-9573, 9575-9578, 9582-9583, 9585-9589, and 9591-9592, and budget entry 74. The motion carried unanimously.
Mr. Barron presented a request from Edgar Langford, Deputy Tax Collector, for the Board to satisfy special assessment liens for 1990, 1991, and 1992 on property owned by P. Barattini, parcel number 201014-02810012-0010. According to Mr. Langford, he inspected the property and there was no dwelling on the property for that period of time. Commissioner Sheffield made a motion, seconded by Commissioner Suggs, to approve the lien satisfaction. The motion carried unanimously.
Mr. Barron reported that the Wacasassa Volunteer Fire Department has been leasing a fire truck to the county so that they could obtain the county's insurance on the vehicle. They no longer need the truck and have located a buyer. They would like the county to sign over the title to them so they might sell the vehicle. Commissioner Suggs made a motion, seconded by Commissioner Sheffield to transfer the title back to Wacasassa Volunteer Fire Department. The motion carried unanimously.
Mr. Barron stated that the Board's policy on paying annual leave is not clear. Mr. Brittin has requested that he be paid for 112 hours of annual leave. The Board agreed that Mr. McQueen has the discretion to approve such requests.
Mr. Barron stated that he received a letter and sample resolution from the Small County Coalition for the Board's membership for next fiscal year. The Board took no action.
Commissioner Sheffield asked Mr. McQueen about a letter that was included in his agenda package regarding a county employee, Robbie Cannon. The letter was from Mr. Cannon's neurologist, addressed to Mr. McQueen and copies to the Board. According to the neurologist, he was under the impression that Mr. McQueen had Mr. Cannon's permission to seek medical information regarding his patient. He later learned that Mr. Cannon did not give Mr. McQueen permission and states in his letter that no further information will be supplied without written consent from the patient. Mr. McQueen stated that Mr. Cannon verbally asked Mr. McQueen to call his doctor to determine what job duties he could perform and that Mr. Joyner was present when Mr. Cannon asked him to call his doctor. The Board asked that Mr. Cannon and Mr. Joyner be notified to appear before the Board after lunch. The Board asked Mr. McQueen what Mr. Cannon is currently doing at work now. Mr. McQueen replied that he is currently working in the shop performing miscellaneous jobs, for the most part. Mr. Burt cautioned the Board not to ask Mr. Cannon about his health condition or status because it is an open meeting and that type information is confidential.
The Board recessed for lunch at 12:05 p.m. and reconvened at 1:15 p.m.
Chairman Bush asked Mr. McQueen to read the letter from Mr. Cannon's neurologist, in the presence of Mr. Cannon, his mother, and Mr. Joyner, road superintendent. Following discussion, Mr. McQueen pointed out that even though it is desirable to have an employee's written permission to inquire about health related issues with an employee's physician, it is the physician who has the responsibility to require written permission prior to the release of confidential information. Mr. McQueen went on to add that in the future, he will require written permission for his own protection. The Board suggested that a change in policy be incorporated in the personnel policy.
Emergency Management/County Coordinator's Report:
Mr. McQueen asked Mr. Brittin to address the Board regarding the county's EMS protocols. According to Mr. Brittin, they are required by law to contact a parent. There were numerous attempts to contact the parents in the DeVries case. Without a parent or guardians permission, they must transport to a licensed emergency facility. The Trenton Medical Center is not a licensed emergency facility and therefore the child was transported to a hospital emergency facility in Gainesville. The Board asked Mr. McQueen to get a copy of the School Board's policy regarding injuries and transports.
Mr. Brittin requested that the Board pass a rate increase for EMS services. The figures were submitted during the August 1st meeting, indicating that Gilchrist County's rates are lower than the surrounding counties. Those rates are as follows:
Gilchrist Levy Marion Alachua Dixie
BLS $120 $200 $200 $200 $200
ALS $225 $350 $600 $400 $300
Mileage 2.50 3.50 7.50 5.00 3.50
The Board took no action on the rates.
Mr. Brittin discussed a request to raise the hourly rate for two paramedics that recently completed their certification. According to Mr. Brittin, Danny Davis and Daniel Elkins both completed their courses and are eligible to be classified as paramedics, rather than EMTs. Mr. Barron reminded the Board that the proposed EMS budget is not in balance for next fiscal year, due to the fact that EMS services have doubled over the last several years and no additional revenues have been received. In essence, EMS has survived because of its cash carry-overs from year to year, however, since those funds have been depleted, EMS will require an additional source of revenues in order to balance. Also, three positions were accidentally left out of the current year budget and those funds had to come from reserve. Commissioner Suggs made a motion, seconded by Commissioner Wilkerson, to authorize Mr. Brittin and Mr. McQueen to grant the pay increases if the funds are available within the current budget. The motion carried unanimously.
Public Hearing- Senior Class Retirement:
The Board discussed the establishment of a senior class retirement position. At the time that the Board hired the emergency management/county coordinator, Mr. McQueen indicated that he would like the senior class retirement classification as a part of a successful 6 months evaluation. Mr. Burt stated that the statute requires that this classification intention be advertised. A senior class retirement position is an incentive because retirement would be paid to the state on behalf of the employee at a higher rate. Commissioner Suggs made a motion to reject the senior class retirement position. The motion was seconded by Commissioner Sheffield. Commissioner Suggs and Commissioner Sheffield stated they were opposed to paying more funds toward that position. Commissioners Cannon, Wilkerson, and Bush voted in opposition to the motion. Commissioner Wilkerson made a motion to adopt the senior class retirement position, by resolution. The motion was seconded by Commissioner Cannon, and approved by split vote as follows:
A RESOLUTION DESIGNATING THE OFFICE OF EMERGENCY MANAGE-
MENT DIRECTOR/COUNTY COORDINATOR AS A "SENIOR MANAGEMENT
SERVICE CLASS" POSITION.
WHEREAS, Gilchrist County has created the office of Emergency Management/County Coordinator; and
WHEREAS, a notice of intent to designate the office of Emergency Management Director/County Coordinator as a "Senior Management Service Class" position was published in the Gilchrist County Journal; and
WHEREAS, that office is not subject to continuing contract and carries the responsibilities to recommend personnel, budget cuts, expenditures, and policy decisions in his/her areas of responsibility and is the managerial head of County employees in Gilchrist County; and
WHEREAS, pursuant to Section 121.055, Florida Statutes, a Senior Management Service Class position may be created for an office carrying the responsibilities of the Gilchrist County Emergency Management Director/County Coordinator; and
WHEREAS, it is in the public interest of the citizens of Gilchrist County that qualified persons qualify for the office of Emergency Management Director/County Coordinator; and
WHEREAS, creation of the Senior Management Service Class position enhances the possibility of acquiring and retaining qualified personnel;
NOW, THEREFORE, BE IT RESOLVED by the Gilchrist County Board of County Commissioners that the office of Emergency Management Director/County Coordinator is hereby designated as a "Senior Management Service Class" position.
RESOLVED in regular session this 7th day of August, 1995.
BOARD OF COUNTY COMMISSIONERS
GILCHRIST COUNTY, FLORIDA
/s/Wilbur Bush, Chairman
/s/Jackie R. Barron, Clerk
Library Board Appointment:
Mr. McQueen stated that two resumes were received for consideration for the Tri-County Regional Library Board appointment, prior to the deadline. The resumes were submitted by Sybil Downing and Shirley Frey. In addition, Ken Frey submitted a resume after the deadline. The deadline for submitting resumes was May 26th. Mr. Burt read a letter to the Board from the Friends of the Library, stating that both Ms. Downing and Ms. Frey were qualified to hold the position and because both members are active in the organization, they could not make a recommendation to the Board. Commissioner Suggs made a motion to appoint Ms. Downing to serve a one year term on the Tri-County Regional Library Board. The motion was seconded by Commissioner Cannon. Mr. Frey asked Commissioner Suggs what criteria she used to make a recommendation in favor of Ms. Downing. Commissioner Suggs replied that Ms. Downing has been dedicated in her work on behalf of the library, previously as a paid employee and currently as a volunteer. Commissioner Sheffield stated that he would like to see Mr. Frey have the opportunity to serve on the Board of Directors, even if it meant readvertising the position. The Chair called for a vote. The motion passed by split vote as follows:
Public Hearing- Impact Fee Ordinance:
Mr. Burt presented an ordinance for the Boards consideration which would establish time limits for replacements being transferred from one parcel to another parcel, in regards to whether an impact fee could be imposed. Commissioner Suggs made a motion, seconded by Commissioner Sheffield, to adopt the ordinance. The motion carried unanimously.
AN ORDINANCE OF THE COUNTY OF GILCHRIST, FLORIDA, AMEND-
ING ORDINANCE NO. 93-01, REFERRED TO AS THE GILCHRIST COUNTY IMPACT FEE ORDINANCE, BY AMENDING SECTION 10 ENTITLED "EXEMPTIONS" BY FURTHER DEFINING REPLACEMENT OF
A RESIDENTIAL BUILDING OR RESIDENTIAL STRUCTURE; PROVIDING
FOR SEVERABILITY; AND SETTING AN EFFECTIVE DATE.
WHEREAS, Gilchrist County adopted Ordinance No. 93-01, known as the "Gilchrist County Impact Fee Ordinance"; and
WHEREAS, it is the responsibility of Gilchrist County, pursuant to Chapter 163, Florida Statutes, and Chapter 125, Florida Statutes, to implement a regulatory and financing program for road improvements; and
WHEREAS, the Board of County Commissioners has reviewed the exemption portion of the Ordinance and determines that clarification is needed regarding the replacement of residential dwellings;
NOW, THEREFORE, BE IT ORDAINED by the Board of County Commissioners of Gilchrist County, Florida, as follows:
1. Section 10 of Ordinance No. 93-01 is hereby deleted and in place thereof is substituted the following:
Section 10. Exemptions. The following activities shall be exempted from payment of the impact fees imposed by this Ordinance:
(1) Alterations or expansion to any existing building where no additional units are created.
(2) The replacement of a residential building or residential structure with a new residential building or residential structure on the same site. To qualify for an exemption under this Section (2), replacement must be within one (1) year from removal of the residential building or residential structure being replaced and the parcel upon which the residential building or residential structure is, or was, located must appear on the special assessment roll of the County for the current or past year, unless the residential building or residential structure was initially placed on the said parcel in the current calendar year in which removal or destruction occurred. However, the person owning the residential building or structure entitled to this exemption may transfer the exemption to a new site within the County by making application with the Gilchrist County Building Department. Should the exemption be transferred, then the site from which the building or structure was removed, shall not be entitled to the exemption.
(3) The construction of the following agricultural structures:
(a) Unenclosed pole barns, hay barns or similar
(b) Workshops of less than 1000 square feet.
Should any sentence, clause, part or provision of this ordinance be declared by a court of competent jurisdiction to be invalid, the same shall not affect the validity of the ordinance as a whole, or any part thereof other than the part declared to be invalid.
3. Effective Date.
This ordinance shall take effect immediately upon receipt of official acknowledgement from the Office of the Secretary of the State of Florida that this ordinance has been filed with said office.
PASSED AND DULY ADOPTED by the Board of County Commissioners of Gilchrist County, Florida this 7th day of August, 1995.
BOARD OF COUNTY COMMISSIONERS
/s/Wilbur Bush, Chairman
/s/Jackie R. Barron, Clerk
Bid Opening- Conveyor Belt:
Mr. McQueen reported that he received one bid on the conveyor belt, which was submitted by Kincaid Mulch Company, in the amount of $4000. Commissioner Suggs made a motion, seconded by Commissioner Wilkerson, to accept the bid submitted by Kincaid. The motion carried unanimously.
Preliminary Plat- Meadow Wood Farms:
Ms. Donna Freire appeared before the Board, representing Chris & Lauren Howard, owners/developers of Meadow Wood Farms, seeking approval of a preliminary plat. Mr. Burt stated that this preliminary plat was approved by the Zoning Board, with the stipulation that the Board of County Commissioners review and approve the preliminary plat and covenants contained therein. The impact on density should be minimal since the lots are proposed to be 10 acres or more and the zoning requires at least 5 acres in this area. Commissioner Sheffield asked if there would be a need for culverts and/or drive-ways. Mr. Burt replied that drive-ways will need to be permitted through the Building Department. It was noted that lot number 7 does not meet the current 3 to 1 ratio requirement for length versus width, however, it is Mr. Burts recommendation that the Board grant a variance to that lot. Commissioner Sheffield made a motion, seconded by Commissioner Wilkerson, to approve the preliminary plat for Meadow Wood Farms, granting a variance to the length to width ratio for Lot 7, requiring a drive-way for every 2 lots, and accepting the right-of-way. The motion carried unanimously.
Suwannee Shores Subdivision:
Mr. Gene Parrish, Parrish Land Surveyors, presented the construction drawings for Suwannee Shores Subdivision. He and Mr. Charles Bell, P.E., were in attendance, representing Mr. Bob Phillips, developer. They are requesting that the Board approve the construction plans in phases, and anticipate being able to offer lots for sale after the approval of the first phase. The Board pointed out that page three of the drawings should indicate that the limerock roads should have a 6 inch depth of limerock, rather than 5 inches. It was also noted that the county engineer has not approved the plans. Commissioner Cannon made a motion, seconded by Commissioner Wilkerson, to approve the construction plans, subject to the above change in limerock, and the county engineer's approval. The motion carried unanimously.
Chairman Bush explained to the constitutional officers that the Board would like them to present information to the public about the operations of their respective offices and the amount of funds required to do so adequately. It was suggested earlier that charts and graphs could be used which may be easier for the public to understand. Each of the constitutional officers agreed that they could provide the information, however some expressed doubts that it would generate much public interest. They agreed to meet with Chairman Bush and Mr. McQueen on Friday, August 11th at 8:30 a.m.
Library Conference Room Policies:
Mr. John Hadden, Tri-County Regional Library director and Mr. Danny Hales, Suwannee River Regional Library director met with the Board to discuss proposed policies for the library conference room at the newly renovated library in Trenton. The Board unanimously agreed to adopt the following policy, upon motion from Commissioner Suggs, which was seconded by Commissioner Sheffield:
The meeting rooms of the Tri-County Regional Libraries are available for library-sponsored programs and for non-profit organizations that are of an educational, cultural, civic, or religious nature. Admission fees cannot be charged nor can commercial sales or auctions be held. Short-term classes, institutes, discussion groups, etc., which are sponsored by the library or by a recognized nonprofit educational group or institution may include small fees for speakers or materials, if cleared in advance with the Director.
Attendance at all meetings must be limited to the number of persons that the room can comfortably accommodate. When a room is to be used by organizations with members under 18 years of age, application for use of the room must be made by an adult responsible for the organization, and no one will be admitted until the adults in charge have arrived. Private parties may not be held. All meetings must be open to the public.
Fund raising activities for the benefit of any person, group, or agency other than the library will not be permitted in the library proper, in its meeting rooms or on its grounds. Artists and authors performing at library-sponsored events may be permitted to offer works for sale to the public at the time of the event.
The serving of food and drinks in the library meeting rooms is strictly limited to light refreshments that require no preparation in the libraries. Smoking is prohibited in the libraries and meeting rooms by state law.
Meetings must begin and end within library hours unless the person(s) responsible for the meeting makes special arrangements to get a key to the meeting room, secure the building as per posted procedures, and return the key as instructed. Groups are asked to inform the person in charge of the library of the number o persons who attended each meeting.
All those wishing to use the meeting room facilities must sign up with the library in advance. The libraries cannot guarantee a regular monthly meeting place for an organization.
Reservations for the meeting room must be made with the person in charge of the library. When making a reservation, the organization member should give the name and nature of the group that will be using the room, the time and date of the meeting, name and daytime phone number of the contact person, and the expected attendance.
Any group using library facilities will be expected to leave the room in a clean and orderly condition; failure to do so may result in denying the use of the space to that group. Users shall pay the cost of the repair for any damages to library property. The library will not be responsible for materials or equipment left in the building by users.
The library will not normally set up the meeting room or provide personnel to assist in handling exhibits or other materials needed by groups using the meeting rooms.
Granting permission to use library facilities does not constitute an endorsement of either the user or its beliefs by the library staff or board.
Library programs shall have first priority in scheduling of meeting space.
Public Hearing- Animal Control Ordinance:
Mr. Burt presented a draft of an animal control ordinance and read the ordinance aloud. Mr. Burt explained that the most significant difference between the county's current ordinance and the proposed ordinance is that the proposed ordinance provides for the establishment of an animal shelter and procedures for quarantining animals suspected of rabies from other animals in the shelter, as well as a provision for owners to vaccinate their animals. The estimated cost of operation would be approximately $40,000-$45,000 per year, however, there are initial costs to construct the facility and purchase equipment, such as a truck, etc. that are not included in the annual operation costs. Following discussion, Commissioner Wilkerson made a motion, seconded by Commissioner Suggs, to table further discussion until the regular September board meeting, to allow Mr. Burt time to contact the three cities, to see if they would be interested in entering an interlocal agreement and contributing to the cost of the operation and establishment. The motion carried unanimously.
Mr. Eudell Parrish was the only Park Board member present at today's meeting. It was the Boards intention to discuss the duties and compensation of the Park Board, as well as the recent vacancy of the park managers position. Mr. Burt stated that even though the Board agreed by resolution to assume the assets and liabilities of the park board, the Farmers & Merchants Bank are requesting that the Board execute an assumption agreement for the loan the park board received from them. The original amount of the loan was $30,000. In addition, the park board received a loan from Tri-County Bank, and Mr. Burt suggests that the board execute assumption agreements on both loans. Commissioner Suggs made a motion, seconded by Commissioner Wilkerson, to approve an assumption agreement with both institutions on behalf of the park board. The motion carried unanimously.
The Board discussed the park manager position briefly with Mr. Parrish. Mr. Parrish and Commissioner Wilkerson both expressed that the park manager needs to be someone willing to live on site at the park. The Board directed Mr. Burt to contact the other park board members to determine if they want to continue to serve as members of the park board.
Ms. Cookie Philman, owner of CJ's Santa Fe Saloon, spoke to the Board about the county's alcohol sales ordinance. According to the county's ordinance, the sale of alcohol is prohibited after 2:00 a.m. on Sundays. Because New Year's Eve will fall on Sunday, which is traditionally their busiest day, Ms. Philman requests that the Board allow the sale of alcoholic beverages for that one Sunday, December 31, 1995. The Board advised Ms. Philman that this would require a revision of the county's ordinance, which in turn would require at least a 30 day notice of public hearing. Commissioner Suggs made a motion, seconded by Commissioner Sheffield, to a hold a public hearing on October 2, 1995 at 7:00 p.m., in the commissioner's meeting room, for the purpose of considering the sale of alcohol on December 31, 1995. The motion carried by split vote as follows:
Commissioner Suggs stated that Steven Youghn has expressed an interest in serving as a volunteer fireman again. Mr. Youghn was removed from the fire department over a year ago, due to felony charges that were brought against him. After the charges were reduced, he was convicted of a misdemeanor. The Board advised Mr. Burt to review the judge's order and meet with Mr. Youghn.
Mr. Joyner, road superintendent, spoke to the Board about a plan that he and Mr. McQueen would like to implement with the road department, to increase productivity and boost employee morale. Mr. Joyner explained that this plan, if adopted, coincides with the pay study and job classification study which was conducted several months ago by the Florida Counties Foundation. If adopted, the plan would require certain credentials, such as each employee possessing a class B certified drivers license. In addition, each employee would be responsible for productivity and any employee not capable of producing at a desired level would be replaced. Crew leaders would be designated for various operations such as road graders, tree limbers, and truck drivers. Crew leaders would be responsible for the employees in their division and their productivity. Mr. Joyner submitted a proposed pay scale indicating each employees current level of pay, along with the anticipated amount by October 1, providing that they have obtained a CDL by September 30th, and their productivity is sufficient. In addition, the pay scale provides an additional increase 6 months after October 1, providing that production is obtained and maintained. Mr. Joyner stated that by freezing two vacant positions, raises can be funded without increasing the transportation budget for salaries. Mr. Joyner's plan calls for the clocks being reinstalled on the graders, which will indicate the amount of time the grader is operating. He will assign each grader operator a clock and that employee will be responsible for replacing the clock if it becomes damaged. In addition, Mr. Joyner stated that he intends to take the time to personally train each grader operator on correct way to grade a road. The county will be divided into three districts, and crew leaders will evaluate each district and determine where the critical needs are located, (i.e. which roads need graded, mowed or limbed). Chairman Bush stated that he has anticipated a plan such as this since he was elected and praised Mr. Joyner for producing a plan with incentives. Mr. Barron also commented on the plan, along with other Board members, and suggested that employees be advised as to how they are grading out as far as productivity is concerned so that they can make changes if necessary. Mr. Barron suggested that he could recognize employees with increased productivity with quarterly bonuses. Following discussion, Commissioner Wilkerson made a motion, seconded by Commissioner Sheffield, to adopt the plan as presented, along with the proposed raises, providing for retroactive pay raises from August 7th, if the employees have obtained their CDL licenses and met productivity levels by September 30, 1995. The motion was passed unanimously.
The Board spoke to Mr. Joyner about planting trees between the shop and the Woman's Club, suggesting that Mr. Weaver and the county forester be contacted about possibly planting cedar trees.
Mr. Barron stated that he has a laptop computer that the shop foreman can use if he would like to track roads graded, etc.
Emergency Management/County Coordinator's Report (cont.):
Mr. McQueen stated that the postmaster would like to install a mail drop box near the courthouse for patrons convenience. The Board advised Mr. McQueen that one may be installed as long as it does not interfere with any parking spaces.
Mr. McQueen announced that the Suwannee River Water Management District has scheduled a meeting for August 16th at 1:30 regarding idle speed/no wake zones. Mr. McQueen stated that he will be attending the meeting and asked if any commissioners would like to attend. Chairman Bush agreed to attend and suggested that Mr. Eudell Parrish, park board member, be invited to attend as well.
Mr. McQueen distributed a memo summarizing his meeting with Ms. Buby, superintendent of Lancaster Corrections, regarding the use of inmate labor at the solid waste recycling & transfer station.
The Board unanimously agreed to amend the mowing and garbage pick up contract with Gainey to cover a 12 month period of time, transferring $1960 from solid waste reserve to maintenance, upon motion from Commissioner Suggs, which was seconded by Commissioner Wilkerson.
The Board unanimously agreed to transfer $439.33 from general fund reserve to complete the water line project to the county jail, upon motion from Commissioner Suggs, which was seconded by Commissioner Sheffield.
The Board unanimously agreed to transfer $200 from general fund reserve to repair the cooler in the commodity building, upon motion from Commissioner Suggs, which was seconded by Commissioner Cannon.
The Board unanimously agreed to transfer $35 from general fund reserve to emergency management for postage, upon motion from Commissioner Sheffield, which was seconded by Commissioner Cannon.
Mr. Barron stated that a line of credit has been established for the EMS remount for approximately $49,930, plus $3000 for radio equipment. This amount has been budgeted in the proposed EMS budget and will need to be reviewed by the Board prior to adopting a budget for next fiscal year.
Mr. Barron stated that a bill from Parrish Land Surveying has been received in the amount of $4887.50 for surveying and topographies on quarries and for permitting rock pits.
Mr. Barron reported that he received a letter and signed petitions from the Save Our Suwannee organization, requesting that the Board adopt an ordinance or land development regulations, requiring any facility that must acquire a DEP industrial waste water permit be located at least three miles from the Suwannee and its tributaries. The Board took no action.
There being no further business to discuss, a motion to adjourn at 10:48 p.m. was made by Commissioner Suggs, seconded by Commissioner Sheffield, and unanimously approved.
WILBUR BUSH, CHAIRMAN
JACKIE R. BARRON, CLERK