MINUTES OF A SPECIAL MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD NOVEMBER 14, 1995



The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in a Special meeting on November 14, 1995, at 5:15 p.m., in the Commissioner's Meeting Room at the Courthouse in Trenton, Florida, with the following members present to-wit:



Wilbur Bush, Chairman

V. C. Cannon

Jimmie Sheffield

Fred Wilkerson



Other persons in attendance were: Jackie R. Barron, Ex-Officio Clerk, Ted Burt, County Attorney, Ron McQueen, Emergency Management/County Coordinator, Sherree Pitzarell and Sam Ferguson, Deputy Clerks, W. W. Welch, Tax Collector, Buddy Joyner, Road Superintendent, and Roy Watson, United Heavy Equipment.



Mr. W. W. Welch, Tax Collector, announced that after the tax bills were mailed, he learned that Gen Farm III & IV declared bankruptcy. Tax certificates were sold, and as a result, the county collected $22,000 in personal property taxes. Mr. Welch presented two tax bills from attorney Karen Specie, for her work involved in collecting the personal property taxes. The bills presented today are $520.20 and $296.50. Mr. Barron added that the $22,000 collected was anticipated in the current fiscal year budget. Commissioner Sheffield made a motion to pay the bills presented by Mr. Welch, and to create a professional services item in the budget. The motion was seconded by Commissioner Cannon, and unanimously approved.



Mr. Buddy Joyner spoke to the Board about equipment needs in the road department. According to Mr. Joyner, the fuel truck is in bad shape and is costing a lot of money to keep it on the road. A larger truck is needed to haul fuel, as well as tools to change tires. Billy Cannon is finishing the fuel route around noon and would be available for doing tire changes and repairs if the truck was larger. The current fuel truck needs a new motor and brakes. Mr. Barron advised the Board that they budgeted $40,000 in the transportation budget for equipment this fiscal year.



The Board discussed the cost of rock and their options. Rock could be purchased from Newberry for $3.00 per yard if we haul it. Mr. Joyner has been in touch with Ring Power, and they do not lease draglines, however, a new dragline can be purchased for $165,000.00. United Heavy Equipment Sales will rent a dragline or will sale a used one to the county for $35,000.



Mr. Joyner stated that they have dug all the rock available at the pit and are in need of a dragline to retrieve anymore. Even at that, the pit will need to be blasted before much more rock can be dug out. The Board discussed testing the rock, and Mr. Joyner stated that it may cost as much as $5000 to check the depth and quality of rock at the pit.



Mr. Roy Watson, United Heavy Equipment Sales, spoke to the Board about the used dragline his company has offered for sale or rent. It is a Model 6 Northwest, two yard machine (two yard bucket); the hourly rate is $135 per hour, which includes fuel, oil and an operator to run the machine. The purchase price is $35,000.00, plus $2500 for transporting the machine to Gilchrist County. If the county leases the machine, there is a $2500 transporting fee each way, however, if the county purchases the machine, only one transport fee will be charged.



Mr. Barron recommends that if the county is interested in acquiring the machine, a lease option could eliminate the need to do competitive bidding. A lease option would also allow the county to repay the bank or leasing company over two or more budget years.



The Board agreed that they would like to operate the machine for several days before making a decision to purchase. Mr. Barron asked Mr. Watson if he would consider giving the county a credit towards the purchase price, for the hourly rate charged, should the county decide to purchase the machine after several days demo. Mr. Barron added that the county could establish a certain number of days to demo the machine, prior to a decision being made. Mr. Watson stated that he would have to check with his company and agreed to meet with the Board on Thursday, November 16th, at 12:30 p.m.



Mr. Joyner spoke to the Board about purchasing a truck from United Heavy Equipment to transport fuel. They have a 1983 Ford F600 truck and a Galleon 9 Wheel traffic roller that Mr. Joyner would like to purchase. The total cost, including freight is $10,350. Mr. Watson is interested in purchasing the 1971 caterpillar grader and the 1980 GMC dump truck that the county owns but no longer uses. Mr. Watson will consider a trade-in for those items, offering a credit of $6500. Following discussion, Commissioner Wilkerson made a motion, seconded by Commissioner Cannon, to declare the 1980 GMC dump truck and the 1971 Caterpillar grader surplus, trading them for the credit offered by United Heavy Equipment Sales, authorizing the purchase of the 1983 Ford F600 truck and the Galleon 9 Wheel traffic roller. The motion carried unanimously.



Subdivision Road Maintenance:



The Board discussed subdivision road maintenance and the need for road inspections approximately six months prior to the expiration of the letter of credit or bond. Mr. Burt added that even if the letter of credit has expired, the developer can still be held responsible for bringing the roads up to the county's standards, however, it could involve civil court.



Jail Roof Project:



Mr. McQueen reported that the trusses are set and tomorrow the crew will be working on framing and attaching the metal roof material. There were four bundles of ceiling tiles left over from the library renovation, and Mr. Martin feels he will need approximately four more bundles. Chairman Bush asked Mr. McQueen to get an estimate on the cost for the inside repairs.



CDBG Grant:



Mr. Burt stated that he reviewed the CDBG grant agreement and recommends approval. According to the agreement, SHIP funds will be used to compliment the CDBG program; points would be lost if SHIP is not piggy-backed with the CDBG. Commissioner Wilkerson made a motion to approve the agreement with the Department of Community Affairs, for the CDBG program. The motion was seconded by Commissioner Cannon and unanimously approved.



Clerk's Report:



Mr. Barron reported that the "800" lines have been installed in the courthouse and annex building. Mr. Barron recommends that the "935", foreign exchange line, be discontinued since the "800" lines are installed and the cost for the "935" line is approximately $700 per month. Commissioner Cannon made a motion to discontinue the "935" line. The motion was seconded by Commissioner Sheffield, and unanimously approved.



There being no further business to discuss at this time, Commissioner Cannon made a motion, seconded by Commissioner Sheffield, to recess until November 16th, at 12:30 p.m. The motion carried unanimously.



MINUTES OF A SPECIAL MEETING HELD NOVEMBER 16TH, WHICH IS A

CONTINUATION OF THE SPECIAL MEETING HELD NOVEMBER 14, 1995.



The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, reconvened in a special meeting on November 16, 1995, at 12:30 p.m., in the Commissioner's Meeting Room, at the Courthouse in Trenton, Florida, with the following members present to-wit:



Wilbur Bush, Chairman

V. C. Cannon

Sue B. Suggs



Other persons in attendance were: Jackie R. Barron, Ex-Officio Clerk, Ron McQueen, Emergency Management/County Coordinator, Sherree Pitzarell & Sam Ferguson, Deputy Clerks, Buddy Joyner, Road Superintendent, and Roy Watson, United Heavy Equipment Sales.



Mr. Watson presented an offer to the Board to rent the dragline for $135 per hour, which includes fuel, oil and an operator, for a total of 100 hours. After 100 hours, if the Board does not want to purchase the dragline, they will pay the move in and move out fee of $5000. If the county decides to purchase the dragline after 100 hours, Universal will give the Board a credit of $35 per hour, and the move out fee will be waived.



Following discussion, Commissioner Cannon made a motion, seconded by Commissioner Suggs, to use the dragline for 100 hours at a rate of $135 per hour, plus the cost of moving the machine to Gilchrist County ($2500). The motion carried unanimously.



Commissioner Suggs made a motion, seconded by Commissioner Cannon, to authorize Mr. Barron to pursue lease/purchase options. The motion carried unanimously.



Mr. Barron stated that several EMS employees provided mutual aid to the panhandle counties after the recent hurricane. According to Mr. Barron, there were no expenditures budgeted in the EMS budget for travel and per diem. In order to reimburse the employees for travel, an account needs to be established. Commissioner Cannon made a motion, seconded by Commissioner Suggs, to transfer $1000 from EMS reserve to travel and per diem. The motion carried unanimously.



Commissioner Suggs reported that the City of Jacksonville has fire breathing apparatus (PBA's) for sale for $100 each. The information received on the equipment is that they are in very good condition. To purchase such equipment new would cost several thousand dollars each. Mr. Barron stated that there are funds in the district-wide fire budget if additional revenues are received. With the implementation of the new fire plan, there are departments within the county that could use this equipment to better their ISO rating. Commissioner Suggs made a motion, seconded by Commissioner Cannon, to authorize the Board to negotiate for the purchase of the PBA's. The motion carried unanimously.



There being no further business to discuss, a motion to adjourn at 1:15 p.m. was made by Commissioner Cannon, seconded by Commissioner Suggs, and unanimously approved.



ATTEST: APPROVED:







JACKIE R. BARRON, CLERK WILBUR BUSH, CHAIRMAN