MINUTES OF A SPECIAL MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD SEPTEMBER 28, 1995



The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in a special meeting on September 28, 1995, at 2:00 p.m., in the Pavilion at Hart Springs Park, located near Trenton, Florida, with the following members present to-wit:



Wilbur Bush, Chairman

V. C. Cannon

Jimmie Sheffield

Sue B. Suggs

Fred Wilkerson



Other persons in attendance were: Jackie R. Barron, Ex-Officio Clerk, Ted Burt, County Attorney, Ron McQueen, Emergency Management/County Coordinator, Sherree Pitzarell, Deputy Clerk, Buddy Joyner, Road Superintendent, Earl Rogers and Billy Smith, Park Board Members.



Chairman Bush stated that the purpose of this meeting is to discuss Hart Springs Park and its future operations. Mr. McQueen stated that the revenues budgeted for next fiscal year indicate the need to have an aggressive manager, interested in promoting the park and attracting winter campers.



Billy Smith, park board member, stated that he and other park board members are in favor of delaying the hire of a full time manager until the season begins in the spring. Mr. Smith added that Mr. Norviel could manage the park temporarily and suggested that Mr. Norviel continue in that capacity during the summer, with teachers hired to work the summer months.



Mr. Smith stated that a septic system must be installed soon to accommodate the people that visit the park. In addition, he suggested that funds be budgeted to replace one roof over the picnic tables each year.



Commissioner Wilkerson made a motion, seconded by Commissioner Suggs, to authorize Mr. Smith to speak to Mr. Norviel about managing the park on a temporary basis during the winter months. The motion carried unanimously.



Mr. Barron reviewed a list of vehicles insured under the county's insurance policy, and asked if any needed to be added, deleted or a coverage change. Mr. Barron reminded the Board that Mr. Martin's vehicle lease includes the insurance provided by the county. Mr. Burt recalled that there is a termination clause on the lease agreement. He added that he would review the lease and discuss it with the Board at the next regular meeting.



Mr. Barron reported that there has been a shortfall in revenues for EMS and Solid Waste this fiscal year. Special Assessment collections have dropped to 72% and 75% for EMS and Solid Waste respectively. In order to meet the financial obligations for EMS for fiscal year ending 9-30-95, the Board would need to borrow $22,000. Commissioner Wilkerson made a motion, seconded by Commissioner Sheffield, to authorize Mr. Barron, by resolution, to negotiate a loan with the local banks for $22,000.00. The motion carried unanimously.



RESOLUTION 95-66



WHEREAS, the Emergency Medical Services Fund has insufficient revenues collected during the Fiscal Year 1994-1995 to meet current year expenditures; and



WHEREAS, the only apparent source to acquire funds to meet the revenue shortfall is by borrowing funds; and



WHEREAS, the Board of County Commissioners determines that it is in the best interest of the County to borrow funds to cover the expenditures;



NOW, THEREFORE, BE IT RESOLVED, by the Gilchrist County Board of County Commissioners that the Clerk to the Board is hereby authorized and directed to borrow $22,000.00, for the Emergency Medical Services Fund. Moreover, the Clerk is requested to secure the best terms that he can negotiate with a local financial institution.



This resolution is effective upon adoption. ADOPTED in special session, this 28th day of September, 1995.



GILCHRIST COUNTY BOARD OF

COUNTY COMMISSIONERS

/s/Wilbur Bush, Chairman



ATTEST

/s/Jackie R. Barron, Clerk



Mr. Barron stated that he and Mr. Welch are checking to see why there is a $135,000 difference in assessments certified and collected. Commissioner Sheffield made a motion, seconded by Commissioner Suggs, to authorize Mr. Barron to negotiate with the local banks a loan for $27,100 for Solid Waste. The motion carried unanimously. These funds will be used to pay back capital projects fund for the library construction project.



RESOLUTION 95-67



WHEREAS, the Capital Outlay Fund of the Board of County Commissioners has a deficit in the amount of $27,100.00 for the Fiscal Year 1994-95; and



WHEREAS, the only apparent source to acquire funds to meet the shortfall in the Capital Outlay Fund is by borrowing funds; and



WHEREAS, the Board of County Commissioners determines that it is in the best interest of the County to borrow funds to cover the shortfall in the Capital Outlay Fund;



NOW, THEREFORE, BE IT RESOLVED by the Gilchrist County Board of County Commissioners that the Clerk to the Board is hereby authorized and directed to borrow $27,100.00, to be placed in the Capital Outlay Fund. Moreover, the Clerk is requested to secure the best terms that he can negotiate with a local financial institution.



This resolution is effective upon adoption. ADOPTED in special session, this 28th day of September, 1995.



GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS

/s/Wilbur Bush, Chairman



ATTEST:

/s/Jackie R. Barron, Clerk



Mr. Barron presented a maintenance contract for the computer battery back up system at the courthouse. This system provides power to all the computers when the electricity goes out and requires routine maintenance. Commissioner Wilkerson made a motion, seconded by Commissioner Cannon, to transfer $5500 from a fund where funds are available to renew the maintenance contract for three more years. The motion carried unanimously.



Mr. Barron stated that the Board may want to consider borrowing money to pay the expenditures for the first quarter of the fiscal year beginning October 1st. The Board may pledge revenue anticipation notes as repayment. The Board will need approximately $640,000 to operate until December 31st. This will fund general revenue, transportation and the small funds expenditures. Approximately $120,000-$160,000 will be needed to pay expenses for the first quarter for EMS. All total, approximately $800,000 will be needed to pay bills for the first quarter of the new fiscal year. By December, the Board should be receiving state revenues. Mr. Barron added that he will have more information for the Board by Monday.



Commissioner Sheffield departed at 3:50 p.m.



Commissioner Wilkerson made a motion, seconded by Commissioner Cannon, to authorized Mr. Barron to negotiate with the local banks to borrow funds to pay bills for the first quarter of the new fiscal year. The motion carried unanimously.



Mr. Smith returned after speaking to Mr. Norviel. According to Mr. Smith, Mr. Norviel indicated that he would be willing to manage the park and do light maintenance through March, for $750.00 per month, plus mileage. Commissioner Wilkerson made a motion, seconded by Commissioner Cannon, to raise Mr. Norviel's salary, as assistant manager, to $750.00 per month, plus mileage, effective October 1, 1995, through March, 1996. The motion carried unanimously.



The Board discussed the transportation department's goals with Mr. Joyner. Mr. Joyner stated that overall he is very pleased with the performance of his crew. He stated that he may make some changes with the grader operators. Initially, he divided the county into three districts and put two graders together in each district. Since that time, he has learned that Caterpillar offers a training program which also provides a monitoring system for performance. He would like to go back to one grader per commissioner district, if the program is successful. Mr. Joyner stated that the moral among employees is the best he has seen, and that all the employees except three obtained their CDL's. Following discussion, Commissioner Wilkerson made a motion, seconded by Commissioner Suggs, to award incentive raises, retroactive to August 7th to all employees that qualified. The motion carried unanimously.



Mr. Joyner stated that some solid waste employees have complained about the transportation department employees getting raises. Commissioner Suggs pointed out that in years past, solid waste employees received raises when the transportation department employees did not.



There being no further business to discuss, a motion to adjourn at 4:45 p.m. was made by Commissioner Suggs, seconded by Commissioner Cannon, and unanimously approved.



APPROVED:







WILBUR BUSH, CHAIRMAN



ATTEST:







JACKIE R. BARRON, CLERK