MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD OCTOBER 2, 1995



The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in a regular meeting on October 2, 1995, at 9:00 a.m., in the Commissioner's Meeting Room at the Courthouse in Trenton, Florida, with the following members present to-wit:



Wilbur Bush, Chairman

V. C. Cannon

Jimmie Sheffield

Sue B. Suggs

Fred Wilkerson



Other persons in attendance were: Jackie R. Barron, Ex-Officio Clerk, Ted Burt, County Attorney, Ron McQueen, Emergency Management/County Coordinator, Sherree Pitzarell and Sam Ferguson, Deputy Clerks, John Ayers, Gilchrist Recreation Authority, W. W. Welch, Tax Collector, D. Ray Harrison, Property Appraiser, Bob Heeke, Peg McPherson, and Delany Faircloth, Suwannee River Water Management District, Joe Blanchard, Mgmt. Information Services, Linda Taylor, county employee, Dick Edwards, consultant, Carol Smith, Mr. & Mrs. Tom Paulling, county residents, Sheree Lancaster, School Board Attorney,

Albert Martin, construction supervisor, Cookie Philman, Casey Wells, Eddie Colt Wilson, and Allen Stinson, county residents.



Minutes of the meetings held August 1st and August 7th were unanimously approved, following a motion from Commissioner Wilkerson, which was seconded by Commissioner Suggs.



Attorney's Report:



Mr. Burt stated that he has reviewed the CDBG contract and will discuss it when Mr. Edwards is in attendance.



Mr. Burt advised the Board that he is waiting on some case law regarding the "Bean Road". It appears to be a county road, however, he will not give an official opinion until the case law can be reviewed.



Mr. Burt presented a draft of a special use permit for county right-of-ways. These permits could be used for improvements such as mail boxes, sprinkler systems, and other uses of county right-of-ways. Commissioner Suggs made a motion to approve the form, adopting a permit procedure, waiving the permit fee. The motion was seconded by Commissioner Sheffield, and unanimously approved.



Mr. Burt presented a resolution and letter of intent for the Board's consideration regarding a multi-county hazardous waste monitoring program. The state has a $30,000 grant, for which the North Central Florida Regional Planning Council is applying. The Council would use the grant to monitor and report hazardous waste generators. This grant would be for 7-9 years and would save the county approximately $1450 per year. Commissioner Suggs made a motion, seconded by Commissioner Wilkerson, to adopt the resolution and authorized the Chairman to sign a letter of intent. The motion carried unanimously.



RESOLUTION 95-70



AGREEMENT BETWEEN GILCHRIST COUNTY AND THE FLORIDA

DEPARTMENT OF ENVIRONMENTAL PROTECTION.



WHEREAS, Florida Statutes Chapters 403.7234 and 403.7225 requires that each county in the state shall conduct annual Assessment, Notification, and Verification programs, and



WHEREAS, Florida Administrative Code Rule 62-731.030 requires that each county in the state shall conduct annual Assessment, Notification and Verification programs according to "Guidelines to conduct the County Small Quantity Generator Assessment, Notification, and Verification Program, February, 1994", and



WHEREAS, Florida Administrative Code Rule 62-731.060(b) requires that, for a county to be eligible for grant funding to conduct annual Assessment, Notification, and Verification programs, the County must certify in a legally binding agreement between the County and the Department that the county will implement its small quantity generator assessment, notification, and verification program as specified in the "Guidelines to conduct the County Small Quantity Generator Assessment, Notification, and Verification Program, February, 1994" for a five-year cycle, and



NOW, THEREFORE, BE IT RESOLVED BY GILCHRIST COUNTY THAT:



THE COUNTY CERTIFIES IN A LEGALLY BINDING

AGREEMENT WITH THE DEPARTMENT THAT THE COUNTY

WILL IMPLEMENT ITS SMALL QUANTITY GENERATOR

ASSESSMENT, NOTIFICATION, AND VERIFICATION

PROGRAM AS REQUIRED BY THE ABOVE LISTED LEGIS-

LATION AND FLORIDA ADMINISTRATIVE CODE RULES

FOR A FIVE-YEAR CYCLE.



PASSED AND DULY ADOPTED by the Gilchrist County Board of County Commissioners, at a regular meeting held on the 2nd day of October, 1995.



BOARD OF COUNTY COMMISSIONERS

GILCHRIST COUNTY, FLORIDA

/s/Wilbur Bush, Chairman



ATTEST:

/s/Jackie R. Barron, Clerk



Mr. Burt stated that he reviewed the vehicle lease for Mr. Martin's truck. There are no funds in the new year budget for a vehicle lease, or insurance for Mr. Martin's truck. Mr. Burt added that he drafted a termination of lease, which he will discuss when Mr. Martin arrives.



Mr. Burt stated that he spoke to a representative from DEP, regarding the recreation grant for the Field of Dreams. In order for the Recreation Authority to use the land as a match for the grant, the grant agreement must be between GCRA and DEP. In a previous meeting, the Board adopted a resolution which states that the Clerk's Office will work with GCRA to administer the grant. Mr. Burt added that the county may want to amend the resolution, after speaking to GCRA.



Mr. Burt presented a deed of Hart Springs from the School Board. It is the School Board's wish that the park continues to operate as a public park and that it will not be sold without their permission. Commissioner Suggs made a motion, seconded by Commissioner Cannon, to accept the deed. The motion carried unanimously.



John Ayers, representing the Gilchrist Recreation Authority, appeared before the Board, to discuss the grant for the Field of Dreams. Mr. Ayers stated that GCRA has no problem being the grantee for the grant from DEP. Mr. Burt advised Mr. Ayers that the grant must go directly to GCRA in order for GCRA to use the land as a match to the grant. The Board assured Mr. Ayers that county staff are prepared to assist in the administration of the grant if needed.



Mr. Burt spoke to the Board about the Family Mediation contracts for the new fiscal year. Each mediator have indicated that they are prepared to continue to serve. The Board unanimously approved the following mediation agreements, upon motion from Commissioner Suggs, which was seconded by Commissioner Sheffield:



Eaw "Pan" Zettler

Myron Bilak

Joseph W. "Jody" Davis

Rachel Dolan

Beverly Graper

Robert Hornberger

Mary Anna Hovey

Ann Kennedy

Madeline McCloud

Linda Provus McElroy

John R. Nettles

Marilyn W. Peterson

Trisha Biggers Peterson

Edith R. Richman

Candace L. Valenstein



Mr. Burt advised the Board that he has reviewed the final plat for Meadow Wood Farms. There are three scribners errors on the plat that need to be corrected, and the engineer has indicated that he will approve the plat, subject to the corrections being made. Commissioner Sheffield made a motion, seconded by Commissioner Cannon, to approve the final plat, subject to the engineer's approval. The motion carried unanimously.



Following discussion, the Board unanimously agreed to authorize Mr. Burt to draft a resolution, amending resolution 95-57, which was adopted in September and authorized the Clerk to assist in the administration of the recreation grant for GCRA, upon motion from Commissioner Suggs, which was seconded by Commissioner Cannon.



W. W. Welch, Tax Collector:



Mr. Welch spoke to the Board about converting a small room in his office to a walk-in vault. According to Mr. Welch, Mr. Martin has constructed a similar room at the county jail. A steel door will be needed. Mr. Welch stated that he is waiting on Mr. Martin for an estimate.



Clerk's Report:



Bills and journal entries numbered 9600, 9610, and 9612-9622, were unanimously approved, following a motion from Commissioner Suggs, which was seconded by Commissioner Sheffield.



Commissioner Wilkerson asked Mr. Barron about Mr. Blanchard's salary and work hours. Mr. Barron replied that Mr. Blanchard is paid $25,000 per year, from the Clerk's payroll, however, some of his time is charged back to different departments. Mr. Barron added that a work order system has been implemented for Mr. Blanchard's services. This system allows the Clerk to track his time, as well as charge it to the proper department.



D. Ray Harrison, Property Appraiser:



Mr. D. Ray Harrison spoke to the Board about special assessments for hunting camp properties. For example, one hunting camp may have several trailers or old mobile homes. Mr. Burt stated that the ordinance requires these units to be assessed. Mr. Barron stated that Mr. Langford needs to be consistent with the Board's ordinance.



Clerk's Report (cont.):



Mr. Barron discussed the special assessment coordinator position. According to Mr. Barron, it is a fragmented position, with the functions split between the Clerk, the Property Appraiser, and the Tax Collector.



Mr. Barron advised the Board that he received a letter from the property insurance agent, asking if the county has made any improvements to the courthouse's security. Mr. McQueen received a quote for approximately $3280 for a security system, however, the savings in premium may be less than the cost for upgrading the security. Mr. Barron stated he would submit the quote to the agent for an evaluation.



Annual contracts for Health Department services were submitted to the Board for approval. Mr. Burt stated that he reviewed the contracts and the budget amount referenced in the contract is the same as the amount approved by the Board. In addition, there is a statement in the contract which provides that the county will insure the building and contents. Mr. Barron stated that the county has always carried the insurance on the building, however, he is not certain about the contents. He will have Ms. Troyer check to see if the contents are insured.



Mr. Barron reported that the annual contract for engineering services requires that the county review the contract. Mr. Barron spoke to Lee Mills last week and he indicated that he will not change the rates for the next fiscal year. Commissioner Cannon made a motion, seconded by Commissioner Sheffield, to renew the contract for fiscal year 1995-96. The motion carried unanimously.



Mr. Barron submitted budget entries for year end transfers for the Board's approval (numbered 9623-9629). Commissioner Suggs made a motion, seconded by Commissioner Wilkerson, to approve the budget transfers. The motion carried unanimously.



Mr. Barron stated that the Small County Coalition, which has been instrumental in the landfill closure issue, is working toward having the closure reimbursements out to the counties by December 31st. Mr. Barron urged the Board to read the proposed language and stated that he recommends they (DEP) use the same cost per acre that they funded the closure grants. Mr. Barron added that the Board will need to fax back anything in the proposed language, of which they are opposed. The Board agreed that the prison population should be included, since they impact the landfill, and clarification of rule 62-176.800, Florida Administrative Code. Commissioner Suggs stated that the spoke to Chris Doolin, Small County Coalition, and he is going to contact DEP to make sure that the language is added back.



Bob Heeke-Suwannee River Water Management District:



Mr. Bob Heeke, SRWMD, presented a check to the Board for $4037.89. This represents payment in lieu of taxes for the third year Mr. Delany Faircloth spoke to the Board about the district's lands and recreational use. According to Mr. Faircloth, they are currently reprinting the boat ramp and canoe guides. They are also working on a district land guide, which identifies the lands and corresponding uses. This guide will direct the public to specific uses of district lands and ways of obtaining free information. Free special use licenses are available to access areas not previously identified by the district.



Joe Blanchard:



Mr. Blanchard provided the Board a quote from Thompson Group to finish the map for the 911 system. Their bid to do the geo-coding and get the system operational is $10,760.80. He suggested that the Board talk to Mr. Harrison about the completion of the project.



Mr. Blanchard reminded the Board that they had indicated in a previous meeting the need for charts and graphs for each elected officials budget, which would be used in a public meeting to explain the services and costs of each department. Mr. Blanchard asked if the charts would be produced of if the Board had made the statement to placate the public. Chairman Bush stated that he would meet with the constitutional officers to discuss the possibility of presenting the information to the public with charts to help better explain the functions of each department, as well as the cost associated with the operation of each department.



The Board recessed for lunch at 12:15 p.m. and reconvened at 1:25 p.m.



Linda Taylor:



Ms. Taylor appeared before the Board to request reinstatement to her position with the road department. Ms. Taylor is currently under suspension without pay until her felony case is settled. According to Mr. Burt, the Board's personnel policy addresses such instances, allowing a suspended employee to appeal to the Board within 45 days from the suspension date. Mr. Burt recommends that the Board be consistent with their policy, upholding the suspension without pay until the criminal charges are disposed of, at which time they may review the request again. Commissioner Suggs made a motion, seconded by Commissioner Sheffield, to suspend Ms. Taylor without pay and review the request after the case is settled. The motion carried unanimously.



Dick Edwards- CDBG:



Mr. Edwards spoke to the Board about a contract for administering the CDBG grant. Mr. Edwards stated that he has lowered his administrative fee to 9.25% of the contract amount. A total of $81,000 is available for administration and 9.25% is $55,500. This would leave $25,500 for the county's administrative expenses, such as auditing, postage, support, etc. Mr. Burt reminded the Board that they previously advertised for planning and administration services and ranked Mr. Edwards' company, CPC in first position. Today there are representatives from Tri-County Council for Senior Citizens present, to present a proposal for administrating the grant. Mr. Burt stated that the contract with CPC looks okay, however, if the Board wishes to consider someone else, they would need to advertise again. Mr. Barron suggests holding 10-15% of the contract amount in reserve for performance. Mr. Edwards reduced his fee to $50,000 (or 8.34%). Commissioner Wilkerson made a motion, seconded by Commissioner Cannon, to award the CDBG administration contract to Dick Edwards, at a rate of $50,000.00, holding a 15% retainer until the close-out report is accepted by DCA. The motion carried unanimously.



Mr. McQueen reminded the Board that he has been designated as the contact person for the grant and discussed work which will be involved in the grant by his office. Mr. Edwards stated that Mr. McQueen's office will take the daily phone calls and assist potential applicants with filing an application. Mr. McQueen is concerned about the current work load on his staff and feels that a temporary position will be needed in order to process the applications. Commissioner Suggs made a motion, seconded by Commissioner Wilkerson, to authorize Mr. McQueen to advertise and hire someone to work temporarily at a rate of $5.00 per hour. The motion carried unanimously.



Clerk's Report (cont.):



Mr. Barron spoke to the Board about borrowing money from the bank to pay old year bills for EMS and Solid Waste. Mr. Barron stated he spoke to Tri-County Bank and Farmers & Merchants Bank and received quotes from both. Farmers & Merchants Bank offers a fixed rate of 4.92% or 53% of prime. Tri-County Bank offers 4.40% fixed. Notes have been prepared, as well as resolutions, in anticipation of the need to borrow funds. Commissioner Suggs made a motion, seconded by Commissioner Sheffield, to borrow, by resolution, $27,100.00 for Solid Waste and $22,000.00 for Emergency Medical Services. Commissioners Cannon and Wilkerson voted in favor of the motion. Chairman Bush abstained from voting and filed form 8B, conflict of interest, due to his position on the Board of Directors with the Tri-County Bank.



RESOLUTION 95-68



A RESOLUTION OF THE GILCHRIST COUNTY BOARD OF COUNTY

COMMISSIONERS, AUTHORIZING THE CLERK TO SECURE A LOAN

THROUGH TRI-COUNTY BANK.



WHEREAS, the Gilchrist County Board of County Commissioners met in special session on September 28, 1995; and



WHEREAS, pursuant to Resolution No. 95-66, adopted on September 28, 1995, authorized and directed the Clerk to the Board to negotiate with local financial institutions for the best terms to borrow $22,000.00; and



WHEREAS, the Clerk to the Board has negotiated with the Tri-County Bank, Trenton, Florida, a six months loan, at a fixed rate of 4.40%;



NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners to borrow $22,000.00 from the Tri-County Bank, Trenton, Florida, for a term of six months, at a fixed rate of 4.40%;



BE IT FURTHER RESOLVED that the Gilchrist County Board of County Commissioners, pledge non ad valorem assessments for the repayment of said loan.



ADOPTED in regular session, October 2, 1995.



BOARD OF COUNTY COMMISSIONERS

GILCHRIST COUNTY, FLORIDA

/s/Wilbur Bush, Chairman



ATTEST:

/s/Jackie R. Barron, Clerk



RESOLUTION 95-69



A RESOLUTION OF THE GILCHRIST COUNTY BOARD OF COUNTY

COMMISSIONERS, AUTHORIZING THE CLERK TO SECURE A LOAN

THROUGH TRI-COUNTY BANK.



WHEREAS, the Gilchrist County Board of County Commissioners met in special session on September 28, 1995; and



WHEREAS, pursuant to Resolution No. 95-67, adopted on September 28, 1995, authorized and directed the Clerk to the Board to negotiate with local financial institutions for the best terms to borrow $27,100.00; and



WHEREAS, the Clerk to the Board has negotiated with the Tri-County Bank, Trenton, Florida, a six months loan, at a fixed rate of 4.40%;



NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners to borrow $27,100.00 from the Tri-County Bank, Trenton, Florida, for a term of six months, at a fixed rate of 4.40%;



BE IT FURTHER RESOLVED that the Gilchrist County Board of County Commissioners, pledge state revenue sharing funds for the repayment of said loan.



ADOPTED in regular session, October 2, 1995.



BOARD OF COUNTY COMMISSIONERS

GILCHRIST COUNTY, FLORIDA

/s/Wilbur Bush, Chairman



ATTEST:

/s/Jackie R. Barron, Clerk



Carol Smith- The Hills:



Ms. Carol Smith spoke to the Board about a parcel of property she has purchased and wishes to get a mobile home permit. It meets the zoning requirements, however, it does not meet the subdivision ordinance, and a permit has been denied by the Building Department. According to Ms. Smith, the property has a well, septic tank, and power pole, and at one time there was a mobile home on the property. Mr. Burt stated that the lot is in the Hills subdivision, which was an unrecorded subdivision not approved by the Board. Mr. Burt added that this particular lot came before the Board and the Board made recommendations to Mr. Finn, the developer, which were never completed. Mr. Burt stated that the Planning Council is working on an amendment to the LDR's which would address unrecorded subdivisions. The Property Appraiser's records show Mr. Finn as the owner of lot 37, as well as 26 and 33. Previously, the Board agreed to evaluate parcels in unrecorded subdivisions on a case by case basis. Mr. Burt recommends that the Board approve accepting all the remaining lots in the Hills subdivision and notify people who have been denied permits in the past. Commissioner Sheffield made a motion, seconded by Commissioner Suggs, to approve the lots in the Hills subdivision as they exist on October 2, 1995, with no further divisions. The motion carried unanimously.



Sheree Lancaster- School Bus Turnaround:



Ms. Lancaster presented a request from the School Board for the county to accept a deed from Ann Howell, for a portion of property to be used as a school bus turnaround. The property is located in S29 T9 R14, which is bordered on the south by S.W. 40th Street, one mile off U.S. 129. The property is 86 ft. by 86 ft. Commissioner Cannon made a motion, seconded by Commissioner Suggs, to accept the deed and grant an easement for a bus turnaround.



Ms. Lancaster presented another request from the School Board for the county to accept a deed from Richard & Jewel Stellges and Ruth V. Thomas, when it becomes available, for a school bus turnaround located in S9 T8 R14 in Suwannee Oaks, near Rock Bluff. Approximately 15 feet from lots 8 and 9 are needed. Commissioner Cannon made a motion, seconded by Commissioner Suggs, to accept an easement, for a school bus turnaround. The motion carried unanimously.



Clerk's Report (cont.):



Mr. Barron stated that he received a letter from Ms. Elma Roberts, resigning as an alternate representative on the Health Planning Board. According to Ms. Roberts, she has spoken to Charles Lindsey, and he is willing to serve as an alternate representative. Following discussion, Commissioner Sheffield made a motion, seconded by Commissioner Cannon, to accept Ms. Roberts resignation and advertise the vacancy. The motion carried unanimously.



Mr. & Mrs. Tom Paulling:



Mr. & Mrs. Tom Paulling spoke to the Board about the road which runs in front of their home. They are requesting that the county stop applying dirt or rock on this road, because it is their private road and they do not want the dirt or rock applied. Mr. Burt stated that he is aware of the situation and is waiting to see if the road is a private or county road. The Paullings contend that there are only three residences on the road and they are all relatives that share the same opinion. Mr. Burt stated that one case establishes a presumption of dedication if the county has maintained the road for 4 or more years. It is his opinion that the road is a public road. Commissioner Cannon stated the portion of road running in front of the Paullings home (75 feet) has not been maintained by the county. The Board has received complaints about a ditch which runs across the road, which is why rock and dirt have been dumped there, however, after further discussion, the Board agreed that the road was a private road. Mr. Burt advised the Board that if they agree that it is a private road, they should erect a sign on each end of the road, stating it is a private road. Commissioner Suggs made a motion, seconded by Commissioner Cannon, to recognize that the road running in front of the Paullings home, the home of their brother and the other parcel owned by Ms. Paulling is not a county road, but rather a private road, which will not be maintained by the county. The motion carried unanimously. The Board agreed to remove any excess sand/dirt from the road.



Commissioner Suggs departed from the meeting at 4:08 p.m.



Albert Martin:



Mr. Martin reported that he repaired the air conditioner drain line at the jail administration building. He has not received the prices to construct a vault for Mr. Welch's office. Mr. Martin stated he would like to lower the ceiling in the small room from 10 to 8 feet. The Board spoke to Mr. Martin about replacing the jail roof. There are currently 8 beds in the jail that cannot be used and the Sheriff is turning down federal inmates. Mr. Martin recommends the roof be replaced with a metal pitched roof, and one air conditioner unit will have to be moved off the roof. He estimates the cost to be around $22,000.00. Commissioner Wilkerson made a motion, seconded by Commissioner Cannon to authorize Mr. Martin to replace the jail roof with a new metal roof, transferring $22,000 from general fund reserve to "other buildings repair & maintenance". The motion carried unanimously. Following discussion, the Board unanimously agreed to continue the lease agreement on Mr. Martin's vehicle until the roof replacement is completed, upon motion from Commissioner Wilkerson, which was seconded by Commissioner Sheffield.



Clerk's Report (cont.):



Mr. Barron reported that Ms. Troyer checked on the contents insurance for the Health Department and determined that we are carrying about $80,000 coverage, however, we do not have an inventory on that property. Commissioner Sheffield made a motion, seconded by Commissioner Cannon, to approve the annual contract with the Health Department. The motion carried unanimously.



Mr. Barron presented the annual contract with Mental Health Services, Inc. of North Central Florida. Commissioner Cannon made a motion to approve the contract at $19,217 for fiscal year 95-96. The motion was seconded by Commissioner Wilkerson and unanimously approved.



Mr. Barron reported that if the security (alarm) system was installed in the courthouse, it would save the county about $200-$300 on the premium next year. Commissioner Sheffield made a motion, seconded by Commissioner Cannon, to not purchase and install an alarm system, since the cost of the system is so much more than the savings to the county for having it installed. The motion carried unanimously.



Mr. Barron spoke to the Board about the special assessment discrepancy he discovered and reported in a previous meeting. After review, it appears that there was a difference of about $1306 between the amount billed and the amount certified on the roll. Since he last discussed special assessments with the Board, another problem has been identified. It appears that more delinquent special assessment revenues have been budgeted in Solid Waste for fiscal year 95-96 than will materialize. The EMS budget was adjusted, however, there will be a revenue short fall of approximately $30,000-$35,000 in Solid Waste.



Mr. Barron stated that the projected total cash carry-over for 94-95 is $1,034,802. Of that total, $344,000 is restricted funds with the balance carried over as follows: Transportation @ $105,000; MSTU (Fire) @ $23,000; Law Enforcement Trust Fund @ $46,000; Court Facilities @ $7397; Fine & Forfeiture @ $24,673; SHIP @ $34,265; Transportation Impact @ $46,000; EMS @ $31,000; Solid Waste @ $202,000; Capital Outlay @ $54,078; Law Library @ $326; State Attorney/Public Defender Trust Fund @ $19,827; and General Revenue @ $439,000. It has been determined that the amount of funds that the county will need to borrow to pay bills during the first quarter of fiscal year 95-96 is $800,000. Mr. Barron recommends that the county establish a line of credit and draw on the funds as needed.



Mr. Barron reported that there have been charges made at the landfill that have not been approved by the Board. In the past, the Board has required a bond to be posted for charges. According to the statutes, the Board does not have the authority to extend credit. He added that he and Mr. McQueen will get together to resolve the problem.



Mr. Barron stated that he has received a notice from Mr. Joyner stating that the roads in the Hickory Bluff Subdivision have been inspected and will now be accepted by the county for maintenance.



Road Department:



Commissioner Sheffield stated that he left the last meeting early, which was held at Hart Springs. He would like to discuss some issues which came up after he departed. He asked Mr. Joyner and Mr. McQueen if the employees would be reimbursed for their CDL license. Mr. McQueen replied that they would be reimbursed for the test, however, there has been no discussion regarding reimbursement for the actual license. Commissioner Sheffield stated that it is his opinion that the license fee should be reimbursed, since it was the Board's requirement that they obtain CDL's. Following further discussion, Commissioner Cannon made a motion, seconded by Commissioner Wilkerson, to reimburse the license fee for those employees who obtained a CDL. The motion carried unanimously.



Commissioner Sheffield stated that he has become aware that there was discussion regarding Delton Sanders and his transportation to and from work. He added that he understands that Mr. Joyner told Mr. Sanders that if he wants his job, he needs to be at work by 7:00 a.m. Commissioner Sheffield asked about the circumstances and if the situation had been resolved. Mr. McQueen stated that Mr. Sanders recently moved to Bell and has been riding to and from work with Mr. Flowers. It is usually about 7:30 a.m. - 7:45 a.m. by the time they arrive at the shop. Since Mr. Davis and Mr. Sanders grade together, this also delays Mr. Davis by the same amount of time. The situation is repeated at the end of the day. In essence, the road department is losing about two hours of work each day. During the last meeting, Mr. Joyner indicated that he would inform Mr. Sanders to do whatever it takes to get to work by 7:00 a.m., and the Board agreed that Mr. Joyner should handle the problem as he feels is necessary, and further indicated that they would support Mr. Joyner's decision, even if Mr. Sanders calls and complains. Commissioner Sheffield stated he would like to see them (Joyner and Sanders) work the problem out.



Mr. Joyner reported that a larger truck is needed for the fuel distribution vehicle. He would like a truck big enough to haul fuel and carry spare tires and jacks, so that Mr. Cannon could also service the tires as needed.



The Board asked Mr. Joyner how long its been since the vehicles were maintenanced. Mr. Willis, shop foreman, stated that they have all been serviced since he became employed with the road department, except the crusher.



Commissioner Suggs returned at 5:30 p.m.



Commissioner Suggs asked Mr. Joyner about repairing a section of CR 138. Apparently there is a section on the east bound land that is sinking in. Mr. Joyner replied that he would cover it up, rather than try to dig it out. Another road in need of repairs is CR 340 where the gas transmission line was installed. The gas company has agreed to pay for the cost of repairs and HIPP Construction gave Mr. Joyner a verbal quote of $5000 to do an overlay. Lee Mills, county engineer recommends the road be cut out to the pipe and patched from the bottom up. HIPP stated that would not consider doing that because of the time involved. White Construction recommends tacking it off with asphalt because it has probably sunk as far as it's going to. The Board asked Mr. Joyner if the road department could fix it. Mr. Joyner believes they can repair it; it should take about a 1000 lbs. of asphalt.



Mr. McQueen asked the Board to clarify their intentions about Billy Cannon's raise. He was hired in January, 1994, and placed on six months probation, with the stipulation that he obtain his CDL by the end of the 6 months period. Due to various circumstances, Mr. Cannon just received his CDL when the other employees tested. Last year, when the Board awarded raises of $600 or 4% (whichever is greater), Mr. Cannon did not receive his raise, since he had not obtained the CDL. He is under the impression that he should receive the raise since he now has his CDL, and at the time of the raises, other employees received the raise because the CDL was not a requirement for them at the time. Following discussion, Commissioner Wilkerson made a motion, seconded by Commissioner Suggs, to grant Mr. Cannon a $600 raise, effective October 1, 1995. The motion carried unanimously.



Mr. Joyner reported that the rock supply is very limited. They are currently evaluating the quality and quantity of rock at the Townsend pit. Rock at the Townsend pit is already down to the water level and it has been blasted in the past. Mr. Joyner will also find out the cost of having the rock tested.



Commissioner Sheffield stated that it has been brought to his attention that a private drive-way has been installed by the county road department. He was under the impression that the county could not install permits; the individual would have to purchase a permit and install it to the county's specifications. Commissioner Sheffield stated that he is opposed to drive-way permits and probably always will be; he feels if you can offer a service to one person, you should offer it to everyone. Mr. Barron recommends, as county auditor, that the Board make some provision to recover the money that was spent installing the drive-way. Commissioner Suggs asked which drive-way is being discussed. Mr. Barron stated that the drive-way belong to Louise Coleman. Commissioner Suggs asked how can it be improper if it's a drive-way they use for ingress and egress. Mr. Barron stated there was no existing drive-way there. Commissioner Suggs stated she was under the impression that the drive-way existed to access a hay field; there has been a gate there forever. Commissioner Suggs stated that she was the one who told Mr. Joyner to fix the drive-way. Mr. Barron and Mr. Burt both informed the Board that it does not matter if there was an existing drive-way or not. It is illegal for the Board to use public funds to benefit private citizens. The only thing the county can do to private drive-ways is work which protects the county's roadsides. Commissioner Suggs stated that it was her understanding that the county will maintain existing drive-ways located on county right-of-ways. Mr. Barron stated that if the information given to him is correct, Mr. Joyner was instructed to put in a drive-way and Mr. Joyner informed the commissioner that there was no existing drive-way at that location. He was then instructed as an employee of the Board to put in a private drive-way. Commissioner Suggs stated that she told Buddy that she would get with the property owner if a drive-way existed. She was advised by the property owner that a drive-way existed, and she passed that information on to Mr. McQueen, who in turn advised Mr. Joyner that there was an existing drive-way. Mr. Barron recommends that the county recover their cost for constructing a drive-way, which would consist of materials and labor. Mr. Barron advised the Board that they can do whatever they want, however, he wants the record to reflect that I think what you have done is improper. Mr. Burt advised the Board that when asked to install drive-ways and culverts on private property, they may say that the county attorney has advised this Board that it is not permissible. The Board discussed the cost involved for the county and determined that the cost for a load of rock is $48 and the drive-way permit is $30. The Board discussed billing the individual a total of $78. Commissioner Suggs stated that she is not in favor of billing the individual; she suggested that the Board bill her since it was her mistake and not the individual. The Board asked Commissioner Suggs to talk to the individual about paying the cost of the drive-way installation, which she agreed to do. The Board took no action on this issue.



Emergency Management/County Coordinator's Report:



Mr. McQueen reminded the Board that the open house for 911 is October 12th, from 11:00 a.m. to 1:00 p.m.



Mr. McQueen announced that the Florida Counties Foundation is pleased with the Boards decision to implement their pay study; they will be available to work on securing grants for the county, however, they need some direction from the Board as to priorities.



Mr. McQueen stated that he is currently looking at the Pollution Recovery Trust Fund Program to see if funds are available for the county.



Mr. McQueen stated that he received a request for a performance evaluation from IFAS regarding Marvin Weaver's position. Mr. McQueen requested the Board's input. Board members expressed that Mr. Weaver does a good job serving the citizens of the county.



Mr. McQueen reported on the 911 system, stating that Mr. Reeser from the Property Appraiser's office has indicated that the center line roads will be completed in about six weeks. Mr. Reeser further indicated that all the necessary information to proceed with the 911 addressing should be available by Christmas.



Mr. McQueen presented a request from Marvin Weaver to declare two IBM computers (286's) surplus. These computers are not compatible with the network. Mr. Barron stated that the Road Department could possibly use one of the computers. Commissioner Sheffield made a motion, seconded by Commissioner Suggs, to declare the computers surplus, and use at the Road Department if possible. The motion carried unanimously.



Mr. McQueen reported that he has a draft for the construction of a dog kennel, made from block with a chain link fence, approximately 60' x 24'. Mr. Martin is working on getting prices for the materials.



Public Hearing- Alcohol Beverage Ordinance:



Ms. Cookie Philman, owner of the Santa Fe Saloon, appeared before the Board to request that the sale of alcohol be allowed for Sunday, December 31, 1995, because that will be New Year's Eve. Ms. Philman indicated that New Year's Eve is the busiest day of the year for her and others involved in the sale of alcohol. Ms. Philman stated that on New Year's Eve, they provide free non-alcohol drinks to designated drivers, and they also provide designated drivers so that patrons are not traveling on the highways under the influence. Ms. Philman added that if she can open her business that one day, it may possibly prevent people from traveling to neighboring towns and counties, and reduce the risk of drunk driving. Mr. Alan Stinson asked if the ordinance being considered is for every Sunday or just New Year's Eve. The Board replied that the request was for New Year's Eve only, which happens to fall on Sunday this year. Mr. Eddie Colt spoke in favor of the ordinance, stating that he looses business to other counties on Sundays because people will travel to other counties to buy alcohol on Sundays. Commissioner Cannon made a motion to deny the request and keep the county's alcohol sales ordinance as it is. The motion was seconded by Commissioner Sheffield. Commissioners Bush and Wilkerson voted in favor of the motion, however, Commissioner Suggs stated that for the record she does not drink, but she is in favor of the request and therefore votes in opposition to the motion. The motion carried.



The Board recessed and reconvened at 8:20 p.m. on October 3, 1995, with the following members present to wit:



Wilbur Bush- Chairman

V. C. Cannon

Jimmie Sheffield

Sue B. Suggs

Fred Wilkerson



Others Present: Jackie R. Barron, Ex-Officio Clerk, Ted Burt, County Attorney, Ron McQueen, EMA/County Coordinator, Sherree Pitzarell and Sam Ferguson, Deputy Clerks, Albert Martin, construction supervisor, and Brian Lewis, county resident.



Mr. Barron reported that he was able to negotiate with the Farmers & Merchants Bank for a line of credit in the amount of $800,000 at a fixed rate of interest of 3.9%. This will be a 90 day loan with ad valorem revenues pledged for repayment. Commissioner Suggs made a motion, seconded by Commissioner Sheffield, to accept the line of credit, by resolution. The motion was seconded by Commissioner Sheffield, and unanimously approved.



RESOLUTION 95-78



WHEREAS, GILCHRIST COUNTY is in need of cash to begin the fiscal year 1995-96; and



WHEREAS, a Revenue Anticipation Note is needed to secure a line of credit with the FARMERS AND MERCHANTS BANK OF TRENTON; and



WHEREAS, the FARMERS AND MERCHANTS BANK OF TRENTON has offered a line of credit in the amount of $800,000.00 at a fixed interest rate of 3.90% per annum, with the pledge of 1995-96 Ad Valorem taxes with said line of credit to be repayed within 120 days of the date of this Resolution; and



WHEREAS, the GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS deems it in the best interest of the County that the cash be generated through the use of the Revenue Anticipation Note as above described;



NOW, THEREFORE, BE IT RESOLVED by the GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS that the Chairman and Clerk are hereby authorized to enter into a note with the FARMERS AND MERCHANTS BANK OF TRENTON at the rate of 3.90% per annum to establish a line of credit in the amount of $800,000.00 pledging the 1995-96 Ad Valorem taxes, with the said note to be due and payable 120 days from the date of this Resolution.



ADOPTED in regular meeting this 3rd day of October, 1995.



BOARD OF COUNTY COMMISSIONERS

GILCHRIST COUNTY

/s/Wilbur Bush



ATTEST:

/s/Jackie R. Barron, Clerk



Mr. Albert Martin spoke to the Board about the jail roof. According to Mr. Martin, if he is able to use inmates from Lancaster, which will reduce his labor cost, the total cost of the job should be approximately $23,297.00. This price includes his labor, as well as the cost for materials. Commissioner Cannon made a motion, seconded by Commissioner Wilkerson, to transfer $25,000 from general fund reserve to the jail roof project. The motion carried unanimously.



Mr. Martin also spoke to the Board about constructing a walk-in vault for Mr. Welch's office. Mr. Martin stated that he understands the county has an employee in the road department that is an experienced welder. If he can use this individual, it would reduce the cost of the job. The total estimate for labor and materials is $2881. Commissioner Suggs made a motion, seconded by Commissioner Wilkerson, to transfer $3000 from general fund reserve to construct the vault. The motion carried unanimously.



Mr. Barron advised the Board that they need to address the position of special assessment coordinator because he is ready to relinquish the position. Mr. Barron stated that it is his opinion that everybody involved in the process of special assessments wants to play politics. Mr. Barron added that hunting camps are being assessed as individual dwelling units in regards to special assessments. Until the ordinance/resolutions are changed by the Board, the camps will continue to be assessed as individual residential units. Mr. Barron discussed the lack of cooperation from the Tax Collector's office in regards to special assessments. Commissioner Sheffield made a motion, seconded by Commissioner Suggs, to have Mr. Welch attend the next meeting to discuss the attitudes of his employees in regards to special assessments. The motion carried unanimously.



Mr. McQueen advised the Board that depending on the course of Hurricane Opal, Gilchrist County may need to offer assistance to Dixie County



There being no further business to discuss, a motion to adjourn at 9:00 p.m. was made by Commissioner Suggs, seconded by Commissioner Wilkerson, and unanimously approved.



APPROVED:







WILBUR BUSH, CHAIRMAN



ATTEST:







JACKIE R. BARRON, CLERK