MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD NOVEMBER 6, 1995
The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in a regular meeting on November 6, 1995, at 9:00 a.m., in the Commissioner's Meeting Room at the Courthouse in Trenton, Florida, with the following members present to-wit:
Wilbur Bush, Chairman
V. C. Cannon
Sue B. Suggs
Other persons in attendance were: Jackie R. Barron, Ex-Officio Clerk, Ted Burt, County Attorney, Ron McQueen, EMA/County Coordinator, Sherree Pitzarell & Sam Ferguson, Deputy Clerks, George Cole & George Manners, Spring Ridge Volunteer Fire Department, and Sarah Collis, county resident.
Minutes of the meeting held August 14th, August 21st, August 22nd, August 28th, and September 11th, were unanimously approved, following a motion from Commissioner Suggs, which was seconded by Commissioner Wilkerson.
Mr. Burt reported that Alachua County would like for Dixie and Gilchrist counties to operate their own toxic waste collection program. There are grants available to each county for $100,000 to construct a toxic waste collection center. Once the center is constructed, the county is obligated to maintain the facility and dispose of collected materials. Mr. Burt stated that he would contact Dixie and Lafayette counties to see if they are interested in a multi-county collection program.
The Board discussed with Mr. Burt the Small County Kicker, which is a supplemental distribution to small counties with inmate populations of 7% or greater. Because of the state's prison expansion plan, the pot of money will be diluted as more counties become eligible. The Board asked Mr. Burt to send a letter to the governor and Dr. Bob Bradley, Director of the Office of Planning & Budgeting, requesting full funding for the inmate supplemental distribution.
Commissioner Suggs asked Mr. Burt to send a letter to the governor asking why no one from the north central Florida counties was appointed to the governor's state-wide water committee.
Mr. Burt presented a proposed definition to be added to the special assessment resolution, which will impose one class A rate for hunting camps and the rate per campsite for each additional temporary unit within the hunting camp. Commissioner Sheffield made a motion, seconded by Commissioner Cannon, to authorize Mr. Burt to prepare the resolution to accommodate hunting camps. The motion carried unanimously.
Mr. Burt stated that Rick Thompson wants to buy the remaining lots in the Magnuson Corporation (unrecorded subdivision) and would like to know how much of the property can be divided without a plat. Mr. Burt stated that it appears the entire acreage could be considered as the parent tract, which could be divided into 3/2 (three ten acre tracts and two five acre tracts). The Board agreed that the divisions could be filed with the Building Department and a plat would not be required.
Mr. Burt reported that the roads in unrecorded subdivisions which have been accepted by the Board are still private roads because they have not been dedicated to the county.
Mr. Burt stated he would like to attend the legislative conference at the end of the month, which will be held in Tallahassee. Commissioner Wilkerson made a motion, seconded by Commissioner Cannon, to authorize Mr. Burt to attend the conference. The motion carried unanimously.
Commissioner Sheffield asked Mr. Burt if he received a response from Larry Martin regarding the county's request that Mr. Martin sign a written statement releasing the county from liability, should the county mowers damage the sprinkler system Mr. Martin installed on the county right-of-way. Mr. Burt replied that he has not received a response.
The Board discussed drive-way permits. Commissioner Sheffield stated that he does not like the current policy whereby the county repairs the edge of the pavement to protect the pavement, but does not repair the drive-way beyond that point. It was pointed out that Alachua County repairs drive-ways from the road edge to the owners property line. Mr. Burt stated he would contact Alachua County regarding their drive-way policy.
Following a brief recess, Mr. Burt reported that once a drive-way is installed to the county's specifications, Alachua County maintains the drive-way to the owner's property line. Commissioner Suggs made a motion, seconded by Commissioner Sheffield, to maintain the drive-ways to the private property line. The motion carried unanimously.
The Board unanimously agreed to pay the bills as presented, following a motion from Commissioner Suggs, which was seconded by Commissioner Sheffield.
Mr. Barron presented information on a dental plan for the Board's employees. This plan does not require an employer contribution, and appears to be very competitive in price. The plan requires that the employee (and family members when applicable) use a dentist/specialist on their approved list. Commissioner Suggs made a motion, seconded by Commissioner Wilkerson, to make the plan available to Board employees. The motion carried unanimously.
Mr. Barron spoke to the Board about comprehensive planning services offered by the North Central Florida Regional Planning Council. According to Mr. Barron, the Board budgeted $12,000 in the general fund budget for fiscal year 1995-96, however, the Board has not executed an agreement with the Planning Council. Following discussion, Commissioner Suggs made a motion, seconded by Commissioner Cannon, to approve a contract with the Planning Council, to be funded at the rate of $12,000 per year. The motion carried unanimously.
A report on special assessment exemptions, prepared by Ms. Pitzarell, was submitted to the Board, indicating that a total of 27 applications were approved for exemption. As a result, general revenue fund must reimburse $1050 to EMS and $1103.46 to Solid Waste.
Mr. Barron stated that the Sheriff will be in later today to speak to the Board about his carry-over funds. The Sheriff returned approximately $30,000 to the Board and will be requesting approximately $20,000 today. Mr. Barron suggested that all carry-over monies returned to the Board be put into the reserve.
Mr. Barron reported that there are a number of accounts in the budget that were eliminated during the budget process, however, it has become necessary to move funds back into those accounts.
Mr. Barron stated that the Property Appraiser has submitted a request to amend his 94-95 budget by increasing it in an amount of $6959.90. This amount represents fees that the Property Appraiser has collected for GIS services. Commissioner Suggs made a motion, seconded by Commissioner Wilkerson, to approve the request (represented by budget entry 9637); asking that in the future the Property Appraiser submit his request in a more timely manner. The motion carried unanimously.
Mr. Barron spoke to the Board about establishing a petty cash fund for the North Gilchrist Volunteer Fire Department. Commissioner Suggs made a motion, seconded by Commissioner Sheffield to establish a petty cash fund for NGVFD, as provided by the resolution previously adopted by the Board. The motion carried unanimously.
The Board unanimously approved budget entries numbered 9630-9636, 9638-9639, 1000-1005, and 1007-1013, upon motion from Commissioner Wilkerson, which was seconded by Commissioner Cannon.
Mr. Barron presented a request from Carole Abbiss for a refund of $204.53, for special assessments paid in error in 1993 and 1994. Mr. Langford, Deputy Tax Collector, verified that there were no livable units on the property. Commissioner Sheffield made a motion, seconded by Commissioner Cannon, to refund the special assessments. The motion carried unanimously.
Mr. Barron presented a report of EMS charges for the Sheriff's Department. According to the billing clerk, the Sheriff has refused to pay the charges, which totals $2295.75. Following discussion, Commissioner Suggs made a motion to write-off the charges. Commissioner Sheffield stated that he would like to talk to the Sheriff about it and will ask him later in the day. The motion failed for lack of second.
Mr. Barron reported that Mabel Covington is still having problems with her heater. Ms. Covington's home was assisted by the previous CDBG program. Mr. Barron added that he asked Vernon Layfield to check on the heater.
Mr. Joe Dixon, county resident, asked the Board how long the GIS system will be funded, and at what cost.
Mr. D. Ray Harrison, Property Appraiser, replied that the equipment should be paid for by the end of the current fiscal year (9-30-96), however, there will always be ongoing costs related to the system, such as maintenance, supplies, and personnel.
Dick Edwards, C.P.C.- CDBG Grant Consultant:
Mr. Dick Edwards spoke to the Board about the status of the CDBG grant. Mr. Edwards stated that the Board needs to determine who will be authorized to sign on the CDBG account. Mr. Edwards suggested that three people be authorized to sign on the account; those people must be bonded. Mr. Barron explained that he and each of the commissioners are bonded. The Board determined that the same people authorized on their other accounts will sign on the CDBG account. Mr. Edwards stated that he would change the contact persons name on the contract to Mr. McQueen. Mr. Edwards asked the Board if they wish to do replacements on the CDBG program for homes identified "beyond repair". Upon questioning, Mr. Edwards informed the Board that the contractors working on the CDBG grant will be required to guarantee their work for one year.
Mr. Edwards spoke to the Board about a potential client that has a roof problem. Mr. Edwards asked if the SHIP program could piggy-back with the CDBG program to replace or repair Ms. Barker's roof. Mr. Barron stated that could be a possibility, and asked Mr. Edwards to refer Ms. Barker to the SHIP program.
Clarence Feagle- North Gilchrist Volunteer Fire Department:
Mr. Clarence Feagle presented old year bills to the Board for reimbursement. According to Mr. Feagle, the bills have already been paid, however, submittal of those bills to the county was delayed due to their efforts to reorganize the fire department. Mr. Feagle added that the bills total approximately $7000. Mr. Feagle stated that the fire department requests a funding level of $7000 for the current fiscal year, however, they are prepared to fight fires, regardless of the funding level.
Clerk's Report (cont.):
Mr. Barron reviewed the annual SHIP reports with the Board for 93/94 and 94/95, pointing out that in 93/94 fiscal year $228,233.79 SHIP funds were spent, increasing the property values by $717,746.00. During the 94/95 fiscal year, $228,192.44 SHIP funds were spent, increasing property values by $647,552.00. Commissioner Suggs made a motion to approve the reports. The motion was seconded by Commissioner Sheffield, and unanimously approved.
The Board recessed for lunch at 12:00 noon and reconvened at 1:15 p.m.
Emergency Management/County Coordinator's Report:
Mr. McQueen presented a request from Tommy Parrish regarding delinquent special assessments on the Ruby Parrish estate. According to Mr. Parrish's letter, his mother signed an affidavit in 1991, which exempted her from the yearly assessment. It was her understanding that the exemption extended to the 1989 and 1990 assessments. Apparently, when the estate was probated, the attorney was never notified that special assessment liens were placed on the property. Since that time, interest has accrued, as well as advertising costs. Mr. Parrish is requesting that the Board waive the interest, indicating that he is willing to pay the assessment fees and advertising. Commissioner Suggs made a motion to waive the interest and collect the assessments and advertising costs. The motion was seconded by Commissioner Wilkerson, and unanimously approved.
Mr. McQueen reported that he is looking for other sources of rock. According to the reports he has received, the Townsend Pit will be out of rock in a week or two, unless it is dug out deeper. Since the county does not have a dragline, they can not dig the pit. Mr. Joyner, Road Superintendent, needs to know the Board's direction. The Board agreed that the yield and quality of rock from the Townsend Pit needs to be determined. Mr. McQueen spoke to Lee Mills, and the cost of rock analysis could be $5000-$20,000 depending on the extent of testing. The Board discussed the possibility of purchasing a used dragline, along with other equipment needed by the road department. Mr. Joyner stated that a Ring Power specialist looked at the graded roads in the county and feels the roads are being graded as well as possible. Mr. Roy Watson, Universal Equipment, stated that his company has a good used dragline (two yard), that is in excellent condition. The dragline is available for purchase, or rent. Mr. Watson added that his company can also supply an operator to dig rock for the county. Following discussion, the Board agreed to hold a special meeting next Tuesday, November 14, at 5:15 p.m. and Mr. Watson will bring quotes for the Board's consideration.
Joe Blanchard- Sheriff's Volunteers:
Mr. Blanchard updated the Board on the activities of the Sheriff's Volunteers. Funding for the Volunteers was received on April 18, 1995, in an amount of $15,000 from the Law Enforcement Trust Fund. Since that time, four general member meetings have been held and a total of 34 members have been approved for patrol. Sixteen members have received CPR certification. The Board voiced their appreciation for the Sheriff's Volunteers' activities.
Sheriff Floyd- Budget Amendment:
Sheriff Floyd spoke to the Board about his budget; requesting an amendment for the personal services line items in both Law Enforcement and Corrections. The amount requested for Law Enforcement is $13,000 and the amount requested and Corrections is $7,000. According to Sheriff Floyd, the money is needed to fund the communications specialist position, which the Board had previously agreed to help fund. Mr. Barron stated that the Sheriff turned back approximately $31,000 from his 94-95 budget. Commissioner Wilkerson made a motion, seconded by Commissioner Suggs, to amend the Sheriff's budget as requested. The motion carried unanimously.
Sheriff Floyd presented a request to amend his 94-95 budget to balance accounts as follows: transfer $7494 from Corrections personal services to operating, transfer $867 from the Dare grant personal services to operating, and transfer $500 from School Resource Office operating to equipment. Commissioner Suggs made a motion, seconded by Commissioner Wilkerson, to approve the request. The motion carried unanimously.
Chief Cooper discussed taxes on the firing range property with the Board. According to Mr. Burt, the property will continue to be taxed until it's titled to the county. Mr. Burt added that the taxes should be paid from LETF monies.
The Board discussed EMS charges with the Sheriff. Chief Cooper stated that Chairman Bush told him and Mr. Brittin to not bill each other for services. Commissioner Wilkerson made a motion to write off the EMS charges. The motion was seconded by Commissioner Suggs and unanimously approved.
Sheriff Floyd submitted a quote from Hunt Insurance Group for catastrophic inmate medical insurance. AIDS/HIV coverage is also available. The Board took no action.
Annual Forestry Report- Eric Black:
Mr. Black presented his annual county forestry report, indicating a total of 877 assists were made between July 1, 1994 and June 30, 1995. A total of 18 Forest Management Plans were revised or implemented during the 12 month period, covering a total of 580 acres. A total of 688,025 seedlings were planted, covering a total of 949 acres.
Mr. Bobby Mikell, area supervisor, presented the annual fire control report, indicating a total of 20 wildfires, which decreased from 30 the previous year. The total number of acres burned was 247. Gilchrist County has a total of 4 positions; three rangers and one county forester.
Mr. Mikell asked the Board to consider adoption of a resolution which supports the use of prescribed burning as a land management tool. Following discussion, Commissioner Cannon made a motion, seconded by Commissioner Wilkerson, to adopt the resolution. The motion carried unanimously.
WHEREAS, prescribed burning is a critical resource management tool that when properly administered minimizes impacts on air quality, protects public safety, and enriches property aesthetics; and
WHEREAS, much of the ecosystem of Gilchrist County, including endangered, threatened, and species of special concern, is fire dependent for its vitality; and
WHEREAS, prescribed burning reduces accumulated fuels and consequently lessens the likelihood and severity of uncontrolled and damaging wildfires; and
WHEREAS, the Florida Legislature enacted Chapter 590.026, Florida Statutes, that recognized the benefits of conducting prescribed burning; and
WHEREAS, rules governing open burning in Gilchrist County require that proper authorization be obtained from the Florida Division of Forestry, Department of Agriculture and Consumer Services, prior to conducting prescribed burning in Gilchrist County;
NOW, THEREFORE, BE IT RESOLVED that the Board of County Commissioners, in regular session and the duly assembled, supports the use of prescribed burning as a land management tool in Gilchrist County.
Executed this 6th day of November, 1995.
GILCHRIST COUNTY BOARD
OF COUNTY COMMISSIONERS
/s/Wilbur Bush, Chairman
/s/Jackie R. Barron, Clerk
Meadow Wood Farms- Final Plat:
Mr. McQueen reported that the conditions set by the Board regarding Meadow Wood Farms have been satisfied. Following a brief discussion, Commissioner Sheffield made a motion to approve the final plat. The motion was seconded by Commissioner Cannon, and unanimously approved.
Special Use Permit- U. S. Cellular:
Mr. David Gilliam appeared before the Board to request a special use permit to erect a communications tower by U. S. Cellular. The permit is required pursuant to Section 14.11 of the Comprehensive Plan. Following discussion, Commissioner Sheffield made a motion, seconded by Commissioner Wilkerson, to grant a special use permit. The motion carried unanimously.
Doug Spradlin- Building Permit:
Mr. Doug Spradlin spoke to the Board about the denial of a building permit. According to Mr. Spradlin, he applied for a permit several months previous. Because his property is located in the Destin unrecorded subdivision, the permit was denied. Mr. Burt stated that he is familiar with Mr. Spradlin's property and permit denial, and reminded the Board that the Board had previously agreed to consider such requests on a case by case basis. Mr. Spradlin's property fronts a paved road, along with two other lots in the Destin subdivision. It is Mr. Burt's recommendation that if the Board approves Mr. Spradlin's lot, they also approve the other two lots that front CR 340. Commissioner Sheffield made a motion, seconded by Commissioner Wilkerson, to approve Mr. Spradlin's lot and the other two lots fronting CR 340 in the Destin unrecorded subdivision; transmitting the information to the Planning Council for inclusion in the LDR amendment on unrecorded subdivisions. The motion carried unanimously.
Petition to Close Road:
Mr. Burt reported that Mr. & Mrs. Earl Rogers and Mr. & Mrs. Charles Lindsey have filed a petition to close a road near their home. Mr. Burt stated that it is his understanding that Joe Wilson is opposed to the road closing because he is in the process of developing a subdivision. Commissioner Suggs made a motion, seconded by Commissioner Sheffield, to hold a public hearing, by resolution, on January 8, 1996, at 5:00 p.m. The motion carried unanimously.
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
GILCHRIST COUNTY, FLORIDA, SETTING PUBLIC HEARING ON
A VACATION OF A PORTION OF A ROAD KNOWN AS SOUTHWEST
8TH COURT, GILCHRIST COUNTY, FLORIDA.
WHEREAS, EARL L. ROGERS, SHERRY L. ROGERS, CHARLES D. LINDSEY, and CAROLYN J. LINDSEY, have petitioned the Board of County Commissioners to vacate a portion of a road known as Southwest 8th Court, Gilchrist County, Florida, said road to be vacated is described as follows:
That portion of Southwest 8th Court, lying North of
Southwest 103rd Street, being approximately 316.33
feet in length, Gilchrist County, Florida, said road
lies between the two properties as described in para-
graph 3 of the Petition to close and vacate public
road as filed by the Petitioners with the Clerk.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Gilchrist County, Florida, that at 5:00 p.m. on January 8, 1996, at the County Commission Room, Gilchrist County Courthouse, Trenton, Florida, the Board of County Commissioners will consider the advisability of exercising its authority regarding the vacation of the road as above described.
RESOLVED this 6th day of November, 1995.
BOARD OF COUNTY COMMISSIONERS
GILCHRIST COUNTY, FLORIDA
/s/Wilbur Bush, Chairman
/s/Jackie R. Barron, Clerk
Attorney's Report (cont.):
Mr. Burt asked for clarification regarding the Board's intent for special assessments on hunting camp properties. Following discussion, Commissioner Suggs made a motion, seconded by Commissioner Sheffield, to assess the hunting camp property if the trailer/camp has been in place for more than 90 days. The motion carried unanimously.
Mr. Burt also asked for clarification regarding the Board's intent for drive-way maintenance. Following discussion, Commissioner Suggs made a motion, seconded by Commissioner Wilkerson, to repair existing drive-ways, if they were installed to the county's specifications. The motion carried unanimously.
Emergency Management/County Coordinator's Report (cont.):
Mr. McQueen stated that Mr. Martin requests that the Board decide on a color for the jail roof. The Board unanimously agreed to authorize Mr. Martin to order green roofing material, upon motion from Commissioner Suggs, which was seconded by Commissioner Wilkerson.
Mr. McQueen presented a request for payment from the City of Trenton to fire calls they responded to during the last quarter of the fiscal year. The total amount outstanding is $6600. The Board took no action.
Mr. Jerry Ridgeway, Communications Supervisor, with the Gilchrist County Sheriff's Department, appeared at the Board's request, to answer questions about fire call protocols. According to Mr. Ridgeway, he uses the fire district map to determine which fire department should respond. If it is a brush fire, the fire department located in the same fire district where the brush fire occurs is paged. However, if it is a structure fire, in addition to paging the fire department located in the same district as the structure fire itself, another fire department is paged for back-up. The Board thanked Mr. Ridgeway for explaining the procedure to them.
Mr. Ron Bivens, Wacasassa Volunteer Fire Department, presented the Board with a list of annual expenses totalling $9000. Mr. Bivens stated that the department is requesting funding at a level of $12,500 this current fiscal year, with a 3% increase each year thereafter. In addition, the department is also asking for a guaranteed carry-over return of any funds not expended during a fiscal year.
Mr. McQueen presented information regarding fire services in other counties, along with a map of Gilchrist County which depicts the current fire service coverage areas. According to the current structure, there are only three areas of the county that are not within a five mile radius of a fire department. Mr. McQueen added that it is the county's goal to extend coverage to all areas of the county. In addition, the county would also like to upgrade their current departments. According to Mr. McQueen, fire departments are rated, and the rating is based upon whether the fire fighters are trained, the type of equipment being used, the facility where the equipment is stored, etc. Whenever a fire department receives a better rating, the insurance companies recognize this by lowering their premiums for homeowner's and fire insurance. Mr. McQueen added that in order for each fire department in the county to receive a better rating, each department will need to be evaluated individually, pointing out that each department may have different needs to receive a more favorable rating. Mr. McQueen suggested that satellite stations could be established for the areas not currently within a five mile radius of a fire department. Mr. McQueen stated that the Board will have to raise additional revenues to put the fire plan into effect.
Mr. Burt reminded the Board that if they want to collect special assessments next year for fire service, they need to make a decision by December 31, 1995. Mr. Burt added that taking such action does not obligate the Board to collect special assessments for fire service, however, if the Board takes no action, special assessments can not be considered.
The Board discussed the recent conversations held with representatives from Florida Power and Central Florida Electric Cooperative. Commissioner Suggs made a motion, seconded by Commissioner Wilkerson, to advertise for a public hearing, to consider the enactment of an ordinance, whereby the county would impose and collect a one percent franchise fee, through the electric utilities. The motion carried unanimously. The Board agreed to hold a public hearing on December 4, 1995, at 7:00 p.m.
Clerk's Report (cont.):
Mr. Barron presented budget entries # 1012 and 1013, which transfers funds from the general fund reserve, to salary line items within general in order to fund a 40 hour work week for several employees (County Agent, Building Department, VA/Civil Defense, Emergency Management). Commissioner Suggs made a motion, seconded by Commissioner Wilkerson, to approve the budget entries. The motion carried unanimously.
Mr. Barron reported that the Suwannee River Fair contribution was set by ordinance, therefore, any change will need to be done by ordinance.
Mr. Barron reported that Tonya Gainey has continued to mow the county parks and voting precincts, even though the contract has expired. Mr. Barron asked the Board if they wish to bid out the mowing & garbage pick-up services or leave it with Ms. Gainey. Commissioner Suggs made a motion, seconded by Commissioner Wilkerson, to authorize Mr. Burt to draw up a contract and extend the current agreement. The motion carried unanimously.
Mr. Barron reported that the sprinkler system at the courthouse is in need of repair. The Board advised Mr. McQueen to contact Mr. Cribbs with Lancaster and see if he and his crew can repair them.
The Board unanimously approved the Certificate of Acceptance for the D & E Grant, upon motion from Commissioner Wilkerson, which was seconded by Commissioner Cannon.
Emergency Management/County Coordinator Report (cont.):
Mr. McQueen spoke to the Board about the Adopt-A-Shore grant program. The total amount of the grant is $10,000.00 which can be split 50/50 between adopt a shore and adopt a road projects. The county has contracted with Current Problems, Inc., to clean the shores, and the funds to pay Current Problems is reimbursed by the grant. It appears that the current grant expires December 31, 1995, which is three months beyond the end of the fiscal year (94-95). Expenses for the last quarter may need to be paid from reserve until the grant can reimburse the quarter ending 12-31-95. Mr. Barron stated that he would look into the problem.
Commissioner Suggs made a motion, seconded by Commissioner Cannon, to establish expenses in the budget for both adopt a road and adopt a shore. The motion carried unanimously.
Mr. McQueen asked the Board about reimbursement for fuel for Mr. Martin's courthouse projects. The Board replied that there are no funds available.
Mr. McQueen stated that Mr. Norviel has been recertified to work with inmates and may be available to do light repairs at the courthouse.
Mr. Barron stated that there are no funds for salaries for courthouse and county buildings maintenance. There are funds in the repair and maintenance line items, which is where you could pay contractors. The Board agreed that Mr. Martin will finish the jail roof job as an employee of the Board, however, any further work Mr. Martin does for the county will have to be as a contractor, paid from repair and maintenance.
Mr. Lee Mills appeared before the Board to speak about the county's land development regulations. According to the regulations, plats must be certified by the county engineer, and that certification pertains to the verification of the survey data. What this means is that the engineer has to recompute the entire plat. For small subdivisions, with 3 or 4 lots, it is not a problem, however, if it were a plat for a large subdivision, it would take days to verify the survey data. Mr. Mills recommends that the wording be changed so that the engineer checks for compliance to Chapter 177, from a surveyors standpoint. The Board asked Mr. Barron about the procedure to make such a change. Mr. Barron replied that in order to amend the LDR's, it must be done by ordinance. The Board agreed to ask Mr. Burt to draft an ordinance to make the change recommended by the county's engineer.
The Board, Mr. Barron, and Mr. McQueen discussed the budget process, and the need for better understanding and communication between Mr. McQueen and his staff and Mr. Barron and his finance staff. According to Mr. Barron, he has received numerous purchase orders from Mr. McQueen's office to expend funds where there are no funds available. Mr. Barron stated that it is sometimes difficult for some persons to understand the difference between cash on hand and available budget.
Mr. Barron brought to the Board's attention a problem at Hart Springs Park. It is Mr. Barron's understanding that since Ms. Ferguson turned in the park receipts to the Clerk's office, at the end of her employment, Mr. Norviel has not picked up receipt books. This is an indication that receipts are not being issued to park patrons, which is unacceptable. The Board asked Mr. McQueen or Mr. Ferguson to explain the procedures to Mr. Norviel.
The Board also asked Mr. Barron, Mr. McQueen and Mr. Ferguson to meet and discuss the budget, available cash, and purchase orders, so that Mr. McQueen will understand the system and procedures.
Mr. McQueen stated that Mr. Ferguson turned in his resignation from the Tourism Task Force. Following discussion, the Board asked Mr. Ferguson to inquire as to whether Joe Gilliam might be interested in serving in that capacity.
Commissioner Sheffield brought to the Board's attention the expiration of a letter of credit on the Santa Fe Landing subdivision. The letter of credit expired in October 1994 and the roads were never brought up to county specifications, prior to the expiration. Commissioner Sheffield stated that Mr. Joyner needs to be aware of the deadline for subdivisions, prior to the bonds or letters of credit expiring, so that this type of situation does not occur again.
Commissioner Sheffield spoke to the Board about exempting the building use fee for the quilting club that uses the Leggett Community Center twice each month. It was recently brought to his attention that a similar building is being used by the SHARE group at no charge, and it is not fair to charge one group and not the other. Commissioner Sheffield made a motion to exempt the quilting club from paying the fee to use Leggett Community Center. The motion was seconded by Commissioner Suggs and unanimously approved.
There being no further business to discuss, a motion to adjourn at 9:48 p.m. was made by Commissioner Wilkerson, seconded by Commissioner Cannon, and unanimously approved.
WILBUR BUSH, CHAIRMAN
JACKIE R. BARRON, CLERK