MINUTES OF A SPECIAL MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS CONTINUED ON DECEMBER 20, 1995
The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, reconvened in a special meeting on December 20, 1995 at 12:15 p.m., in the Commissioner's Meeting Room at the Courthouse in Trenton, Florida, with the following members present to-wit:
Wilbur Bush, Chairman
V. C. Cannon
Other persons in attendance were: Jackie R. Barron, Ex-Officio Clerk, Ted Burt, County Attorney, Ron McQueen, Emergency Management/County Coordinator, Sherree Pitzarell, Deputy Clerk, Buddy Joyner, Road Superintendent, Roy Watson, United Heavy Equipment Sales, and John Ayers, Gilchrist County Journal.
This meeting is a continuation of the special meeting held December 13, 1995.
Mr. Joyner reported that the dragline has been operated for 100 hours and appears to be in good working condition.
Chairman Bush asked Mr. Watson why the county's operator had not been working the machine, since it was his understanding that Mr. Watson would provide hands on training to the county's operator. Mr. Watson explained that because they were digging in unblasted rock, he and Mr. Joyner agreed that Mr. Watson's operator should run the machine, in order to avoid damage to the dragline. The county's operator has demonstrated sufficient knowledge to operate the machine in blasted rock. Chairman Bush stated that a roller and brake pad are in need of replacement. Mr. Watson stated that he would order the parts and have them shipped directly here. Mr. Watson added that the Board can deduct the cost of those parts from the total price of the machine. Mr. Watson also stated that he would provide an operator to assist the county's operator for training purposes, for a fee, should the county find it necessary. Chairman Bush asked Mr. Watson to provide a parts manual for the dragline, as well as an operators manual. Following discussion, Commissioner Wilkerson made a motion, seconded by Commissioner Cannon, to waive the bid requirement and acquire the dragline on a lease/purchase for $35,000.00. The motion carried unanimously. The Board instructed Mr. Burt to prepare the lease/purchase agreement with Tri-County Bank.
Mr. Barron added that in addition to the $35,000 for the lease/purchase of the dragline, the county also owes $10,000 for the rental of the machine.
Mr. Watson submitted a proposal to purchase some surplus equipment that is stored at the county yard and is no longer being used. Mr. Watson offered $1500 for 4 batwing mowers, one chipper, one Chevy low-boy truck, and one Chevy ambulance. Following discussion, the Board agreed to keep the items.
Chairman Bush stated that several people have contacted him to see if the county road crew or Lancaster inmates could remove a tree from the Jenning Lake cemetery. Apparently several limbs have broken off and the tree threatens nearby graves. According to Mr. Burt, the county can only maintain county owned cemeteries or abandoned cemeteries.
Mr. Barron reported that the League of Cities recently conducted a risk control visit (safety inspection) and an active safety program needs to be established. Mr. Barron stated that Mr. McQueen is working on organizing a safety program. If the Board does not establish such a program, the workers comp premium could increase considerably.
Mr. Barron spoke to the Board about the general liability insurance premium which is $38,965 for the current fiscal year. In the past, this premium has been paid from general revenue, however, it could be broken out and spread across several funds. Doing so would reduce the premium paid from general revenue to $22,635. By doing this you get a more accurate picture of how much it costs to operate the different departments. The Board unanimously agreed to break the premium out and charge back to the various funds, upon motion from Commissioner Wilkerson, which was seconded by Commissioner Cannon.
Mr. Barron spoke to the Board about property insurance, which renews January 1st. Coverage is currently through the Beacon Group, with Aetna. Ms. Pitzarell has been working on updating our coverages, and has spoken to a representative from the Beacon Group. They have indicated that the premium may increase by 10% - 15% for renewal. The League of Cities currently insures the county for several other exposures, such as auto liability, general liability, and workers comp. According to Ms. Pitzarell, if another coverage is added, a considerable discount will be taken from the premium. If the Board chooses to bind coverage with the League of Cities, the county could save approximately $10,000 in premiums. Commissioner Cannon made a motion, seconded by Commissioner Wilkerson, to bind property coverage with the League of Cities. The motion carried unanimously.
Mr. Barron stated that there is an old forms cabinet from Mr. Welch's office, sitting in the hallway of the courthouse, and no one in the building has a use for it. David Hallman, attorney from Chiefland has made an offer of $100 for the cabinet. The Board decided to look at the cabinet before making a decision.
Mr. McQueen spoke to the Board about a memo he would like to send to all county departments and elected officials. The memo states that any employee wishing to enroll with or delete AV-MED health insurance and Southern Farm Bureau life insurance, should contact Mr. McQueen's office. Since the elected officials are part of the Board's group life and health plan, the Board is ultimately responsible for the enrollment procedures. Failure to follow the proper procedures could jeopardize an employees coverage. After reviewing the memo, the Board advised Mr. McQueen to send it to all elected officials and department heads.
Mr. McQueen stated that he received a call today from the company in Live Oak that made the plaque for the library building. The company made the plaque according to the specifications sent by Danny Hales. Mr. Hales did not have a purchase order, and the name on the plaque was wrong. The Board advised Mr. McQueen to send it back to Mr. Hales.
Chairman Bush stated that Ms. Robin Oliver called him requesting assistance in housing because her home recently caught fire and the wiring was destroyed. She has located another place to live and is looking for some emergency assistance. Mr. Barron stated that the only assistance available to renters that he is aware of is through the Gilchrist County Housing Authority Section 8 program. If a rental home meets certain criteria, and if the renters qualify as low income, the Section 8 program will pay a portion of the rent to the landlord. This program is available through our housing authority, which is being managed by the Levy County Housing Authority.
Chairman Bush stated that Chief Cooper called him to ask if he could use the 4-H van to transport prisoners to the firing range to work on the construction. Chairman Bush advised Chief Cooper that he would need to coordinate that with Mr. Weaver.
Mr. McQueen reminded the Board that Mr. Martin's vehicle lease expires the end of this month. Mr. Martin will soon begin work at the firing range and there are no funds budgeted for his expenses. Commissioner Wilkerson made a motion, seconded by Commissioner Cannon, to authorize the extension of Mr. Martin's vehicle lease, and direct those expenses to the Law Enforcement Trust Fund since the firing range project is being paid from LETF. The motion carried unanimously.
Commissioner Cannon stated that School Superintendent Don Thomas advised him that he was working on a plan for housing the school board administration offices, however, he does not think it will be ready by the expiration of their current lease agreement. The Board agreed that every office in the courthouse is in need of more space, however, they will not require the school board to vacate on short notice. The Board asked that Mr. Thomas present his plan to them as soon as its ready.
There being no further business to discuss, a motion to adjourn at 2:00 p.m. was made by Commissioner Wilkerson, seconded by Commissioner Cannon, and unanimously approved.
WILBUR BUSH, CHAIRMAN
JACKIE R. BARRON, CLERK