MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD FEBRUARY 5, 1996
The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in a regular meeting on February 5, 1996, at 9:00 a.m., in the Commissioner's Meeting Room at the Courthouse in Trenton, Florida, with the following members present to-wit:
Wilbur Bush, Chairman
V. C. Cannon
Sue B. Suggs
Other persons in attendance were: Jackie R. Barron, Ex-Officio Clerk, Ted Burt, County Attorney, Ron McQueen, Emergency Management/County Coordinator, Sherree Pitzarell & Sam Ferguson, Deputy Clerks, W. W. Welch, Tax Collector, David Brittin, EMS Director, Buddy Joyner, Road Superintendent, D. Ray Harrison, Property Appraiser, Gary Reeser, cartologist, Dick Edwards, CDBG consultant, Marvin Weaver, County Extension Agent, Lamar Hines, John Elton, Lawson Vest, Jack Scheall, and Jay Blanchard, county residents.
Minutes of Previous Meetings:
Commissioner Suggs made a motion to approve the minutes of meetings held November 6th, November 8th, November 14th, and December 4th. The motion was seconded by Commissioner Cannon, and unanimously approved.
Commissioner Sheffield commented that he noticed a bill to the county from Southern Bell for their repair of a line which was cut by a county road employee. Commissioner Sheffield stated that lines should be located on right-of-way, rather than in the actual road. The telephone companies have indicated in the past that the road department needs to let them know when and where they are working if they need a line located. This presents a problem because sometimes the road department does not have the time to wait for the phone company to send someone to locate a line. Mr. Burt will check the Florida Statutes to find out how long the phone companies have before responding to a request for a locator.
Following discussion, Commissioner Suggs made a motion, seconded by Commissioner Sheffield, to approve payment of the bills. The motion carried unanimously.
Commissioner Suggs made a motion, seconded by Commissioner Sheffield, to approve journal entries 1040-1047. The motion carried unanimously.
Mr. Barron presented a resolution for the Boards consideration, which would amend the fire fund, increasing it by $36,000 for unanticipated revenues. Commissioner Sheffield made a motion, seconded by Commissioner Suggs, to adopt resolution 96-03, amending the MSTU (fire fund) by $36,000. The motion carried unanimously.
A RESOLUTION AMENDING THE MSTU FUND BUDGET FOR FISCAL
WHEREAS, Chapter 129, Florida Statutes, sets forth the requirements for adoption of the annual county budget; and
WHEREAS, Gilchrist County did lawfully and appropriately adopt an annual budget for the Gilchrist County MSTU Fund Budget for Fiscal Year 1995-96; and
WHEREAS, Chapter 129.06, Florida Statutes authorized amendments of the budget by resolution to lawfully expend unanticipated revenues; and
WHEREAS, the Board of County Commissioners of Gilchrist County are in receipt of $36,000 of unanticipated revenues, in the form of franchise fees, for the MSTU fund budget;
NOW, THEREFORE, BE IT RESOLVED, by the Gilchrist County Board of County Commissioners, that the MSTU Fund Budget is hereby amended in an increased amount of $36,000.00.
RESOLVED this 5th day of February, 1996.
BOARD OF COMMISSIONERS
/s/Jackie R. Barron, Clerk
Mr. Burt spoke to the Board about a conference scheduled for March 14-15, which he would like to attend. The conference is sponsored by Nabors Law Firm and will be held in Orlando. Dixie County is willing to pay for half of the expenses. Commissioner Wilkerson made a motion, seconded by Commissioner Cannon, to pay for half of the expenses related to the conference. The motion carried unanimously.
Mr. Burt reported that he is in the process of setting up a meeting between representatives from Liberty National and the county. Mr. Barron had a conflict and a previous meeting had to be canceled.
Mr. Burt presented a proposed agreement between the county and Craig Watson for the use of his C & D landfill. HAL has raised their rates to $125 per pull for each load transported to the Archer landfill. Although HAL will still be transporting other types of garbage, money can be saved on disposing C & D materials by using Mr. Watson's landfill. Also, the county has paid significant fines in the past at the Archer landfill if non C & D materials are mixed with C & D loads. Mr. Watson is willing to go through the C & D loads, removing any non C & D items, providing that the county supplies him with a roll-off container. As a part of the agreement, Mr. Watson would like for the county to grade the access road to the landfill once per quarter. Mr. Burt does not recommend that the county grade the road because it is a private road. The Board indicated they would like a two year agreement. Commissioner Suggs made a motion, seconded by Commissioner Sheffield, to approve the agreement, with the corrections noted. The motion carried unanimously.
Commissioner Sheffield asked Mr. Burt if he has received any further correspondence from Larry Martin, regarding the sprinkler system installed on county right-of-way. Commissioner Sheffield feels the system is a safety hazard because of possible ice on the road which would be created by the sprinklers in the winter. Commissioner Sheffield informed the Board that Mr. Martin filed a complaint against him with the Ethics Commission because he asked Mr. Burt to send a letter to Mr. Martin about the sprinkler system. The Ethics Commission ruled in favor of Commissioner Sheffield, and Commissioner Sheffield stated that he would like to see the permit issued to Mr. Martin and would like the minutes to reflect that he is opposed to the system being installed on county right-of-way.
Mr. Burt reported that the scales in Bell are not located on property owned by the county, however, they are located on the Charlie Gassett estate, and the county owns the last tax certificate for the Gassett property. The county does own a small parcel of property next to the Gassett property. The Board advised Mr. Burt to inquire about acquiring the property through the certificate.
Mr. Burt spoke to the Board about an inquiry he received regarding Lake Woods Subdivision from the developer, Florida Woodlands. This property is located behind the Pleasant Hill Church Cemetery and a lot was recently denied a permit because it does not meet the subdivision requirements. Some lots were accepted in 1988, including a couple of lake bottom lots. There are 3 or 4 lots remaining that were not and are still not in compliance with the subdivision ordinance.
Mr. Barron spoke to the Board about a request he received from Mr. Ivey White. Mr. White owns 42 acres near Bell and wants to establish a family cemetery on two or three acres. In order to do this, Mr. White would need a special exception permit from the Zoning Board (the property is zoned Ag.). Mr. White was in attendance and stated that time is of the essence because his soon recently passed away and it was his wish to be buried on their property. Mr. White stated that he would like to go ahead with the burial, even if his request is later denied by the Zoning Board. He added that he would be willing to exhume the body should the Zoning Board deny his request. The Board explained that they could not take action on his request because it was a Zoning Board issue, however, the Board did not indicate having a problem with the request.
Mr. Burt stated that he drafted a letter to the Suwannee River Regional Library System in regards to correcting the plaque for Mr. Martin. Commissioner Suggs asked Mr. Burt to hold off on sending the letter because she has found someone willing to repair the plaque at no cost. The Board concurred with Commissioner Suggs.
Mr. Burt reported that the sufficiency hearing for the EMS employee unionization efforts has been set for February 13, 1996, at 9:00 a.m. He added that he is meeting with Nabors Law Firm tomorrow in regards to this issue.
Mr. Burt discussed proposed amendments to the Employees Handbook with the Board. The amendments relate to the Family Leave Act and the Americans Disability Act. Mr. Burt has deleted the word "handicapped" throughout the handbook and inserted the word "disabled". In reviewing the amendments, a section reads "The County may continue to make its regular payment to continue to cover the employee under its group health plan (through the end of the month in which the employee requests leave or whatever the county selects)." Mr. Barron asked if "...through the end of the month..." means the end of the month of leave or the end of the month in which the leave request was submitted. Following discussion, it was determined that "...through the end of the month..." means the end of the month in which the leave request was submitted. It is also understood that the employee is responsible for his/her share of insurance premium for that month, either through payroll deduction or personal check. Additionally, the employee is responsible for payment of the entire premium for each month thereafter. Following discussion, it was determined that the insurance payments will be due the last day of the month prior to the due date, which is the first of the month. Finally, the Board agreed that Family Leave could extend beyond one year, depending upon the circumstances. Mr. Burt suggested that the Board adopt the personnel policy amendments by resolution. Mr. Barron asked Mr. Burt if the change in retirement policy might also be included. Mr. Burt stated that he would review the policy and asked the Board to defer taking action until Mr. McQueen's report.
Mr. Burt advised the Board that the Chamber is preparing locator maps of Gilchrist County, identifying all the boat ramps, and listing their conditions. The Board reviewed the maps and it was determined that some boat ramps coded as county ramps are private ramps. In addition, the Board asked that the Chamber not identify the condition of the ramp. Mr. Burt stated that he would relay the Boards wishes to the Chamber. The Board discussed using FBIP funds for boat ramp improvements.
Mr. Dick Edwards, CPC, spoke to the Board about the CDBG program. According to Mr. Edwards, four contractors met with him and the homeowners, and walked through eight homes, which are being bid. The deadline for bid submittal is February 9th.
The Board recessed for lunch at 12:15 p.m. and reconvened at 1:30 p.m.
Attorney's Report (cont.):
Mr. Burt reported that the Chope case (code enforcement issue) was appealed to the District Court of Appeals where it was dismissed; they have not appealed to the Superior Court.
Mr. Burt spoke to the Board about Santa Fe Landing subdivision. Commissioner Sheffield stated that he did view the roads in that subdivision that they are in very bad shape. Mr. Burt stated that the county is not required to accept the roads for maintenance until they are brought up to county standards. The county has the option of repairing the roads and billing the developer for the cost, determining the costs of the repairs and taking the developer to court for those costs, or do nothing. The Board directed Mr. Burt to get an estimate for bringing those roads up to county specs.
Mr. Burt spoke to the Board about a parcel of property in Commissioner Sheffields district, which he referred to as the "Martin" property, S9 T7 R15, the Anderson Tract. According to Mr. Burt the property is in an unrecorded subdivision and was recently turned down for a building permit. Following discussion, Commissioner Sheffield made a motion, seconded by Commissioner Wilkerson, to accept the parcel, and issue a permit. The motion carried unanimously.
Mr. Burt stated that he took the opportunity during lunch to read the statutes regarding insurance for retirees. It is his interpretation that the county must offer the group health insurance to the retiree and their dependents, for an indefinite period of time, providing that the retiree pays the entire premium. Following discussion, Commissioner Suggs made a motion, seconded by Commissioner Wilkerson, to adopt the amendments to the personnel policy, by resolution. The motion carried unanimously. Those amendments relate to the ADA, Family Leave Act and retiree insurance.
A RESOLUTION AMENDING PORTIONS OF THE GILCHRIST
PERSONNEL POLICY AND THE GILCHRIST COUNTY EMPLOYEE
WHEREAS, GILCHRIST COUNTY adopted an employee handbook, and personnel policy; and
WHEREAS, certain modifications are required in said policy and handbook; and
WHEREAS, the Board of County Commissioners determines that it is in the best interest of the employees of the County and the residents of the County that the amendments be made to the said personnel policy and employee handbook; and
NOW, THEREFORE, BE IT RESOLVED by the Gilchrist County Board of County Commissioners that the Gilchrist County Employee Handbook and Personnel Policy is hereby amended in the following respects:
1. In the Equal Employment Opportunity Section of the Handbook, and throughout the said handbook, the term "handicapped" shall be deleted, and in substitution therefor, shall be inserted the word "disabled".
2. On page 23 of said Employee Handbook, under the title "Sick leave", subparagraph B, entitled "Family Illness", is hereby deleted.
3. On page 25 and 26 of the Employee Handbook, those subtitles entitled "Medical Leave of Absence", "Personal Leave", "Leave of Absence Without Pay" and "Extensions of Leave of Absence" are hereby deleted. In substitution therefore are the following:
When sufficient personal reasons require, an employee, at the County's discretion, may be granted an extended leave of absence without pay. A leave of absence will be granted for an initial period of up to 60 days, and employees may request extensions of up to 30 days which may be granted at the County's discretion.
The County may continue to make its regular payment to continue to cover the employee under its group health plan (through the end of the month in which employee requests leave). Thereafter, employees on leave may continue their benefits under the County's group health insurance plan provided the employee pays the entire monthly premiums due during the leave. Employees who wish to continue their insurance coverage should so advise the County's Coordinator before beginning their leave.
Leaves will be without pay except that the employees shall be required to use any accrued (paid vacation and other accrued benefits) during a leave. However, while on leave of absence, employees will not accrue paid leave days of any kind.
Because operations sometimes require that vacant positions be filled, a personal leave of absence does not guarantee that the job will be available when the employee returns from a leave. An effort, however, will be made to place you in your previous position or a comparable job which you are qualified to perform. If no such possition is available, you may be eligible for rehire as a new employee if you apply for an available position for which you qualified and if your prior work history warrants your rehire.
FAMILY AND MEDICAL LEAVE
For employees with at least 12 months of service who have worked an average of more than 24 hours per week over the preceding 12 months (1,250 hours), unpaid leave for childbirth, adoption of a child, or a serious health condition of the employee or his/her immediate famly member (spouse, child, parent) will be granted without pay for up to a maximum of 12 weeks in any 12 month period. Intermittent leave for childbirth or adoption will not normally be granted. All leave granted under this section will be counted against an employee's annual family and medical leave entitlement.
The County will determine the amount of leave available under this section for an eligible employee by using a rolling 12 month period measured backward from the date an employee uses any such leave.
Employees must provide 30 days advance notice of any foreseeable leave request under this provision. If 30 days notice is not practical, such as in the case of a medical emergency, leave should be requested as soon as practicable under the circumstances requiring the leave.
To request leave for a serious health condition, the employee will be required to submit certification from a medical doctor (or other appropriate care provider) stating:
1) the date on which the serious health condition began;
2) the probable duration of the condition;
3) the appropriate medical facts within the knowledge of
the health care provider regarding the condition; and
4) (a) for a serious health condition of an employee's
family member, a statement that the employee is
needed to care for that family member and an esti-
mate of the amount of time needed for the employee
to care for the family member; or
(b) for the employee's own serious health condition, a statement that the employee is unable to perform
the essential job functions of his/her position; or
(c) if leave for intermittent medical treatment is requested, the date and duration for such
When leave for a serious medical condition is foreseeable, employees must provide such a medical certification within 15 calendar days of their leave request unless it is not practicable under the particular circumstances to do so despite their diligent good faith efforts. If an employee fails to provide such timely certification, the leave request may be denied until a reasonable period after the required certification is provided. When such a leave is not foreseeable, an employee must provide certifications as soon as reasonably possible under the circumstances requiring the leave. Failure to provide a medical certification within a reasonable time under the circumstances may result in denial of the continuation of the employee's leave.
The County shall maintain coverage under its group health plan for any employee granted family or medical leave on the same basis as coverage would be provided if that employee was not on such a leave and continued to be employed. Payment of the employee contribution for such health coverage shall be due by the last day of the month prior to the premium due date. Please see your County Coordinator if you wish to make arrangements to continue your insurance during your leave.
Althougyh benefits will not accrue during any leave, benefits accrued before leave will not be affected except that the County may require that any accrued paid vacation, paid sick leave (only to care for a spouse, parent or child who has a serious health condition or for the employee's own serious health condition) be substituted for such leave. If the employee does not return from the leave, the County may recover premiums for maintaining group health coverage paid during the leave unless the employee's failure to return to work was due to medical or other circumstances beyond the control of the employee.
Employees who take leave under this policy due to their own serious health condition will normally be required to provide fitness-for-duty certification from their health care provider stating that they are able to resume the essential functions of their job. Whether such a certification will be required will depend upon the nature of the illness and the duration of the absence, and will be required in all cases where job safety to the employee and others must be determined.
Upon return from a family or medical leave, an employee will be returned to the same or an equivalent position unless the employee fails to provide a required firness-for-duty medical certification or is a kiey employee whose reinstatement would cause substantial and grievous economic inujury to the County's operations.
Employees who do not qualify under the above family or medical leave service requirements or who have exhausted family or medical leave under this section may also request leave for family or medical reasons in accordance with provisions governing personal leave. Alxo, as to family and medical leaves, the County specifically reserves all rights available to employers under the Family and Medical Leave Act of 1993 even if those rights are not specifically referenced in this policy.
Procedure for Requesting Leave and/or Extension
If you need a leave of absence, you must file a written request for your leave with your supervisor. This written request, together with any required supporting documentation, must be submitted at least 30 days before the dte on which your requested leave is to begin, unless the need for a leave is not sufficiently foreseeable to give such notice. In that case, you must submit the written request and supporting documentation as soon as practicable. If the leave is foreseeable, the employee shall make a reasonable effort to schedule any planned leave so as not to unduly disrupt the County's operations.
A leave of absence, or any extension of a leave, must be approved by the Appointing Authority of the County.
If the County grants you a leave of absence, your leave will begin on the first work day which you miss as a result of the emergency or other situation requiring the leave. Should you request an extension of your leave of absence, you must furnish your supervisor with a written request for an extension before the expiration of the orginal leave of absence or most recent extension. The County may request documentation, including certification by a medical doctor (or other appropriate health care provider), of any circumstances requiring a leave or extension.
Termination of Leave
An employee will be considered as having resigned his or her position if he or she:
1) Fails to return to work on the first day after his or
her leave of absence or authorized extension expires;
2) Gives a false reason for any requested leave of absence.
4. On page 31 of the Employee Handbook, the following paragraph shall be inserted immediately after the title "Worker's Compensation":
I. Worker's Compensation. This section is to be read in conjunction with the family leave section as previously set forth herein.
5. On page 37 of the Employee Handbook, entitled "Health Insurance", an additional paragraph is hereby added thereto as follows:
The County shall offer continued group health insurance to a retiree and his dependents for an indefinite period of time provided that the retiree pays the entire premium.
THIS RESOLUTION shall take effect immediately upon adoption.
RESOLVED this 5th day of February, 1996, in regular session,
by the Gilchrist County Board of County Commissioners.
BOARD OF COUNTY COMMISSIONERS
GILCHRIST COUNTY, FLORIDA
/s/Wilbur Bush, Chairman
/s/Jackie R. Barron, Clerk
Parrish Land Surveying:
Mr. Gene Parrish spoke to the Board about the procedures for filing final plats for minor subdivisions and special use permits, such as the permit needed for the proposed tower site. It was his hope that the Board could consider issuance of a permit today, however, the item was not properly advertised and will be postponed again, due to a break down in communications. Mr. Parrish asked the Board if they would be willing to continue this meeting until a later date this month. The Board agreed to continue today's meeting until 5:00 p.m., on February 21st.
Road Department- Buddy Joyner:
Mr. Joyner reported that Jenkins has not responded to his request for a quote to stripe CR 341. Mr. Barron stated that it appears there will be enough funds in the Transportation Impact Fee Fund to stripe the road down the middle and on each side.
Commissioner Suggs stated that she met with representatives from the Department of Transportation at the intersection of SR 26 and Wacasassa Road. According to Commissioner Suggs, DOT will not admit that the area on SR 26, near Wacasassa and Rolling Oaks is a congested area, however, they did make suggestions as to how to make the intersection safer. DOT representatives suggested installing rumble strips, a flashing stop sign, and/or a caution light. Commissioner Suggs made a motion, seconded by Commissioner Cannon, to authorize Mr. McQueen to send a letter to DOT requesting that they install a caution light at the intersection of SR 26 & S.E. 70th Avenue. The motion carried unanimously.
Code Enforcement Board:
The Board reviewed the resumes and letters of interest submitted for the Code Enforcement Board vacancies. Each person who submitted a resume/letter of interest was invited to the Board meeting to introduce themselves to the Board. Those in attendance were John Elton, Lawson Vest, and Jack Scheall. Following discussion among the Board members and those in attendance, Commissioner Wilkerson made a motion to appoint Mr. Elton, Mr. Vest and Mr. Scheall to the Code Enforcement Board. The motion was seconded by Commissioner Suggs, and unanimously approved.
David Brittin- EMS Director:
Mr. Brittin spoke to the Board about their previous intentions in regards to three EMS employees that were upgraded from EMT's to paramedics. The Board agreed to pay for the cost of the three employees paramedic classes, providing that the employees agreed to work for the county as a paramedic for a period of one year, following course completion. (In the event the employee terminates employment prior to the end of the year, the employee would have to reimburse the county for the cost of the paramedic course.) The Board also agreed to increase those employees hourly rate by thirty cents per hour, during the time they were taking the course, however, at the time Mr. Brittin made these requests and the Board granted same, the employees had already been enrolled in those classes for several months. The raises were not granted retroactive and it was not discussed at the time, however, since that time, the employees have asked that the raises be granted retroactive. Mr. Burt interjected that because of the union issue, the Board may need to delay action on this request. Mr. Burt added that he will speak to the labor attorney about this request and advise the Board. Commissioner Wilkerson made a motion, seconded by Commissioner Suggs to table the request until February 21st. The motion carried unanimously.
Mr. Brittin and Mr. McQueen spoke to the Board about two incidents which recently occurred, causing damages to Marti Smiths' personal vehicle. The first incident occurred when Ms. Smiths' car was parked near the Courthouse Annex. Strong winds blew a limb onto her car causing a dent and scratches. The second incident occurred at the EMS station near Bell. Ms. Smiths' car was parked near the ambulance bay and strong winds blew a backboard from its location on the wall onto her car, again causing damage. In both instances, claim were filed with the insurance company, however, the insurance company has denied payment of the claims because it was an act of God. An estimate for repairs totals $400-$500. Commissioner Suggs made a motion, seconded by Commissioner Cannon, to authorize the repairs, transferring funds for the first repair from general fund reserve and the second repair from the EMS fund reserve. The motion carried unanimously.
Mr. D. Ray Harrison, Property Appraiser, presented the Board with a road name conversion index list. Mr. Harrison asked the Board to let him know if there are any graded roads known by a "name" so they can cross reference the name with a road number. Mr. Harrison stated he would like to have the information back by the 16th of February.
Mr. Harrison stated that Rodeo Road, located in the city limits of Bell, changes into 15th Street when it leaves the city limits and enters the county. He has received a request to change the road name entirely to Rodeo Road, which would affect approximately 100 feet of the road located outside of the city limits. Following discussion, Commissioner Cannon made a motion, seconded by Commissioner Sheffield, to change the entire road to Rodeo Road. Commissioners Wilkerson and Bush voted in favor of the motion, with Commissioner Suggs voting in opposition. The motion carried.
Mr. Welch appeared before the Board at the request of Chairman Bush. In previous meetings, discussion was held regarding the attitudes of the employees in the Tax Collector's office, specifically in regards to special assessments. Chairman Bush stated that he has given the situation a great deal of thought and believes that in the future, if the Board wishes to make comments about an elected officials staff, they should refrain unless the elected official is present. The remaining Board members agreed with Chairman Bush.
Mr. Barron commented that no one wants to participate in the special assessment program and it is currently divided into three offices, which makes the program more complex and difficult to deal with. Mr. Barron offered to assist in educating Mr. Welch's staff. Mr. Barron suggested that this could be further discussed in the budget workshop. Mr. Welch discussed the need for a mobile phone for Mr. Langford's vehicle, so that when a problem arises which he may assist in, he can be reached. Mr. Barron agreed that Mr. Langford needs a mobile phone. Commissioner Suggs made a motion, seconded by Commissioner Wilkerson, to install a mobile phone in Mr. Langford's county vehicle. The motion carried unanimously.
North Central Florida Regional Planning Council:
Mr. Mort Nembhard spoke to the Board about the Governors recent letter to counties in regards to the Job Training Partnership Act. According to the Governor, severe cuts to the program are expected on the federal level. In anticipation of those cuts, the state legislature is ready to consider a consolidated jobs, welfare, and work force development strategy for the upcoming year. Currently the JTPA program is being administered through the regional planning councils. Gilchrist County's JTPA program is included in an 11 county region. Reorganization of the program would put Gilchrist County in a 5 county region, with administration through a junior college. Our district would be serviced through the Lake City Community College. In order to proceed, an interlocal agreement will be needed, along with the Board's endorsement of the Governor's recommended changes. Mr. Nembhard stated that he would like to come back to the Boards meeting next month for a decision. Mr. Nembhard distributed materials for the Boards consideration about the proposed program changes.
County Extension Agent:
Mr. Marvin Weaver spoke to the Board about a field day program on February 27th. The program will be held at Craig Watson's farm and will focus on the application of unprocessed urban plant debris to agricultural land.
Emergency Management/County Coordinator's Report:
Mr. McQueen reported that he received notice from Alachua County that they are going to be resurfacing their section of CR 232 on the Alachua County side, which may affect traffic flow in Gilchrist County.
Mr. McQueen stated that he and Chairman Bush attended a meeting sponsored by DOT regarding their work projects. According to the information received in this meeting, DOT has included the resurfacing of CR 55A (which runs in front of the livestock market at Fanning Springs) in their 1996/97 work plan. In addition, they have included 7 miles of CR 340 to be resurfaced in their five year work plan.
Mr. McQueen reported that DOT is looking at acquiring right of ways on state road 26 for future four lanes. They would like the county land development regulations and comprehensive plan to coincide with their plans to four lane SR 26. They will need over 200 feet of right of way.
Mr. McQueen reported that there were septic tank problems at the county jail this weekend. There are three sump pumps and one was repaired. The other two will need to be replaced. A repair bill has been received for $865. A total of $1500 will be needed to pay for the repairs and replacement of the other pumps. Commissioner Suggs made a motion, seconded by Commissioner Wilkerson, to authorize the repairs, transferring $1500 from general fund reserve to the jail maintenance line item. The motion carried unanimously.
Mr. McQueen stated that the vents and doors still need to be installed in order to complete the jail roof project. There is approximately $930 left to spend on the project, however, it will probably take more to complete. Mr. Joyner is checking on having the doors made.
Commissioner Wilkerson asked why the shop foreman resigned. Mr. McQueen stated he is only aware of the reasons stated in the letter of resignation, which was copied and mailed to each commissioner. In his letter, Mr. Willis indicated that the purchase order system was a hinderance and that Mr. McQueen would not allow him to do his job. Commissioner Sheffield stated that he is not in favor of filling that position.
There followed discussion regarding the purchase order system and ways to make it better. Mr. Joyner suggested that he be allowed to issue purchase order numbers up to a limit of $1000, rather than have $300 blanket purchase orders with various vendors. The Board agreed to try Mr. Joyner's suggestion, with the understanding that when he has issued purchase orders totalling $1000, he must stop.
Mr. Joyner reported that the Alachua County landfill has fined Gilchrist County $1500 for household waste being mixed with construction & demolition debris.
Commissioner Sheffield asked Mr. Joyner about the vacancy created by Keith Rehberg at the landfill. Mr. Joyner replied that Chester Ruggles is now working at the shed and a part-time employee has taken over Chester's recycling route.
Mr. Joyner reported that Leamon Wells would like to go to a part-time position in June (20 hours per week). Delton Sanders has indicated that he will work full time until Leamon goes part-time, at which time, he too will go part-time. Between the two employees, the district will be manned on a full time basis.
Mr. Burt stated that he reviewed the fire contract with the City of Trenton. Commissioner Suggs stated that she would like to see section D of the contract changed. Mr. Burt suggested adding a termination claus due to lack of funds. Commissioner Wilkerson made a motion, seconded by Commissioner Sheffield, to approve the contract, with the changes. The motion carried unanimously.
Following discussion, Chairman Bush asked Mr. McQueen to get estimates for paving access roads to churches in the county.
Mr. McQueen presented a revised contract with Current Problems, Inc., for the adopt-a-shore program. The contract has been revised to coincide with the county's fiscal year. Commissioner Suggs made a motion to approve the contract. The motion was seconded by Commissioner Sheffield and unanimously approved.
Mr. Barron presented SHIP applications for the Board's consideration, contingent upon SHIP funds being received:
applicant type loan loan amt.
Daniel Osteen rehab existing direct deferred $17,156
Gloria Gamble purchase existing/deferred 2nd $17,500
Frank Grant rehab existing direct deferred $14,313
Elmer Thomas rehab existing direct deferred $22,500
Patricia Holder purchase existing/deferred 2nd $10,000
Thomas Lopez purchase existing/deferred 2nd $17,500
Victor Scott purchase existing/deferred 2nd $22,500
Commissioner Wilkerson made a motion, seconded by Commissioner Suggs, to approve the above loans, contingent upon SHIP funds being received. The motion carried unanimously.
Mr. Barron discussed the services being delivered by the Suwannee River Economic Council. It is his understanding that the commodities program will be cut to a quarterly distribution. He will request more detail information in regards to the amount of funds being spent in Gilchrist County on commodities and weatherization, as well as the number of recipients.
Mr. Barron reported that there is $931 available to finish the jail roof project. The turbans needed on the roof will cost $800-$900. Commissioner Sheffield made a motion, seconded by Commissioner Cannon, to transfer $1000 from general fund reserve to the jail roof construction project. The motion carried unanimously.
Mr. Barron presented a grant agreement for state aid to libraries. The total amount of the grant is $23,164. Commissioner Suggs made a motion, seconded by Commissioner Sheffield, to approve the grant agreement. The motion carried unanimously.
Mr. Barron presented the Fanning Springs fire contract, which was approved in a previous meeting to Chairman Bush for signature.
Mr. Barron presented an invoice from the North Central Florida Regional Planning Council for the county's share of the cost associated with the Tourism Task Force. The Board agreed to reduce the funding for this program during the budget workshops from $1000 to $500. The invoice is for $1000. Mr. Barron asked if the Board wants to participate at the higher rate. Mr. Burt recommends that the Board participate in the program. Commissioner Suggs made a motion, seconded by Commissioner Cannon, to fund the program at $1000, authorizing the transfer of $1000 from general fund reserve. The motion carried unanimously. The Board asked Mr. Ferguson if he would ask Mr. John Elton to serve on the Task Force as Gilchrist County's representative.
Mr. Barron presented a request from Edgar Langford, Deputy Tax Collector, to refund special assessments paid in error for 1989 and 1990 to Elmer & Frankie Thomas. According to Mr. Langford, the property was vacant at that time, however, the Thomas' paid the assessments. The total amount of the refund is $237.24. Commissioner Wilkerson made a motion, seconded by Commissioner Suggs to refund the assessments paid in error. The motion carried unanimously.
Mr. Barron stated that he received information from the Florida Counties Foundation regarding cost allocation and service cost evaluation programs. Mr. Barron stated that it is his opinion that the county has always attempted to identify service cost and allocation, however, the FCF may discover ways in which the county may be able to save more money, etc. The Board asked Mr. McQueen to contact FCF and inquire about their program and the cost associated with the program.
Mr. Barron stated that he received four bids for the satellite fire station buildings. The size of the buildings are 40 x 30 x 16, and the lowest cost received was $7947, plus the cost of a concrete slab and $4300 for electrical work per building. The lowest quote for four buildings was $31,788. The Board advised Mr. McQueen to contact Woodrow Smith and get prices for similar sized buildings.
Mr. Ferguson, on behalf of the Board of Directors for the Trenton Medical Center, asked the Commission for a letter of support for continued federal funding for the Trenton Medical Center. The Commission advised Mr. Burt to draft a letter for the Medical Center.
Following discussion, the Board agreed to schedule a budget workshop for March 11th at 9:00 p.m.
There being no further business to discuss at this time, Commissioner Sheffield made a motion to recess today's meeting and reconvene on February 21st at 5:00 p.m. The motion was seconded by Commissioner Cannon and unanimously approved.