MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD FEBRUARY 21, 1996



The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, reconvened in a regular meeting on February 21, 1996, at 5:00 p.m., in the Commissioner's Meeting Room at the Courthouse in Trenton, Florida. This meeting is a continuation of the regular meeting held February 5, 1996. The following members were present to-wit:



V. C. Cannon: Vice-Chairman

Jimmie Sheffield

Sue B. Suggs

Fred Wilkerson



Other persons in attendance were: Jackie R. Barron, Ex-Officio Clerk, Ted Burt, County Attorney, Ron McQueen, Emergency Management/County Coordinator, Sherree Pitzarell and Sam Ferguson, Deputy Clerks, Jim Floyd, Sheriff, Jim Cooper, Chief Deputy Sheriff, Dave Grotefend & Frances Terry, Suwannee River Economic Council, Gene Parrish, Parrish Land Surveyors, George Cole, Spring Ridge Volunteer Fire Department, Eric Boyer, Joe Blanchard, and Joe Dixon, county residents.



Final Plat: Spring Ridge Unit 6:



Mr. Gene Parrish, representing Ralph Royster, spoke to the Board about Spring Ridge Unit 6. According to Mr. Parrish, this is a minor subdivision, which only involves two lots. Since it is a minor subdivision, the preliminary plat procedure is not necessary. The subdivision is located on the south side of CR 340. Commissioner Sheffield made a motion, seconded by Commissioner Wilkerson, to approve the final plat. The motion carried unanimously.



Mr. Parrish submitted a letter to the Board which outlines some problems he has encountered with the administration of plat procedures, as well as other procedures covered in the land development regulations and comprehensive plan.



EMS Employee Education Policy:



Mr. Burt reported that he spoke to the labor attorneys and they advised him that because the education policy issue arose prior to the departments initiation to unionize, the Board could take action on setting policy if they so desire. Mr. McQueen stated that the three employees, Danny Davis, Daniel Elkins, and Vicky Epperson, have all signed agreements indicating they will work for the county for one year because the county paid for their tuition and related expenses to upgrade from EMT's to paramedics. The county also agreed to pay the employees a higher rate while attending school, however, at the time the pay increase became effective, the employees had already been attending classes for several weeks. Mr. Brittin, EMS director, asked the Board if they would consider making the pay increase retroactive to the date the employees began classes. Commissioner Suggs made a motion, seconded by Commissioner Sheffield, to pay the retroactive pay increase to the date the employees began, which amounts to $300 each. The motion carried unanimously.



Suwannee River Economic Council:



Mr. McQueen spoke to the Board and representatives from the SREC, Mr. Dave Grotefend and Ms. Frances Terry, about the activities being administered through SREC. In a previous meeting, it was discussed that the Board could possibly administer some of the programs in-house utilizing grant funds available for those programs. However, since that time, Mr. McQueen has learned that in order for the county to administer the programs, the county would have to hold several public hearings, as well as convince DCA that the county has good cause for administering the programs, rather than allowing SREC to continue administering the programs. The state would have to approve the transfer and the entire process could take 18-24 months. The CSBG (Community Services Block Grant) may be in its last year of funding. This is an entitlement grant for approximately $5200, which the SREC has been using to compliment the weatherization grant. Ms. Terry stated that there will be no funding for CSBG next year, and there is a good possibility that there will be no funding this year. She would like to apply and go through the motions to get the funds this year and requests that the Board adopt a resolution supporting her application. Commissioner Wilkerson made a motion, seconded by Commissioner Suggs, to adopt a resolution authorizing the SREC to apply for the CDBG grant on behalf of the county. The motion carried unanimously.



RESOLUTION 96-05



A RESOLUTION BY THE GILCHRIST COUNTY BOARD OF COUNTY

COMMISSIONERS AUTHORIZING THE SUBMISSION OF A FISCAL

YEAR 1996 COMMUNITY SERVICES BLOCK GRANT ACT APPLI-

CATION TO THE FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS

AND AUTHORIZING THE EXPENDITURE OF FUNDS FOR THE FIS-

CAL YEAR 1996 COMMUNITY SERVICES BLOCK GRANT ACT

PROJECT.



WHEREAS, participation in the Community Services Block Act program is in the best interest of the citizens of Gilchrist County to help improve social services; and



WHEREAS, the Suwannee River Economic Council, Inc., has prepared an application consistent with the Community Services Block Grant Act; and



WHEREAS, the application reflects the social service needs of Gilchrist County;



BE IT THEREFORE RESOLVED, that the Gilchrist County Board of County Commissioners authorizes the Suwannee River Economic Council, Inc., to submit an application for Fiscal Year 1996 Community Services Block Grant Act funds to the Florida Department of Community Affairs.



RESOLVED in regular session this 21st day of February, 1996.



BOARD OF COUNTY COMMISSIONERS

GILCHRIST COUNTY, FLORIDA

/s/V. C. Cannon, Vice-Chair



ATTEST:

/s/Jackie R. Barron, Clerk



Sheriff Floyd:



Sheriff Floyd spoke to the Board about donating $25,000 to the FFA Alumni from the LETF fund, which will assist them in the purchase of their property for the rodeo. Commissioner Suggs stated that it was her understanding that LEFT funds can only be used for drug-related activities. Sheriff Floyd stated that he has spoken to Representative Randy Mackey, and Rep. Mackey is willing to sponsor legislation which would allow him to make a one time donation to the FFA Alumni, however, he would like the support of the Board to proceed with his intent to advertise proposed legislation. Commissioner Wilkerson made a motion, seconded by Commissioner Sheffield, to adopt a resolution that intent be advertised that the Florida legislature enact special legislation authorizing Gilchrist County and the Gilchrist County Sheriff's Office to expend funds from the LETF. The motion carried unanimously.





RESOLUTION 96-06



WHEREAS, the Gilchrist County Sheriff's Department has accumulated funds in the Law Enforcement Trust Fund; and



WHEREAS, the Gilchrist County FFA Alumni Association, Inc. has purchased real property in Section 30, Township 9 South, Range 15 East, Gilchrist County, Florida, and is making and has made improvements to that property; and



WHEREAS, the intended use of the property of the Gilchrist County FFA Alumni Association, Inc., is, among other things, to further drug abuse education and prevention programs for school age children; and



WHEREAS, the Gilchrist County Sheriff's Office wishes to contribute Law Enforcement Trust Fund monies to the furtherance of the services of the Gilchrist County FFA Alumni Association, Inc.; and



WHEREAS, the Gilchrist County Sheriff's Office is pursuing special legislation authorizing the utilization of the Law Enforcement Trust Funds for the purposes as above set forth, specifically being the payment of the cost of the acquisition of the real property and the improvements thereon in an amount not to exceed $25,000.00;



NOW, THEREFORE, BE IT RESOLVED, by the Board of County

Commissioners of Gilchrist County, Florida that intent be advertised that the Florida Legislature enact special legislation authorizing Gilchrist County and the Gilchrist County Sheriff's Office to expend funds from the Law Enforcement Trust Fund for the benefit of the Gilchrist County FFA Alumni Association, Inc. in the acquisition of and improvements to the real property in Section 30, Township 9 South, Range 15 East, more specifically described as follows:



The Northwest quarter of the Northwest quarter of the

Northwest quarter in Section 30, Township 9 South,

Range 15 East, less road right-of-way of Highway 129,

Gilchrist County, Florida.



RESOLVED this 21st day of February, 1996.



GILCHRIST COUNTY BOARD OF

COUNTY COMMISSIONERS

/s/V. C. Cannon, Vice-Chair



ATTEST:

Jackie R. Barron, Clerk



Commissioner Suggs stated that she would like to hold a public hearing to receive the publics input, if any, regarding the Sheriff's request. Commissioner Suggs made a motion, seconded by Commissioner Sheffield, to hold a public hearing on March 4th, at 4:00 p.m. The motion carried unanimously.



The Sheriff reported that his COPS FAST grant application has been approved and the funds have been encumbered. He would like to establish a budget for the program, which requires a local match. It was previously agreed that the local match would come from the LETF, and flow through general fund. The amount needed for the match is $42,077 from LETF, which needs to be transferred to general revenue fund. Commissioner Suggs made a motion, seconded by Commissioner Wilkerson, to transfer $42,077 from the Law Enforcement Trust Fund to the general revenue fund for the COPS FAST local match. The motion carried unanimously.

Mr. Barron advised the Board that the general fund would need to be amended by the $42,077 from LETF and the COPS FAST grant amount of $49,650, for a total of $91,727.00, in order to expend these unanticipated revenues. Commissioner Wilkerson made a motion, seconded by Commissioner Suggs, to amend general fund, by resolution, in an increased amount of $91,727. The motion carried unanimously.



RESOLUTION 96-07



A RESOLUTION AMENDING THE GENERAL REVENUE FUND BUDGET

FOR FISCAL YEAR 1995-96.



WHEREAS, Chapter 129, Florida Statutes, sets forth the requirements for adoption of the annual county budget; and



WHEREAS, Gilchrist County did lawfully and appropriately adopt an annual budget for the Gilchrist County General Revenue Fund for Fiscal Year 1995-96; and



WHEREAS, Chapter 129.06, Florida Statutes authorized amendments of the budget by resolution to lawfully expend unanticipated revenues; and



WHEREAS, the Board of County Commissioners of Gilchrist County are in receipt of $91,727.00, which represents a transfer of $42,077 from the Law Enforcement Trust Fund, and $49,650 from the COPS Universal Hiring Grant;



NOW, THEREFORE, BE IT RESOLVED by the Gilchrist County Board of County Commissioners that the General Revenue Fund is hereby amended in an increased amount of $91,717.00.



RESOLVED this 21st day of February, 1996.



BOARD OF COUNTY COMMISSIONERS

GILCHRIST COUNTY, FLORIDA

/s/Wilbur Bush, Chairman



ATTEST:

/s/Jackie R. Barron, Clerk



Commissioner Wilkerson made a motion, seconded by Commissioner Suggs, to amend the Sheriff's budget by $91,727. The motion carried unanimously.



Old Year Bills:



Commissioner Sheffield stated that George Cole, Spring Ridge Volunteer Fire Department, spoke to him about some old year bills he would like to have reimbursed. In addition, he is concerned about not receiving his petty cash for the new year. Mr. Barron stated that the petty cash fund is being established. The old year bills were discussed in a previous meeting and the Board did not choose to pay those bills. There were no purchase orders issued for the expenditures, and reimbursement would only encourage departments to disregard the purchase order system. Commissioner Wilkerson made a motion, seconded by Commissioner Suggs, to hold further discussion on this matter at the next meeting. The motion carried unanimously.



SHIP:



Mr. Barron spoke to the Board about two SHIP applicants. Mr. Juan Henley was approved by the Loan Committee, for SHIP funding, in the amount of $10,000 to construct a new home. Since that time, Mr. Barron's office was advised that Mr. Henley had withdrawn his application, therefore, Mr. Henley's application was not presented to the Board. However, Mr. Barron has recently learned that Mr. Henley did not withdraw his application, and was under the impression that the SHIP funds were forthcoming. Apparently, according to Mr. Barron, there was a lack of communication between the bank and his office. Mr. Barron requests that the loan application be approved. Commissioner Suggs made a motion, seconded by Commissioner Sheffield, to approve a SHIP loan to Juan Henley for $10,000.00. The motion carried unanimously.



The other application is for Barbara Wiley, for the purchase/rehab of an existing home. Ms. Wiley qualifies for $22,500 and her sister is willing to sell her a home for that amount. Mr. Barron stated that he feels certain this application was approved by the Board at a previous meeting, however, he can not find in the minutes where the application was approved. The only way to verify prior approval of this application would be to listen to all the tapes of the meetings, which would be too time consuming. Several Board members agreed that they were familiar with this application and recalled that it was previously approved. Mr. Barron stated that he wanted the records to reflect that the application was approved in a prior meeting. Commissioner Suggs made a motion, seconded by Commissioner Sheffield, to approve the loan application, for the record, even though the application was approved in a prior meeting. The motion carried unanimously.



There being no further business to come before the Board, a motion to adjourn at 6:40 p.m. was made by Commissioner Wilkerson, seconded by Commissioner Suggs, and unanimously approved.



APPROVED:







V. C. CANNON,

VICE-CHAIRMAN



ATTEST:







JACKIE R. BARRON, CLERK