MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD APRIL 1, 1996
The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in a regular meeting at on April 1, 1996, at 9:00 a.m., in the Commissioner's Meeting Room at the Courthouse in Trenton, Florida, with the following members present to-wit:
Wilbur Bush, Chairman
V. C. Cannon
Sue B. Suggs
Other persons in attendance were: Jackie R. Barron, Ex-Officio Clerk, Ted Burt, County Attorney, Ron McQueen, Emergency Management/County Coordinator, Sherree Pitzarell, Deputy Clerk, George Cole & George Manners, Spring Ridge Volunteer Fire Department, Dick Edwards, Community Programs Consulting, Buddy Joyner, Road Superintendent, Herbert Parrish Jr., Parrish Land Surveyors, Peggy Sapp, S.H.A.R.E., Mr. McConnell & Mr. James Johnson, radio tower permit petitioners, Mr. Adler, witness for petitioner, Mark Styberg, attorney representing Ben Dickerson, Craig Watson, Mr. & Mrs. Joe Hatcher, Joe Barron, Kathy Porter, Mary Kate Colson, Clyde Forbes, Nancy Czarniak, Barney Sapp, Richard Rikee, Dorman Rogers, Laura Fullen, Jim Campbell, et al, county residents.
Minutes of Previous Meeting(s):
Minutes of the meetings held February 5th and 21st were unanimously approved, following a motion from Commissioner Cannon, which was seconded by Commissioner Suggs.
Mr. Burt reminded the Board that there will be a public hearing on the special exception permit for the radio tower later during the day and advised the Board that if they have spoken to anyone prior to today's hearing about the tower, they must disclose that information at the beginning of the hearing.
Mr. Burt stated that the city of Trenton has signed a fire contract, requesting payment in the amount of $300 per fire call. Following discussion the Board asked Mr. Burt to speak to the City and request that fire reports be due to the county within 20 days after the fire, and reimbursement to the city will be made within 30 days of the fire, rather than the suggested 20 days by the City.
Mr. Burt stated that the FCC is considering a 25 cents rate for all in-county phone calls that cross LATA lines.
Mr. Burt reported that the EMS department has a hearing scheduled with PERC (Public Employees Relations Committee) regarding their unionization efforts on April 16th. An issue has been raised to expand the unionization efforts to include all county departments. In addition, a motion to dismiss will be heard. It could go to vote as early as May or June.
Mr. Burt stated that Linda Taylor's case has been disposed and the Board will need to schedule a hearing regarding her employment status.
Mr. Burt stated that the county submitted a bill to Florida West Coast Railroad for materials they used to repair the county roads where the railroad tracks were removed. The total bill amounts to $2100 and payment is due by the end of April.
Mr. Burt reported that a civil case has been filed against the county judge and the county by Daniel Basden. The only involvement the county/judge has with Mr. Basden is that he was brought here for first appearance, rather than in Levy County.
Mr. Burt spoke to the Board about special assessments. According to Mr. Burt, churches are not assessed for special assessments. The Board took no action.
Mr. Burt reported that he and Mr. McQueen met with representatives from the Planning Council regarding parent tracts in the Land Development Regulations. Since that meeting, the question of mobile home inspections has been discussed by the Board. Dixie and Levy counties have become more stringent, which could lead to more older mobile homes being placed in Gilchrist County.
Mr. Burt distributed copies of Section 14.11 of the Land Development Regulations, which relate to the regulations for permit issuance for the tower permit. The Board must consider if the proposed tower would be in the public interest, whether it conforms to the surrounding lands, and if it has adequate collaspable space.
At 10:35 a.m., the Board placed a call to Mike Sherill, and each Board members was able to ask Mr. Sheriff questions about the proposed radio tower. Mr. Sherill was placed on speaker phone so that everyone could hear his responses. Chairman Bush asked what would be the pros and cons of having such a tower in Gilchrist County. Mr. Sherill replied that the biggest problem would be interference with other electronic equipment, such as radios, t.v.'s, etc., however, those problems are addressed through the Federal Communication Regulations. Mr. Sherill added that after one year, the responsibility of the radio station to correct those problems diminishes. Mr. Sherill stated that the most frequent interference problems involves two-way radios.
Commissioner Suggs asked Mr. Burt if the FCC could overturn any decision the Board makes regarding the issuance of a permit. Mr. Burt replied that the petitioner could appeal through the courts, however, in his opinion, the FCC could not overturn the Board's decision.
Commissioner Suggs made a motion, seconded by Commissioner Wilkerson, to approve journal entries numbered 1058-1073. The motion carried unanimously.
Mr. Barron reported that interest & fees remitted to the Board from the Clerk for the month of February totalled $11,413.78.
Mr. Barron spoke to the Board about a proposal submitted last July, by C. S. Kennedy Roofing, for the repair of various flashing on the courthouse roof and the repair of the roof over the Clerk's Office. According to Mr. Barron, he spoke to Mr. Kennedy and the proposal is still good. Currently the roof over the Clerk's Office is holding several inches of water and Mr. Barron is concerned that the roof may fail due to the weight. Following discussion, Commissioner Sheffield made a motion, seconded by Commissioner Cannon, to accept Mr. Kennedy's proposal, and transfer $7680 from general fund reserve to department 1920 (courthouse operations repair & maintenance). The motion carried unanimously.
Mr. Don Thomas, school superintendent, spoke to the Board about the School Board's lease agreement for upstairs offices. The agreement expires this month. According to Mr. Thomas, the School Board is actively looking for property to build administrative offices, however, they request that the lease be renewed for an additional period of two years. Commissioner Wilkerson made a motion, seconded by Commissioner Cannon, to renew the lease agreement with the School Board for an additional two years. The motion carried unanimously.
Mr. Barron spoke to the Board about the Fire Advisory Committee's recommendation to produce an informational mail out for fire services. The mail out should include the following information: cost of providing county-wide fire service, a locator map with current and proposed fire stations, funding alternatives for providing fire service, and insurance evaluation at the current and proposed ISO ratings for property owners. The cost of producing such a form would be $709.30 for 5000 tri-folds. A bi-fold would cost about $900. Mailing cost through Smart Mail would be $200, plus postage. There may also be some in-house design cost. The total cost could run as high as $2800. The Board discussed various funding sources and Mr. Barron stated that only the funding sources. Mr. Barron spoke to the Board about possibly establishing a budget advisory committee, made up of people from the community. The Board agreed that having such a committee would be helpful.
Public Hearing- CDBG:
Mr. Dick Edwards, Community Programs Consulting (CPC) spoke to the Board about the purpose of today's public hearing. According to Mr. Edwards, the public hearing last month was not properly advertised by his firm, therefore, the public hearing was rescheduled for today. The reason for the public hearing is to amend the CDBG contract to include replacement mobile homes for units deemed beyond repair, which would also reduce the number of homes to be rehabilitated. Ten homes have been deemed beyond repair and the Board needs to rank those home in an order for replacement. Commissioner Suggs disclosed that there are two applicants on the replacement list that are related to her: Wanda Varieka is her sister, and Mr. & Mrs. Jackie Barron, Jr. are her nephew-in-law and niece. Commissioner Wilkerson made a motion, seconded by Commissioner Suggs, to approve the remaining eight replacement applicants: Minnie Hodge, John Hoag, Carl Wilkinson, Melinda Simmons, Donald Stevens, Sherry Ridgeway, Ruby Cissel, and R. T. Vaughn. The motion carried unanimously. Commissioner Wilkerson made a motion to approve the replacement homes for Wanda Varieka and Mr. & Mrs. Jackie Barron, Jr. The motion was seconded by Commissioner Sheffield. Commissioners Bush and Cannon voted in favor of the motion. Commissioner Suggs abstained from voting due to a conflict of interest and filed Form 8B Memorandum of Voting Conflict for County Public Officers. A copy of this form is attached hereto and made a permanent part of these minutes. The motion carried.
Mr. Edwards stated that in order to replace these mobile homes, the CDBG contract must be amended, reducing the dollars in the rehab category and increasing dollars in the relocation category. Commissioner Wilkerson made a motion, seconded by Commissioner Suggs, to amend the CDBG contract. The motion carried unanimously.
Mr. Edwards stated that there are two rehab jobs currently under construction and he will be bidding out the following jobs next week: H. Smith, W. Hines, E. Thomas, J. Hatcher, and J. Langford.
The Board recessed for lunch at 12:20 p.m. and reconvened at 1:30 p.m.
The Board discussed the request received from John Davis, LCCC, Dean of Vocational Education, soliciting nominations for the Regional Workforce Job Training Consortium for the Lake City Community College service area. Following discussion, Commissioner Suggs made a motion, seconded by Commissioner Cannon, to nominate Wilbur Bush to represent Gilchrist County on the Board. The motion carried unanimously.
Clerk's Report (cont.):
Bids were received for the satellite fire station buildings as follows:
Precision Bldg. Systems $10,887 plus $5200 assembly each
(40 x 40 x 18)
American Steel Arch $ 9,999 plus $2750 assembly each
(40 x 40 x 14)
Southeastern Steel Bldg. $9,248.94 (no assembly available)
(40 x 40 x 14)
All quotes were based on 20-22 gauge steel. In addition to the above costs, each building would need a concrete pad which is not included. The Board asked Mr. Ferguson if he received a response from Woodrow Smith about constructing the stations. Mr. Ferguson replied that he has not heard from Mr. Smith. Mr. Barron reminded the Board that the funding sources need to be identified before capital costs are incurred. The Board asked Mr. Ferguson to try to contact Mr. Smith again.
Mr. McQueen reported that two 5000 gallon tankers have been received from Cecil Field.
The Chairman suggested the Board hold a workshop regarding fire revenues. Mr. Barron stated that the idea of an informative mail out needs to be discussed with a format approved by the Board. The Board discussed the possibility of establishing a budget advisory committee. Following discussion, Commissioner Suggs made a motion, seconded by Commissioner Sheffield, to authorize Mr. Barron to appoint a budget committee. The motion carried unanimously. The Board agreed to hold a workshop on April 15th, from 5:30 p.m. - 7:30 p.m.
Herbie Parrish- Suwannee Shores Subdivision:
Mr. Parrish appeared before the Board to request an extension of the preliminary plat for Suwannee Shores Subdivision. According to Mr. Parrish, the road construction is not complete and there is a two year deadline from the time the preliminary plat is approved to the date the final plat is approved. Mr. Burt stated that the Land Development Regulations provide a 12 month extension if necessary. Commissioner Cannon made a motion, seconded by Commissioner Wilkerson, to grant a 6 month extension. The motion carried unanimously. The subdivision is in S23 & 26, T7, R14.
The Board discussed Joe Wilson's subdivision, Countryside, with Mr. Parrish. According to Mr. Parrish, at the time Mr. Wilson platted the subdivision, he was not interested in putting in a road. Mr. Parrish did the survey and obtained the necessary signatures at the time on the preliminary plat. Over the past year or so, a road was built in the subdivision without the benefit of a construction drawing. When the time came to have the road approved, Mr. Parrish noticed that there is no place for the road superintendent to sign; that responsibility has been shifted to the subdivider's engineer.
Clerk's Report (cont.):
Mr. Barron reported that a strobe light on the microwave tower needs to be installed. He received a quote for one for $5715. The Board discussed whether the tower needs to be painted again. Mr. Barron stated that the cost to paint the tower could run as high as $15,000. In regards to the strobe light, Mr. Barron indicated that the cost could be split between several funds, or it could be paid from the traffic surcharge fees collected. Commissioner Wilkerson made a motion, seconded by Commissioner Cannon, to pay for the replacement of the strobe light from traffic surcharge collections. The motion carried unanimously. Mr. Barron added that the payment may have to come from general initially, with the surcharge fees reimbursing general as fees are received.
Mr. Barron spoke to the Board about the library construction grant. The total grant was $67,693. Because this grant was a reimbursement grant, the Board agreed to loan monies from capital outlay fund to begin construction, anticipating reimbursement from the grant to capital outlay. At the end of last fiscal year (September 30, 1995), the grant reimbursement had not been received, therefore, the Board borrowed $27,100 from Tri-County Bank to reimburse capital outlay fund. Since that time, reimbursements have been received for the grant construction project. Currently there is $20,307.90 available to pay on the loan from Tri-County Bank, however, another $7389.93 is needed to make the full payment and satisfy the loan. The state is holding $6,769.30 (10 % retainage available upon final inspection). With that amount applied to the loan, only an additional payment of $769.30 will be needed to satisfy the loan. Mr. Barron requests that the Board transfer $7389.93 from general fund reserve to put with the $20,307.90 to pay off the loan at Tri-County Bank. The general fund reserve will be reimbursed when the final grant payment of $6,769.30 is received. Commissioner Suggs made a motion to approve the transfer of $7389.93. The motion was seconded by Commissioner Sheffield and unanimously approved.
Mr. Barron spoke to the Board about a purchase order approved by Mr. McQueen for Spring Ridge Volunteer Fire Department. Mr. Barron stated that he spoke to Mr. McQueen and both agreed that the Board should set policy if they desire, regarding the installation of a phone at the VFD. The purchase order is for the installation of the phone for $150. The VFD would also expect the county to pay the phone bills. Mr. Barron added that Wacasassa has a phone at their station, however, the county did not pay for the installation, nor the phone bills. The county does pay for a number of mobile phones, some assigned to VFD's. Mr. Barron stated that if the Board agrees to install a phone at Spring Ridge VFD, it is his recommendation that the calls be limited to local and 800 calls. According to Mr. Barron, there are some county departments that have been abusing the personal phone call policy adopted by the Board. His staff have audited phone bills for one department and the abuse goes back to at least last August, with personal phone calls for one line running as high as $90-$100 per month. The personnel policy states no personal long distance calls are to be made unless prior approved by the department supervisor, and then only in an emergency. Mr. McQueen has met with his department heads and reminded them of the policy adopted by the Board. Following discussion, the Board agreed to look at the personnel policy at next months meeting and took no action on the request from Spring Ridge VFD.
Mr. Barron reported that the Medical Center has been offered $22,000 for their old annex building. Chairman Bush stated that he will inquire as to the amount they would be willing to sell it to the county.
Mr. Barron presented SHIP applications for the Boards consideration:
Applicant SHIP $ Total Cost Type of Project
J. Lindsey $17,500 $65,895 purchase/rehab
D. Miller $17,500 $61,419 new construction
N. Taylor $10,000 $66,000 new construction
J. Osteen $17,500 $30,073 purchase/rehab
Following discussion, Commissioner Sheffield made a motion, seconded by Commissioner Cannon to approve Taylor and Miller. The motion carried unanimously.
Commissioner Cannon made a motion, seconded by Commissioner Suggs to approve Lindsey. Commissioner Wilkerson disclosed that he is related to Lindsey and abstained from voting filing form 8B Memorandum of Voting Conflict for Local Public Officials. Commissioners Bush and Sheffield voted in favor of the motion. Commissioner Sheffield made a motion, seconded by Commissioner Willkerson to approve Osteen, and write-off the remaining emergency SHIP mortgage for Clark, the seller. Commissioner Suggs disclosed that the seller of the home involved in the Osteen loan is her mother-in-law and abstained from voting filing form 8B Memorandum of Voting Conflict for Local Public Officials. Commissioner Cannon and Bush voted in favor of the motion. The above referenced forms are on file and made a permanent part of these minutes.
Mr. T. W. Bass spoke to the Board about the need for better road maintenance on the road near his home (approximately one mile) According to Mr. Bass, the road has never been ideal, however, since it now is the access road for two subdivisions, it is much worse. Chairman Bush agreed that the road is bad and the county is in the process of prioritizing roads to be improved with milled asphalt. Chairman Bush added that this road would be considered for the milled asphalt, however, he can not guarantee its priority.
Ms. Desiree Haliburton spoke to the Board about a beauty/scholastic competition she will be participating in August 9th - August 11th. The cost of the competition is $275, plus expenses. Ms. Haliburton is soliciting sponsors to help with the expenses. Ms. Haliburton is in 6th grade at Trenton Middle School.
Ms. Peggy Sapp spoke to the Board about the lights at the club house, which is a county owned building, also known as the scout hut (old voting precinct at Bell). Mr. McQueen stated that Mr. Martin changed the meter service panel and rewired the building. Currently, there are no funds available to do any additional work, however, Mr. McQueen stated that he will check on having the lights fixed.
Public Hearing- Special Permit for Radio Tower:
Chairman Bush welcomed everyone to the hearing and asked Mr. Burt, County Attorney, to review the criteria in the Land Development Regulations for the issuance of a special permit for radio towers. According to Mr. Burt, the petitioner must show a need for the tower, it must be in the public's best interest, and it must be in compliance with other structures in the area. Mr. Burt asked the Board to disclose any conversations they may have had on this issue, outside of a meeting. Each commissioner disclosed that they had spoke to several county residents about the tower, most of whom live near the proposed site. In addition, it was also disclosed that a phone conversation was held by the Board and Mike Sherill about the pros and cons of such a tower earlier during the day. Mr. Sherill is considered an expert witness by the Board and a communications engineer
Mr. McConnell & Mr. Johnson, petitioners, spoke to the Board about their desire to construct a radio tower east of Trenton. They are willing to deposit $10,000 in an account with the county to ensure that funds are available to repair any electronic devices that may experience interference, due to the tower. Mr. McConnell stated that he and Mr. Johnson have co-owned the radio station in Cross City for about seven years and Mr. Johnson has built and designed similar FM stations in the past. He offers the following benefits to the county: new radio station, free radio space for the Sheriff, free radio space to the county for Emergency Medical Services, amateur radio operators will have space on the tower, and $1500-$2500 new taxes generated yearly.
According to Mr. Johnson, they received their FCC approval late last year and recently filed for a special permit with the county. Mr. Johnson stated that he would like to address some concerns raised at the last meeting by a competitor in Starke. Mr. Johnson stated that his station will not interfere with Mr. Dickerson's radio station in Starke; it will be three channels away from the dial numbers of the Starke station; both the Suwannee River Water Management District and the Army Corp of Engineers have approved the site (indicating that there will be no environmental impact); television interference will be minimal and corrected; and they willing to deposit $10,000 with the county for a period of five years and will replenish the fund if necessary for a period of five years. Mr. McConnell stated they are willing to deposit $15,000 if necessary to assure the county that they are willing to correct any interference problems.
Mr. Johnson introduced Mr. Adler, engineer and former FCC investigator. Mr. Adler stated that interference problems can be corrected, generally with the installation of a filter. Mr. Adler stated that if a complaint is filed with the FCC, it could take 45 days to six months to resolve.
Several area residents spoke to the Board about their concerns over the tower.
Mr. Mark Styberg, attorney representing Mr. Ben Dickerson spoke to those present about the concerns of his client, who owns a station in Starke. According to Mr. Styberg, it is very likely that the new tower would cause interference with their Gainesville listeners. In addition, Mr. Styberg pointed out that radio stations only have to respond to interference problems reported within a 2.44 mile radius (legally).
Nearly each resident who spoke to the Board about the tower was in opposition to the proposed location. The proposed tower location is in Commissioner Suggs district. Commissioner Suggs stated that she has listened to each side carefully and concludes that there does not appear to be a specific need for an additional radio tower in Gilchrist County, does not feel it is a great benefit to the county, does not feel that the structure conforms with any other structure in the area, and does not feel that the it would be in the public's best interest, therefore, she made a motion to deny the permit by resolution. The motion was seconded by Commissioner Wilkerson. The motion carried unanimously.
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
GILCHRIST COUNTY, FLORIDA, DENYING A SPECIAL PERMIT
FOR ESSENTIAL SERVICES FOR A RADIO TOWER, AS AUTHOR-
IZED UNDER SECTION 14.11 OF THE GILCHRIST COUNTY LAND
WHEREAS, Ordinance 93-04, as amended, entitled Gilchrist County Land Development Regulations, hereinafter referred to as the "County's Land Development Regulations", empowers the Board of County Commissioners of Gilchrist County, Florida to approve special permits for essential services for radio, telecommunication, and television antennae or towers, owned or operated by publicly regulated entities;
WHEREAS, a petition for a special permit for a radio tower has been filed with the County by Women in Florida Broadcasting, Inc.;
WHEREAS, pursuant to the County's Land Development Regulations, the Board of County Commissioners held the required public hearing, with public notice having been provided on said petition for special permit, as described below; and considered all comments received during said public hearing;
WHEREAS, the Board of County Commissioners has found that they are required under Section 14.11 of the County's Land Development Regulations to approve special permit for a radio tower owned or operated by a publicly regulated entity;
WHEREAS, Women in Florida Broadcasting, Inc., with regards to its radio tower, is regulated by a public entity;
WHEREAS, the Board of County Commissioners has determined and found that there has not been a showing of the need for such service in the requested location, or that it is in the public interest that such special permit be granted;
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Gilchrist County, Florida that the petition of Women in Florida Broadcasting, Inc. for a special permit to construct a radio tower on the following described real property:
The East Half of the Southeast Quarter of the Southeast
Quarter of Section 24, Township 10 South, Range 15 East,
Gilchrist County, Florida, LESS AND EXCEPTING the pro-
perty described as:
Commence at the Southeast corner of Section 24, Township
10 South, Range 15 East, for and as the Point of Beginn-
ing. Thence run on the South line of said Section 24,
South 89 degrees 05 minutes 33 seconds West, 525 feet;
thence run North 00 degrees 09 minutes 32 seconds West,
276 feet; thence run North 89 degrees 05 minutes 33
seconds East, 525 feet; thence run South 00 degrees 09
minutes 32 seconds East, 276 feet to the Point of Be-
ginning, all lying and being in Gilchrist County, Florida.
is hereby denied because there has been no showing of the need for such service, nor has there been a showing that it is in the public interest that such a special permit be granted.
This resolution shall become effective upon adoption by the Board of County Commissioners.
Passed and duly adopted in regular session with a quorum present and voting, by the Board of County Commissioners this 1st day of April, 1996.
GILCHRIST COUNTY BOARD OF
/s/Wilbur Bush, Chairman
/s/Jackie R. Barron, Clerk
Clerk's Report (cont.):
Mr. Barron submitted a list of property no longer in service, which could be sold at the county auction, scheduled for April 27, 1996. Commissioner Sheffield made a motion, seconded by Commissioner Cannon, to declare the following numbered items as surplus property: 1023, 103, 1072, 1-76, 1219, 1282, 1315, 1420, 1430, 1431, 1432, 1438, 1623, 1627, 1677, 1699, 193, 48, 495, 634, 670, 674, 90, 923, and 948. The motion carried unanimously.
Mr. Barron announced that a meeting will be held April 9th at 7:00 p.m., at the Fanning Springs City Hall for an update of the Greenways project.
Mr. Barron spoke to the Board about the need to consider an ordinance prohibiting hunting on county owned property. Local wildlife officers have encountered people hunting on the Hart Springs property, and upon research, it was discovered that an ordinance prohibiting such activities have not been established. Commissioner Suggs made a motion, seconded by Commissioner Wilkerson to authorize Mr. Burt to draft an ordinance and set a public hearing for the next meeting scheduled May 6, 1996, at 2:15 p.m. The motion carried unanimously.
Mr. Barron stated that the Three Rivers Regional Library System would like to amend their interlocal agreement; the changes are minor. Mr. Burt stated that the Dixie County Commissioners have asked him to review the amended agreement and thus far he has not had the opportunity. He added that he would like to review the agreement prior to the Board taking action.
Commissioner Suggs reported that the plaque for the library is in the process of being repaired and will soon be finished.
Mr. Barron stated that he has received an inquiry from a company that assists in locating factory outlet stores and asked the Board if they would like for him to respond to the survey. The Board responded affirmatively.
Mr. Barron discussed the Board's current travel policy and suggested that the Board may want to change their policy in regards to the Emergency Management/County Coordinator position. The Board, as supervisor for that position, must approve travel expenses prior to travel, however, there are times when travel is necessary and it would be inconvenient to schedule a Board meeting simply to approve a travel request. Following discussion, Commissioner Suggs made a motion, seconded by Commissioner Wilkerson, to raise the travel limit to $250 for the Emergency Management/County Coordinator without prior Board approval and any travel expenses greater than $250 should be approved by the Chairman prior to the travel date. The motion carried unanimously.
Commissioner Suggs requested approval for travel expenses to Tallahassee for legislative activities on behalf of the Small County Coalition and the Florida Association of Counties. She explained that the first two day, May 9th and 10th will involve work with the Small County Coalition and May 11th will be with the FAC. Commissioner Wilkerson made a motion to approve her request, seconded by Commissioner Sheffield. The motion carried unanimously.
Mr. Barron directed the Board's attention to page 23 of the personnel policy which relates to the payment of annual leave hours. In accordance with the policy, Mr. McQueen has requested to be paid for 80 hours annual leave, which he does not anticipate being able to use. Commissioner Wilkerson made a motion, seconded by Commissioner Suggs, to pay Mr. McQueen for 80 hours of annual leave. The motion carried unanimously.
Mr. Barron stated that the North Central Florida Regional Planning Council has requested nominations for 8 non-voting council members. Following discussion, the Board agreed to nominate Mark Bishop to the council.
Commissioner Cannon departed the meeting at 7:04 p.m.
Emergency Management/County Coordinator's Report:
Mr. McQueen distributed a list of roads and the number of loads of milled asphalt it will take to pave each. The list was prepared by Mr. Joyner and the Board, following discussion added several roads to the list. According to Mr. McQueen there is a possibility of running out of milled asphalt before some of the roads are paved. The Board agreed with Mr. McQueen to use part-time solid waste employees to haul the asphalt on Fridays. It was agreed that the road to Union Baptist Church would be paved next, followed by CR 232, and Martini grade.
Mr. McQueen spoke to the Board about the upgrade of the road department, which began last August. According to Mr. McQueen, the department has improved over the last six months, and the second phase of the reorganization is scheduled to begin. Next year, it will take $12,000 - $15,000 to fund the increases for a full year or a part-time position would need to be eliminated. Commissioner Wilkerson made a motion, seconded by Commissioner Suggs to approve the increases. The motion carried unanimously.
Mr. Joyner spoke to the Board about the bulldozer from Starke; it must be in service or returned to the Division of Surplus Property by April 19th. According to Mr. Joyner, it runs but is in need of a transmission. Mr. Joyner stated that it could be used for parts. The Board advised Mr. Joyner to apply for an extension.
Mr. McQueen spoke to the Board about placing some recycling containers near the entrance of the landfill so that people do not have to go through the landfill. In addition, one container has been placed at each school, eliminating the need for the mobile recycling truck. The total cost for 10 large bins and 8 small bins is $2973.
Mr. McQueen stated that he has approved purchase orders for the Adopt-A-Road program. There are three groups ready to participate. The P.O.'s are for signs, safety vests, and garbage bags.
Mr. McQueen informed the Board that he has a meeting scheduled at Hart Springs park on April 11th at 10:30 a.m., with various agencies to discuss grant funding.
Following discussion, the Board unanimously agreed to appoint Mr. McQueen to serve as the county's contact person for the Florida Coastal Management Program, upon motion from Commissioner Suggs, which was seconded by Commissioner Sheffield.
Mr. McQueen spoke to the Board about the Land Development Regulations and a possible amendment to include language for hardship variances. The LDR's allow for a second portable or mobile home to be placed on ag district properties, through a special permit process. The permit is valid for up to five years and the cost for the permit is $50, however, the permit is only valid for blood relations. Mr. McQueen stated that Frank Grant spoke to him about a situation whereby a hardship variance is needed for a caregiver to live on the same parcel of property as the property owner, however, the caregiver is not related to the property owner. The Board agreed that the LDR's should be amended to include the word hardship, which could be medical or financial, and also to include a provision for caregivers not related to the property owners.
Mr. McQueen submitted a letter to the Board from Chief Deputy Jim Cooper regarding their concerns about possible lead pollution at the firing range (from bullets). According to Chief Cooper, the Environmental Protection Agency does not consider lead in its solid form to be hazardous waste. Chief Cooper added that it is his intent to contract with Southern De-Leading Services for the removal and recycling of lead rounds.
Mr. McQueen discussed DOT's response to the Boards request for a caution light at the intersection of SR 26 and S. E. 70th Avenue (Wacasassa Road). DOT has indicated that they are unable to install a caution light at this time, and suggest the Board install security lights near the intersection, which should help make the stop sign more visible. In addition, they suggest that a flashing stop sign be installed. Following discussion, Commissioner Suggs made a motion, seconded by Commissioner Sheffield, to install security lights at the intersection, and authorized Mr. McQueen to contact DOT and ask them to include the installation of a caution light in their work plan. The motion carried unanimously.
Mr. McQueen stated that the Sheriff's Department has expressed concern about the new design of U.S. 129 at the courthouse. With the installation of a right turn lane, they can no longer park on the west side of the courthouse to take prisoners to court. The Board took no action.
Mr. McQueen reported that Mrs. Carver has indicated that she can not take care of the county park located near her home, however, the supply of water to the park is no problem. Commissioner Sheffield made a motion, seconded by Commissioner Suggs to add it to the list of parks being maintained by Gainey Landscape. The motion carried unanimously.
Commissioner Sheffield stated that he heard rumors that the Trenton EMS station would be closed on Tuesdays and Thursday. Mr. McQueen stated that due to an employee being out for maternity leave, Mr. Britten has two employees scheduled full time in Bell and one in Trenton with two others in Trenton on call if needed.
Mr. Burt reported that the City of Trenton is concerned about not receiving payment for outstanding invoices for fire services. The Board unanimously agreed to pay the invoice for $5100, and accept the fire contract with the City of Trenton, upon motion from Commissioner Suggs, which was seconded by Commissioner Sheffield. Mr. Barron added that if the city can render a statement to him by the 20th of the month, payment can be made by the 10th of the following month.
Mr. Barron stated that he has received criticism from the public about the flag being left out during the night and during inclement weather.
The Board discussed a request received from Bud Josey, asking that the $50 special permit fee be waived for an antique auto show he is coordinating. Commissioner Suggs made a motion, seconded by Commissioner Wilkerson, to waive the $50 special permit fee, providing that all profit from concessions be donated to non-profit organizations. Commissioner Bush voted in favor of the motion. Commissioner Sheffield voted in opposition.
There being no further business to come before the Board, Commissioner Wilkerson made a motion to adjourn at 9:30 p.m. The motion was seconded by Commissioner Sheffield, and unanimously approved.
WILBUR BUSH, CHAIRMAN
JACKIE R. BARRON, CLERK