MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD MAY 6, 1996
The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in a regular meeting on May 6, 1996, at 9:00 a.m., in the Commissioner's Meeting Room at the Courthouse in Trenton, Florida, with the following members present to-wit:
Wilbur Bush, Chairman
V. C. Cannon
Sue B. Suggs
Other persons in attendance were: Jackie R. Barron, Ex-Officio Clerk, Ted Burt, County Attorney, Ron McQueen, Emergency Management/County Coordinator, Sherree Pitzarell, Deputy Clerk, D. R. Buchannan, Florida Game & Freshwater Fish Commission, Dick Edwards, Community Programs Consulting, Buddy Joyner, Transportation Superintendent, Jim Cooper, Chief Deputy, Don Thomas, School Superintendent, Mr. Lynch, DOT, Rose Kemp, Lamar Hines, Flora Brock, Ken & Deborah Gainey, Tom Wilson, county residents.
Florida Game & Freshwater Fish Commission- Lt. Buchannan:
Lt. D. R. Buchannan spoke briefly to the Board about a project to clean the Suwannee River from Branford to Fanning Springs. The event is scheduled for July 20th and is being referred to as Project Eagle. According to Lt. Buchannan, many volunteers are being solicited to clean the banks of both sides of the river and the clean up effort will end at 1:00 p.m. with a cook out at the park in Branford. Lt. Buchannan requests that the Board waive tipping fees at the landfill for the disposal of any garbage collected. Commissioner Suggs made a motion, seconded by Commissioner Wilkerson to use the recycling grant funds to offset the cost of the tipping fees for this project, appointing Mr. McQueen as the contact person for Gilchrist County. The motion carried unanimously.
Commissioner Suggs made a motion, seconded by Commissioner Sheffield, to approve the amended interlocal library agreement, upon Mr. Burts advice. The motion carried unanimously.
Mr. Burt reported that he has not found specific authority regarding someone causing damage to county roads, however, he is still researching. The road in question is N. W. 57th Trail and N. W. 65th Trail.
Mr. Burt reported that I. J. Philman has submitted an estimate for what it would cost to bring the roads up to county specs in the Santa Fe Landing and Red Berry Branch subdivisions.
Mr. Burt stated that research reveals that if the county places a call for a line location with telephone companies, they must respond within 48 hours.
Mr. Burt reported that a hearing was held on the EMS union issue and an order is anticipated within the next 2 weeks as to whether all county employees should be included in the union.
Commissioner Wilkerson advised Mr. McQueen that a "No Overnight Camping" sign needs to be placed at the Wannee boat ramp. Also, there is an anchor near the boardwalk at Hart Springs (close to the trail by the boat slip) that needs to be removed.
Commissioner Cannon asked if a local church could use Waters Lake Park for vacation bible school. There was no opposition to this request.
Mr. Barron reviewed the bills with the Board. Commissioner Sheffield asked Mr. McQueen to check on the grill on the freightliner EMS unit and the cost of janitorial supplies. Following discussion, Commissioner Wilkerson made a motion, seconded by Commissioner Cannon, to pay the bills. The motion carried unanimously.
Journal entries numbered 1079 - 1088 were unanimously approved, following a motion from Commissioner Suggs, which was seconded by Commissioner Sheffield.
Mr. Barron reported that the Law Enforcement Trust Fund has sufficient funds to meet their obligations, however, a budget amendment will be needed for the firing range project in order for the Sheriff to reimburse the transportation department for work performed. Mr. Barron added that budgets are operating at a normal rate, but the Board should bear in mind that there is no reserve in some funds.
Mr. Barron spoke to the Board about the negative effect on the budget due to the loss of federal inmates housed in the county jail. The impact to next years budget will be approximately $180,000.
Mr. Barron reported that the total cost of telephone services to date since October 1, 1995 is $37,873.
The Board unanimously approved a purchase order for the installation of a phone, plus monthly charges for the Spring Ridge Volunteer Fire Department, upon motion from Commissioner Suggs, which was seconded by Commissioner Sheffield.
The Board unanimously approved the establishment of a line of credit for Wilson Mobile Homes, for tipping fees at the landfill, upon motion from Commissioner Suggs, which was seconded by Commissioner Wilkerson. Mr. Barron added that the Wilson's anticipates that the usage will amount to $100 - $200 per month, and they will post a bond with the county in that amount.
The Board unanimously agreed to reimburse the Clerk a total of $906.47, which represents salaries and fringe benefits for Clerks employees that worked preparing for and holding the county auction of surplus equipment, upon motion from Commissioner Wilkerson, which was seconded by Commissioner Suggs.
Commissioner Sheffield made a motion, seconded by Commissioner Cannon, to adopt a resolution, which in turn adopts the North Central Florida Economic Development District Overall Economic Development Program 1995 Annual Report. The motion carried unanimously.
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
GILCHRIST COUNTY, FLORIDA, ADOPTING THE NORTH CENTRAL
FLORIDA ECONOMIC DEVELOPMENT DISTRICT OVERALL ECONOMIC
DEVELOPMENT PROGRAM 1995 ANNUAL REPORT, AS PREPARED BY
THE NORTH CENTRAL FLORIDA REGIONAL PLANNING COUNCIL;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, Gilchrist County, Florida, is a member of the North Central Florida Regional Planning Council; and
WHEREAS, a written report must be submitted annually to the U. S. Economic Development Administration to evaluate the progress made toward improving economic conditions in Gilchrist County during the past year; and
WHEREAS, the Gilchrist County Board of County Commissioners has previously adopted the North Central Florida Economic Development District Overall Economic Development Program 1995 Annual Report accurately reflects economic conditions in the County and satisfactorily covers the County's own economic planning and programming:
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA:
1. That the North Central Florida Economic Development District Overall Economic Development Program 1995 Annual Report as prepared by the North Central Florida Regional Planning Council be adopted by the Board of County Commissioners of Gilchrist County, Florida, as accurately reflecting the economic conditions in the County and satisfactorily covering the County's own economic planning and programming.
2. That the North Central Florida Economic Development District Overall Economic Development Program 1995 Annual Report be submitted to the U. S. Economic Development Administration with the understanding that this action meets the annual progress reporting requirements for the County.
3. This resolution shall take effect upon its adoption.
DULY ADOPTED in regular session this 6th day of May, 1996.
BOARD OF COUNTY COMMISSIONERS
ATTEST: GILCHRIST COUNTY, FLORIDA
/s/Jackie R. Barron, Clerk Wilbur Bush, Chairman
Mr. Barron reported that the balance on the road paving loan is $230,000. The loan was originally for $350,000 and the Board has been paying back the loan using Transportation Impact Fees at a rate of $15,000 plus interest each quarter. The Board discussed using impact fee funds to surface graded roads with milled asphalt.
CDBG Report- Dick Edwards:
Mr. Edwards reported that bids were received for the rehab of eight homes. Mr. Edwards recommends that Arnold Construction be awarded the bids for the following homes: J. Hatcher, F. Williams and E. Thomas. In addition Mr. Edwards recommends that Lindsey Construction be awarded the bid for M. Covington and D. J. Daube Construction be awarded the bids for L. Waters, H. Smith, and W. Hines. Following discussion, Commissioner Wilkerson made a motion to award the bids as recommended. The motion was seconded by Commissioner Suggs and unanimously approved.
The Board recessed for lunch at 12:05 p.m. and reconvened at 1:45 p.m.
School Superintendent Don Thomas:
Mr. Thomas appeared before the Board to discuss the possibility of paving the road north of the Bell School. Mr. Thomas indicated that the grant for new construction at Bell School looks promising and the Board had previously stated that they would try to assist the School Board. In addition, Mr. Thomas requested that milled asphalt be placed on the service road at the Trenton School. The Board agreed to add these roads to their list of potential roads to be surfaced with the milled asphalt.
Emergency Management/County Coordinator's Report:
Mr. McQueen distributed the Building Departments monthly report indicating a total of 72 permits issued for the month of April. Of that amount, impact fees were collected for 31 new homes/mobile homes.
Mr. McQueen reported that the grant for his position has been increased by approximately $1500, increasing the total of the grant to $69,472. Commissioner Sheffield made a motion, seconded by Commissioner Wilkerson, to approve the increased amount. The motion carried unanimously.
Following discussion, Commissioner Suggs made a motion, seconded by Commissioner Sheffield, to support the Technical Assistance Program being offered by the Florida Counties Foundation. The motion carried unanimously.
Mr. McQueen stated that he spoke to Tanya Gainey about maintaining the park on the Santa Fe River, which was formerly maintained by Mr. Carver. Ms. Gainey indicated that she would be willing to provide lawn maintenance and garbage pick up at that park for an additional $60 per month fee. Mr. McQueen stated that he also spoke to a Mr. Philes, who lives near the park and he indicated that he would be willing to maintain the park for the same rate that Mr. Carver received ($25 per month). The Board instructed Mr. McQueen to talk to Mr. Philes about providing water to the park.
Mr. McQueen reported that he has had pump problems at both Philpot Park and Waters Lake Park. He recently hired Chris Boroughs to work at Hart Springs Park as the park manager.
Mr. McQueen reported a hazardous materials incident occurred at Gold Kist when the hose from a large tank broke while filling a small tank, spilling about 1600 gallons of anhydros amonia nitrate vapors.
Mr. McQueen stated that Suwannee County would like for Gilchrist County to adopt ordinance(s) similar to their ordinances regulating the speed on the Santa Fe River. The Board took no action.
Mr. McQueen and Mr. Joyner spoke to the Board about blasting rock. The Board previously agreed to have 40 holes blasted in order to continue to dig rock with the dragline, however, the price is much better if you blast a minimum of 50 holes. Mr. McQueen stated that there is plenty of rock stockpiled, however, they will need to think about blasting soon.
Mr. Barron reported that the transportation impact fee fund has about $22,000 available to use to pay for the cost of hauling milled asphalt if the county wishes to contract with private haulers to move the material to Gilchrist County. The funds could also be used for county truck drivers to haul on Fridays and Saturdays. The Board took no action.
Mr. McQueen presented information and prices for the purchase of a truck to haul garbage. According to Mr. McQueen, the county may be able to piggy-back onto existing bids received by Hillsborough County. The best bid they received was for a 1996 Peterbilt Model 385 tractor with wet line kit. Mr. McQueen added that he will contact Peterbilt of Central Florida during the next break to verify that the county can purchase the truck at the same price they offered Hillsborough County.
Mr. McQueen reported that the Annual Governor's Hurricane Conference is scheduled for June 3 - June 7 in Tampa. He and Mr. Brideson need to attend the conference as part of their Emergency Management training. Once again, the county commissioners are invited to attend the conference. Commissioner Suggs made a motion, seconded by Commissioner Wilkerson, to authorize up to five people to attend the conference. The motion carried unanimously.
Mr. McQueen stated that the 6th Annual Recycling Conference will be held in Tallahassee May 30th - June 2nd. The Board suggested that Mr. McQueen and Ms. Avery attend the conference.
Public Hearing- Ordinance Prohibiting Hunting on County Property:
Mr. Burt presented an ordinance for the Board's consideration which would prohibit hunting on county owned property. Following discussion, Commissioner Suggs made a motion, seconded by Commissioner Wilkerson, to adopt the ordinance. The motion carried unanimously and the ordinance follows:
AN ORDINANCE AMENDING ORDINANCE NO. 94-05 REGARDING RULES
AND REGULATIONS AT COUNTY PARKS AND BOAT LANDINGS; PRO-
VIDING PENALTIES FOR NO HUNTING ON COUNTY OWNED LANDS;
PROVIDING PENALTIES FOR VIOLATIONS THEREOF; PROVIDING FOR
SEVERABILITY; PROVIDING AN EFFECTIVE DATE.
WHEREAS, Gilchrist County enacted ordinance Number 94-05 on May 2, 1994 establishing rules and regulations at County parks and boat landings; and
WHEREAS, it has been determined by the Board of County Commissioners of Gilchrist County, Florida, that for the public health and safety of the residents of Gilchrist County, that an amendment to Ordinance Number 94-05 be enacted to prohibit hunting on County parks and boat landings and any other County owned lands, pursuant to Article VIII, Section 1 of the Florida Constitution and Section 125.01 Florida Statutes, the Board of County Commissioners has all the powers of local self-government to perform County functions and to render services in a manner not inconsistent with law, and such power may be exercised by the enactment of County ordinances.
NOW THEREFORE, BE IT ORDAINED by the Board of County Commissioners of Gilchrist County, Florida, as follows:
SECTION 1: The additional rule and regulation is hereby established to be in force at all County parks and boat landings and on all County owned land within Gilchrist County, Florida amending Section 1 of Ordinance Number 94-05 by adding paragraph 6 as follows:
6. No hunting shall be permitted at any County park or County boat landing or on any County owned land located within Gilchrist County, Florida.
SECTION 2: Any person or persons, violating the provisions of this Ordinance shall be subject to a fine not exceeding five hundred dollars ($500.00) and/or imprisonment in the County jail not to exceed sixty (60) days. Each day a violation of this Ordinance occurs shall constitute a separate offense.
SECTION 3: Ordinance No. 94-05 shall remain in full force and effect except as otherwise amended herein.
SECTION 4: Should any sentence, clause, part or provision of this Ordinance be declared by a court of competent jurisdiction to be invalid, the same shall not effect the validity of the Ordinance as a whole, or any part thereof other than the part declared to be invalid.
SECTION 5: This Ordinance shall take effect as provided by law.
DATED this 6th day of May, 1996.
BOARD OF COUNTY COMMISSIONERS
GILCHRIST COUNTY, FLORIDA
/s/Wilbur Bush, Chairman
/s/Jackie R. Barron, Clerk
Mr. Burt distributed a copy of the letter he mailed to Linda Taylor regarding the status of her employment. The Board's last action was to suspend Ms. Taylor without pay until her case was disposed. Ms. Taylor plead guilty to three charges and was adjudicated guilty, sentenced to four years of supervised probation. It was noted for the record that Ms. Taylor was invited to attend todays meeting but did not appear. Following discussion, Commissioner Suggs made a motion, seconded by Commissioner Sheffield, to terminate Ms. Taylors employment, effective immediately. The motion carried unanimously.
Sheriff's Department- Jim Cooper:
Chief Cooper spoke to the Board about transferring funds from LETF for several expenditures. Following discussion, Commissioner Suggs made a motion, seconded by Commissioner Wilkerson, to authorize the expenditure of an additional $55,000 for the firing range project, transfer $5000 from LETF to the Crime Watch Program, and pay $8212.50 from LETF to the county road department for work they performed at the firing range. The motion carried unanimously.
Mr. Barron, Chief Cooper and the Board discussed the possibility of housing federal inmates in the future. They also discussed the use of LETF for the construction of a new jail facility in the future. Chief Cooper stated that in order to use LETF monies to construct a jail it would require approval from the legislature. Mr. Barron suggests that the Board get the approval from the legislature and create a sinking fund to save for the new jail.
Chief Cooper reported that the legislature approved the one time transfer of $25,000 from LETF to the FFA Alumni, and asked the Board to consider a transfer of those funds. Commissioner Wilkerson made a motion, seconded by Commissioner Cannon to transfer $25,000 from LETF to the FFA Alumni. The motion carried unanimously.
Department of Transportation:
Mr. Lynch spoke to the Board about the county's request for DOT to install flashing beacons and turn lanes at the intersection of SR 26 and Wacasassa Road. According to Mr. Lynch, construction of the turn lanes will begin in July 1997. In addition, DOT will also install a turn lane for eastbound traffic off SR 26, onto CR 337 north.
The Board asked Mr. Lynch if he could find out whether the DOT engineers have completed studies regarding the capacity of milled asphalt.
EMA/County Coordinator Report (con.):
Mr. McQueen reported that Peterbilt has agreed to honor the bid they submitted to Hillsborough County, allowing Gilchrist County to "piggy-back" onto their bid. In addition, the County can "piggy-back" onto Hernando County's RFP for trailers, which can be attached to the truck. Following discussion, Commissioner Sheffield made a motion, seconded by Commissioner Suggs, to purchase a 1996 Peterbilt for $64,850 by "piggy-back" onto Hillsborough County RFP, and to purchase a trailer for $35,370 by "piggy-back" onto the Hernando County RFP, using Solid Waste funds to purchase both. The motion carried unanimously.
Attorney's Report (cont.):
Mr. Burt reported that it is his opinion that the road leading to Union Baptist Church has been a county road since at least the 1950's.
Citizens Group- Request for Road Improvements:
Mr. Ken Gainey, spokesman for the delegation, spoke to the Board about the roads in their area, which, according to Mr. Gainey are full of pot holes and extremely dusty. Mr. Buddy Joyner, road superintendent, agreed with Mr. Gainey regarding the roads in Rolling Oaks, and added that the main road is one of the more heavily traveled rock roads in the county. Chairman Bush stated that the county, along with Levy County, is currently in the process of hauling milled asphalt from Alachua County, which is being offered by White Construction free of charge. Chairman Bush suggested that Rolling Oaks be considered for the milled material. There followed discussion among Board members regarding the distribution of milled asphalt in each commissioners district. Mr. Joyner stated that so far, Commissioner Suggs district has received 2.5 miles of milled asphalt, Commissioner Wilkerson has received .50 mile of milled paving, and Commissioner Bush has received 8/10 of a mile. Commissioner Sheffield stated that in his district, county road 232 needs to be widened. Mr. Joyner stated that it will take approximately 287 loads to widen CR 232 from SR 47 to the county line. Following discussion, the Board agreed to pave five miles in the Rolling Oaks area. Mr. Joyner stated that they will start on the widening of CR 232 around the first part of June.
Clerk's Report (cont.):
Mr. Barron reported that the air conditioner at the jail administration building is in need of repairs; the parts are still under warranty and the labor is expected to cost between $500 - $525. The bill could be paid from the jail construction account, department 2311, which has a balance of $4400. In regards to the construction project at the jail, the roof vents have been installed, and the steel door has been fabricated, however, it needs modified and hung. In addition, one toilet remains to be ordered at an approximate cost of $1200.
Mr. Barron reported that the repair and maintenance account for the parks & recreation department has a balance of $962, which can be used for the repair of the pumps at Philpot and Water Lake parks.
The Board discussed the use of impact fee funds for hauling and spreading milled asphalt. Commissioner Suggs made a motion, seconded by Commissioner Wilkerson, to authorize Mr. Burt to prepare a resolution whereby the use of impact fee funds could be used to increase the capacity and enhancement of county roads, up to an amount of $22,000. The motion carried unanimously.
Commissioner Cannon made a motion, seconded by Commissioner Suggs, to use milled asphalt to surface the road to the landfill, charging the cost to the solid waste fund. The motion carried unanimously.
The Board discussed the use of county phones for personal long distance calls by county employees. It appears that the most abuse is occurring on one phone in one department, costing approximately $110 per month. Mr. Barron stated that PIN (personal identification numbers) could be issued to all employees for long distance calls, allowing each department to track who is making calls. The Board suggested that supervisors be held responsible and the cost of the calls deducted from their paychecks if they are unable to control their employees.
The estimate to bring the roads in Red Berry Branch up to county specs is $5700, according to Philman's Custom Service. They did not submit an estimate for the Santa Fe Landing subdivision, however, they did submit a bill for preparing estimates, in the amount of $150 and $300 respectively. Since the estimate for Santa Fe Landing was not submitted with the bill, the Board took no action.
Mr. McQueen distributed the ISO flyers which have been prepared as an insert to the Gilchrist County Journal. The approximate cost for printing and insertion is $350 - $375. The flyer explains the Board's current method of funding for fire service, as well as the proposed method. A formula is available to determine the amount each resident would pay for fire services at the proposed funding method. The proposed method is $7 per parcel, plus two cents per acre, and an increase in franchise fees from 1% to 3%. In addition, the flyer encourages each resident to call their homeowners insurance agent to determine their premium rate at the current ISO rating, as well as the rate for a lower ISO rating of nine (9) and eight (8). Following discussion, Commissioner Wilkerson made a motion, seconded by Commissioner Suggs, to authorize the expenditure of and approve the format and insertion of the flyer in the Gilchrist County Journal. The motion carried unanimously.
The Board received a letter from Kelly Philman, expressing interest in mowing county road right-of-ways. Mr. McQueen stated that he would contact Mr. Philman and find out how much he would charge the county.
Mr. Barron presented a request from Linda Myer, owner of Rock Bluff General Store and Rock Bluff Realty. According to Ms. Myer, she does not feel that both her businesses should be subject to special assessments, since both are under the same roof, in the same building. The special assessment ordinance addresses multi-businesses under the same roof and requires an assessment for each business. The Board took no action.
The Board referred a letter from Lawson Vest regarding junk cars and appliances throughout the county, to Ted Burt, county attorney.
Mr. Barron requested that Court Facility Trust Fund monies be spent to install new carpet and paint the south entrance of the courthouse. Commissioner Cannon made a motion, seconded by Commissioner Wilkerson, to approve the expenditure of CFTF funds for carpet and paint. The motion carried unanimously.
Following discussion, Commissioner Suggs made a motion, seconded by Commissioner Wilkerson, to authorize Mr. Burt to send a letter to HAL Industries, putting them on notice that the county is considering re-bidding and/or canceling their contract with HAL for solid waste transportion services. The motion carried unanimously.
The Board requested Mr. McQueen to have the sprinkler system at the courthouse repaired.
The Board approved Commissioner Suggs travel request to the Annual Florida Association of Counties Summer Conference at the end of June.
Mr. Burt presented a resolution for the Board's consideration, reappointing members of the Planning & Zoning Board to an additional term. Following discussion, Commissioner Wilkerson made a motion, seconded by Commissioner Cannon, to appoint by resolution Mr. Roosevelt Stalvey, Reese Rowland, Clarance Feagle, Jimmie Ray Downing, and Jimmie Shepard to the Planning & Zoning Board. The motion carried unanimously.
A RESOLUTION PROVIDING FOR THE APPOINTMENT OF MEMBERS TO
THE COUNTY'S PLANNING & ZONING BOARD; DESIGNATING THE
PLANNING & ZONING BOARD AS THE BOARD OF ADJUSTMENT; AND
WHEREAS, the County has adopted Land Development Regulations pursuant to the Local Government Comprehensive Planning and Land Development Regulation Act, Chapter 153.31.61 through 163.3215, Florida Statutes; and
WHEREAS, the Land Development Regulations adopted by the County requires the appointment of members of the Planning & Zoning Board, appointment of members of the Board of Adjustment, and designation of the Land Development Regulation Administrator;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA:
1. The following individuals are appointed to the Planning and Zoning Board for the following terms:
a. (1) Roosevelt Stalvey (2) Reese Rowland are
appointed for a three (3) year term commencing
b. (1) Clarance Feagle (2) Jimmie Ray Downing are
appointed for a two (2) year term commencing
c. (1) Jimmie Shepard is appointed for a one (1)
year term commencing 4/19/96.
2. The members of the Planning and Zoning Board are
hereby directed to perform the functions of the
Board of Adjustment, and the terms of office of
members of the Board of Adjustment shall run con-
currently with the terms of office of the respective
members of the Planning & Zoning Board.
3. The action taken by the above appointed individuals
as members of the Planning and Zoning Board and the
Board of Adjustment since the date of last appoint-
ment is hereby ratified.
4. Existing resolutions in conflict are hereby repealed
to the extent of such conflict.
5. This resolution shall become effective immediately
PASSED in regular session this 6th day of May, 1996.
BY:/s/Wilbur Bush, Chairman
/s/Jackie r. Barron, Clerk
There being no further business to come before the Board, a motion to adjourn was made by Commissioner Wilkerson, seconded by Commissioner Cannon and unanimously approved.
WILBUR BUSH, CHAIRMAN
JACKIE R. BARRON, CLERK