MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD JUNE 3, 1996
The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in a regular meeting on June 3, 1996, at 9:00 a.m., in the Commissioner's Meeting Room at the Courthouse in Trenton, Florida, with the following members present to-wit:
Wilbur Bush, Chairman
V. C. Cannon
Sue B. Suggs
Other persons in attendance were: Jackie R. Barron, Ex-Officio Clerk, Ted Burt, County Attorney, Ron McQueen, Emergency Management/County Coordinator, Sherree Pitzarell, Dick Edwards, Community Programs Consulting, George Cole, Spring Ridge Volunteer Fire Department, Vernon Layfield, Doug Beach, and Ellen Bair, Tri-County Council for Senior Citizens, and Jay Blanchard, county resident.
Approval of Minutes:
Minutes of the meetings held April 1st, 15th, and 24th, were unanimously approved, following a motion from Commissioner Suggs, which was seconded by Commissioner Cannon.
Approval of Bills and Journal Entries:
Chairman Bush asked if Florida West Coast Railroad paid the county for the road repairs which occurred after the tracks were removed. Mr. Barron replied that he would check. Following discussion, Commissioner Suggs made a motion, seconded by Commissioner Wilkerson, to approve the bills. The motion carried unanimously.
Mr. Barron reviewed the journal entries with the Board. Commissioner Suggs made a motion, seconded by Commissioner Wilkerson to approve journal entries numbered 1074, 1076, 1076-A, 1077, 1078, 1083, 1089-1097, 1098-A, 1098-B, 1099-1106. The motion carried unanimously.
Several Board members stated that they have received complaints from homeowners regarding a contractor with the CDBG program and will ask Mr. Edwards for a report later in the day.
Mr. Barron briefly reported that the budgets are very tight and Fine and Forfeiture may loose 45-60% of its funding due to legislative changes on traffic fines.
Mr. Burt distributed copies of a portion of Dixie County's LDR's relating to old mobile homes. Mr. Burt recommends that similar language be adopted by Gilchrist County which would require mobile homes beyond a certain age to be inspected. Commissioner Cannon made a motion, seconded by Commissioner Sheffield, to authorize the North Central Florida Regional Planning Council to draft an amendment to the LDR's to include standards for older mobile homes. The motion carried unanimously.
Mr. Burt stated that the EMS union hearing officer recommends that EMS be a separate unit from other county departments in regards to unionization. Once a final order is given, the EMS employees will hold an election. Danny Davis wants to meet with Mr. Burt and the Chairman, but Mr. Burt feels that would not be appropriate until a final order is issued. In regards to EMS employees long distance phone misuse, labor attorney, Mike Grogan does not recommend collection action until the final order has been issued.
Mr. Burt stated that it is his opinion that solid waste funds could be used to surface the road to the landfill and Solid Waste Transfer facility, if traffic to the landfill has been the primary source of traffic on that road. He suggested that surfacing the road be conditional on securing sufficient right-of-way. A center line survey will be needed to determine if the road is located correctly. Commissioner Wilkerson made a motion, seconded by Commissioner Cannon, to authorize the centerline survey and the pursuit of additional right-of-way to acquire a total of 60 feet. The motion carried unanimously.
Commissioner Suggs introduced Commissioner Anita Davis, Leon County. Commissioner Davis is seeking the congressional seat recently vacated by Pete Peterson. Gilchrist and Dixie counties have recently been added to that district. Commissioner Davis briefed the Board on her background and pledge to keep rural issues in the forefront of her agenda.
Mr. Burt presented a resolution for the Board's consideration which authorizes the expenditure of impact fees in conjunction with paving with milled asphalt. Commissioner Suggs made a motion, seconded by Commissioner Wilkerson, to approve the resolution. The motion carried unanimously.
A RESOLUTION OF THE GILCHRIST COUNTY BOARD OF COUNTY
COMMISSIONERS AUTHORIZING AN EXPENDITURE FROM IMPACT
FEES FOR PAYMENT OF COSTS TO IMPROVEMENTS OF COUNTY
GRADED ROADS UTILIZING MILLED MATERIAL FROM ALACHUA
WHEREAS, Gilchrist County has had made available to it the utilization of milled material from the improvement of Interstate 75; and
WHEREAS, the milled material is being used by Gilchrist County to improve existing graded roads in the County in order to accommodate additional capacity; and
WHEREAS, additional labor forces are being utilized from Gilchrist County because of increased man hours necessitated by improvements to the County graded roads by use of the milled material; and
WHEREAS, the improvements to the roads increases the capacity of said roads caused by growth in the county;
NOW, THEREFORE, BE IT RESOLVED by the Gilchrist County Board of County Commissioners that up to $22,000.00 of impact fees are hereby authorized for use in the cost of labor and equipment regarding the collection, delivery, and placement of the milled material, as above described, on graded roads throughout Gilchrist County, Florida.
RESOLVED this 3rd day of June, 1996.
GILCHRIST COUNTY BOARD OF
/s/Wilbur Bush, Chairman
/s/Jackie R. Barron, Clerk
Mr. Burt presented an agreement between the county and Roy Langford to stockpile milled asphalt material on Mr. Langford's property. Commissioner Suggs made a motion, seconded by Commissioner Sheffield, to approve the agreement, and to add a hold harmless clause to the language. The motion carried unanimously.
Mr. Burt reported that the statutes regulate business and residential speed limits at 30 m.p.h. (if a traffic study warrants a lower speed, it could be lowered to 25 m.p.h.).
Mr. Burt discussed Suwannee County's request that Gilchrist County's no wake ordinance conform with their ordinance on the Santa Fe River so that it can be enforced. DEP says our ordinances are not enforceable because of the form. Commissioner Sheffield made a motion, seconded by Commissioner Cannon, to authorize Mr. Burt to bring the county's no wake ordinances into compliance with DEP. The motion carried unanimously.
Mr. Burt discussed the continued need for his title company performing all title searches in conjunction with the issuance of a building permit. According to Mr. Burt, there may be some instances when the Building Department could make the determination. Mr. Barron stated that there has been problems in the past when an owner deeded a portion of his recorded lot to someone else; the first party would obtain a building permit but the second would not be able to get a permit. The Board took no action.
CDBG Report- Dick Edwards:
Mr. Edwards submitted a progress report which states the status of each home being considered for the program. He anticipates that the amendment will be approved within the next three weeks.
The Board recessed for lunch at 12:10 p.m. and reconvened at 1:37 p.m.
Mr. Barron stated that the total amount of the tax certificates which did not sell totalled $18,370.21. The county could hold the certificates for two years and then enforce, however, most parcels are of very little value or represent mineral rights.
Mr. Barron reported that the total fees collected by the Clerk and submitted to the Board for the month of April are $10,661.55.
Mr. Barron presented a request from Edgar Langford, Deputy Tax Collector, to refund 1995 special assessments in the amount of $123.28 to Lou Fason. According to Mr. Langford, the trailer is not in livable condition and has no water or electric connected. Mr. Burt stated he spoke to Mr. Langford about a similar request from Jose I. Lopez, Jr., however, his assessments go back as far as 1992 and tax certificates have already been issued. There followed discussion about the deadline for applying for a refund. Mr. Barron stated that the Board has approved refunds in the past, which were received after the deadline. Commissioner Wilkerson made a motion, seconded by Commissioner Suggs, to refund the special assessments to Mr. Fason and Mr. Lopez, subject to Mr. Barron and Mr. Burt determining how the refund can be effected since a tax certificate has been issued. Commissioners Cannon and Bush voted in favor of the motion on the Lopez parcel. Commissioner Sheffield voted in opposition, stating that he is not in favor of refunding special assessments past the deadline. Commissioner Sheffield further stated that if the Board is not going to uphold the ordinance, they should repeal the ordinance and moved to repeal the master ordinance. The motion died for lack of a second.
Mr. Barron stated that if the Board imposes special assessments for fire service, the computer in Mr. Harrison's office (property appraiser) would require programming upgrades. Business Records Corporation offers a special assessment program for $17,500, plus the license fee and $350 per month maintenance fee. The cost could be spread over a period of three years, at a rate of $10,877. This amount could be divided between solid waste, EMS and fire. After the first three years, the cost would drop to $4200 for support. Commissioner Sheffield made a motion, seconded by Commissioner Wilkerson, directing the property appraiser to prepare a special assessment roll, using the same rates for EMS and Solid Waste, and the rate of $7.00 per parcel and .02 per acre for the fire; authorizing the BRC program enhancement. The motion carried unanimously.
The Board agreed to hold a workshop on special assessments on Tuesday, June 18, 1996, at 7:00 p.m.
Tri-County Senior Citizens- Ellen Bair:
Ms. Ellen Bair reported that the Tri-County Council for Senior Citizens are building a new administration building behind the Woodmen of the World on S.R. 26. The drive-way will be 700 feet from the highway and they request that the county donate milled asphalt material for their drive-way. In addition, they are requesting a waiver of the fee for a special exception permit because they only own 3.42 acres. Commissioner Suggs made a motion, seconded by Commissioner Sheffield, to waive the special exception permit fee and assist with paving the drive-way. The motion carried unanimously.
Attorney's Report (cont.):
Mr. Burt reported that Alachua County needs to know if Gilchrist County is interested in having a joint hazardous waste collection day. Commissioner Wilkerson made a motion, seconded by Commissioner Cannon, to join Alachua County again this year for the hazardous waste collection day. The motion carried unanimously.
Mr. Burt stated that he has read the letter from Lawson vest, regarding the dangers involved with the abandonment of junk cars and appliances. Mr. Burt added that he will draft an ordinance for the Board's consideration.
Commissioner Suggs asked if ISTEA funds could be used for the historical preservation of the courthouse.
Cheryl Smith- Mental Health Services:
Ms. Smith appeared before the Board to inform them that the Community Counseling Center is merging with Mental Health Services, and expanding their services to twelve counties. Their new name will be Meridian Behavioral Healthcare.
Commissioner Suggs stated that she has been asked if a person can have the impact fee waived because of a burn out. Commissioner Sheffield stated that he is aware of that particular situation and the house involved burned fifteen years ago.
Sheriff Floyd presented the signature page for the Chair's signature for the BYRN grant. The Sheriff will use this grant for drug eradication purposes. Commissioner Wilkerson made a motion, seconded by Commissioner Suggs, to approve participation of the grant. The motion carried unanimously.
Sheriff Floyd requested that the Board transfer $12,500 from Law Enforcement Trust Fund to the Transportation Department for reimbursement for the use of their equipment for work performed at the firing range. Commissioner Suggs made a motion, seconded by Commissioner Sheffield, to approve the transfer. The motion carried unanimously.
Emergency Management/County Coordinator's Report:
Mr. McQueen stated that Mr. Martin has requested a raise for himself and his helpers in the amount of $1.00 per hour. In addition, he would like to be reimbursed for tool replacement. The Board took no action on the request for a raise and informed Mr. McQueen that the Board has always agreed to reimburse Mr. Martin for his tools if he will submit a copy of the invoice.
Mr. McQueen reported that two additional trucks have been hired from Philman's Custom Services to assist in hauling milled asphalt, at a rate of $37.00 per hour. Today is the last day they will be hauling from Newberry. Beginning tomorrow, they will haul from High Springs.
Commissioner Sheffield stated that Keith Philman wants to put some on the road next to his business at their expense. They would like to haul the last load of the day to their road. The Board agreed that its the same arrangement they have had with others and that the surface treatment should be extended to I.J. Philman's house.
Mr. McQueen presented new agreements with Lancaster Correctional for the use of inmate labor. Commissioner Cannon made a motion, seconded by Commissioner Sheffield, to approve the agreements. The motion carried unanimously.
Mr. McQueen stated that the annual dues for membership in the Florida Association of County Commissioners will increase $200 for next fiscal year.
Mr. McQueen reported that the modification for his grant has been approved by DCA and returned.
Mr. McQueen stated that Sam Ferguson has resigned from the Development Authority and recommends Nancy Kay Jordan as his replacement.
Membership dues for the North Central Florida Regional Planning Council next fiscal year will be $3305.
The Board unanimously agreed to apply for the Litter Control & Prevention, Small County, Waste Tire and Recycling & Education grants, upon motion from Commissioner Wilkerson, which was seconded by Commissioner Cannon.
Mr. McQueen reported that it is his understanding that the Archer landfill will close in the summer of 1998.
Mr. Barron discussed with the Board that he would like to go to a more abbreviated minutes by providing a summary, rather than the great deal of detail on discussion items that is the current style. All meetings are recorded and the tapes are available for public review. The Board stated they had no objections to this suggestion.
There being no further business to discuss, a motion to adjourn at 4:40 p.m. was made by Commissioner Suggs, seconded by Commissioner Sheffield, and unanimously approved.
WILBUR BUSH, CHAIRMAN
JACKIE R. BARRON, CLERK