MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD DECEMBER 2, 1996
The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in a regular meeting on December 2, 1996, at 9:00 a.m., in the Commissioner's Meeting Room at the Courthouse in Trenton, Florida, with the following members present to-wit:
Wilbur Bush, Chairman
Sue B. Suggs
Other persons in attendance were: Jackie R. Barron, Clerk, Ted Burt, County Attorney, Ron McQueen, EMA/County Coordinator, Sherree Pitzarell and Sam Ferguson, Deputy Clerks, Dick Edwards, Community Programs Consulting, Bob Sherck, Tri-County Foster Care Association, David Brittin, EMS Director, D. Ray Harrison, Property Appraiser, Dennis Riordan, Gilchrist Development Authority, Mike Pardue, developer, Joe Blanchard, MIS Director, Jim Campbell, MTS Communications, Joe Gilliam, clerk-elect, Sue Spooler, Mildred Beach, Mark Suggs, Wanda Variecka, Minnie Hodge, Diane Ridgeway, Ruby Cissell, Ronnie Hodge, Gerald Roberts, Tonya Light, Mary Ellen Taylor, Kim Pittman, Mr. & Mrs. Roger Pittman, Sam Pittman, Michelle Walker Crawford, Mr. Broker, county residents.
APPROVAL OF MINUTES:
Commissioner Suggs made a motion, seconded by Commissioner Wilkerson to approve the minutes of the meeting held November 4, 1996. The motion carried unanimously.
APPROVAL OF BILLS:
Commissioner Wilkerson made a motion, seconded by Commissioner Durden to approve bills as submitted. The motion carried unanimously.
Mr. Barron, Clerk of Circuit Court, swore in the newly elected officials: Commissioners Bush, Suggs, and Durden.
Mr. Burt read a letter from Westgate Mobile Homes aloud; they offer to remove the mobile homes and have no objections with the county securing mobile homes from another company. They will allow the recipients to live in the homes until the new homes arrive. Wilson's is the next lowest bidder and they have indicated that it will be about January 2nd before they will be able to deliver their mobile homes. Ms. Ridgeway and Ms. Wilkinson want to keep the homes from Westgate. Those who want to stay with Westgate will receive $1500. Mr. Burt stated that he is not sure what will happen with the mobile home for Mr. Stevens who recently passed away. Commissioner Sheffield is concerned that the ones who accept the mobile homes from Westgate will be unsatisfied later. Diane Ridgeway stated that she has not looked at the mobile homes offered by Wilsons Mobile Homes. According to Mr. Burt, the Board will need to consider the septic tank and wells that have been installed because Westgate's bid included those items. Wilsons bid also included that work but it may have been at a different price. There is a change order to replace the septic tank for Ruby Cissell because Westgate damaged her existing septic tank when they delivered the mobile home, according to Mr. McQueen. Ms. Ridgeway indicated that she may be willing to change to Wilsons after further discussion. Mr. Barron stated that he will review the grant to determine if there is money available to off-set the cost to the clients for changing phones, gas tanks, electric hook-ups, etc. If it can't be paid by the DCA grant, Mr. Barron recommends that the Board pay the expense from general fund. Mr. Burt concurred. Commissioner Sheffield stated that he would like to take the funds from Mr. Edwards retainer. Commissioner Wilkerson made a motion, seconded by Commissioner Durden to accept Westgates offer and to replace the mobile homes with those offered by Wilsons Mobile Homes and pay the expenses involved in switching the phones, utilities, etc. Commissioners Sheffield and Bush voted in favor of the motion, while Commissioner Suggs abstained from voting.
Transportation for Disadvantaged: Jack Conners has applied for one of the three vacancies. Commissioner Suggs made a motion to appoint Mr. Conners to serve as the citizen advocate member voting position. The motion was seconded by Commissioner Durden, and unanimously approved.
Code Enforcement Board: Currently there is one vacancy and Jim Christie is the only applicant for that vacancy. Don Derber's position is coming up for renewal this month, however, he does not want to serve another term. Mr. Derber has indicated that he will stay until the position is filled.
A professional engineer should be a member of the licensing board (competency board). The only person in Gilchrist County that is an engineer is Charles Bell and he currently serves on the Code Enforcement Board. His position expires on 12-31-96. Mr. Burt would like to ask him to serve on the licensing board.
Mr. Burt recommends that the Board advertise Mr. Derber's and Mr. Bell's positions and that Mr. Christie be appointed to fill the current vacancy on the Code Enforcement Board. Commissioner Wilkerson made a motion to appoint Mr. Christie and approve the board members terms by resolution. The motion was seconded by Commissioner Suggs and unanimously approved.
A RESOLUTION PROVIDING FOR THE APPOINTMENT OF MEMBERS TO
THE CODE ENFORCEMENT BOARD OF GILCHRIST COUNTY; RECOG-
NIZING THE CURRENT MEMBERSHIP; PROVIDING AN EFFECTIVE
WHEREAS, Gilchrist County has implemented a Code Enforcement Board; and
WHEREAS, the Code Enforcement Board consists of seven (7) members; and
WHEREAS, there currently exists a vacancy on the board regarding the seat vacated by Jean Wonser; and
WHEREAS, the term of Don Derber is to expire December 31, 1996, and Don Derber wishes to not be reappointed. However, he has agreed to serve until replacement is appointed for his seat;
WHEREAS, clarification is necessary as to the current membership of the board and the designation of board seats;
IT IS NOW, THEREFORE, resolved by the Board of County Commissioners of Gilchrist County, Florida:
1. The original seven (7) seats of the Code Enforcement Board were as follows:
Name of Member Int. Term Ending
1. Kenneth Frey 12/1992
2. Don Derber 12/1993
3. Jean Wonser 12/1991
4. James Christie 12/1991
5. Donald E. Sorrell 12/1992
6. James A. Dwyer 12/1992
7. Charles R. Bell 12/1993
2. The seats are now filled as follows:
1. Lawson Vest 12/1998
2. Don Derber 12/1996
3. James Christie (appointed this date
with term ending 12/1997)
4. John Elton 12/1997
5. Robert Sullivan 12/1998
6. Jack Scheall 12/1998
7. Charles R. Bell 12/1996
3. Don Derber is hereby reappointed to seat number 2 until such time as a replacement can be appointed to that seat number 2.
3. The actions taken by the appointed individuals as members of the Code Enforcement Board are hereby ratified.
4. Existing resolutions in conflict herewith are hereby repealed to the extent of such conflict.
5. By this resolution James Christie is hereby appointed to fill seat number 3 for the term ending December 31, 1997.
6. This resolution shall become effective immediately upon adoption.
RESOLVED in regular session this 2nd day of December, 1996.
GILCHRIST COUNTY BOARD OF
ATTEST: COUNTY COMMISSIONERS:
/s/Jackie R. Barron, Clerk Wilbur Bush, Chairman
Mr. Burt spoke to the Board about the newly created North Central Florida Economic Development Council Partnership, which is affiliated with the North Central Florida Regional Planning Council. They are requesting that each member county appoint a representative to the Council. Additionally, the appointed member may not be a county commissioner. Following discussion, Commissioner Suggs made a motion to appoint Mr. Barron as Gilchrist County's representative, and Sam Ferguson as the alternate. The motion was seconded by Commissioner Wilkerson and unanimously approved.
Mr. Burt stated that he has not been able to locate Roy Watson, United Heavy Equipment, through the normal postal procedures. Mr. Barron suggests that he talk to someone with Caterpillar as they may know where to locate him.
Mr. Burt attend the PSC workshop held last month in Tallahassee. The PSC had ordered BellSouth to give extended area service within Gilchrist County. The effect of the telecommunications legislation still prevents BellSouth from originating interlata transfers. Alltel can call into BellSouth and terminate a call here, but BellSouth can not do the same. There are companies that can contract with BellSouth and Alltel to provide 25 cents calls, which means residents from Branford and High Springs can call Trenton for 25 cents, but we can not call them for that rate. It may be difficult to find a company to contract with the phone companies because the number of calls involved will not be great. Mr. Burt added that time has been scheduled on the agenda for public input later in the day and he will need to send a response to the PSC by next Monday.
Mr. Burt spoke to the Board about a right-of-way deed which was conveyed to the county in 1979. Mr. Burt questioned whether or not the road was being maintained by the county. Apparently, there is an area of the road, in Suwannee Landing (Section 29), which is not being maintained. There are approximately 8-10 residences along this road. Someone recently tried to get title insurance and they were told that there is a problem with the easement. The deed came from Herman Sanchez. Mr. Barron stated that the subdivision was recorded in the late 70's or early 80's and if it is determined that the Board never accepted the road, the Board may accept it at anytime. Mr. Barron added that he would do a search of the minutes to see if it was accepted.
Mr. Burt has reviewed the Memorandum of Understanding regarding Marvin Weaver's position. The memorandum states that the county will pay 40% of the salary and the Board will determine the annual salary amount. The fringe benefits, according to the memorandum, are to be paid by the county and state (the same percentage as the salary percentage). Mr. Barron recommends that the Board continue to pay 40% of the salary and let the state continue paying the cost of the fringe benefits. Mr. Burt suggests that he contact the University and see if they will continue the same arrangement and change the date of notification by the Board from August 1st to after the county budget is adopted.
Mr. Burt is in receipt of a right-of-way deed from the School Board. The Sanders contributed 30 feet to give a total right-of-way of 60 feet. Commissioner Wilkerson made a motion, seconded by Commissioner Suggs, to accept the deed. The motion carried unanimously.
A foreclosure hearing has been set for December 10th on Steven & Jean Bell. This is a SHIP home and the first mortgage is with Tri-County Bank. There is about $15,000 outstanding on the county's second mortgage. The first mortgage is nearly $22,000. The County could get a judgement against the Bells or write off the loss of $15,000 on the second mortgage. Getting a judgement against the Bells could set a tone for the program to let people know that this is a serious program. Commissioner Durden made a motion, seconded by Commissioner Suggs, to follow up on placing a judgement against the Bells. The motion carried unanimously.
The Mims foreclosure action has been filed. Farmers & Merchants hold the first mortgage. There was a 3rd mortgage on this piece of property from Manufacturers Traders & Trust Company. They got title insurance, however, the title insurance company failed to pick up the first mortgage with the Farmers & Merchants Bank. It may well be that the title company will be responsible for paying off the mortgage with Farmers & Merchants Bank and that would put the county in the first position. If that is the case, Mr. Burt recommends that the county amend its petition to be that of foreclosure so that the county is in the position of foreclosing on the property. The county's outstanding mortgage is about $15,000. Motion was made by Commissioner Wilkerson, seconded by Commissioner Suggs, to pursue foreclosure action. The motion carried unanimously.
Collier County is seeking clarification on legislation where the PSC is not usurping all of the regulatory powers of the counties on water and waste water. Currently in Gilchrist County, there are no private companies, however, as the county grows, there may be subdivisions where it will be required to have a private waste water or water treatment facility. It is Mr. Burt's opinion that the county should attempt to retain as much authority as it can, even if the county chooses not to exercise its authority. Commissioner Suggs made a motion, seconded by Commissioner Durden to adopt the resolution supporting the counties ability to retain regulatory powers regarding water and waste water. The motion carried unanimously.
RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
GILCHRIST COUNTY, FLORIDA SUPPORTING THE EFFORT OF
COLLIER COUNTY REGARDING A PROPOSED BILL TO CLARIFY
SUBSECTION 367.171(7), FLORIDA STATUTES, TO PREVENT
THE FLORIDA PUBLIC SERVICE COMMISSION FROM TAKING
AWAY COUNTY CHAPTER 367 JURISDICTION OVER SOME PRIVATE
WATER AND WASTE WATER UTILITY SYSTEMS.
WHEREAS, Collier County has considered its Resolution No. 96-497, a copy of which is attached hereto and which said resolution was passed by the Collier County Board of County Commissioners on November 5, 1996; and
WHEREAS, the Board of County Commissioners of Gilchrist County is concerned about the attempts of the Florida Public Service Commission to usurp from Florida Counties their Chapter 367, Florida Statutes jurisdiction over some private water and waste water utility systems; and
WHEREAS, the Board of County Commissioners of Gilchrist County believes that it is critically important that Section 367.171(7) Florida Statutes be amended to clearly express the intent of the Florida Legislature.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Gilchrist County, Florida that:
1. The Resolution of Collier County, being Resolution No. 96-497 and the proposed bill as attached thereto, be and, is hereby, fully supported by the Gilchrist County Board of County Commissioners.
RESOLVED in regular meeting of the Gilchrist County Board of County Commissioners this 2nd day of December, 1996.
GILCHRIST COUNTY BOARD OF
ATTEST: COUNTY COMMISSIONERS:
/s/Jackie R. Barron, Clerk Wilbur Bush, Chairman
Commissioner Sheffield stated that he was made aware of a situation where someone was charged $30 for a drive-way permit on an existing drive-way. There was nothing needed to upgrade the drive-way. According to Mr. McQueen, when someone comes into the office to get their permits, they have no way of knowing if there is an existing drive-way and if so what condition it may be. Mr. McQueen asked if existing drive-ways should be brought up to county specifications and added that he will enforce the Board's drive-way policy in any manner which they choose. During the month of November, $290 was collected for drive-way permits. If it is an existing drive-way that has been brought up to county standards, then the county can maintain the drive-way from the road edge to the end of the right-of-way. This is done to protect the edge of the road. Mr. Barron stated that as these drive-ways are approved, they should be entered into the GIS system. The GIS system should track all the drive-ways and culverts. Commissioner Sheffield is upset that these drive-ways are not being maintained.
Commissioner Sheffield asked Mr. Burt if he had an opportunity to do a title search on the road leading to Centerhill Church of Christ. During last months meeting, a private citizen questioned the Board about paving a private road (the road leading to the church) with milled asphalt. Mr. Burt replied that he has not researched the title yet. If the Board finds that they have been maintaining the road for more than 20 years and it has been used by the public for the same period of time, then it is a county road. There appears to be a question as to whether the church is privately owned. Commissioner Sheffield made a motion to finish the drive-way on the Centerhill Church of Christ road. The motion was seconded by Commissioner Wilkerson, and unanimously approved.
Commissioner Suggs asked if there is a requirement for portable toilets once a construction site has been started. According to Commissioner Suggs, this requirement is not being enforced, even though it is part of the Southern Building Code.
CDBG REPORT- DICK EDWARDS:
Mr. Edwards asked what was resolved this morning regarding the replacement mobile homes. The Board replied that all the new mobile homes will be replaced by Wilson Mobile Homes. The Board asked Mr. Edwards who inspects the mobile homes. Mr. Edwards inspects the mobile homes for DCA compliance. The Board may send Mr. Rehberg or Mr. McQueen to inspect the mobile homes as well. Langford, Canova and Bailey have been identified as SHIP/CDBG joint projects. There will be one more SHIP job to be completed. The Daniel & Velma Osteen project have received SHIP funds and they have other housing needs that need to be addressed. If we don't meet this obligation, we loose a 100 CDBG points. We can't do Bailey, Langford, & Canova now because there are not enough CDBG funds available since we are going with Wilson Mobile Homes. Their quote was higher and will use more CDBG funds. Westgate broke Ruby Cissell's septic tank and should be held responsible for the replacement or repair. If Wilson can replace the mobile homes and the Osteen job can be done by December 26th, we can close out this grant. Mr. McQueen stated that he has already talked to Wilsons and they can not have the mobile homes here prior to January 2nd.
The Board discussed the fire department payment of $15,000 for demolition. Commissioner Durden asked what the $15,000 was for and Mr. Barron stated that initially the County was going to contract with the fire departments to demolish the old units. As it worked out, Westgate ended up with some of the responsibility of 8 of the 9 old units. Westgate later contracted with someone else to remove the mobile homes. The county removed Stevens addition and demolished the Hodges home. Their only other involvement was to clear some property for the new mobile homes. The fire departments were also involved in the demolition of the Vaughn home.
Mr. Edwards asked what should be done in regards to Donald Stevens. Mr. Stevens passed away and there may not be anyone to execute a contract. Mr. Barron stated this should be referred back to Mr. Burt. Commissioner Wilkerson made a motion, seconded by Commissioner Durden, to refer this issue to Mr. Burt and to not order a new mobile home from Wilsons for Mr. Stevens. The motion carried unanimously.
Arnold Construction can put an aerator on the Lovette's well for around $600. There are five other families on that well and three of those are not eligible. Ms. Lovette is the only recipient eligible for the well. The county could be in a position of having to pay DCA for the well if it is used by ineligible persons. Mr. Barron suggests that the Board put in a well for Ms. Lovette that is acceptable to community standards and settle with the contractor at a later date. Commissioner Durden made a motion that the county correct Ms. Lovette's problem by drilling a new well, using the existing tank and pump, and instruct Ms. Lovette that other users must not connect to the well at this time. Commissioner Suggs seconded the motion and the motion carried unanimously.
Commissioner Suggs asked if Mr. Edwards salary has been frozen until the mobile home issue is resolved. Mr. Barron stated that it has been. Commissioner Suggs also asked if there has been a lien placed on the Hatcher job. Mr. Barron stated that it is his understanding that there has been. Mr. Barron believes that the state attorney asked that all payments to contractors be suspended until the investigation was completed. Arnold Construction placed the lien on the job (has to be done within 90 days) because he had not been paid by the county. Now that the investigation is over, Arnold can be paid and the lien can be removed. According to Mr. Ferguson, Mr. Hatcher has approved the work.
Commissioner Suggs made a motion, seconded by Commissioner Durden to place the CDBG budget hearing on the agenda. The motion carried unanimously.
There followed discussion regarding payment to Mr. Edwards and his performance. Commissioner Suggs feels he should be penalized in his fees because the county will not be able to close out the contract with DCA by the deadline. Mr. Barron stated that it is an issue that Mr. McQueen, as contract manager, should discuss with the Board and Mr. Edwards. Mr. Barron needs the Board's direction because he is obligated to pay Mr. Edwards since the issue with the state attorney has been resolved. Mr. McQueen stated that there is a penalty clause in the contract with Mr. Edwards but he would have to review the contract before he can make a recommendation. Mr. Burt should probably be involved. Commissioner Wilkerson made a motion to pay the three invoices that have been submitted by Mr. Edwards, and any penalty will be determined with the future invoices. The motion was seconded by Commissioner Sheffield. Commissioner Suggs voted against the motion. Commissioners Bush and Durden voted in favor of the motion.
The Board recessed for lunch at 12:15 p.m. and reconvened at 1:20 p.m.
Journal entries no. 1193, 1194A, 1194B, 1194C and 97008 thru 97015 were unanimously approved by the Board, following a motion from Commissioner Suggs, which was seconded by Commissioner Durden.
Mr. Barron presented a bond for Sheriff-elect David P. Turner. Commissioner Wilkerson made a motion, seconded by Commissioner Suggs, to approve the bond. The motion carried unanimously. Mr. McQueen stated that Mr. Turner will be taking office the first of January and would like his health insurance to be effective on that date. The county is asking AV-MED to waive the 30 day waiting requirement and Mr. Turner will be paying the premium himself.
BOB SHERCK: TRI-COUNTY FOSTER CARE ASSOCIATION:
Mr. Sherck is president of the Tri-County Foster Care Association. They are asking various businesses to sponsor a foster child for Christmas. There are 113 children in the tri-county area. Of that total approximately 35 of these children reside in Gilchrist County. Commissioner Durden made a motion, seconded by Commissioner Suggs, to donate $10 per child, for each child residing in Gilchrist County, to the Tri-County Foster Care Association, funding the expense from the general fund reserve. The motion carried unanimously.
CLERK'S REPORT (CONT.):
Mr. Barron pointed out that there were two letters in the Board's package complimenting the EMS department and the Hart Springs park manager.
A request has been received from the Gilchrist County EMS local 3665 IAFF (EMS union). According to Mr. McQueen, Mr. Burt had advised him that this request could be a part of the negotiations between the EMS union and the county.
Mr. Barron reported that funding for the SHIP program is trickling in. Out of approximately 40 applicants over the last three to four years, the foreclosures have been minimum.
The Board discussed possible future uses of CDBG funds. One possibility would be to use the funds for paving, realizing that the majority of the residents that benefit from the paving would need to be low income households. Sun N Fun subdivision would be a good area to be targeted. The roads in that subdivision need to be straightened out. They are not platted correctly and the lot lines have problems too. The road issues as they appear on the plat need to be addressed. There are some areas in that subdivision that if a rescue unit were called to a home, they could not access the property. According to Mr. Barron, there are easily over 130 lots in that subdivision.
Mr. Barron reported that, according to David Brittin, there is an EMS unit available from Pompano Beach for $35,000. Mr. Barron has seen the unit and it is his opinion that the offer is a good deal. David Britten brought the unit back after leaving one with AERO for repairs. The unit has about 40,000 miles on it and it is a 1993 model. Mr. Brittin does not believe that he will get the re-chassis grant this year as he previously anticipated.
EMA/COUNTY COORDINATOR'S REPORT:
Mr. McQueen spoke to the Board about a seal for the county and presented a copy of the family crest for the name Gilchrist. Mr. McQueen stated that the seal approved previously has not been printed yet. He would like to present all of them for the Board to make a decision and added that the Board may want to do a combination of several seals.
Coy Faught purchased a construction permit and later decided to place a mobile home on the property. He would like to be refunded the difference of $30.35. Commissioner Durden made a motion, seconded by Commissioner Suggs, to refund the difference in fees. The motion carried unanimously.
Mr. Barron reported that the auditors have withdrawn their consideration on the firing range project. The Sheriff's department will not be pursuing any further expenditures. There is an invoice for the purchase, delivery and set up of an ice machine from Cooper's Heating & Air. Commissioner Sheffield made a motion to pay for the ice machine. The motion died for lack of a second.
Mr. McQueen distributed a tentative five year work program from the Department of Transportation. Mr. McQueen and Mr. Bush are planning to attend a DOT meeting Thursday.
A letter of thanks was sent by Rock Bluff Ranch for volunteer fire services provided by the North Gilchrist, Bell, Trenton, Spring Ridge, Fanning Springs, and Wacasassa Volunteer Fire Departments.
Mr. McQueen presented a report prepared by Mr. Brittin regarding problems being experienced with EMS vehicles. The unit from Pompano Beach is a 1993 F450 and has 42,000 miles. They are asking $35,000 for the unit. There followed discussion regarding old EMS units and their disposal. According to Mr. Brittin, there is a company that purchases old EMS units and they may be able to re-chassis trucks on trade. Also, Hamilton County is in need of surplus units. AERO is willing to give the county a 90 day warranty on the vehicle. According to Mr. Barron, the budget could fund $15,000 as a down payment on a lease purchase and finance the balance over a two year period. The funds will come from the county match for a grant and will reduce the amount the county may be able to apply for next year. The Board asked Mr. Brittin to get a copy of the maintenance records and a written warranty. Commissioner Durden made a motion, seconded by Commissioner Suggs, to authorize the lease/ purchase of the unit, providing that Mr. Brittin receives a copy of the maintenance record and written warranty, authorizing Mr. Barron to negotiate a lease purchase agreement, by resolution, with a local bank. The motion carried unanimously.
A RESOLUTION AUTHORIZING THE NEGOTIATION OF A LEASE
PURCHASE IN THE AMOUNT OF $35,000 FOR THE PURCHASE OF
A USED EMS VEHICLE.
WHEREAS, the Board of County Commissioners of Gilchrist County, Florida, finds that it is in the best interest of the citizens of Gilchrist County to finance the purchase of a used EMS vehicle from Aero Corporation; and
WHEREAS, funds derived from the Emergency Medical Services Trust Fund have been pledged for the use of repayment;
NOW, THEREFORE, BE IT RESOLVED by the Gilchrist County Board of County Commissioners that the Clerk to the Board is hereby authorized and directed to negotiate a lease-purchase in the amount of $35,000 for the purchase of a EMS vehicle. Moreover, the Clerk is requested to secure the best terms that he can negotiate with a local financial institution.
RESOLVED this 2nd day of December, 1996.
BOARD OF COUNTY COMMISSIONERS
ATTEST: GILCHRIST COUNTY:
/s/Jackie R. Barron, Clerk Wilbur Bush, Chair
PRESENTATION OF PLAQUE & ADOPTION OF RESOLUTION:
Chairman Bush asked Mr. Harrison to read a resolution under consideration by the Board. The resolution recognizes the achievement of Kim Pittman. She recently won the National FFA Emerging Agricultural Technology award. Mr. Harrison presented Ms. Pittman with a plaque on behalf of the Board and the Property Appraiser. Commissioner Wilkerson made a motion, seconded by Commissioner Suggs, to adopt the resolution, recognizing Ms. Pittman's achievements. Motion carried unanimously.
PROCLAMATION RECOGNIZING THE ACHIEVEMENT OF KIM PITTMAN
WHEREAS, KIM PITTMAN, a 1996 Trenton High School graduate won the first ever National FFA Emerging Agricultural Technology Award; and
WHEREAS, the award included a national winner plaque, a monetary award and a trip abroad; and
WHEREAS, Caterpillar Corporation was the sponsor of the award during the National FFA Convention in Kansas City, Missouri; and
WHEREAS, KIM PITTMAN is working part-time in the office of D. Ray Harrison, Jr., Gilchrist County Property Appraiser learning the latest technology of the GIS Geographic Information System; and
WHEREAS, KIM PITTMAN also had a role in the road maps and soil maps on the system created by Gilchrist County Property Appraiser D. Ray Harrison, Jr.; and
WHEREAS, KIM PITTMAN was acknowledged as the State winner at the Annual State FFA Convention and was the southeast region finalist for the national competition; and
WHEREAS, in recognition of the proficiency of KIM PITTMAN in her roles with the Office of the Gilchrist County Property Appraiser and in recognition of her achievements on the national level;
IT IS, NOW THEREFORE RESOLVED that the Gilchrist County Commission, by virtue of authority vested in it by the Citizens of Gilchrist County, does hereby proclaim the public recognition of the achievements of KIM PITTMAN as an outstanding citizen and achiever of Gilchrist County, Florida regarding her achievements including the first place winner of the National FFA Emerging Agricultural Technology Award.
IN RESOLVE THEREOF, we have hereunto set our hand and caused the seal of Gilchrist County, Florida to be affixed this 2nd day of December, 1996.
BOARD OF COUNTY COMMISSIONERS
ATTEST: GILCHRIST COUNTY, FLORIDA:
/s/Jackie R. Barron, Clerk /s/Wilbur Bush, Chairman
PUBLIC HEARING- EXTENDED AREA TELEPHONE SERVICE:
In 1986 an effort began to get county-wide phone service at local rates. Companies were prohibited to cross lata lines for local service. Alltel and the High Springs exchanges are in the Jacksonville lata. The remainder of the county is in the Gainesville lata. BellSouth has extended area wide calling in the Trenton area to Gainesville and Newberry toll free. They are offering a partial solution, by using a third party carrier to establish a conduit to offer the 935 and 454 exchanges at a 25 cents rates. Alltel is willing to offer the calls from Branford and High Springs to Trenton at the rate of 25 cents. It would take a third party to offer the calls back from Trenton to that area. Currently customers are paying 16-28 cents per minute, depending on the length of the call. There were a number of county residents in attendance on the 935 and 454 exchanges. Commissioner Suggs made a motion to proceed to secure the 25 cents rate from Alltel for calls from Branford and High Springs to Trenton. The motion was seconded by Commissioner Durden, and unanimously approved.
Mr. Riordan spoke to the Board about problems he experiences with directory assistance. He is on the Branford exchange but when someone calls for his number and states that he lives in Bell, BellSouth states there is no listing. The listing is in the Alltel directory. Also, there are no Gilchrist County emergency numbers published in the Alltel book.
THOMAS GRADE- TONYA LIGHT & MARY ELLEN TAYLOR:
Ms. Light & Ms. Taylor played a video and distributed copies of a petition. They showed the condition of Thomas grade on October 31st, as well as the back road into Emerald Farms. They would like to see the road graded more often and the holes filled with limerock, rather than sand. The roads in this area total approximately 8 miles. Chairman Bush stated that the county road department will rock and grade those roads more often. There is also a semi truck that sits in the roadway creating a hazard. The Board advised Mr. Joyner to notify the owner that he can not keep his truck parked on the county road nor the county right-of-way.
DENNIS RIORDAN- GILCHRIST DEVELOPMENT AUTHORITY:
Mr. Riordan and the GDA are working on a plan to encourage growth in the county which would increase the economic development. The Department of Commerce was replaced with an organization called Enterprise Florida and they are sending leads to counties for possible businesses. He submitted a proposed letter, and asked for the Board's endorsement, stating that he would like to do a mass mail out of the letter.
FINAL PLAT- ROWES ACRES & ROWES 1ST ADDITION (MIKE PARDUE):
These subdivisions are minor subdivisions and do not require preliminary plat procedures. The NCFRPC recommended that this be presented as two separate plats. Mr. Burt, in a letter to the Board, stated two provisions need to be added to the plats: mortgage information and the address of the developer. Commissioner Wilkerson made a motion to accept the plat, providing the information requested by the county attorney is added. The motion was seconded by Commissioner Durden and unanimously approved.
EMA/COUNTY COORDINATOR REPORT (CONT.):
For new construction, facilities (portable toilets) need to be within 300 feet of the construction site. Contractors will be put on notice regarding the use of adequate facilities. The building inspector will check for this on his first inspection and if it is not there, he will not sign off on the first inspection.
The state notified us regarding the old civil defense grant. The funding for the new year is $11,293 and DCA needs to know if the county has budgeted for that amount.
Mr. McQueen reviewed a letter he received from David McLeod regarding Millhopper Estates. They have received estimates from several contractors to bring the roads in compliance, however, they feel the estimates were too high and are suggesting that Mr. McQueen meet with him and other interested parties to resolve the issue.
Mr. McQueen reported that the state has agreed to purchase 31 miles of greenway, which includes the old train station in Trenton.
The state would like for counties to schedule a couple of public officials conference for the new year in regards to emergency management.
The Board advised Mr. McQueen to contact the cities and suggest the 27th or the 30th of January for a joint meeting with the cities, the county and DCA. The cities and the county could meet early in the afternoon, eat dinner and later meet with DCA.
Mr. McQueen received a phone call from Jim Arnold and it is his understanding since our meeting this morning (he has been contacted by three recipients) that the recipients were advised that they could not keep the mobile homes from Westgate. The Board advised Mr. McQueen that the negotiations and conversations thus far have been between Mr. Graves and Mr. Burt and this matter should be referred to Mr. Burt.
The Board discussed and agreed to prepare a resolution to give to Lancaster Correctional Institute in appreciation for the use of their inmates.
Commissioner Suggs received a complaint from a wheelchair bound resident at Sun N Fun because of the road conditions. The mail truck and garbage truck can not get through; this is a two rut road and the ruts have worn very deep. Mr. Barron suggests a centerline survey to see the extent of the problems at Sun N Fun. In the future, this problem could be addressed through impact fees.
Mr. Blanchard spoke to the Board about the road departments computer. The software came from Levy County and the files are now in our system, however they have to be modified and should be ready in a week or two. The gentleman who developed the software charges $60 per hour. Mr. Blanchard stated that he may be able to convert the software to our pc's. Putnam County may have a program that would work for us and Mr. Barron stated that he will call the clerk in Putnam County.
Mr. Joyner spoke to the Board about the holidays. The road department employees would like to take off the 26th instead of the 24th of December. They also want to work some Fridays and take off the following Monday and Tuesday. Commissioner Wilkerson made a motion, seconded by Commissioner Suggs, to allow Mr. Joyner to work out the days off without having to pay overtime wages. The motion carried unanimously.
Commissioner Wilkerson made a motion to stripe CR 138 and CR 307. The motion was seconded by Commissioner Sheffield, and unanimously approved. Mr. Joyner asked which road the county would like to widen first; CR 232 or CR 341. Commissioner Sheffield stated he would like to wait until after the holidays to do CR 232, due to the increased traffic.
The Board discussed the milled asphalt that was applied to the county line road. Alachua County spread the material too thin. Mr. Joyner spoke to the representative from Alachua County and advised him to look at a road in Levy County as a guide for this road.
PUBLIC HEARING: CDBG GRANT BUDGET:
Mr. Barron presented a budget for the CDBG grant in the amount of $350,240. The need to adopt a budget arose due to the grant not being closed out by the end of the fiscal year. Commissioner Suggs made a motion, seconded by Commissioner Durden, to adopt the budget by resolution. The motion carried unanimously.
A RESOLUTION ADOPTING FINAL BUDGET FOR FISCAL YEAR 1996-97.
WHEREAS, the Board of County Commissioners of Gilchrist County, Florida, has on the 2nd day of December, 1996, held a public hearing to adopt its final budget for the fiscal year beginning October 1, 1996; and
WHEREAS, said public hearing has been duly advertised as provided by statute and the final budget, in the amount of $350,240.00, has been considered by the Board of County Commissioners of Gilchrist County, Florida, that the proposed final budget for the fiscal year commencing October 1, 1996 regarding the Community Development Block Grant is hereby adopted.
RESOLVED this day in public hearing, the 2nd day of December, 1996, by unanimous vote of the Gilchrist County Board of County Commissioners.
BOARD OF COUNTY COMMISSIONERS
ATTEST: GILCHRIST COUNTY, FLORIDA
/s/Jackie R. Barron, Clerk /s/Wilbur Bush, Chairman
ELECTION OF CHAIR, VICE-CHAIR AND COMMITTEE ASSIGNMENTS:
Commissioner Durden spoke to the Board about the possibility of meeting two times each month, and made a motion to nominate Commissioner Suggs to serve as chairman. The motion died for a lack of a second. Commissioner Wilkerson stated that Commissioner Suggs has not served as chairman and could probably do as good a job as any of the rest, therefore, he nominated Commissioner Suggs to serve as chair. Commissioner Durden seconded the motion. The motion carried unanimously. Commissioner Wilkerson made a motion to nominate Commissioner Sheffield to serve as vice-chairman. The motion was seconded by Commissioner Suggs and unanimously approved. Commissioner Suggs spoke briefly to the Board about using the Chamber of Commerce office for her work with the Florida Association of County Commissioners and the Small County Coalition. She indicated that she may be available to assist the Chamber with answering the phones in exchange for the use of their office.
North Central Florida Regional Planning Council- Suggs
Library Task Force- Suggs
HRS District III Nominee Board- Sheffield
SHIP (ex-officio)- Sheffield
Small County Coalition- Suggs, alternate- Durden
Rural Affairs- Suggs, alternate- Durden
Tri-County Council for Senior Citizens- Sheffield
Suwannee River Water Management- Bush
911 Committee- Bush
Transportation for Disadvantaged- Durden, alternate- Wilkerson
Safety Committee & EOC- Bush
Park Board Advisory- Wilkerson
Corrections Committee- Suggs
Commissioner Durden made a motion to observe the same holidays as last year. The motion was seconded by Commissioner Suggs and unanimously approved.
New Years Day January 1, 1997
Martin L. King January 20, 1997
Memorial Day May 26, 1997
Independence Day July 4, 1997
Labor Day September 1, 1997
Veteran's Day November 11, 1997
Thanksgiving November 27-28, 1997
Christmas Eve December 24, 1997
Christmas Day December 25, 1997
Commissioner Sheffield made a motion to adopt the same in-county mileage as last year. The motion was seconded by Commissioner Suggs and unanimously approved.
Mr. Barron spoke to the Board about a computer system he obtained at no cost to the county or clerk. He has a Unysis server and PC that are no longer needed and would like to donate them to the Union County Clerks Office. Commissioner Suggs made a motion, seconded by Commissioner Durden to declare the following property items surplus and approve the transfer of same to the Union County Clerks Office: two Unysis CPU's, serial numbers 431840644 and 431727908 and two Unysis monitors serial numbers 433297421 and 433298171. The motion carried unanimously.
Jim Campbell stated there was an interference between the road department and EMS. The spread between the school board and EMS may be closer. If the school board will place its antenna about 30 feet vertically away from EMS there should be no problem.
There being no further business to discuss, Commissioner Sheffield made a motion to adjourn at 6:40 p.m. The motion was seconded by Commissioner Durden and unanimously approved.
WILBUR BUSH, CHAIRMAN
JACKIE R. BARRON, CLERK