MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD JANUARY 6, 1997



The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in a regular meeting on January 6, 1997, at 9:00 a.m., in the Commissioner's Meeting Room at the Courthouse in Trenton, Florida, with the following members present to-wit:



Wilbur Bush

Randy Durden

Jimmie Sheffield

Sue B. Suggs, Chair

Fred Wilkerson



Other persons in attendance were: Jackie R. Barron, Ex-Officio Clerk, Joe Gilliam, Clerk-elect, Sherree Pitzarell, Sam Ferguson, Denise Troyer, & Tammy Davis, Deputy Clerks, Sue Schooler, Ted Burt's Law Office, Ron McQueen, EMA/County Coordinator, W. W. Welch, Tax Collector, Sheriff David P. Turner, Mary Kate Colson, Sheriff's Department, Buddy Joyner, Robbie Cannon, & Sandy Langford, Road Department, Brian Lewis, American Legion, John Ayers, Gilchrist County Journal, Janie & A. L. Cox, Meveree Carlisle, George Cole, George Manners, Randy Smith, and Mike Edwards, county residents.









APPROVAL OF MINUTES: Commissioner Sheffield made a motion, seconded by Commissioner Wilkerson, to approve the minutes of the December 2nd, 3rd, and 27th meetings. The motion carried unanimously.



CONSENT AGENDA: Commissioner Bush made a motion, seconded by Commissioner Durden, to approve the consent agenda, except item number two (2). There followed discussion on EMS write-off's, which were a part of the consent agenda. Mr. Barron stated that write-off's were presented monthly and/or quarterly in the past and the auditors are recommending that they be written off on a monthly basis again. Items numbered one, three and four were approved unanimously. Item number two will be discussed at a later time with EMS director, David Brittin. Commissioner Durden made a motion to table item number two. The motion was seconded by Commissioner Wilkerson and unanimously approved.



ATTORNEY'S REPORT:



Mr. Burt stated that Charles Bell's term has expired on the Code Enforcement Board, but he is willing to stay until a replacement is found. Commissioner Wilkerson made a motion, seconded by Commissioner Bush, to reappoint Mr. Bell to the Code Enforcement Board by resolution. The motion carried unanimously.



RESOLUTION 97-01



A RESOLUTION PROVIDING FOR THE APPOINTMENT OF CHARLES

BELL TO THE CODE ENFORCEMENT BOARD OF GILCHRIST COUNTY;

PROVIDING AN EFFECTIVE DATE.



WHEREAS, Gilchrist County has implemented a Code Enforcement Board; and



WHEREAS, the Code Enforcement Board consists of seven (7) members; and



WHEREAS, the term on seat 7, occupied by Charles Bell, expired December, 1996; and



WHEREAS, Charles Bell has agreed to serve until a replacement can be appointed to serve his seat;



IT IS NOW THEREFORE RESOLVED by the Board of County Commissioners of Gilchrist County, Florida, that Charles Bell is hereby reappointed to seat number 7 until such time as a replacement can be appointed to that seat number 7.



RESOLVED in regular session this 6th day of January, 1997.



BOARD OF COUNTY COMMISSIONERS

ATTEST: GILCHRIST COUNTY, FLORIDA:

/s/Jackie R. Barron, Clerk Sue B. Suggs, Chair



Alachua County has a contract whereby they pay a set amount to some attorneys for conflict attorney services. We have been receiving motions for fees from $200 to $2000. Gilchrist County may be able to save money by contracting the way Alachua County does for public defenders. They are using a cap of $400 per count. Commissioner Durden made a motion, seconded by Commissioner Wilkerson, to authorize Mr. Burt to pursue contracting for conflict attorney services. The motion carried unanimously.



Dewey Griffin has submitted an application for a waiver of special assessments. He lives on his family's property and it has never gone through probate; it is still in his father's name. There are two residences on the property and Mr. Griffin lives in one. It is Mr. Burt's opinion that Mr. Griffin should be qualified for an exemption if one of the residences is vacant, and if he qualifies under the income guidelines. Commissioner Wilkerson made a motion, seconded by Commissioner Durden, to allow Mr. Griffin to apply for an exception to the special assessments. The motion carried unanimously.



Roy Smith spoke to the Board about the need for the use of a grader at the Field of Dreams. They need to level the field in order to begin work on constructing the ball fields. Commissioner Durden made a motion, seconded by Commissioner Bush, to assist the GCRA in leveling their field. The motion carried unanimously.



Mr. Burt discussed the foreclosure on the Mims SHIP loan. The Farmers & Merchants Bank held the first mortgage and the county held a SHIP mortgage. The Mim's got another mortgage with the Manufacturers Traders & Trust Company and the county agreed to subrogate. The subrogation agreement was prepared but never executed or recorded. The mortgage to F&M was never paid off and they initiated foreclosure procedures. The title company mailed a blank subordination agreement and Ted stated the county would sign it once they recorded their mortgage. When Manufacturers Traders & Trust Company performed a title search on the property, they failed to pick up the first mortgage held by Farmers & Merchants Bank. The terms of the subordination were not met, to Mr. Burt's knowledge. It is unclear if the Farmers & Merchants Bank has been paid off by the other finance company. As of last October, the balance owed to Farmers & Merchants Bank was $24,600; $20,800 to Manufacturers & the county's balance is $12,600. Mr. Barron stated that he did not understand that the Farmers & Merchants Bank was to be paid off by the other mortgage company; they wanted the county to take third position and were borrowing additional funds to enlarge their home. Currently we are in 2nd position behind the Manufacturers Traders & Trust Company.



The county agreed to pay $35 and $50 were dumping construction debris. The Solid Waste Department suggests that the county pay a flat $1.60 per yard. The above rates apply to 20 yard and 45 yard containers respectively. The county is using a 30 yard dumpster. The agreement expires sometime in March. These rates are a good deal less than what HAL was charging. Commissioner Durden made a motion to pay $1.60 per yard and review the contract in March. Commissioner Durden amended his motion to negotiate the contract for another year at $1.60 per yard. The motion was seconded by Commissioner Sheffield, and unanimously approved.



Mr. Burt asked the Board about the discussion on Suwannee Landing, which occurred after he left the meeting last month. Apparently there was a deed to the county, but the road was never constructed. Mr. Burt asked if the county ever accepted the deed. Mr. Barron replied that he can not find where the county ever accepted the deed, however, there is a dedicated easement between the parcel that was deeded to the county and the current county road. Mr. Barron added that the road is there and accepting it now would be no problem. Mr. Burt stated there is 300 to 400 feet not covered by the easement. It poses a legal access problem for 6 or 7 homes in that area. Ted recommends that the county accept the road. The right-of-way is sixty feet. Commissioner Bush made a motion, seconded by Commissioner Wilkerson, to accept the deed. Commissioner Durden and Sheffield approved the motion, and Chairman Suggs filed a conflict of interest form because she is related to some of the people involved.



Mr. Burt reported that a third mortgage company has paid off the first mortgage with the Farmers & Merchants Bank in regards to the SHIP loan for Stephen & Jean Bell. The Board signed a subrogation agreement.



Mr. Burt stated that he reviewed the Memorandum of Understanding between the University and the county, regarding Marvin Weaver's position. It is Mr. Burt's recommendation that the Board pay 40% of Mr. Weaver's salary and 40% of any county fringe benefit that Mr. Weaver receives. Commissioner Wilkerson made a motion, seconded by Commissioner Bush, to approve the attorney's recommendation. The motion carried unanimously.



CLERK'S REPORT:



Mr. Barron reviewed journal entries 97016 and 97019-97031 with the Board. Following review, Commissioner Wilkerson made a motion to approve the journal entries and the bills submitted. The motion was seconded by Commissioner Durden and unanimously approved. Mr. Barron presented journal entry 97017, and asked that the Board approve this journal entry by resolution, as it will increase the budget for the SHIP fund by the carry-over amount. Commissioner Bush made a motion, seconded by Commissioner Durden, to approve the journal entry, by resolution. The motion carried unanimously.



RESOLUTION 97-02



A RESOLUTION AMENDING THE SHIP FUND BUDGET FOR FISCAL

YEAR 1996-97.



WHEREAS, Chapter 129, Florida Statutes, sets forth the requirements for adoption of the annual county budget; and



WHEREAS, Gilchrist County did lawfully and appropriately adopt an annual budget for the Gilchrist County SHIP Fund for Fiscal Year 1996-97; and



WHEREAS, Chapter 129.06, Florida Statutes authorized amendments of the budget by resolution to lawfully expend unanticipated revenues; and



WHEREAS, the Board of County Commissioners of Gilchrist County are in receipt of $56,108.00, which represents the carry-over from fiscal year 95-96 to fiscal year 96-97;



NOW, THEREFORE, BE IT RESOLVED by the Gilchrist County Board of County Commissioners that the SHIP Fund is hereby amended in an increased amount of $56,108.00.



RESOLVED this 7th day of January, 1997.



BOARD OF COUNTY COMMISSIONERS

ATTEST: GILCHRIST COUNTY, FLORIDA:

/s/Jackie R. Barron, Clerk /s/Sue B. Suggs, Chair



Mr. Barron submitted the annual travel form for the Board's signatures. In-county mileage will be reimbursed at the rate approved by the Board during the December meeting.



The Clerk's Office remitted $22,501.97, to the Board, for the months of October and November (fees and interest).



Mr. Barron held a conference with the auditors, along with Commissioner Suggs and Mr. Gilliam. Only one issue was raised with the Clerk's office; one quarterly report on jury & witness was filed a few days late. The audits were all clean on the Board's books. They raised only a couple of issues: EMS write-off's and transportation paperwork.



North Central Florida Trauma Agency needs an appointment from the Board for a representative for Gilchrist County. Commissioner Durden was appointed to serve by the chair.



The Florida Association of County Social Services Executives are soliciting membership for their organization. It would cost Gilchrist County $40 to join. Commissioner Durden made a motion to join the association. The motion was seconded by Commissioner Bush, and unanimously approved.



We received a request from Luther Beauchamp, for a refund of 1994 & 1995 special assessments on five vacant lots. They were charged for three dwellings in error. The error was corrected on the 1996 billing, however, Mr. Beauchamp paid the assessment in error for 1994 and 1995. Our ordinance has a time frame for people to apply for refunds and that time period has expired, however, the Board has approved refunds after the deadline in the past. Commissioner Sheffield made a motion to follow the ordinance, which would deny the refund. The motion was seconded by Commissioner Durden and unanimously approved.



Mr. Barron reported that the North Central Florida Economic Development Partnership held their first organizational meeting on December 5th. The Partnership is pursuing a state grant for $20,000 for economic development activities. The grant requires proof of county government financial participation in developing the local match. Therefore, the Partnership has agreed to match the grant with $5000 from the participating counties with the remainder to come from a combination of Council monies and private contributions. In order to meet the county government financial participation requirement, without violating the intent of the interlocal agreement by requesting financial support from participating counties, the Planning Council, agreed to refund $500 from annual dues paid to the Council to the 10 rural counties, provided however, that the counties agree in turn to contribute the refunded $500 to the Partnership. Commissioner Durden made a motion, seconded by Commissioner Wilkerson to refund $500 to the Partnership. The motion carried unanimously.



The court has declared December 26, 1997 as a court holiday. The Board has approved December 24th and 25th, and Mr. Barron asked if they might also consider the 26th. The Board asked that the constitutional officers make a recommendation as to the Christmas holiday schedule for 1997.



EMA/COUNTY COORDINATOR'S REPORT:



Mr. McQueen presented several county seal designs for the Board's consideration. Commissioner Sheffield made a motion to approve the seal design with the large pine tree. The motion was seconded by Commissioner Bush and unanimously approved.



Mr. McQueen presented the DCA emergency management agreement, which funds Mr. Brideson's operations. The amount of the grant for fiscal year 1996-97 is $11,293. Commissioner Sheffield made a motion, seconded by Commissioner Bush to approve the grant agreement. The motion carried unanimously.



Chairman Suggs spoke to the Board about a reception planned for Mr. Barron this afternoon. According to Chairman Suggs, Mr. Barron has been using a digital diary that belongs to the county and she would like for the Board to declare it surplus and donate it to Mr. Barron for his personal use. Commissioner Durden made a motion, seconded by Commissioner Wilkerson, to declare the digital diary as surplus and donate it to Mr. Barron, in lieu of a plaque. The motion carried unanimously.



Mr. McQueen presented an amendment for the EMA grant which funds his position and operations. As a result of the Governor's executive order 96-236, the amendment provides that the state of Florida will not intentionally award publically funded contracts to any contractor who knowingly employees unauthorized alien workers. In addition, the amendment provides that a person or affiliate who has been placed on the convicted vendor list, following conviction of a public entity crime, may not submit a bid on a contract to provide goods or services to the public entity. Commissioner Sheffield made a motion to approve the EMA grant amendment. The motion was seconded by Commissioner Durden and unanimously approved.



Mr. Welch spoke to the Board about his recently remodeled office. He and his staff are experiencing problems with the newly installed customer service windows. According to Mr. Welch, it is very difficult for his staff to hear the customers speaking. He has spoken to a contractor about installing a roll down type window covering and is waiting on a quote.



Mr. McQueen reported that the city of Trenton has submitted a bill for animal control in the amount of $180. The Sheriff's Department responded to a call in the county to pick up a potentially rabid dog. The animal was housed for several days prior to being euthanized. Commissioner Durden made a motion, seconded by Commissioner Sheffield, to table the issue until the Board meets with the cities. The motion carried unanimously.



Mr. McQueen stated that the Public Officials Conference has been scheduled for the end of January, however there are several conflicts during that time. DCA suggests meeting on February 27th and Mr. McQueen added that he would check with the cities to see if they can meet on that date.



The Governor has appointed a commission to study state wide building codes. Our building department was rated and the greatest deficiency was the code itself. We are currently rated a nine because everything is tied back to the building code. The Board adopted the 1988 standard building code. Most counties within the state have adopted new codes, which address wind loads. The Insurance Services Office (ISO), which rated our building department, recommends that the Board go through the scoring and adopt a more stringent code. Eventually, the building codes adopted by counties will affect homeowners insurance rates.



Mr. McQueen reported that he received the service records on the EMS unit that the Board agreed to purchase from the City of Pompano Beach.



Chairman Suggs stated that a telecommunications workshop will be held in Tallahassee at the end of this month. She would like Mr. McQueen or Mr. Gilliam to attend if possible as she has a prior commitment. Mr. Gilliam replied that he will be at a Clerk's conference during that time. Mr. McQueen stated that he would try to attend.



A parks maintenance position has recently been filled. Mr. Mike Lewis was hired to perform grounds and building maintenance. This is a parks and grounds maintenance position, however, Mr. Lewis will have time to provide maintenance to other county buildings in addition to the park buildings. DCA will be performing an audit soon and the 504 compliance audit will be readdressed. Some of the bathroom and front doors need lever handles and the drinking fountain needs a cup dispenser in order to be in compliance with the ADA requirements (Americans with Disabilities Act). Additional funding is needed to accomplish the repairs. Funds need to be transferred from general fund reserve to other buildings maintenance. Commissioner Wilkerson made a motion, seconded by Commissioner Bush, to transfer $2000 from general fund reserve to repair & maintenance of other buildings. The motion carried unanimously. Mr. McQueen stated that Peggy Sapp contacted him, requesting that the Board furnish the following additional items for the "club house": paint, drapes, floor tiles and windows. The Board took no action.



Mr. Burt stated that the Florida Association of County Commissioners is seeking funds from the legislature for rural counties to upgrade their courthouses for security and ADA compliance.



Mr. Barron stated that the radio for the new ambulance could be purchased with the traffic surcharge monies. Commissioner Bush made a motion, seconded by Commissioner Wilkerson to purchase the radio from the traffic surcharge funds for $1501. The motion carried unanimously.



CDBG REPORT:



Mr. Edwards reported that DCA will be here on the 5th of February for a compliance audit, which includes financial management, rehab, and 504 compliance. According to Mr. Edwards, anything that can not be completed for the 504 compliance can be rescheduled for a future date.



Mr. Edwards stated that Mr. McQueen and Mr. Burt have worked extensively over the last 30 days to resolve the permanent relocation issue involving Westgate and Wilson Mobile Homes. The total replacement unit cost at this time is $262,735.28. Carl Wilkinson needs a new well or pump to bring his home into compliance. His well was discussed early on, however, now that his new mobile home is hooked up, it appears to be a pump problem because he no water pressure. There is a balance in the permanent relocation line item budget of $17,264.72.



According to Mr. Edwards, George Dull, CDBG recipient, wants a new well. He contends that he has letters from various agencies supporting his claim that his water is bad. He has refused to sign the final payment agreement to the contractor because he wants a new well. Both Mr. Edwards and Mr. McQueen stated that replacement of Mr. Dull's well was never discussed and as of last week, Mr. Dull expressed that he was satisfied with the work. Mr. Edwards added that he personally tasted Mr. Dull's water and in his opinion, there is nothing wrong with the Dull's well. The Board suggested that Mr. Edwards collect a sample of the water and have it tested at the health department.



Arnold Construction refuses to make additional adjustments on Ms. Lovette's well and has contacted DCA concerning what he considers a violation of the CDBG program rules in regards to the number of connected households to the well.



Commissioner Wilkerson made a motion, seconded by Commissioner Durden to approve a change order for the Wilkinson's to correct their water pressure problems. The motion carried unanimously.



The Board recessed for lunch at 12:00 noon and reconvened at 1:15 p.m.



CLERK'S REPORT:



We have received two quotes for health insurance. Hunt Insurance quoted on BC/BS, which has a prescription card and a $500 family deductible. The out of pocket expenses will be greater if you are hospitalized. You can select your own doctor under this plan. The premium is about $25 per month more for family coverage than our current AV-MED policy. This plan offers an HMO and a PPC. They are willing to offer a February 1st effective date if the Board approves their quote today. The rates for single coverage are slightly less than our current AV-MED policy. The Board asked that the benefits and rates be compared to the current AV-MED coverage.



EMA/COUNTY COORDINATOR'S REPORT:



Mr. McQueen introduced Mr. Lewis to the Board, explaining that Mr. Lewis is the new maintenance/grounds employee.



Mr. McQueen stated that he noticed many 911 addresses throughout the county are not posted. Levy County imposes a $25 fine for those not in compliance. Mr. McQueen presented a sample sign, which could be sold in the building department for $10 each. He would like the 911 address sign included in the building permit process, along with the $10 fee. Commissioner Durden made a motion to authorize the purchase of the address signs, and to include the 911 numbering in the building permit process, increasing the fee by $10, by resolution. The motion was seconded by Commissioner Bush, and unanimously approved.



RESOLUTION 97-03



A RESOLUTION OF THE GILCHRIST COUNTY BOARD OF COUNTY

COMMISSIONERS PROVIDING FOR SIGNAGE THROUGH THE GILCHRIST

COUNTY BUILDING DEPARTMENT.



WHEREAS, Gilchrist County implemented an addressing system throughout the unincorporated area of Gilchrist County; and



WHEREAS, the addressing system is coordinated through the office of the Gilchrist County Property Appraiser; and



WHEREAS, the emergency services of Gilchrist County continue to have difficulty in locating residences and places of business because of inadequate house numbering signs; and



WHEREAS, Gilchrist County has a building department through which permits are issued for new improvements; and



WHEREAS, the County desires to require that number signs be placed at each residence and place of business throughout the unincorporated through the Gilchrist County Building Department;



NOW, THEREFORE BE IT HEREBY RESOLVED by the Gilchrist County Board of County Commissioners that it is hereby made mandatory that upon the issuance of a building permit for the construction, placement or other establishment of a residence or a business within the unincorporated area of Gilchrist County, that said residence or place of business be required to place a standard number sign for the address of that particular business or residence. The cost for each sign shall be $10.00 to be collected through the Gilchrist County Building Department. If the Building Department Official confirms that an adequate sign has already been placed on the subject property, then the Building Department Official can waive the requirement for any additional sign to be placed on the subject property and said property owner shall not be required to pay the $10.00 fee for the sign.



RESOLVED in regular session of the Gilchrist County Board of County Commission on the 6th day of January, 1997.



BOARD OF COUNTY COMMISSIONERS

ATTEST: GILCHRIST COUNTY, FLORIDA:

/s/Joseph W. Gilliam, Clerk /s/Sue B. Suggs, Chair



PRESENTATION OF PLAQUE OF APPRECIATION TO DANNY ELKINS:



Commissioner Suggs presented a plaque of appreciation, on behalf of the Board of County Commissioners, to Danny Elkins, EMS employee, for the assistance he rendered during a recent bank robbery at First Federal. Mr. Elkins was not on duty, however, as a patron of the bank, he noticed the bank was being robbed and called 911 on his portable radio. In addition, Mr. Elkins followed from a distance and was able to inform the Sheriff's department of the suspect's location.



EMA/COUNTY COORDINATOR'S REPORT (CONT.):



Mr. Brittin, EMS director, appeared before the Board to discuss the write-off's submitted for the Board's approval. Many reflect by-stander calls and the amounts not paid by medicare and medicaid. Chairman Suggs stated that she would like the monthly activity reports to be submitted to the Board again. Mr. Brittin stated that he has encountered problems with transporting baker act patients to the CSU (Crisis Stabilization Unit) in Gainesville; three patients have escaped and he advised the Sheriff that he will not transport additional baker act patients without a police escort. Commissioner Bush made a motion, seconded by Commissioner Wilkerson, to approve the write-off's. The motion carried unanimously.



At the last fire chiefs meeting, there was discussion regarding the possibility of training volunteer fire fighters to be EMT's. The Board has a policy whereby they will reimburse course fees upon successful completion. The course cost approximately $500, and in addition to that, there is a fee for the exam. The fire fighters agreed to ask the Board to pay the cost out of the district wide fire budget. Commissioner Bush made a motion, seconded by Commissioner Durden, to participate with the fire departments for reimbursement of tuition and exam cost, upon successful completion, up to an annual funding amount of $3000 from the district wide fire budget. The motion carried unanimously.



Mr. McQueen submitted a copy of the Putnam County Public Works Maintenance Management System, which could be used by our road department. Some of the items on the list are: work order system, service request system, road inventory system, culvert inventory, etc. The program is available (they will give us the source codes) however, there is no maintenance.



CONSTITUTIONAL OFFICERS:



Sheriff Turner submitted a check for $750.08, which represents settlement from an auto insurance claim.



Sheriff Turner spoke to the Board about the communications system that was proposed recently. The Sheriff stated that he had submitted some information to Mr. Burt about the use of federal and state law enforcement trust fund monies. Sheriff Turner would like the LETF account divided into two accounts according to their source. In regards to the federal guidelines, the communications system would be an allowable expenditure. Currently they are operating on three different towers. The proposal submitted by the MTS would provide better service and he would like to know the Board's opinion.



Sheriff Turner has some concerns regarding the jail facility itself. He would like to see a committee established to look at the feasibility of constructing a new facility. Federal funds could be used to construct a new facility but could not be used to repair the existing facility. There followed discussion about bringing before the legislative delegation the request for the use of state LETF funds. Sheriff Turner asked that the Board establish a committee to study the feasibility of implementing a new communications system. The Board agreed that the Corrections committee would study the feasibility of establishing a new jail facility. Sheriff Turner offered to allow the Board to tour the current facility.



Sheriff Turner requests that the Board approve the expenditure for a three month audit that he has requested the auditors to perform. Mr. Barron stated that the cost would be minimal because the auditors would be auditing the books anyway. Mr. Gilliam stated that he has also requested a three month audit of the Clerk's books. Commissioner Wilkerson made a motion, seconded by Commissioner Durden to approve the expenditure. The motion carried unanimously.



Following discussion, the Board agreed to hold a public hearing to request the legislature to approve the county utilizing LETF monies for the construction of a new jail facility and operation of the facility for one year. Commissioner Durden made a motion to hold a public hearing on January 20, at 7:00 p.m. The motion was seconded by Commissioner Sheffield, and unanimously approved.



Sheriff Turner stated that the firing range is completely locked down and secured; no access has been allowed due to potential liability. The Sheriff added that he had read in the paper that the American Legion had been granted authority to utilize the facility and had purchased tables and chairs. He asked the Board if the permission they granted to the American Legion was for temporary use or permanent use. Chairman Suggs replied that the Board granted the American Legion temporary use of the building until they could construct their own building. Mr. Burt interjected that upon investigation of the uses of Law Enforcement Trust Fund monies, he is of the opinion that the facility has to be totally under the control of the law enforcement agency because otherwise, it may be an expenditure that would not be authorized under the LETF. He added that the Board authorized the purchase of the firing range, including the building, but it has to be used for law enforcement activities. The American Legion, along with any other group, can not have direct access to the firing range and facility. Mr. Burt stated that he is seeking further clarification and recommends that he and Sheriff Turner meet with a representative from the American Legion to define exactly their needs in regards to the use of the building and facility, and submit that information to the state to see if we can get a proper reading. The Board agreed with Mr. Burt. Mr. Barron stated that the Board may be able to go through special legislation and get the approved to the point that you could utilize the building for other purposes. Mr. Burt agreed that this may be the avenue to approach the legislature.



Sheriff Turner introduced his chief deputy, Harvey Montgomery.



Randy Smith spoke to the Board and brought a sample of water from the Geneva Lovette well and the sand in the water sample was significant. The Board suggests that a registered letter be sent to the contractor requesting the problem be corrected.



Donald Stevens ex-wife appeared before the Board. She stated that he did reside in the new mobile home prior to his death, even though an article appearing in the Gilchrist County Journal stated that he did not. He was expecting a new mobile home because he was not satisfied with the one from Westgate. It was Mr. Stevens desire to receive a new mobile home from Wilsons Mobile Homes and the estate is now asking the same. Mr. Burt stated that he has not received a reply from DCA regarding Mr. Stevens situation.



Ms. Troyer spoke to the Board about the health insurance comparison between AV-MED and BC/BS. This information could be provided to the employees in order to get their input. AV-MED requires a 45 day notice to cancel. Commissioner Durden made a motion, seconded by Commissioner Wilkerson, to authorize Mr. McQueen and Mr. Gilliam to meet with the employees to get their input. The motion carried unanimously.



TRI-COUNTY COUNCIL FOR SENIOR CITIZENS:



Debbie Vance, transportation coordinator, spoke to the Board about a grant to provide transportation to students in Gilchrist County for higher education. These funds must come through a public agency. The grant is from DOT. The grant is slightly over $8000 and must be matched by the Tri-County Council for Senior Citizens. Commissioner Wilkerson made a motion, seconded by Commissioner Durden to approve the resolution. The motion carried unanimously.



RESOLUTION 97-04



The Gilchrist County Board of County Commissioners, as a Public Agency, enters into a Joint Participation Agreement with the Florida Department of Transportation on behalf of Tri-County Council for Senior Citizens, Inc., the Community Transportation Coordinator for Gilchrist County, for a Service Development Grant of $16,260 ($8130 state, $8130 Tri-County Council for Senior Citizens, Inc.), for the training for general public and subscription survey and route for high education students in Gilchrist County to Santa Fe Community College.



When the Joint Participation Agreement is processed, (1) the Gilchrist County Board of County Commissioners resolves that Tri-County Council for Senior Citizens, Inc., will provide the required local match, and (2) that Tri-County Council for Senior Citizens, Inc., will comply with all state program requirements and carry out the project as described in the application, and (3) that the Executive Director of Tri-County Council for Senior Citizens, Inc., shall prepare and sign all invoices and other required documents for submission to the Florida Department of Transportation.



BOARD OF COUNTY COMMISSIONERS

ATTEST: GILCHRIST COUNTY, FLORIDA:

/s/Jackie R. Barron, Clerk /s/Sue B. Suggs, Chair







ROAD DEPARTMENT:



Commissioner Sheffield asked about maintenance records. According to Mr. Joyner, he does not have enough personnel to keep the maintenance records up to date. Mr. Joyner stated that he has files on each grader, dozer, etc. He has a problem getting the mechanics to fill out the paper work on each item they repair. According to Chairman Suggs, some employees claim their equipment has not been serviced in a long time. Mr. Joyner replied that all the machinery has been serviced within the last few months. Chairman Suggs feels that the operator should sign along with the mechanic that the equipment has been serviced. Mr. Joyner stated that they try to service the equipment every three months. Commissioner Durden asked if there is an inventory on equipment and tools. Mr. Joyner replied that the equipment is inventoried once each year, however, the tools are not inventoried. Mr. Ferguson stated that in October 95' the county purchased four basic tool sets. Mr. Joyner stated that in the future, he would assign the tools and make the employees responsible for them. Commissioner Durden spoke to Mr. Joyner about problems with the drive way at Suwannee Feeds. Commissioner Bush asked if there was a position to do the paperwork at the shop. Mr. McQueen replied that when Mr. Willis resigned, the Board agreed to not fill the position. Sandy Langford reported that he can not get rock when he radios for it. Mr. Langford does not understand why he can not get rock when the county is putting rock on the drive way to the Senior Citizens Center. According to Mr. Joyner, the rock is wet and can not be applied to the roads until it dries. Commissioner Bush made a motion to advertise for a position in the road department to do the records. The motion was seconded by Commissioner Wilkerson and unanimously approved. Commissioner Durden asked if there was anything the Board could do to make the department run efficiently. Mr. Joyner stated that the Board needs to look for another source of rock. Mr. Langford requested to be removed off the grader to another position. According to Mr. Langford, he has asked Mr. Joyner to place him into another position. The Board advised Mr. Langford that they can not hear a grievance at this time; the grievance procedure is outlined in the personnel handbooks.



Mr. McQueen stated that Mr. Joyner is getting ready to purchase asphalt with impact fees, up to $150,000. Mr. Burt stated that the Board needs to make a finding that the traffic on that road (CR232) has increased due to the population increase.



Commissioner Suggs stated that Debbie Sheppard's home was burned. Mr. McQueen stated that the permit fees are waived for burn outs.



There being no further business to discuss, a motion to adjourn at 6:25 p.m. was made by Commissioner Durden, seconded by Commissioner Sheffield and unanimously approved.



APPROVED:







SUE B. SUGGS, CHAIR



ATTEST:







JACKIE R. BARRON, CLERK