MINUTES OF A SPECIAL MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD JANUARY 15, 1997



The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in a special meeting on January 15, 1997, at 5:00 p.m., in the Commissioner's Meeting Room at the Courthouse in Trenton, Florida, with the following members present to-wit:



Sue B. Suggs, Chairman

Randy Durden

Jimmie Sheffield

Wilbur Bush

Fred Wilkerson



Other persons in attendance were: Joseph "Joe" Gilliam, Clerk of Court, Ted Burt, County Attorney, Sherree Pitzarell, Sam Ferguson, and Tammy Davis, Deputy Clerks, Sheriff David Turner, Harvey Montgomery, Chief Deputy, John Ayers, Gilchrist County Journal, David Brittin, EMS Director, George Manners, George Cole, Jim Jones, Tommy Jones, Grady Jones, Michelle Crawford, Bob Belanger, Joe & Maureen Dixon, Jim Campbell, Mr. & Mrs. Joe Hatcher, Brian Lewis, county residents.



Chairman Suggs announced that the reason for holding this public hearing is to discuss the use of LETF monies for certain expenditures, such as the purchase of safety equipment, communications system, construction of a new correctional facility, and operations. This public hearing is being held in order to receive public input, before the Board makes a presentation to the legislative delegation at the end of this month. Also being considered for LETF uses are the acquisition of hardware and software and renovation to the administration building, such as soundproofing. Several members of the FFA Alumni expressed their concern over the possibility of a new jail facility being located near their rodeo arena. The Board explained that location of a new facility is not a consideration at this time. Several members of the American Legion were in attendance and voiced their concern about not being able to meet in the new building located at the firing range. Previously, the Board had agreed to allow the American Legion to use the building until they could construct their own facility, however, Sheriff Turner has indicated to the Legion that the building could only be used for law enforcement purposes. When the Board agreed to let the Legion use the building, they were not aware of that requirement. Information submitted to the Board by the previous Sheriff's administration, indicated that the Sheriff's Associations' attorney had rendered an opinion that LEFT funds could be used to construct a firing range and facility. It is unclear whether the Association's attorney was aware that this facility would be used by the general public or for law enforcement purposes only. Sheriff Turner is asking for further clarification on the use of the facility.



Joe Dixon, member of the American Legion, stated that the use of the building by organizations such as the Legion, could be included in the request to the legislative delegation. Mr. Grady Jones, FFA Alumni, suggested that the Board seek retroactive approval from the delegation to include the use of the firing range and facilities by the public.



Mr. Brian Lewis, American Legion, stated that he attended the meeting with the Sheriff's Associations' attorney, and she said that the building could be used by the public, providing that the range portion was closed. She also indicated that there would be no problem with members of the American Legion volunteering their services to train people to use firearms. Mr. Burt stated that she has verbally changed her opinion and he is seeking a written opinion.



Mr. Burt presented a resolution for the Board's consideration, which could be submitted to the legislative delegation. Commissioner Wilkerson made a motion, seconded by Commissioner Bush, to adopt the resolution. The motion carried unanimously.



RESOLUTION 97-05



WHEREAS, the Gilchrist County Sheriff's Office has accumulated funds in the Law Enforcement Trust Fund; and



WHEREAS, the Gilchrist County Sheriff's Office is anticipating additional funds; and



WHEREAS, the Law Enforcement Trust Fund, upon recommendation of the Gilchrist County Sheriff, is being allocated to funds derived from federal sources and funds derived from state sources; and



WHEREAS, the permissible uses of the federal funds include costs associated with the construction, expansion, improvement and operation of detention facilities; costs associated with basic and necessary facilities, government furniture, safes, file cabinets, telecommunications equipment, etc., that are necessary to perform official law enforcement duties, all of which property, facilities, equipment and other items and services must be used only for law enforcement purposes; and



WHEREAS, the County and the Sheriff's Office are in need of unfunded facilities and equipment, including construction of a new detention facility and operation of that detention facility for the initial year, including the equipping of that facility with computer hardware and software; and



WHEREAS, the Gilchrist County Sheriff's Office is in need of personnel equipment, including body armor, that is not currently funded; and



WHEREAS, the Gilchrist County Sheriff's Office is in need of security enhancements to the administration building; and



WHEREAS, the Gilchrist County Sheriff's Office is in need of computer hardware and software to support law enforcement and detention activities, not currently funded; and



WHEREAS, the Gilchrist County Sheriff is in need of an enhanced communication system providing county wide telecommunication accessibility that, in addition, would provide auxiliary services to other county agencies including 911 services, emergency medical services, municipal police departments, county wide fire departments, school board facilities, etc.



NOW, THEREFORE, BE IT RESOLVED by the Gilchrist County Board of County Commissioners upon the request and certification of the Gilchrist County Sheriff that, by this Resolution, the Florida Legislature is hereby requested to enact special legislation authorizing Gilchrist County and the Gilchrist County Sheriff's Office to utilize, first, federal law enforcement trust funds generated from federal sources and, second, those funds generated from state sources to establish a capital account for funding of particular items in the following priority:



1. Acquisition of body armor and other related protective equipment to provide personal protection to personnel of the Gilchrist County Sheriff's Office.



2. Acquisition of an enhanced communication system to provide county wide telecommunication accessibility that will provide auxiliary services to other county and municipal agencies.



3. Acquisition of security enhancements to the Sheriff's administration building, including sound proofing through floor and wall coverings, and securing accesses.



4. Acquisition of computer equipment, including hardware and software to support law enforcement activities and detention facility activities.



5. Construction and operation for initial year of detention facilities, including cameras for court appearances, and necessary equipment and furniture associated with a new detention facility.



RESOLVED this 15th day of January, 1997.



BOARD OF COUNTY COMMISSIONERS

ATTEST: GILCHRIST COUNTY, FLORIDA:

/s/Joseph W. Gilliam, Clerk /s/Sue B. Suggs, Chair



Commissioner Sheffield arrived at 5:55 p.m.



Sheriff Turner requested that he be authorized to use state LETF to purchase bullet-proof vests and walkie-talkies. Sheriff Turner explained that the current walkie-talkies have a very short range. Sheriff Turner added that he can use the federal LETF funds to purchase these items without legislative action. The total cost is approximately $42,000 for 32 walkie-talkies and the vests. Commissioner Durden made a motion to authorize Sheriff to purchase bullet-proof vests and walkie-talkies. The motion was seconded by Commissioner Wilkerson, and unanimously approved.



Sheriff Turner requested that the Board transfer to him one camera and t.v. monitor which could enhance the security at the administration building. It is his understanding that these items are not being utilized. Commissioner Sheffield made a motion, seconded by Commissioner Durden to approve the transfer. The motion carried unanimously.



Mr. Gilliam distributed a letter from Joseph Hatcher about a problem with the CDBG program. Final payment has not been made to Arnold Construction and they have placed a lien on the Hatcher's home. Because of this lien, they have not been able to get additional financing. The CDBG funds were not used and returned to the state. There are no funds to pay this bill, however, we can pay the bill from another fund and reimburse the fund when CDBG monies arrive. Commissioner Bush made a motion, seconded by Commissioner Wilkerson, to pay the balance owed to Arnold Construction on the Hatcher job. The motion carried unanimously.



Mr. Gilliam requested that the Board adopt a resolution authorizing him to make intradepartmental transfers, without having to go before the Board prior to making the transfer. Commissioner Durden made a motion to adopt a resolution authorizing the Clerk to make intradepartmental transfers. The motion was seconded by Commissioner Wilkerson, and unanimously approved.



RESOLUTION 97-06



A RESOLUTION AUTHORIZING THE CLERK OF CIRCUIT COURT TO

APPROVE INTRADEPARTMENTAL BUDGET TRANSFERS.



WHEREAS, Florida Statutes, 129.025, provides that unless the Board designates a different officer, the Clerk of the Circuit Court or the county comptroller, if applicable, shall be the budget officer for the county; and



WHEREAS, Florida Statute, 129.06(2)(a) provides that the Board of County Commissioners may establish procedures by which the designated budget officer may authorize certain intradepartmental budget amendments, provided that the total appropriation of the department may not be changed; and



WHEREAS, intradepartmental budget transfers are routinely required to fund appropriate expenditures; and



WHEREAS, the Board of County Commissioners generally meet once each month and recognize that timely approval of intradepartmental budget transfers contributes to the overall efficiency of the county's financial position;



NOW, THEREFORE BE IT RESOLVED, by the Gilchrist County Board of County Commissioners, that authorization is hereby granted to the Clerk of Circuit Court, to approve intradepartmental budget transfer without prior approval of the Board of County Commissioners.



RESOLVED in special session, this 15th day of January, 1997.



BOARD OF COUNTY COMMISSIONERS

ATTEST: GILCHRIST COUNTY, FLORIDA:

/s/Joseph W. Gilliam, Clerk /s/Sue B. Suggs, Chair



Bond for D. Ray Harrison was unanimously approved, following a motion from Commissioner Bush, which was seconded by Commissioner Wilkerson.



Mr. Gilliam spoke to the Board about presenting information to the legislative delegation regarding Article V costs. His office is preparing a statement which would list the Article V costs incurred by the county over the last couple of years. The Board agreed that this information should be submitted to the delegation.



A letter has been received from the Trenton Medical Center, asking for the Board's support in their grant application. Commissioner Wilkerson made a motion, seconded by Commissioner Durden to support their grant application. The motion carried unanimously.



In the last meeting, the Board authorized Mr. McQueen to purchase reflective 911 address signs and adopted a fee of $10 to be charged during the permitting process. A revenue item needs to be created in the budget in order to collect and spend the funds which will be generated from the permit. Commissioner Durden made a motion, seconded by Commissioner Bush, to amend general fund, by resolution, in an increased amount of $6,500. The motion carried unanimously.



RESOLUTION 97-07



A RESOLUTION AMENDING THE GENERAL REVENUE FUND BUDGET

FOR FISCAL YEAR 1996-97.



WHEREAS, Chapter 129, Florida Statutes, sets forth the requirements for adoption of the annual county budget; and



WHEREAS, Gilchrist County did lawfully and appropriately adopt an annual budget for the Gilchrist County General Revenue Fund for Fiscal Year 1996-97; and



WHEREAS, Chapter 129.06, Florida Statutes authorized amendments of the budget by resolution to lawfully expend unanticipated revenues; and



WHEREAS, the Board of County Commissioners of Gilchrist County expect to receive $6,500.00, from the sale of reflective 911 address signs;



NOW, THEREFORE, BE IT RESOLVED by the Gilchrist County Board of County Commissioners that the General Revenue Fund is hereby amended in an increased amount of $6,500.



RESOLVED this 15th day of January, 1997.



BOARD OF COUNTY COMMISSIONERS

ATTEST: GILCHRIST COUNTY, FLORIDA:

/s/Joseph W. Gilliam, Clerk /s/Sue B. Suggs, Chair



Mr. Burt reported that Mr. Welch was approached by Willie Mae Anderson. Ms. Anderson is interested in purchasing the Mose Wright property. For the past several years, no one has purchased the tax certificates on this property. There is about $300 or $400 outstanding on the tax certificates and she is willing to pay the taxes if the county is willing to forego the old special assessments from 1987 to 1991, which total approximately $1000. Ted recommends that the county write off the old special assessments and allow Ms. Anderson to purchase the tax certificates. Commissioner Wilkerson made a motion, seconded by Commissioners Bush, to allow Ms. Anderson to purchase the property. The motion carried unanimously.



Sue and Buddy looked at the truck Danny Barron has for sale. Buddy expressed concern about the truck being too heavy for lime rock roads. Commissioner Durden made a motion, seconded by Commissioner Wilkerson, to table discussion until the February meeting. The motion carried unanimously.



Following discussion, Commissioner Bush made a motion, seconded by Commissioner Durden, to allow the American Legion to store their tables and chairs at the microwave tower. The motion carried unanimously.



There being no further business to come before the Board, a motion to adjourn at 7:05 p.m. was made by Commissioner Bush, seconded by Commissioner Wilkerson, and unanimously approved.



APPROVED:







SUE B. SUGGS, CHAIR



ATTEST:







JOSEPH W. GILLIAM, CLERK