MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD FEBRUARY 3, 1997.



The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in a regular meeting on February 3, 1997, at 9:00 a.m., in the Commissioner's Meeting Room at the Courthouse in Trenton, Florida, with the following members present to-wit:



Sue B. Suggs, Chairman

Randy Durden

Jimmie Sheffield

Wilbur Bush

Fred Wilkerson



Other persons in attendance were: Ted Burt, County Attorney, Joseph "Joe" Gilliam, Clerk of Court, Ron McQueen, EMA/County Coordinator, Sherree Pitzarell and Eileen Walsh, Deputy Clerks, Marvin Weaver and Nora Johnson, County Extension Office, Sheriff David Turner, Buddy Joyner, Transportation Superintendent, Linda Walker, Martie Smith, Deborah Jones, and Vickie Epperson, EMS Department, George Manners and George Cole, Spring Ridge Volunteer Fire Department, Lamar Hines, Sarah Collis, Mr. & Mrs. Kent Lovette, Jim Suit, and Jackie Barron, county residents.



Minutes of Meetings:



Following discussion, Commissioner Durden made a motion, seconded by Commissioner Bush, to approve the minutes dated January 6, 1997. The motion carried unanimously.



Consent Agenda:



1. Maintenance Agreement with the Department of Transportation for a flashing beacon at Wacasassa Road.



2. Resolution authorizing the Suwannee River Economic Council to apply for a Community Services Block Grant to use in conjunction with the weatherization program.



3. Lease agreement with the Department of Motor Safety & Motor Vehicles (land lease for the Division of Drivers Licenses).



Mr. Burt spoke to the Board about item number three on the consent agenda. This is a lease agreement between the county and the Department of Highway Safety & Motor Vehicles, for the lease of the property where the drivers license mobile home is located. According to Mr. Burt, there is no clause regarding liability insurance on the drivers license mobile home. Mr. Burt recommends that the Board not approve the lease agreement unless the Department of Highway Safety & Motor Vehicles is willing to provide liability insurance on their building. Commissioner Bush made a motion, seconded by Commissioner Durden, to approve items numbered one and two on the consent agenda, and item number three, subject to the Division of Drivers License providing liability insurance on their mobile home. The motion carried unanimously.



RESOLUTION 97-08



A RESOLUTION BY THE GILCHRIST COUNTY BOARD OF COUNTY

COMMISSIONERS AUTHORIZING THE SUBMISSION OF A FISCAL

YEAR 1997 COMMUNITY SERVICES BLOCK GRANT ACT APPLICA-

TION TO THE FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS

AND AUTHORIZING THE EXPENDITURE OF FUNDS FOR THE FISCAL

YEAR 1997 COMMUNITY SERVICES BLOCK GRANT ACT PROJECT.



WHEREAS, participation in the Community Services Block Act program is in the best interest of the citizens of Gilchrist County to help improve social services; and



WHEREAS, the Suwannee River Economic Council, Inc., has prepared an application consistent with the Community Services Block Grant Act; and



WHEREAS, the application reflects the social service needs of Gilchrist County;



NOW, THEREFORE, BE IT RESOLVED that the Gilchrist County Board of County Commissioners authorizes the Suwannee River Economic Council, Inc., to submit an application for Fiscal Year 1997 Community Services Block Grant Act funds to the Florida Department of Community Affairs.



ADOPTED in regular session this 3rd day of February.



BOARD OF COUNTY COMMISSIONERS

ATTEST: GILCHRIST COUNTY, FLORIDA:

/a/Joseph W. Gilliam, Clerk /s/Sue B. Suggs, Chair



CDBG:



Mr. Kent Lovette spoke to the Board about his grandmothers well. The statements previously made in board meetings is inaccurate, according to Mr. Lovette. There are not five families tied into Mrs. Geneva Lovette's well. There are in fact, only three, which were always tied into Mrs. Lovette's well. Sand is being pumped from the well and causing problems with their appliances. Mr. McQueen stated that DCA will be here on Friday to do an audit, and the health department is going to perform a turbidity test on the Lovette's well. Chairman Suggs stated that she will contact Mr. Lovette after she speaks with Mr. Edwards, who will be appearing before the Board later in the day.



Attorney's Report:



Mr. Burt presented the contract approved by the Board last month, between the county and H.I.D. for the dumping of construction debris.



Mr. Burt presented an invoice for $50 for the Florida Association of County Attorney's annual membership dues.



Mr. Burt updated the Board on Donald Stevens mobile home. It is DCA's opinion that this is a local issue. He and Mr. McQueen recommend that since there was never a deferred loan payment document executed, his estate keep the mobile home from Westgate (the old mobile home is gone). This is acceptable to Mr. Stevens' daughter, even though she has not been formally appointed to be representative of his estate. Commissioner Durden made a motion, seconded by Commissioner Sheffield, to accept the mobile home from Westgate and authorize the payment of same. The motion carried unanimously. Mr. Burt added that the replacement homes from Wilson's Mobile Homes have been ordered.



The Johnson family is having a portion of their property annexed into the city limits of Fanning Springs.



Three years have past since the last CDBG program. Beginning February 9th, Mr. Burt will begin recording satisfactions on those old CDBG "loans". Commissioner Durden made a motion, seconded by Commissioner Bush, to authorize Mr. Burt to record the satisfactions. The motion carried unanimously.



Mr. Burt spoke to the Board about the Mims SHIP loan. The Mims received a SHIP loan and a first mortgage with Farmers & Merchants Bank. When the Mims wanted to enlarge their home, the county agreed to take a 3rd position at $14,000. The mortgage ultimately recorded was for $20,000; the county never recorded the subordination. Later, the owners stopped making their payments to the Farmers & Merchants Bank, who in turn, started foreclosure procedures. At that time, it was discovered that the subordination agreement had never been recorded. The title company called and wants the county to agree to subordinate to the $20,000 instead of $14,000. Mr. Burt stated that the county is probably obligated to subordinate $14,000.00, however, it would not, in his opinion, benefit the county to subordinate to $20,000. He added that he would like to check the minutes of the meeting when this was initially discussed.



Mr. Burt reminded the Board that the legislative delegation will be here this Friday, and discussed items which the Board may want to present to the delegation for consideration. The Board agreed to ask the delegation to assist them with securing grant funds for Hart Springs Park and for the renovation of the courthouse in regards to security and ADA requirements. In addition, the Board will also ask for assistance to get reimbursement for Article V costs and approval to spend state LETF funds for needs identified by the Corrections Committee.



Mr. Burt spoke to the Board about soliciting request for proposals for contract attorneys, to reduce the cost of special appointments for public defenders. The Board advised Mr. Burt to proceed.



Mr. Burt stated that he and Mr. Gilliam met, along with Ms. Pitzarell, to suggest possible changes to the county's SHIP plan. Under the section entitled Purchase & Rehabilitation Assistance Loan Program, on page seven, the statement "exceeds maximum income" needs to be deleted.Ted spoke to the Board about some revisions to the SHIP plan. It is recommended that the emergency loans be grants rather than deferred payment loans. Emergency loans can not exceed $5000 and most are much less than $5000. The deferred payment loan document would have to be recorded, which would show as a lien on the property for ten years. In addition, the emergency program should be changed to eliminate the requirement for recipients to attend the class and provide proof of homeowners insurance. By making the emergency loans a grant, the need to do title searches would also be eliminated. Finally, the emergency loan program should be for very low income and low income residents. Following discussion, Chairman Suggs stated that she was not in favor of eliminating moderate income applicants from the emergency loan program. Mr. Burt explained that the emergency loan program was initially set up to meet quotas for the very low and low income residents, however, the actual language of the plan includes moderate income residents. Commissioner Durden made a motion, seconded by Commissioner Sheffield to authorize Mr. Burt and staff to submit the recommended changes of the SHIP plan to the state. Commissioners Bush and Wilkerson voted in favor of the motion and Chairman Suggs voted against the motion.



John Summers has applied for reimbursement of special assessments from 1987 to 1992, totaling $497.52. The Board agreed to uphold their ordinance which specifies a time limit to apply for reimbursements.



Mr. Burt stated that he has just received service on John Landers. Apparently there were some difficulties in locating Mr. Landers because the letter was mailed to him in October and the service was just received. Commissioner Sheffield stated that he would like to see the Red Berry Branch and Millhopper Estates subdivision's roads corrected. According to Commissioner Sheffield, Sheree Lancaster sent a letter several months ago, stating that Mr. Dees would bring the roads in Red Berry Branch subdivision into compliance, however, nothing has been done. Also, Commissioner Sheffield stated that he understands there is a controversy between the contractor and developer for Millhopper Estates. Commissioner Sheffield added that he does not care if there is a controversy; he just wants the roads repaired because he is receiving numerous complaints about the roads in these subdivisions. Commissioner Sheffield made a motion, seconded by Commissioner Durden, to authorize Mr. Burt to send a letter to the developers of Red Berry Branch and Millhopper Estates subdivisions to bring the roads up to county specifications by the next board meeting, or legal action will be pursued.



Mr. Burt presented information to the Board regarding tax certificates. Under the law, for any property valued at $500 or more, the county shall make application for a tax deed and the opening bid would be the value of all outstanding certificates, with fees and cost paid by the county. The county would have to pay the appropriate fees to go to tax sale and if there are not bidders, the Tax Collector lists the property as lands available for taxes and within 90 days, the county can purchase the land for the opening bid. After 90 days, any person can purchase the land for the opening bid. If, after 7 years have passed, no one buys the property available, it becomes county property. The language says the county shall purchase the property. The Board suggested that this be discussed with the legislative delegation.



Mr. Burt reported for the Board's information that someone has proposed to construct a roofing plant or retail outlet at the location of the old truss plant.



Commissioner Durden asked Mr. Burt if he had information prepared for the Board to review impact fees and occupational licenses. Mr. Burt replied that he did not, however, he could have the information available for the next Board meeting. The Board asked that this be placed on the agenda for the March meeting. There followed discussion, led by Commissioner Sheffield, about the county not fulfilling its obligation to the citizens in regards to road improvements, drive-ways, etc. Commissioner Bush stated that one problem may be the lack of personnel in the road department to accomplish all the road work needed in the county. The Board asked Mr. McQueen to evaluate the personnel needs of the road department and report back to the Board.



Audit Presentation:



Steve Kattell presented the Board's audit report, which does not include the constitutional officers. The county wide audit will include the constitutional officers and should be ready by next month. Financially, the Board's accounts are the same or better than last March. Old EMS charges and property inventories were addressed in the report.



Clerk's Report:



Mr. Gilliam presented the bills for the Board's consideration. He stated that he and Chairman Suggs had discussed the possibility of putting the bills and journal entries on the consent agenda. The Board agreed to the placement of these items on the consent agenda in the future.



Mr. Gilliam presented budget entry 97-41 for the Board's consideration. This budget entry will increase the transportation impact fee fund by $150,000.00, and represents debt proceeds. Commissioner Durden made a motion, seconded by Commissioner Sheffield, to approve the budget entry by resolution. The motion carried unanimously.



RESOLUTION 97-09



A RESOLUTION AMENDING THE TRANSPORTATION IMPACT FEE FUND

BUDGET FOR FISCAL YEAR 1996-97.



WHEREAS, Chapter 129, Florida Statutes, sets forth the requirements for adoption of the annual county budget; and



WHEREAS, Gilchrist County did lawfully and appropriately adopt an annual budget for the Gilchrist County Transportation Trust Impact Fund for Fiscal Year 1996-97; and



WHEREAS, Chapter 129.06, Florida Statutes authorized amendments of the budget by resolution to lawfully expend unanticipated revenues; and



WHEREAS, the Board of County Commissioners of Gilchrist County are in receipt of $150,000 of unanticipated revenues, in the form of debt proceeds;



NOW, THEREFORE, BE IT RESOLVED by the Gilchrist County Board of County Commissioners that the Transportation Impact Fee Fund is hereby amended in an increased amount of $150,000.



RESOLVED this 3rd day of February, 1997.



BOARD OF COUNTY COMMISSIONERS

ATTEST: GILCHRIST COUNTY, FLORIDA:

/s/Joseph W. Gilliam, Clerk /s/Sue B. Suggs, Chair



The Board unanimously approved the remaining journal entries numbered 97034-97039, 97042, 97044-97046, following a motion from Commissioner Bush, which was seconded by Commissioner Wilkerson.



Mr. Gilliam reported that a survey is being conducted among the courthouse employees for "sick building syndrome". Several employees have complained about various cold symptoms that seem to linger year round. The state has an agency that will conduct a no cost inspection and make recommendations for improvements.

Mr. Gilliam stated that he met with the other constitutional officers as the Board requested, to discuss the holiday schedule for 1997, specifically the Christmas holiday. The eighth judicial circuit has indicated that the will observe 12-26-97, as a part of the Christmas holidays. In December, the Board agreed to observe Christmas day and Christmas eve day. The other constitutional officers agreed that since the court is observing 12-26-97 as a holiday, they will also observe that date. Several Board members indicated that they are not willing to grant three days for Christmas and asked Mr. Gilliam to meet with the constitutional officers to determine if the majority would rather have the day before or the day after Christmas.



A survey was conducted among county employees to determine if they would rather stay with AV-MED or change to Blue Cross. The majority of the employees surveyed indicated they would rather stay with AV-MED because they do not want to bear the additional premium increase. The Board asked Mr. Burt to send a letter requesting loss history from AV-MED.



Fees & interest remitted to the Board for the month of December total $10,151.61.



Ms. Frances Terry, executive director of the Suwannee River Economic Council met with Mr. Gilliam and provided him with information regarding DCA's efforts to expand the community action network statewide. SREC would like to be the community action agency of record for Gilchrist County. Currently they administer the commodity and weatherization programs in our county. If the Board agrees to allow SREC to be our CAA, the county would be eligible for funding in the amount of $14,698 and the county could appoint a representative to their council. Commissioner Sheffield made a motion, seconded by Commissioner Durden, to authorize Mr. Gilliam to send SREC a letter asking SREC to serve as our community action agency. The motion carried unanimously.



Mr. Gilliam presented two emergency SHIP loan applications for the Board's consideration. One is for the repair of a roof for Ms. Clariece Cogdill and the other application is for the partial repair of Debbie Shepard's home, which was recently damaged by fire. Commissioner Wilkerson made a motion, seconded by Commissioner Durden, to approve the emergency loans. The motion carried unanimously.



Commissioner Sheffield asked about the status of Velma Osteen's SHIP project. Mr. Gilliam explained that D. J. Daube is correcting some work and doing some additional work because she had about $1200 remaining on her benefit.



Mr. Gilliam reported that he met with the Property Appraiser, Tax Collector, Supervisor of Elections and the Sheriff, to discuss the need for a county-wide MIS director, that can work with all the offices. They would like to have an independent third party come in and see what type of equipment and software each officer has and see if they can come up with a uniform system which would work for each office, allowing the offices to communicate and network with each other. There is a firm that recently evaluated the Levy County Property Appraiser's office. A representative from the firm stated that he and four or five employees could do the evaluation in a week and it would cost about $4000-$5000. The constitutional officers agreed to ask the Board if they would authorize Mr. Gilliam to seek proposals from independent contractors to evaluate our systems needs and make a recommendation to the Board. Chairman Suggs stated that the proposals need to be submitted to the Board, prior to any work being done. Commissioner Durden made a motion, seconded by Commissioner Wilkerson, to authorize Mr. Gilliam to seek proposals on having the systems evaluated. The motion carried unanimously.



After verification by the Finance Department, Mr. Gilliam reported that the Article V cost for 1995 totaled $33,142 and the total for 1996 is $38,525. This information has been compiled in the form of an invoice, which will be presented to the legislative delegation and forwarded to Governor Chiles.



CDBG Report:



Mr. Edwards reported that Arnold Construction refuses to correct Ms. Lovette's well problems. Commissioner Durden made a motion, seconded by Commissioner Wilkerson, to authorize Mr. Edwards to have a third party put in another well for Ms. Lovette, paid from general fund; authorizing Mr. Burt to send a letter to Arnold Construction, requesting reimbursement to the county for the cost of the second well. The motion carried unanimously.



Ms. Hildreth Smith, CDBG recipient, has a health condition, which has caused her to deteriorate to the point that her home health care caseworker has asked that the deferred payment loan agreement be waived because of her hardship. The Board took no action.



Article V cost verified by finance. Bottom line is the same, just moved some expenditures.



EMA/County Coordinator's Report:



Mr. McQueen reported that Alachua County has requested that the Board designate March 8th as its Hazardous Waste Collection Day. Mr. McQueen reminded the Board that last year, the county-wide amnesty days were scheduled to coincide with the Hazardous Waste Collection Day. For hazardous waste collection, there will be a collection site at Trenton and one at the landfill in Bell. Commissioner Bush made a motion, seconded by Commissioner Sheffield, to declare March 1st thru 15th as amnesty weeks, using the same collection criteria as last year. The motion carried unanimously.



Mr. McQueen reminded the Board that in a previous meeting, the Board agreed to repair Chester Ruggles' truck which was damaged as a result of negligence by another solid waste employee. Two quotes were submitted to the Board and the lowest quote was accepted. Chester would like to be paid the amount of the lowest quote, rather than have the truck repaired. The Board advised Mr. McQueen that they will repair the truck, but not pay Mr. Ruggles the amount the repair would cost.



The Florida Fire Chiefs Association has asked Mr. McQueen to serve on a state wide volunteer task force, addressing training, financial support, etc.



North Gilchrist Volunteer Fire Department was looking for a building and DOT has a warehouse that has been taken apart. They are donating it to the county. According to Mr. McQueen, this building, which is in sections, is big enough for the fire department and perhaps other departments.



The Board recessed for lunch at 12:00 noon and reconvened at 1:20 p.m.



Marvin Weaver introduced the new home economist. This position is partially funded by the old WIC program. Nora Johnson will work 10 to 20 hours per week.



EMA/County Coordinator's Report (cont.):



Mr. McQueen submitted David Brittin's letter of resignation. Commissioner Durden made a motion, seconded by Commissioner Wilkerson, to accept Mr. Brittin's resignation. The motion carried unanimously.



Several EMS employees are taking over the various responsibilities of EMS director. The full time employees met on Thursday and discussed the responsibilities they are going to assume. Mr. McQueen expects to see a lot of positive changes. These employees have put a lot of energy into keeping the department running. Linda Walker is in charge of personnel, Deborah Jones is responsible for scheduling, Marty Smith has assumed the responsibility for purchase orders, in addition to other clerical tasks, Vickie Epperson is ordering the supplies and James Branning will be responsible for the maintenance of equipment. Dr. Cox performed an in-service on Friday.

Three Rivers Regional Library System:



Mr. John Hadden, Three Rivers Regional Library System director, introduced Jill McMillian, who has recently been hired as a regional employee. Ms. McMillian will be doing the out reach services, which includes books by mail.



EMS/County Coordinator's Report (cont.):



Mr. McQueen reported that a Certificate of Public Convenience & Necessity for Emergency Medical Services needs to be executed. Commissioner Durden made a motion, seconded by Commissioner Wilkerson, to approve the certificate. The motion carried unanimously.



Mr. McQueen reviewed the building permit and impact fees report with the Board. According to Mr. McQueen, the building department needs to be automated to eliminate some of the paper work. Mr. McQueen added that he will be involved in the automation evaluation.



Mr. McQueen announced that it is time for Mr. Zeigler's 6 months evaluation and he and the Park Board chairman may make a recommendation. He has received a lot of compliments about the park and Mr. Zeigler's performance.



The Public Officials conference will be March 11th at 4:30 p.m. at Hart Springs Park.



Mr. McQueen reported that Diane Ridgeway's old trailer is still on site and Mr. McQueen is going to have it removed.



Mr. McQueen presented the proposed county seal, which was revised to remove some of the blue water. Commissioner Wilkerson made a motion, seconded by Commissioner Bush to approve the seal. The motion carried unanimously.



Mr. McQueen stated that the health care services agreement for county inmates has been signed by the medical director, the EMS director and the sheriff.



The Gilchrist Development Authority is moving into the same office building as the Chamber of Commerce. The carpet is bad in that building and the area is so small that it should not cost more than $500. The Trenton EMS building also is in need of carpet replacement. The Board agreed that it is too early in the fiscal year to dip into the reserve for carpet.



George Cole would like come clarification on petty cash. Petty cash is only for emergency purposes. Mr. Gilliam stated that petty cash should not be used for ongoing operational purposes, however, he does not mind if they make small expenditures for parts, providing they keep the invoices and turn them in for their petty cash to be reimbursed as soon as possible.



Constitutional Officers:



Mr. Burt stated that the Sheriff is going to ask the legislative delegation for permission to establish a sinking fund using state LETF monies, construct a new jail facility. He would like to supplement that cost with federal LETF monies. According to Sheriff Turner, federal funds can be used for the communications system, the bullet proof vests and the walkie talkies without the approval of the legislature. Sheriff Turner announced that he received $1,269,293.28 from Customs. The Department of Treasury has a set of guidelines, as well as the Department of Justice for federal LETF. Sheriff Turner is currently looking for the highest interest rates where he can deposit the funds. The Sheriff spoke to the Board about a recent inmate medical bill which cost his department $1000. The Sheriff's Association, through Hunt Insurance Agency, has catastrophic inmate medical coverage available, in which the Board may be interested. When asked what size of jail facility the Sheriff is interested in constructing, he replied that a 100 bed facility would be adequate. He feels he could generate over half million dollars per year by housing 30 federal inmates on a daily basis. There are several new jail facilities that could be toured to get an idea of the type of facility we need. Sheriff Turner stated that he would like the Board's input regarding the uses of these funds and would like the Board to appoint a committee to determine the needs. According to Sheriff Turner, the expenditure of federal funds do not have to be approved by the Board or deposited/invested by the Clerk. Commissioner Durden made a motion, seconded by Commissioner Sheffield, to authorize the Sheriff to establish a committee. The motion carried unanimously.



Sheriff Turner requested that the Board transfer the two remaining cameras to his department, since he has the monitor and one camera already, and the other two are of little use without the monitor. Commissioner Wilkerson made a motion, seconded by Commissioner Sheffield, to transfer the other two cameras. The motion carried unanimously.



Rural Economic Development Council:



Chairman Suggs announced that she has received a letter from Jackie Barron, stating his resignation from the Rural Economic Development Council. Following discussion, Commissioner Durden made a motion, seconded by Commissioner Wilkerson, to appoint Sam Ferguson to the council and Dennis Riordan as the alternate. The motion carried unanimously.







Florida Crown Jobs & Education Partnership:



Ms. Rachel Bishop-Cook spoke to the Board about the interlocal agreement between several counties in the area in the establishment of the Florida Crown Jobs & Education Partnership Regional Workforce Development Board (JEP Board). The JEP Board is requesting that the various Boards of County Commissioners amend their interlocal agreement to add four more seats to the board. This amendment provides for the adding of two health and human services seats and two at large seats to the JEP Board. Commissioner Sheffield made a motion, seconded by Commissioner Durden to approve the amendment, by resolution. The motion carried unanimously.



RESOLUTION 97-10



A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF

GILCHRIST, FLORIDA, AMENDING THE INTERLOCAL AGREEMENT

TO REFLECT THE ADDITION OF FOUR SEATS: TWO HEALTH AND

HUMAN SERVICES BOARD SEATS AND TWO PRIVATE SECTOR SEATS

TO THE FLORIDA CROWN WORKFORCE DEVELOPMENT BOARD, AND

PROVIDING AN EFFECTIVE DATE.



WHEREAS, by Resolution adopted on the 18th day of June, A.D., 1996, the Board of County Commissioners of Gilchrist, Florida, approved the Interlocal Agreement creating what became known as the Florida Crown Workforce Development Board; and



WHEREAS, the Interlocal Agreement was also approved by the Boards of County Commissioners in Baker, Columbia, Dixie, and Union Counties; and



WHEREAS, the above-named counties desire to amend Section 8. Establishment, Composition, and Appointment of Florida Crown Workforce Development Board, of the Interlocal Agreement, in order to add four seats to the membership of the Florida Crown Workforce Development Board;



NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Gilchrist County, Florida:



1. That the amendment to Section 8. Establishment, Composition and Appointment of Florida Crown Workforce Development Board, of the Interlocal Agreement creating Florida Crown Workforce Development Board incorporated herein as Exhibit A, by reference is made a part hereof.



2. That this amendment shall become effective upon the approval by the Boards of County Commissioners for Baker, Columbia, Dixie, Gilchrist and Union Counties, and the filing of this Resolution with the Clerks of Courts in each county.



Duly adopted in regular session, this 3rd day of February, A.D., 1997.



BOARD OF COUNTY COMMISSIONERS

ATTEST: GILCHRIST COUNTY, FLORIDA:

/s/Joseph W. Gilliam, Clerk /s/Sue B. Suggs, Chair



Preliminary Plat- Foothill Farms Units 1 & 2:



Mr. Wayne Chance presented a preliminary plat for Foothill Farms, Units 1 & 2. On December 12, 1996, the Gilchrist County Zoning Board took action to recommend that the Board of County Commissioners approve the preliminary plat with the following stipulations:



1. The cul-de-sac in Unit 1 shows a right-of-way radius of 75 fee, to which the roadway radius should be 75 feet and the right-of-way radius should be 85 feet.



2. The length of the cul-de-sac should meet the county requirements which would be no longer than 800 feet.



3. Right-of-way on Sheffield Grade would be adequate, to which the right-of-way includes room for drainage, utilities, safety features, etc.





4. When the final plats are presented, the scale could be reduced from 1"=100' to 1"=300'.



Commissioner Sheffield stated that he is not willing to approve anything until the roads in Units 1 & 2 in Millhopper Estates are brought up to county specifications. Mr. McCloud said they are currently working to bring Millhopper Estates into compliance and asked that the Board approve the plat today, contingent upon Millhopper Estates being brought into line. Commissioner Sheffield stated that if the roads in Millhopper Estates are not corrected by the time the final on Foothill Farms is submitted, then Foothill Farms will not be approved. Mr. Burt stated that changing the scale would require a variance from the Land Development Regulations. Commissioner Sheffield made a motion to approve the variance whereby the scale is l inch per 300 feet. The motion was seconded by Commissioner Durden and unanimously approved. Commissioner Sheffield made a motion to approve the preliminary plat of Foothill Farms Units 1 & 2, stipulating that the final plat for this subdivision will not be approved if the roads in Millhopper Estates are not brought up to county specifications. The motion was seconded by Commissioner Bush, and unanimously approved.



Miscellaneous:



Chairman Suggs informed the Board that the new phone books for the Tri-County area, feature a photo of the Suwannee River, on the front cover, along with a photo from the city of Chiefland. Each year there is a contest for the front page photo, and Mr. Sam Ferguson provided the winning photograph of the Suwannee River.



Chairman Suggs announced that the Florida Rural Development will hold a workshop, February 13-14 in Orlando. It is anticipated that the federal legislators from Florida will be in attendance.



Road Improvements:



Mr. Burt presented a resolution authorizing the road improvements for county roads 232 and 341. Commissioner Wilkerson made a motion, seconded by Commissioner Bush to adopt the resolution. The motion carried unanimously.



RESOLUTION 97-11



A RESOLUTION OF THE GILCHRIST COUNTY BOARD OF COUNTY

COMMISSIONERS AUTHORIZING AN EXPENDITURE FROM IMPACT

FEES FOR PAYMENT OF COSTS TO IMPROVEMENTS OF COUNTY

ROAD 232 AND COUNTY ROAD 341.



WHEREAS, Gilchrist County adopted County Ordinance No. 93-01, with amendments thereto providing for imposition of an impact fee with the funds to be used solely for the purposes of providing road necessitated capital improvements to the road network of Gilchrist County; and



WHEREAS, the study of the Gilchrist County Road Department including traffic counts on County Road 232 and County Road 341 shows a marked increase in the utilization of those roads; and



WHEREAS, the marked increase is due to additional population in the County resulting in increased utilization of County Road 232 and County Road 341; and



WHEREAS, County Road 232 is a major East-West thoroughfare between Gilchrist County and the City of Gainesville and Alachua County; and



WHEREAS, County Road 341 is a major North-South county road in the Western portion of the County; and



WHEREAS, the increased use of the roadways has made said roads hazardous to travelers; and



WHEREAS, the increased use of the roadways necessitated the widening of pavement for County Road 232 and County Road 341 in order to handle the increased use of the road and to allow increased capacity, all of which is due to the County's increased population; and



WHEREAS, it is expected that the increased use of these roads will continue in the future; and



WHEREAS, impact funds are available in an amount of $150,000.00 for the widening of the pavement for said roads;



NOW, THEREFORE, BE IT RESOLVED by the Gilchrist County Board of County Commissioners that $150,000.00 of impact fee monies, utilizing those impact fees earliest collected, are hereby authorized for use in the cost of labor, equipment and material to widen the pavement for County Road 232 and County Road 341.



RESOLVED this 3rd day of February, 1997.



BOARD OF COUNTY COMMISSIONERS

ATTEST: GILCHRIST COUNTY, FLORIDA:

/a/Joseph W. Gilliam, Clerk /s/Sue B. Suggs, Chair



The Board discussed the recent removal of the old Montie Lou Prime home from the property across from the courthouse, and the need for additional parking space. The Board asked Mr. Gilliam to find out if they can purchase the Montie Lou Prime property. Commissioner Sheffield asked Commissioner Wilkerson if his father would consider selling his property to the county with a life time estate.



Commissioner Wilkerson made a motion, seconded by Commissioner Bush, to approve bills. The motion carried unanimously.



Commissioner Sheffield asked why Clark Cannon is not being used anymore than he is to work for the Road Department. Mr. Joyner replied that Mr. Cannon has been filling in for employees who are absent, since his retirement. Commissioner Sheffield asked Mr. Joyner why a road grader was parked for a week in his district. Mr. Joyner stated that the grader broke down and was out of service for one day and the grader operator was off one day for jury duty, however, the grader was not down for an entire week.



Commissioner Durden asked if there has been a problem with theft from the road department. It appears that the county purchased 46 batteries last year. Mr. Joyner stated that he was not aware of any theft problems. He added that some equipment requires more than one battery to operate.



The Board asked Mr. Joyner if he had done anything about Sandy Langford's request to move into another position. According to Mr. Joyner, if you change into another position, you must change to the pay for that position. Mr. Joyner stated that he has received 32 applications for the clerical position. Commissioner Durden made a motion, seconded by Commissioner Wilkerson, to allow the new road department employee (clerical) 6 months to get a CDL. The motion carried unanimously.



Mr. Gilliam stated that he is not comfortable with the Sheriff depositing and spending LETF monies without Board involvement. He would like clarification and the Board recommended that he and Mr. Burt get together. Mr. Burt stated that he would like to meet with Mr. Gilliam and Sheriff Turner to resolve the issue.



Mr. Joyner reported that John Landers spoke to him about Santa Fe Landing subdivision, indicating that he will fix the roads, however, he does not have the funds to do it at this time.



Chairman Suggs spoke to the Board about the possibility of pouring a concrete pad for a helicopter landing place near the Southeast Community Center.



Commissioner Wilkerson made a motion, seconded by Commissioner Bush to approve the travel expenditures for Commissioners Suggs, Durden and Sheffield, for the upcoming conference to be held in Destin. The motion carried unanimously.





There being no further business to discuss, a motion to adjourn was made by Commissioner Bush at 4:45 p.m., seconded by Commissioner Durden, and unanimously approved.



APPROVED:







SUE B. SUGGS, CHAIR



ATTEST:







JOSEPH W. GILLIAM, CLERK