MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD JULY 7, 1997.



The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in a regular meeting on July 7, 1997, at 9:00 a.m., in the Commissioner's Meeting Room at the Courthouse in Trenton, Florida, with the following members present to-wit:



Sue B. Suggs, Chairman

Randy Durden

Jimmie Sheffield

Wilbur Bush

Fred Wilkerson



Other persons in attendance were: Joseph Gilliam, Clerk of Court, Samuel Mutch, County Attorney, Ted Burt, attorney, Ron McQueen, EMA/County Coordinator, Sherree Pitzarell, Deputy Clerk, Sheriff David Turner, Linda Walker, EMS Supervisor, Diane Avery, Solid Waste Supervisor, Theron Hudson, Jean Wonser, Jim Moore, Ken Frey, and Clarence Feagle, county residents.



Agenda Changes:



Mr. Gilliam announced that the discussion of the EMA/County Coordinator position was not placed on the agenda and asked the Board if they would like it placed. The Board agreed to hold the discussion during the Clerk's report.



Consent Agenda:



Mr. Gilliam explained that there are two resolutions on the consent agenda that he is requesting be rescinded. Mr. Mutch suggested that they be rescinded individually.



Minutes of Previous Meetings:



Commissioner Sheffield asked if there has been any response on the Santa Fe Landing case. Mr. Burt stated that the judge has entered a judgement against Mr. Landers for over $8000 and it will be recorded in the Clerk's office. The judgement attaches to any property he owns anywhere. Mr. Mutch added that the county can improve those roads and levy the cost against the developer. If someone wanted to buy a lot in that subdivision, in order to get clear title, the judgement would have to be satisfied. If it's recorded in Broward county where Mr. Landers resides, the same would apply there as well. Commissioner Durden made a motion, seconded by Commissioner Wilkerson, to approve the minutes of the meetings held May 19th and June 2nd. The motion carried unanimously.



Consent Agenda:



Mr. Gilliam pointed out that one of the items on the consent agenda, a journal entry transferring $15,000 from LETF to the Sheriff will require a statement from the Sheriff certifying that the expenditure is a legal expenditure.



Commissioner Bush made a motion, seconded by Commissioner Wilkerson to approve items numbered CA-1, CA-2, and CA-5 on the consent agenda. The motion carried unanimously.



CA-1: Monthly bills



CA-2: Journal entries 97106-97110, 97113-97115, 97117,

97121-97123.



CA-3: Resolution 97-36, amending the General Revenue

Fund by $5145, which represents a reimbursement

from solid waste for parks maintenance.



Commissioner Durden made a motion, seconded by Commissioner Bush to rescind resolution 97-12. The motion carried unanimously.



Commissioner Durden made a motion, seconded by Commissioner Wilkerson to rescind resolution 97-33. The motion carried unanimously.



Attorney's Report:



Mr. Burt submitted a copy of the contract for Special Public Defender services, which have been sent to the three attorneys that agreed to the fee of $407.50 per case. The contract will be effective as soon as they are executed by the individual attorneys and returned to the county for execution. Commissioner Durden made a motion, seconded by Commissioner Sheffield to approve the contracts. The motion carried unanimously.



Mr. Burt stated that he met with Mr. Mutch and any work that he needs to follow up on, he will do through Mr. Mutch.



The county has received a request from the public defender's office in Alachua County to house an inmate in the Gilchrist County Jail; it would put the county in the position to provide inmate care and services. Commissioner Durden made a motion, seconded by Commissioner Sheffield, to deny the request. The motion carried unanimously.



Mr. Mutch reported that the Corrections Committee met last week and a subcommittee was established consisting of the Sheriff, Clerk and County Attorney. The Sheriff is going to address his concerns with the Board. There will be a DOC inspection before October 4th. Commissioner Bush would like to know what the whole facility will cost, not just the administration building. Commissioner Suggs stated that the Senior Citizens building is closed and it is her understanding that Drummond Community Bank is going to foreclose on the building. Apparently there is about $240,000 left on the loan. There followed discussion about problems recently experienced by the Tri-County Council for Senior Citizens. The Dixie County Clerk executed some documents as Chair of the TCCSC committee and is being held personally liable. Commissioner Sheffield stated that he has a problem with sitting on boards and committees that are not a part of the county. He added that he is resigning from the SREC board of directors. Chairman Suggs advised that she has talked to federal and state legislators and met with the director of the Suwannee River Economic Council, the organization that will take over the services previously provided by TCCSC, to see if more investigation is needed. Mr. Mutch advised the Board members not sign any personal guarantees before he has the chance to review the documents. Chairman Suggs stated that she will contact Mr. Drummond and let him know that the Board is interested in what happens to the Senior Citizens building.



Mr. Mutch stated that he reviewed the contract between CPC and the county. The contract has an addendum that would allow the county to withhold up to $7500 from Mr. Edwards' fee, and it was signed by Commissioner Bush who was chairman at the time. It was not however, signed by Mr. Edwards. Mr. Edwards is willing to relinquish half that amount. Mr. Mutch added that it would probably cost the county more in legal fees to recover $7500 than the difference the county would be paying Mr. Edwards.



Mr. Mutch reminded the Board that financial disclosure forms should have been submitted last week. They need to go to the Supervisor of Elections Office or straight to the state.



Clerk's Report:



Chairman Suggs asked Mr. McQueen to have Mr. Martin check on the road that Frank Grant lives on; apparently he is concerned about an area of the ditch which may cause driving hazards.



Mr. Gilliam stated that he met with Chairman Suggs and Mr. McQueen to review Mr. McQueen's position description. Several key questions were formulated and submitted for the Board's consideration in regards to the County Coordinator portion of Mr. McQueen's position. In addition, Mr. McQueen asked the department heads what their vision for a county coordinator should be and their responses are included as well. Mr. McQueen pointed out that the job description that was advertised was approved by the state Emergency Management office prior to advertisement. In addition, Mr. McQueen stated that the public and the departments are pleased with the commissioner assignments. Chairman Suggs stated that the responsibilities outlined in his position description are more than one person can perform. With the increase in population, there has been a great increase in demand for services. The chair suggests that the position be responsible for EMA (Emergency Management), Zoning and Growth Management, as well as fire and EMS. Commissioner Sheffield stated that he feels Mr. McQueen has done a good job but agrees that he is overloaded. According to Mr. McQueen, the larger counties are pushing for more money (grant funding which funds his and similar positions throughout the state), which will take some of the funds away from the small counties. About 74% of Ms. Latner's salary is funded through EMA grants and Mr. McQueen recommends that the balance also be funded through the grants. In regards to the various tasks assigned the county coordinator, the former Clerk found a lot of things that were not being done and thus the language "perform other such duties as deemed by the Board" was a catch all for those tasks. Chairman Suggs indicated that Mr. Gilliam feels that he can handle the purchase orders without additional financial assistance. Mr. Ferguson, Deputy Clerk stated that it would take less time to process purchase orders if Mr. McQueen's involvement were eliminated. Commissioner Bush made a motion, seconded by Commissioner Wilkerson to move the purchase order process back to the Clerk's Finance Department, following the Board's purchasing policy. The motion carried unanimously. One of the questions posed to the Board and department heads was what the administrator's role should be in hiring and firing. There followed discussion regarding what Mr. McQueen's participation could be in the employee appeals process, if he was also involved with the hiring and firing. At the same time, Commissioner Wilkerson asked about individual commissioners being involved with department committees in regards to hiring and firing. Commissioner Wilkerson stated he would like for Mr. Mutch to review the personnel policy. Mr. Mutch commented that if the individual board members were involved in hiring and firing, the individual commissioner may have to recuse him/herself from any appeals decision. The Board discussed the possibility of removing Mr. McQueen from personnel matters making Ms. Latner's position more of an administrative assistant position, so that she could devote her time to personnel. Mr. McQueen stated that such action would require a position to do clerical work. Mr. Mutch suggested that the Board could charge each department with a portion of the expense for a personnel director. Chairman Suggs asked Mr. McQueen and Mr. Gilliam to meet and determine how much each department would need to be charged to finance such a position.



Mr. Gilliam spoke to the Board about the report submitted by Crouse Consulting. In addition to the report, Mr. Gilliam distributed a letter from Joe Blanchard, former MIS director, explaining that Mr. Blanchard had requested a copy of the report, and has responded to Crouse's analysis to the county's computer needs. According to Mr. Gilliam, Mr. Blanchard does not agree with all the information contained in Crouse's report. Mr. Gilliam read Crouse's summary letter and agrees that the county needs a MIS director to manage the county's computer systems. Mr. Gilliam does not think this position should be a Clerk's position, but rather a county-wide position, supported by the Board and the constitutional officers. Mr. Gilliam added that he does not feel that a consultant would have the county's best interest at heart, and asked the Board to consider establishing such a position. The Board asked where the funding for such a position would be derived. Mr. Gilliam stated that he had funds available in his budget for MIS, and there are some funds which may be available through out the county's budget. Commissioner Sheffield commented that the Property Appraiser has funds in his budget for computer support, and he should be willing to pay a portion of the cost.



Public Hearing- Occupational Licenses:



Mr. Mutch presented a draft ordinance which was previously prepared by Mr. Burt, for the Board's consideration. Commissioner Durden made a motion, seconded by Commissioner Wilkerson to adopt the ordinance, which would raise the annual fee from $10 per year to $20 per year. There followed discussion about whether or not the county must remit a portion of the funds collected to the various municipalities within the county. Mr. Mutch stated he would like to research the statutes. Commissioner Durden modified his motion to table action until the next regular meeting. The motion was seconded by Commissioner Wilkerson, and unanimously approved.



CDBG Report:



Commissioner Sheffield stated that Mr. Dull indicated that he selected a water filtration system for $1800. This system will filter iron and DCA has advised the county not to pay more than $1000 toward the total cost. Mr. Dull has agreed to pay the balance. The range on the systems was $347 to over $2000. In addition to selecting the filtration system from Aqua-Medics, and agreeing to pay the difference, Mr. Dull signed a statement to that effect.



Mr. Edwards reported that Ms. Lott's roof has been leaking and the county's maintenance person repaired it because the work was out of warranty. Now she is having a problem with her well. According to Mr. Edwards there is about $700 remaining which can be spent on the repair of the well. The Board stated it should be repaired if possible.



Following discussion, Commissioner Durden made a motion, seconded by Commissioner Bush, to withhold $3750 from Mr. Edwards contract for his consultation fee. The motion passed unanimously.



EMA/County Coordinator's Position:



The Board discussed their vision for the County Coordinator's position. At this time, each commissioner voiced that they do not feel a need for a county administrator, however, they realize there may be a need in the future. Chairman Suggs stated that the Rural Development staff are willing to help the county, at no charge, to develop a plan to meet growth issues. They would need a letter from the Board, requesting their assistance.



EMS Department:



Mr. McQueen reminded the Board that they previously agreed to raise the hourly rate for Danny Elkins, Jimmie Branning and Deborah Jones, providing that funds are available in the EMS budget. These three individuals have taken on more responsibilities and should be compensated. Mr. McQueen stated that the funds are available. Commissioner Sheffield made a motion, seconded by Commissioner Durden, to raise their hourly rate, retroactive to June 16, 1997. The motion carried unanimously.



Ms. Walker, EMS supervisor asked if the Board would consider paying the Primestar monthly fee at the EMS station in Bell, through their budget. According to Ms. Walker, the Trenton station receives free cable. Because cable is not available in the Bell area, the employees had Primestar installed and the charges are billed to one employee, who in turn collects the monthly fee from each employee using the service. Sometimes it is difficult to collect from each employee. Commissioner Sheffield stated that he is not in favor of using tax payers funds to pay for primestar service. Mr. Mutch suggested that the account be changed into the county's name and that the monthly premium could be prorated per employee and payroll deducted. The Board indicated that they did not have a problem with Mr. Mutch's suggestion.



The Board recessed for lunch at 12:34 p.m. and reconvened at 1:33 p.m.



Presentation of Plaque to Lancaster Correctional:



On behalf of the Board of County Commissioners, Chairman Suggs presented a plaque of appreciation to Lancaster Correctional Institution, for the use of inmate labor. Lancaster provides inmate labor, which the county utilizes at the transfer station and recycling center, as well as the county's parks and courthouse lawn maintenance. Accepting the plaque on behalf of Lancaster Correctional were Superintendent Pete Turner, Assistant Superintendent of Programs Mike Pleskovich, and Major Jeffrey Wainwright.



Solid Waste Department:



Ms. Avery and Mr. McQueen distributed information to the Board for consideration of establishing a manned garbage site near the Southeast Community Center. Mr. McQueen explained that he met with Ms. Avery and Commissioner Bush and it is their recommendation that two of the five acres owned by the county be fenced for the manned site. They would like to install containers for recycling and solid waste, which could be emptied and hauled as needed. The site could be manned 5 days (40 hours) per week. The estimated cost to establish the site is $49,940.00 with an annual operating cost of $22,568.00. Following discussion, Commissioner Bush made as motion, seconded by Commissioner Wilkerson, to proceed with the project. The motion carried unanimously. It was pointed out that the cost to establish this facility includes $3640 for an emergency helicopter landing, which will be paid from EMA funds providing they are available.



Mr. McQueen and Ms. Avery presented quotes from White Ford for a three pick-up trucks as follows: Ford Ranger @ $11,200; F-150 five speed @ $14,970; and a F-150 automatic @ $16,093. All prices quoted are state contract prices, according to Mr. McQueen. Following discussion, Commissioner Bush made a motion, seconded by Commissioner Wilkerson, to purchase the F-150 five speed. The motion passed by split vote, with Commissioners Bush, Wilkerson, Durden, and Sheffield voting in favor of the motion, and Commissioner Suggs voting in opposition.



Mr. McQueen stated that he had a purchase order for 100 twelve inch decals to place on county vehicles, and asked the Board to select a color for the writing. The decals are the same design as the county seal and if the Board chooses a color already identified on the seal, there will be no extra charge. The Board agreed on the color green. It was pointed out that the purpose of the county seal design was to order an actual seal for county documents requiring a Board of County Commissioner seal. This seal should also be placed on letterhead as well.



Clerk's Report:



Mr. Gilliam distributed the proposed budgets for fiscal year 1997-98 and reviewed the year-to-date expenditure and status reports with the Board.



Mr. Gilliam presented the Property Appraiser's Certification of Taxable Value to the Board. New revenue generated from the increase of taxable values is approximately $113,000. The tentative budget hearing is scheduled for September 8, 1997, at 6:30 p.m. and the final budget hearing is scheduled for September 29, 1997, at 6:30 p.m. The Board scheduled budget workshops for July 22, 1997, from 5:00 p.m. to 9:00 p.m. and August 7, 1997, from 5:00 p.m. to 9:00 p.m. Commissioner Durden made a motion, seconded by Commissioner Wilkerson, to approve the Certification of Taxable Value. The motion carried unanimously.



Chairman Suggs reported that the Chamber of Commerce submitted paid receipts totalling $5023.24 for reimbursement. Since this is over $2000, it is being brought before the Board for approval. Commissioner Wilkerson made a motion, seconded by Commissioner Bush, to approve reimbursement. The motion carried unanimously.



The Board agreed to set the Value Adjustment Board meeting for September 22, 1997, at 9:00 a.m. Chairman Suggs appointed Commissioner Bush, Commissioner Durden and herself to serve on the VAB this year.



Mr. Gilliam reported that the cost for preparing the special assessment tax roll was not included in the this fiscal year budget. Once the cost is established, the Board will need to make a transfer from the EMS and Solid Waste reserves to pay the expense.



Mr. Gilliam presented a grant participation letter for the Board's consideration. The grant is for the purchase of a computer for the Sheriff's Department, in the amount of $2700. Commissioner Durden made a motion, seconded by Commissioner Sheffield, to approve participation in the grant. The motion carried unanimously.



Mr. Gilliam spoke to the Board about air conditioner repairs. In the past, various repairmen have been called to service and make repairs to the units and it may be more cost effective to bid those services out on an annual basis. Commissioner Durden made a motion, seconded by Commissioner Wilkerson, to authorize the request for proposals for air conditioning services for next fiscal year. The motion carried unanimously.



The Board unanimously agreed, following a motion from Commissioner Sheffield, which was seconded by Commissioner Durden, to transfer the old red EMS unit from that department to the general maintenance & repair department for Mr. Lewis' use.



Following discussion, Commissioner Wilkerson made a motion, seconded by Commissioner Bush, to transfer $6000 from general fund reserve to the Clerk's budget. The motion carried unanimously.



Constitutional Officers:



Sheriff Turner:



The Sheriff and Mr. McQueen reported that they are waiting on quotes from Akins Heating and Air and AirRite for the replacement of vents on the jail roof. According to Sheriff Turner, now that summer is here, the temperature in the cell areas has increased and is being monitored daily; the new vents are expected to lower the temperature. Sheriff Turner stated that he has a hot water heater that leaks and it has caused his electricity bill to double. He has purchased a new water heater and requests that the installation by Mr. Lewis be expedited. Sheriff Turner asked about the status of the fiber optic line. Mr. McQueen stated that the Board put the funding in place for the project at the last Board meeting, and Mr. Lewis received his certification to work with Lancaster inmates. The city, though working with the county on the project, will not allow their streets to be cut. A contractor could do the work, however, the county can save a substantial amount of money doing the work, using inmate labor. A portion of the EMA grant funds must be used to build the data base. Sheriff Turner stated that he has been considering purchasing a CAD system and the fiber optic line will be needed.



Sheriff Turner and Mr. Mutch spoke to the Board about a bond estreachure. Mr. Mutch explained that a bond estreachure means that someone has forfeited their bond because they did not show up for court. A request was received on behalf of Brett Massey who had three traffic misdemeanor charges, with a bond set for $5000. He did not show up for court in March and was rearrested in June. The $500 he paid to secure the bond was pulled by Judge Philman and his defense attorney wants the money returned to his client. The Board may want to consider how much it cost the Sheriff in extra time and money to rearrest this person. It also sets an example that it's okay to not show up in court because you can get the bond you posted back. Commissioner Durden made a motion, seconded by Commissioner Bush to deny the refund. The motion carried unanimously. The Board directed Mr. Mutch to handle such cases on their behalf in the future.



Board Vacancies:



Chairman Suggs announced that the only resumes received were for the Zoning Board vacancies. No resumes or letters of interest were submitted for the Code Enforcement or Affordable Housing Boards. Chairman Suggs recognized Mr. Feagle, Chairman of the Zoning Board, and asked if he would like to have any input. Mr. Feagle replied that whoever the Board appointed would be welcome to the Zoning Board. Chairman Suggs stated that the deadline for submitting resumes was July 3rd and this is the first glance she has had of the potential applicants. She does not feel that she has had adequate to review the information. Mr. Ken Frey stated that there is a very broad diversity of background and occupations among the applicants and suggested that the Board set criteria before making a selection. Mr. Frey suggested that the Board consider the degree to which the applicants have been involved in the county's legislative activities, the type of background, communication skills, objectivity, analytical ability, and familiarity with the comprehensive plan and land development regulations that each applicant possesses. Commissioner Wilkerson stated that he would like to meet with Mr. Feagle and Mr. Rehberg and make a recommendation to the Board. Mr. Mutch advised that their meeting should be open to the public and advertised. There followed discussion regarding the possibility of dissolving the Zoning Board and Board of Adjustment and letting all those issues come before the Board of County Commissioners. Commissioner Bush made a motion, seconded by Commissioner Durden to table the appointments until the July 21st meeting. The motion carried unanimously. Mr. Mutch will speak to Mr. Pelham about restructuring the Board of Adjustment. Mr. McQueen stated that Scott Koons has requested that items such as zoning be scheduled at a standard time, such as 6:30 p.m. on the 2nd meeting of each month.



Budget Amendment Hearing- Capital Outlay Fund # 301:



Mr. Gilliam announced that the revenues for the capital outlay fund # 301 were underestimated for the current fiscal year by $9840. Commissioner Durden made a motion, seconded by Commissioner Sheffield, to amend the capital outlay fund # 301, by resolution. The motion carried unanimously.



RESOLUTION 97-37



A RESOLUTION AMENDING THE CAPITAL OUTLAY FUND 301

BUDGET FOR FISCAL YEAR 1996-97.



WHEREAS, Chapter 129, Florida Statutes, sets forth the requirements for adoption of the annual county budget; and



WHEREAS, Gilchrist County did lawfully and appropriately adopt an annual budget for the Gilchrist County Capital Outlay Fund 301 Budget for Fiscal Year 1996-97; and



WHEREAS, Chapter 129.06(f), Florida Statutes authorized amendments of the budget by resolution to lawfully expend underestimated revenues; and



WHEREAS, the Board of County Commissioners of Gilchrist County are in receipt of $9,840.00 of underestimated revenues, in the form of Racing Tax ($5000), E911 Phone Surcharge ($2840) and E911 Traffic Surcharge ($2000);



NOW, THEREFORE BE IT RESOLVED by the Gilchrist County Board of County Commissioners, that the Capital Outlay Fund 301 Budget is hereby amended in an increased amount of $9,840.00.



RESOLVED this 7th day of July, 1997.



BOARD OF COUNTY COMMISSIONERS

ATTEST: GILCHRIST COUNTY, FLORIDA:

/s/Joseph W. Gilliam, Clerk /s/Sue B. Suggs, Chair



EMA/County Coordinator's Report (cont.):



Commissioner Durden discussed the Road Department schedule in regards to rock delivery and limbing.



Mr. Dull selected Aqua-Medic for a water filter system at a cost of $1800. The company called today and reported that Mr. Dull called them and said he does not have the money ($800) to pay toward the cost. Mr. Edwards previously reported that Mr. Eastman from DCA advised not to spend more than $1000.



Chairman Suggs announced that the county wide committee will meet on the 17th of this month.



Crouse Computer Consulting has submitted a quote for installing a system for the building department. Currently building permits require an application for each phase, totalling eight permits, with multiple forms. This is being done by hand. Tresun submitted a quote at about $12,000 with $7000 per year for support. They provide the "cadillac" of systems, however, we can not afford that type of system at this time. Crouse has offered to build a system on the platform of our map. They are the InfoCad dealer and they also support the Property Appraiser. Their product will support a system using information already provided on our county-wide map and can cross over to 911 and the Sheriff. The cost is $5000 and an annual maintenance and support cost of $1000. The system could also do the mail outs for occupational licenses renewal. There is about $9000 on the salary side of the Building Department budget that could be transferred to pay the cost. Commissioner Durden asked Mr. McQueen how many days Mr. Rehberg works. Mr. McQueen replied that he is almost working full time because of the volume of work. Mr. McQueen suggested that the Board consider bringing in another person to do building inspections, which now requires a license. Commissioner Wilkerson made a motion, seconded by Commissioner Bush to authorize the expenditure for the computer system and maintenance/support from Crouse Computer Consulting. The motion carried unanimously.



Commissioner Sheffield initiated discussion regarding drive-way permits and asked Mr. Mutch to research policy and implementation procedure for drive-way permits. Commissioner Durden stated that the Board needs to decide who will do the initial and final drive-way inspections. Currently the Road Department and the Building Department are involved in the drive-way inspection process. Chairman Suggs advised Mr. Mutch and Mr. McQueen to get together to develop a drive-way policy to bring back to the Board. According to Mr. McQueen, the county wide map needs to be layered to include drive-ways, private roads, culverts, etc. It is in the Property Appraiser's office and will not communicate with the Building Department. Chairman Suggs stated that the system should communicate with the Building Department considering the amount of tax payers dollars that have been spent on that system. For the past five years, funds have been spent on the mapping system and you still can not access the information electronically from another department.



Mr. McQueen submitted a list of the quotes on the water filtration system picked the second most expensive system. Mr. Dull wants the county to pay for the entire cost. Certified Plumbing submitted a price of $1030 and Seaman Aqua Clean submitted a price of $963. Mr. McQueen suggested that Mr. Dull be required to choose a system by a date certain. Commissioner Wilkerson made a motion, seconded by Commissioner Bush to give Mr. Dull until Friday to choose between the above two and if he does not, the county will make a selection. The motion carried unanimously. Mr. McQueen will send Mr. Dull a letter indicating the Board's action with the Sheriff to deliver.



Mr. McQueen reported that a purchase order is needed for the purchase of 911 infocad linkage (Infocad software program from Crouse Computing Consultants) at a cost of $2500. Commissioner Durden made a motion, seconded by Commissioner Wilkerson to approve the purchase order. The motion carried unanimously.



Mr. McQueen attended a meeting with the Planning Council regarding the Comprehensive Plan evaluation in 1998. Chairman Suggs stated that she will send a letter to the secretary of DCA about direction for the county's future as a rural county.



Following discussion, Commissioner Durden made a motion, seconded by Commissioner Wilkerson to send Ms. Avery and Commissioner Bush to attend the national recycling conference scheduled for the end of July. If Commissioner Bush is unable to attend, Mr. McQueen may attend in his place. The motion carried unanimously.



The Board discussed a letter received from Philmans regarding a complaint about their neighbor's living condition. Mr. McQueen stated that this will come up before the Code Enforcement Board. According to Mr. Mutch, this can constitute a nuisance and the Board has the ability to direct the county attorney to file for an injunction to stop the nuisance because it is a violation. In the statutes, it actually states "tents" as an item in the nuisance statute. Chairman Suggs stated that it is her understanding that the family is being granted a homestead exemption on a tent. Mr. McQueen stated that it does not meet the definition of a residence in the Comprehensive Plan or Land Development Regulations. Commissioner Durden made a motion, seconded by Commissioner Wilkerson, that depending on the action of the Code Enforcement Board, Mr. Mutch is authorized to go forward with an injunction against the public nuisance. The motion carried unanimously.



The Florida Association of Counties requested the Board send a letter to President Clinton regarding the Clean Air Act. Apparently EPA has instituted regulations without consulting the state of Florida. Commissioner Durden made a motion, seconded by Commissioner Bush to authorize a letter for the Chair's signature. The motion carried unanimously.



Mr. Edwin Smith, Jr. sent a letter complimenting the road department.



Chairman Suggs stated that Mr. Martin requested that the Board send a letter of appreciation to Central Florida Electric thanking them for the work they performed in removing approximately 70 dead trees from the right-of-way, specifically thanking David Lamb and Robert Smith. Chairman Suggs directed Mr. McQueen to draft a letter for her signature and Mr. Martins.



Mr. McQueen reported that two hazardous materials incidents occurred last month, to which he responded.



Miscellaneous:



Chairman Suggs spoke to the Board about a request from Suwannee County that our Board adopt a resolution regarding inheritance tax. Commissioner Bush made a motion, seconded by Commissioner Sheffield to adopt a similar resolution. The motion carried unanimously. These resolutions need to be sent to both houses of congress.



RESOLUTION 97-38



WHEREAS, the Board of County Commissioners of Gilchrist County, Florida, agrees with the Florida Farm Bureau that the Federal Inheritance Tax is unfair and is double taxation; and



WHEREAS, in Gilchrist County, which is a rural agricultural community, many family businesses can be financially destroyed by the inheritance tax; and



WHEREAS, the Board of County Commissioners of Gilchrist County believes that the family business is the life blood of America and is an asset and a resource to our community and should be supported and encouraged, not taxed unfairly, and



WHEREAS, the Board of County Commissioners of Gilchrist County believes in the right of passing on to family members a family business without the heavy burden of an inheritance tax which can cause an extreme financial burden on the business; and



WHEREAS, revenues coming into a family business have already been taxed as income and increased assets have been taxed as personal property taxes so the inheritance tax is double taxation which is totally unfair;



NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners of Gilchrist County, Florida encourages our federal representatives and senators to support the elimination of the inheritance tax because of its unfairness and asks other counties in Florida to join us with their support.



ADOPTED this 7th day of July, 1997.



BOARD OF COUNTY COMMISSIONERS

ATTEST: GILCHRIST COUNTY, FLORIDA:

/s/Joseph W. Gilliam, Clerk /s/Sue B. Suggs, Chair



Lancaster Correctional Inmate Labor agreements have been received. Commissioner Durden made a motion, seconded by Commissioner Wilkerson, to approve the labor agreements, which include county-wide, solid waste and road department. The motion carried unanimously.



There are four counties in the state that are working on whether or not to publish the minutes of meetings in local papers. Currently there are only about 9 counties that still publish minutes. According to Chairman Suggs, some counties make a copy of the tapes and written minutes available at the public library. Mr. Mutch stated that there is no requirement in the statutes that the minutes be printed in the newspaper. It would be appropriate to do the motions and votes, but the detail is not necessary. Mr. Mutch suggested that the minutes continue to contain the information as currently produced, however, for the paper, a summary could be prepared.



Commissioner Durden made a motion, seconded by Commissioner Wilkerson to move the remainder of Ms. Latner's salary to Emergency Management, effective next pay period. The motion carried unanimously.



There will be a pre-application conference on three minor subdivisions, which should be classified as a major subdivision. Mr. Martin is concerned about the flood area. Apparently the developer owns all three subdivisions.



Commissioner Durden announced that there will be a cook out on 7-24-97 for Leamon Wells.



There being no further business to discuss, Commissioner Bush made a motion to adjourn at 5:45 p.m. The motion was seconded by Commissioner Durden and unanimously approved.



APPROVED:







SUE B. SUGGS, CHAIR



ATTEST:







JOSEPH W. GILLIAM, CLERK