MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD AUGUST 4, 1997.
The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in a regular meeting on August 4, 1997, at 9:00 a.m., in the Commissioner's Meeting Room at the Courthouse in Trenton, Florida, with the following members present to-wit:
Sue B. Suggs, Chairman
Other persons in attendance were: Joe Gilliam, Clerk of Court, Sam Mutch, County Attorney, Ron McQueen, Sherree Pitzarell, Deputy Clerk, Sven Linscold, Ken Frey, Lamar Hines, Craig Watson George Cole, Kathryn Deen, Tim Kinsey, Nathan Martin, Geroge Cole, David Turner, Rob Ayers,
Commissioner Bush made a motion, seconded by Commissioner Durden, to approve the minutes of the meeting held July 7, 1997. The motion carried unanimously.
Commissioner Durden made a motion, seconded by Commissioner Wilkerson, to adopt resolution 97-42, establishing a credit card account with Visa or Mastercard in order to facilitate payment of travel while board members and employees are on official business. The motion carried unanimously. A copy of this resolution is on file in the Clerk's office.
Commissioner Durden made a motion, seconded by Commissioner Bush, to adopt resolution 97-43, designating the Gilchrist County Tax Collector as a budget officer, rather than a fee officer. The motion carried unanimously. A copy of this resolution is on file in the Clerk's office.
Commissioner Durden made a motion, seconded by Commissioner Sheffield, to adopt resolution 97-44, changing the probationary period for newly hired employees from 180 days to 90 days, with an option by the supervisor to extend the probationary period for an additional 30 to 90 days at the option of the supervisor with permission of the county coordinator. The motion carried unanimously. A copy of this resolution is on file in the Clerk's office.
Commissioner Durden made a motion, seconded by Commissioner Bush, to adopt resolution 97-45, setting the policy for cost of living increases for regular and probationary employees in county employment. The motion carried unanimously. A copy of this resolution is on file in the Clerk's office.
Mr. Mutch reported that after researching the ordinance for special assessments, the only exemptions requiring reimbursement from the general revenue fund are those granted for financial hardship. Commissioner Durden made a motion, seconded by Commissioner Wilkerson, to authorize Mr. Mutch to draft an ordinance to extend the deadline for applying for all exemptions to March 31st of each year. The motion carried unanimously.
The Board asked Mr. Mutch to comment on the verified complaint filed by Ginnie Springs and Blue Springs. Mr. Mutch stated that in addition to the verified complaint, a writ of certoria has also been filed. The Board has 30 days to respond to the verified complaint. The writ of certoria is an appeal to the Board of Adjustment's decision, and only the record that was made by the BOA will be considered by the court. It is Mr. Mutch's opinion that summons should not have been issued; if deemed appropriate, the judge will determine the issuance of summons. If the summons have been issued incorrectly, the Board can petition to quash the summons. Mr. Mutch added that he spoke to Mr. Goldberg, attorney with Pelham & Apgar, and he agrees that the Board should make a motion to quash the summons.
There has been a law suit filed against the county by Robert Vincent Taylor. The county has not answered the second complaint and Mr. Mutch is in the process of determining what the status is for this case.
Commissioner Durden made a motion to approve items CA 1 (monthly bills) and CA 2 (journal entries 97124-97127, 97130-97132, 97134 and 97138. The motion was seconded by Commissioner Bush and unanimously approved.
Commissioner Durden made a motion, seconded by Commissioner Bush, to adopt resolution 97-46, amending the general revenue fund by $2510.48. The motion carried unanimously. A copy of this resolution is on file in the Clerk's office.
Commissioner Durden made a motion, seconded by Commissioner Sheffield, to adopt resolution 97-47, amending the general revenue fund by $3650. The motion carried unanimously. A copy of this resolution is on file in the Clerk's office.
Commissioner Durden made a motion, seconded by Commissioner Bush, to adopt resolution 97-48, approving membership in the Small County Coalition for fiscal year 97-98. The motion carried unanimously. A copy of this resolution is on file in the Clerk's office.
Alachua County Solid Waste- Norm Thomas:
Mr. Thomas stated that Alachua County is in the process of purchasing around 30 acres north of the airport in the industrial park, just off Waldo road. They plan to construct a transfer station, with construction slated to begin in January. In addition, they intend to close the southwest landfill in August 1998. At that time, the new transfer station should be open and operating. Alachua County will continue to accommodate the solid waste received from Gilchrist County and they do not anticipate an increase in the tipping fees.
Commissioner Wilkerson made a motion, seconded by Commissioner Bush, to authorize Mr. Mutch to prepare the necessary documents to transfer the portable health building, located on Bell school campus to the School Board. The motion carried unanimously.
Chairman Suggs asked Mr. McQueen to locate the fire contract with the Town of Bell.
Mr. Gilliam stated that he will be out of town on the 21st of August, and asked the Board to consider changing their budget workshop to another day. The Board agreed to change the workshop to August 14th from 5:00 p.m. to 7:30 p.m.
Mr. Gilliam reported that the old Women's Club building is still titled to the Board. The Suwannee River Economic Council wanted to make certain that it was Board property. The previous agreement with the Tri-County Council for Senior Citizens provided that they would purchase the building from the Board, using their annual funding from the Board as payment for the property, however, the property is still deeded to the county. Commissioner Sheffield suggested that Mr. Gilliam contact Greg Beauchamp as to the status of the ownership. The Board requested that Frances Terry from SREC and Dean LaFrance be invited to the September 8th meeting to update the Board on the services they provide Gilchrist County residents.
Marion County has requested the balance of $8250 for the surplus equipment the county purchased. Funds are available in the Transportation budget and Commissioner Durden made a motion, seconded by Commissioner Bush, to pay the balance off prior to the end of the fiscal year. The motion carried unanimously.
A letter from Forest Beach, elder of the Church of Christ, has been received, inquiring about the Board's possible interest in purchasing the church property. Following discussion, the Board agreed that they are no longer interested in purchasing the property.
Suwannee River Water Management District- Delaney Faircloth:
Mr. Delaney Faircloth spoke to the Board briefly about the District's land acquisition program and presented the Board with a check in the amount of $8288.31, which represents payment in lieu of taxes.
The Department of Community Affairs is scheduled to do the final close-out inspection for the CDBG program soon. A final budget amendment is scheduled for the next Board meeting. The recording of the agreements, which has not yet been completed, will finish the balance of CDBG funds. Commissioner Wilkerson stated that Ms. Lovette has a leak in her sink and asked Mr. McQueen to check on the problem. Mr. McQueen reported that they are still waiting on written permission from A. L. Cox for the contractors to perform warranty work at his home. Commissioner Durden made a motion, seconded by Commissioner Sheffield, to transfer the titles to the new mobile homes to the recipients, as gifts. Each commissioner voted in favor of the motion, except Chairman Suggs, who filed a conflict of interest statement.
Clerk's Report (cont.):
Commissioner Durden made a motion, seconded by Commissioner Bush, to transfer $5000 from the general fund reserve to the Medical Examiner line item, to pay bills dating back to April. The motion carried unanimously.
The Road Department has billed the Transportation Impact Fee Fund for road work performed Commissioner Wilkerson made a motion, seconded by Commissioner Sheffield, to transfer $25,323.60, from the Transportation Impact Fee Fund to the Transportation Trust Fund. The motion carried unanimously. Commissioner Durden reported that the Road Department is interested in purchasing a 1989 Caterpillar motorgrader. Commissioner Bush made a motion, seconded by Commissioner Wilkerson, to authorize the negotiation for the purchase of the grader, up to $15,000. The motion carried unanimously.
EMA/County Coordinator's Report:
Mr. McQueen stated that he would like to hire a clerical position for his office, at a rate of $12,500 annually, to input 911 data and perform personnel clerical duties. He stated that each department could contribute to the cost of the position and asked if any of the impact fees could be used to fund the position. Commissioner Durden made a motion, seconded by Commissioner Sheffield, to table further discussion, allowing time for Mr. Mutch to research the possibility of using impact fees. The motion carried unanimously.
Commissioner Bush made a motion, seconded by Commissioner Wilkerson to approve a request from Margaret Mahaffey for the use of the Southeast Community Center building each Wednesday evening from 7:00 p.m. to 11:00 p.m. for a bridge club. The motion carried unanimously.
The Rural Economic Development Initiative would like to meet with the county and cities to make a presentation regarding the services they could provide the county. The Board agreed to hold a joint meeting with the three municipalities on August 25th at 6:00 p.m., at Hart Springs Park.
The court ruled in favor of the unemployment claim submitted by Zack Burke for back wages, medical fees and reasonable attorney fees. Since this was a workers comp claim, the Board may only pay the $2500 deductible.
Commissioner Durden made a motion, seconded by Commissioner Wilkerson, to authorize Chairman Suggs and Mr. McQueen to prepare a RFP for the administration of a CDBG grant for road improvements. The motion carried unanimously. The Board agreed to schedule the opening of the proposals for 2:00 p.m. on September 8th.
Commissioner Wilkerson made a motion, seconded by Commissioner Durden to request sealed bids for solid waste roll-off containers, to be used at the proposed site at the Southeast Community Center. The motion carried unanimously. The Board unanimously agreed to hold a public hearing to receive comments on the proposed site, following a motion from Commissioner Durden, which was seconded by Commissioner Wilkerson. The Board agreed to hold the public hearing on August 18, 1997.
DOT Five Year Work Plan- Rob Ayers:
Mr. Ayers, along with David Durrance and Clifton Ward, appeared before the Board to discuss DOT's 5 year work plan. Construction on CR 55A is scheduled to begin around September or October of this year. The construction of turn lanes at Wacasassa Road and CR 337, along with the installation of a flashing beacon at Wacasassa Road is scheduled for September. The widening and resurfacing of CR 340 will require a 10 % match from the county, with construction scheduled for fiscal year 1998-99. Widening and resurfacing projects require a 10 percent county match. Mr. Ayers expressed that the county's "wish list" should be submitted to them no later than September 26th. The Board agreed that CR 232 is in need of widening and resurfacing more than any other road in the county at this time. Trenton City Councilman, Tim Kinsey spoke to the Board and DOT representatives about the congestion which is beginning to occur east of Trenton on SR 26, near the Dollar General Store. At this area develops, the congestion will continue to increase and the city requests that DOT construct turn lanes in front of the Dollar General Store and the new Hardee's. The city also asks that DOT add the installation of sidewalks along SR 26 east from N.E. 10th Street to the city limits, and the installation of a culvert and drive-way at the entrance to the Trenton Community Cemetery to the 5 year work plan.
Final Plats- Pine Ridge I and Prairie View:
Chairman Suggs announced that the developer of these two minor subdivisions, Glenda Hagan, is her second cousin, and recused herself from the meeting, turning the chair over to Vice-Chairman Sheffield. Following discussion, Commissioner Durden made a motion, seconded by Commissioner Bush to accept the final plat for Pine Ridge I subdivision. The motion carried unanimously. It was pointed out that because these are minor subdivisions, drive-ways can be constructed along SR 26. Commissioner Durden made a motion, seconded by Commissioner Wilkerson, to accept the final plat for the Prairie View subdivision. The motion carried unanimously.
Mr. Martin, Road Superintendent, was in attendance and he and Commissioner Durden, along with Mr. Gilliam and Mr. McQueen, agree that the crucial part of CR 341 has been widened and recommend that concentration on CR 232 be applied. They recognize that widening CR 232 will not solve the problems on that road; there is a section which will require a leveling course and resurfacing. The Board realizes that the revenues are not sufficient the address the road properly and asked that estimates be presented at the next meeting to improve CR 232.
Mr. Martin stated that he has received a request from the Solid Waste Department for the use of a front end loader. The Board agreed that the Road Department could do the work, however, they should charge Solid Waste for the use of the equipment and labor.
Mr. Martin reported that during the month of June, 90 loads of rock and dirt were hauled to various roads in the county. That number increased to 167 loads for the month of July.
Public Hearing- Budget Amendment Law Library Fund:
Commissioner Durden made a motion, seconded by Commissioner Sheffield, to adopt resolution 97-49, amending the Law Library Fund by $1600 (underestimated revenues). The motion carried unanimously. A copy of the resolution is on file in the Clerk's office.
Zoning Board Appointment:
The Board announced that Mr. Denis Riordan withdrew his application for consideration. Commissioner Bush stated that Jerry Wright approached him nearly a year ago about serving on the Zoning Board, however, there were no vacancies at that time. Commissioner Bush stated that he encouraged Mr. Wright to submit an application and feels Mr. Wright would be a good candidate for the position. Commissioner Bush made a motion to appoint Mr. Wright to the Zoning Board. The motion was seconded by Commissioner Wilkerson. Chairman Suggs called for discussion. Upon questioning Commissioner Bush stated that Mr. Wright is a farmer, cattleman and co-owner of Lee Roberts Motors. Mr. Jerry Ingram, county resident, stated that in the best interest of the county, the make up of the Zoning Board should not be primarily people representative of agriculture. According to Mr. Ingram, the Planning and Zoning Board should include more diversity in business. He added that for the record, he would like to see the Board consider someone who has interest outside of the agricultural community and recommended Mr. Ken Frey. Chairman Suggs agreed that diversity is needed on the Planning and Zoning Board. The motion passed by split vote with Commissioners Bush, Wilkerson, and Durden voting in favor of the motion and Commissioners Sheffield and Suggs voting in opposition. Mr. Wright's term will expire in April 2000.
Commissioner's Committee Reports:
Commissioner Durden asked Mr. Mutch if Mr. Burt had transferred the files on impact fees to him, and if the fees could be raised. Mr. Mutch stated that any increase in fees must be proportionate to the growth in the area. Commissioner Durden asked Mr. Mutch to research the possibility of raising the fees.
Animal Control Ordinance:
Commissioner Sheffield presented a draft ordinance for animal control to Mr. Mutch for his review. After discussion, it was agreed that the definition of dangerous dog (page 4) should include dogs entering your property. It was also suggested that the destruction of pack animals be allowed to prevent attacks towards the animal control officer. The Board asked that this item be placed on the agenda for the meeting scheduled with the cities on August 25th.
Commissioner Wilkerson reported that Mr. Zeigler, park manager, would like to transfer $2500 from the salaries line item as follows: $1000 to trash removal, $1000 to resale/concessions, and $500 to cleaning supplies. Commissioner Bush made a motion, seconded by Commissioner Wilkerson, to approve the request. The motion carried unanimously. Commissioner Wilkerson would like the Board to consider building another enclosed pavilion at Hart Springs to accommodate the increased usage.
Chairman Suggs stated that it was brought to her attention that the Property Appraiser granted homestead exemption to a family living in a tent. According to Mr. Harrison, the state guidelines provide that if a person certifies that they are homesteading the property, the tent would qualify for homestead exemption. Mr. Mutch stated that this particular case was brought before the Code Enforcement Board as a violation and a citation was issued. Mr. McQueen added that since the Code Enforcement Board meeting, they have pulled a permit for a mobile home. Chairman Suggs stated that in order to avoid this type of situation in the future, a constitutional revision would be required.
Chairman Suggs stated that Judge Philman has complained about cleaning chemicals being used in certain areas of the courthouse. According to the Chair, these cleaning products affect his respiratory system. Commissioner Sheffield interjected that the Judge has complained about cleaning products being used for years, and though the products have been changed many times, nothing seems to suit him. Commissioner Sheffield added that perhaps the Judge should provide his own cleaning services. There followed discussion regarding who the supervisor is for the janitorial staff. The Board agreed that this position(s) should be supervised by Mr. McQueen.
EMA/County Coordinator's Report (cont.):
Mr. McQueen reported that Marti Smith has submitted her resignation, giving a two week notice. The position will be advertised, however, there will not be sufficient time for training for the EMS billing clerk position.
Air-Rite has submitted a quote for 4 fans (for the jail roof), totalling over $6000. Mike Lewis is looking at existing fans at the microwave tower to see if they can be used instead.
In regards to the fiber optic lines, No Cuts has been called and they are preparing to finish the installation.
Commissioner Durden made a motion, seconded by Commissioner Bush, to approve the travel expenses related to a Water Management Conference, scheduled for September 3rd thru 5th, for Commissioners Durden and Suggs. The motion carried unanimously.
Commissioner Bush made a motion, seconded by Commissioner Sheffield, to approve the travel expenses related to a Small County Coalition Conference, scheduled for September 11th and 12th for Chairman Suggs. The motion carried unanimously.
There being no further business to discuss, a motion to adjourn at 6:00 p.m., was made by Commissioner Sheffield, seconded by Commissioner Durden, and unanimously approved.
SUE B. SUGGS, CHAIR
JOSEPH W. GILLIAM, CLERK