MINUTES OF A BUDGET WORKSHOP OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD AUGUST 14, 1997.



The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in a budget workshop on August 14, 1997, in the Commissioner's Meeting Room at the Courthouse in Trenton, Florida, with the following members present to-wit:



Sue B. Suggs, Chair

Randy Durden

Wilbur Bush

Jimmie Sheffield

Fred Wilkerson



Other persons in attendance were: Joseph "Joe" Gilliam, Clerk of Circuit, Sherree Pitzarell and Sam Ferguson, Deputy Clerks, John Ayers, Gilchrist County Journal, Shirley Frey, Friends of the Library, Susan Bryant, Supervisor of Elections, W. W. Welch, Tax Collector, Ron McQueen, EMA/County Coordinator



Shirley Frey- Bell Library:



Ms. Shirley Frey spoke to the Board about the branch library, located in the town of Bell. The Bell town council agreed to pay the electric bill for one year and provide a small space for a library. They have had a tremendous response with the donation of books. The branch opened 11-2-96 and 253 people have signed membership cards; over 2000 books have been circulated. Ms. Frey would like the Board to consider funding this library as a branch library. Volunteers are used to work the library five days per week from 2:00 p.m. to 6:00 p.m. and on Saturdays from 10:00 a.m. to 2:00 p.m. The approximate cost to fund some of the operating expenses is $700.



Chairman Suggs, who also chairs the Three Rivers Regional Library System board advised Ms. Frey that their by-laws do not allow the funding of branch libraries, however, the by-laws may be changed in the future.



Commissioner Durden asked the Chair to clarify who the land use attorney is for the Board. Chairman Suggs stated that it is her opinion that Mr. Pelham is the land use attorney.



1997-98 Proposed Budgets:



Mr. Gilliam reported that the expenses for the general revenue fund exceed the revenues by $26,298.



Supervisor of Elections:



Ms. Bryant submitted her budget request, which reflects an overall increase of 9.2%. The majority of the increase is for the funding of a half time position. In addition, there are increases for the poll workers, some of whom have been working the polls for many years. Ms. Bryant added that the half time position would be the first office staff increase in 14 years and the person would primarily work during peak periods.her budget reflects an increase of a half of a position.



Commissioner Sheffield commented that he would rather cut funding from an outside agency rather than cut a constitutional officer's request.



Tax Collector:



Mr. Welch submitted his budget request which reflected salary increases for his staff at the level approved by the Board. The Board complimented Mr. Welch for keeping his budget at a minimum.



Property Appraiser:



Mr. Harrison was not present to present his budget request, however, Mr. Gilliam reviewed the request with the Board. Included in the request is a new position and an increase in the reserve of $5000. In addition there are increases in operative expenses and contractual services. The total overall increase is $73,294.



Commissioner Wilkerson asked Mr. Gilliam what the anticipated increase in ad valorem revenues for next fiscal year is and Mr. Gilliam replied that it will be approximately $141,504.



Following discussion and review, it appears that the Property Appraiser has included in his budget request, funds he receives from EMS and Solid Waste. If that is the case, it has been budgeted two times, once in the Property Appraiser's General revenue budget and also in the EMS and Solid Waste funds. Mr. Gilliam stated that he will verify this with the Property Appraiser and check to make sure that the same did not occur in the Tax Collector's budget request.



The Board advised Mr. Gilliam to cut the Property Appraiser's reserve by $7500.



There being no further business to discuss, a motion to adjourn was made by Commissioner Durden, seconded by Commissioner Sheffield, and unanimously approved.



APPROVED:







SUE B. SUGGS, CHAIR



ATTEST:







JOSEPH W. GILLIAM, CLERK