MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD SEPTEMBER 15, 1997.
The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in a regular meeting on September 15, 1997, at 5:00 p.m., in the Commissioner's Meeting Room at the Courthouse in Trenton, Florida, with the following members present to-wit:
Sue B. Suggs, Chair
Other persons in attendance were: Joseph W. Gilliam, Clerk of Court, Parker Lawrence, County Attorney, Ron McQueen, EMA/County Coordinator, Sam Ferguson and Sherree Pitzarell, Deputy Clerks, John Ayers, Gilchrist County Journal, Nathan Martin, Paul Fuller, & Melvin Meece, Road Department, Sable Bolling, GCPHU Administrator, Bobbi Wray Suggs and Mark Wray, Ginnie Springs.
Chairman Suggs announced that she received a fax from Chambers Waste notifying the county that they are no longer interested in site A in Gilchrist County for a proposed landfill.
Chairman Suggs introduced Parker Lawrence, a partner of the firm Lawrence, Mutch & Tetreault. Mr. Lawrence attended the meeting on behalf of county attorney, Sam Mutch.
Commissioner Durden stated that the anticipated cost to repair the dragline is $6385.23 and questions whether or not it is worth the expense to repair. In addition, it will take 6 to 8 weeks for the parts to arrive. On the other hand, once the dozer is back from being repaired by Ring Power, the Road Department will again be able to dig rock. According to Commissioner Durden, the above quoted amount does not include some major repairs which may be necessary in the near future for the dragline. It is his recommendation that the Board declare the dragline surplus and sale it. Commissioner Bush suggested that the Board table making a decision until it can be determined what the dragline is worth. Commissioner Wilkerson made a motion to postpone repairing the dragline or declaring it surplus. The motion was seconded by Commissioner Durden and unanimously approved.
Commissioner Durden stated that the Road Department needs another tractor and he would like to purchase one during the current fiscal year, since there are funds available. Mr. Gilliam reminded the Board that all purchase orders must be submitted to the Finance Department by September 29th in order to be issued by the 30th. Commissioner Wilkerson made a motion to authorize the purchase of a new tractor on state contract price, if possible, authorizing the transfer of funds within line items. The motion was seconded by Commissioner Durden and unanimously approved. Commissioner Durden reported that John Duncan, Ring Power will be meeting with Mr. Martin about the possibility of the county purchasing an excavator.
CDBG Administration Services:
Mr. McQueen opened sealed bids for CDBG grant administration and engineering services. The bids will be reviewed and ranked by Committee with a recommendation to the Board. The following companies submitted bids:
1. Jordan & Associates Grant Consultants for administration & Mittauer & Associates for engineering services.
2. North Central Florida Regional Planning Council for administration (no quote for engineering).
3. Charles Bell Consultant Engineer (no quote for administration).
4. Bailey, Bishop & Lane (no quote for administration).
5. Berryman & Henigar (no quote for administration).
6. Hartman & Associates, Inc. (engineering & related services).
7. Summitt Professional Services (engineering, planning & administration).
Mr. McQueen stated that there were no funds available to advertise for these services and the cost to place the ad in the Gainesville Sun was $234. Commissioner Durden made a motion, seconded by Commissioner Bush to pay the invoice from the communications and freight line item. The motion carried unanimously.
Health Department Annual Contracts:
Ms. Bolling, Gilchrist County Public Health Unit administrator, submitted a revenue and expenditure budget for the next fiscal year. Included in their budget are funds to purchase a new truck for the health inspector, which they anticipate to cost $14,200. Ms. Bolling submitted a report for the current year's activities, along with annual contracts between the county and the state for the operation of the county health department. Commissioner Wilkerson made a motion, seconded by Commissioner Bush to approve the annual contract. The motion carried unanimously.
Mr. Lawrence presented a resolution for the Board's consideration concerning in-county monthly mileage reimbursement. Commissioner Bush made a motion, seconded by Commissioner Durden to adopt the in-county travel policy, by resolution. The motion carried unanimously and a copy of Resolution 97-60 is on file in the Clerk's office.
Mr. Lawrence announced that the proposed drive-way policy ordinance will be ready for the Board's review by the next regular meeting.
Mr. Lawrence presented a resolution for the Board's consideration, which would convey ownership of a portable health building (located on Bell School campus) from the county (purchased by the county's health department) to the School Board. Commissioner Bush made a motion to convey the building by resolution to the School Board. The motion was seconded by Commissioner Wilkerson, and unanimously approved. A copy of Resolution 97-61 is on file in the Clerk's office.
Mr. Lawrence reported that there are no limitations regarding the amounts that building permit fees may be increased. The proposed fee increases are as follows: Plan Review for Commercial Buildings @ $50; Plan Review for Residential Buildings @ $25; Mobile Home Permits increased by $25 (this increase applies to single, double and triple wides); Electric Permits increased by $5.00; Heating/Air Permits increased by $5.00; Plumbing Permits increased by $5.00; Permits for Sheds and Barns increased by $10.00. It was pointed out that the Plan Reviews for Commercial and Residential Buildings are new fees, which have already been established in other counties. Commissioner Durden made a motion, seconded by Commissioner Bush to approve the permit increases. The motion carried unanimously.
Mr. Lawrence presented a resolution previously requested by the Board which reaffirms that the solid waste and EMS annual rates for special assessments have not increased since 1994. Commissioner Wilkerson made a motion, seconded by Commissioner Bush to adopt the resolution. The motion carried unanimously. A copy of Resolution 97-62 is on file in the Clerk's office.
Mark Wray- Ginnie Springs:
Mr. Wray spoke to the Board about the blow molds that will be used at the water bottling plant and explained how the cylinders will be converted to one gallon containers. It is estimated that 600 cylinders can be converted to gallon size containers each minute. Mr. Wray stated that there will be no manufacturing of plastics on site.
Mr. Gilliam asked the Board about the effective date for the resolution they adopted regarding in county travel reimbursement. It was determined that the increase will be effective October 1, 1997.
According to Mr. Gilliam and Mr. McQueen, funds to establish the new clerical position in Mr. McQueen's office will be short about $2900. Most of the funds will come from the increase of building permit fees. Commissioner Durden made a motion, seconded by Commissioner Wilkerson, to transfer the remaining funds needed from general fund reserve. The motion carried unanimously.
Mr. Gilliam reported that he was contacted by a representative from the Save Our Suwannee organization, requesting the Board adopt a resolution regarding Local Sources First for water. According to the representative the resolution is needed by Thursday. Chairman Suggs stated that the Small County Coalition and the Florida Association of Counties have indicated support for the Local Sources First policy.
Commissioner Durden made a motion, seconded by Commissioner Wilkerson to approve the State Aid to Libraries Grant Application. The motion carried unanimously.
Mr. Gilliam reminded the Board that they need to establish their priority list for the DOT Five Year Work Plan. DOT requests this information by September 26, 1997.
Commissioner Durden made a motion, seconded by Commissioner Bush, to approve the Interlocal Agreement with the City of Trenton for Recycling. It was pointed out that this is a two year agreement. Vote of the Board was unanimous.
The North Gilchrist Volunteer Fire Department will begin construction on their building soon and have requested permission to carry-over any unspent funds into the next fiscal year. Commissioner Wilkerson made a motion, seconded by Commissioner Bush, to approve their request to carry-over funds. The motion carried unanimously.
Chairman Suggs stated that a member of the Wacasassa Volunteer Fire Department has had his drivers license suspended. Two letters have been sent asking him not to drive county vehicles, and he has ignored the letters. Chairman Suggs stated that she will speak to the county attorney regarding this matter.
Mr. Gilliam stated that he has discussed establishing cash procedures for Hart Springs Park with Mr. McQueen and Commissioner Wilkerson. Mr. Zeigler, Park Manager, agrees that written procedures are needed and a manual has been developed.
Mr. Gilliam reported that he met with Mr. McQueen, Commissioner Durden and Lee Mills, county engineer, regarding the road paving project for Bell Avenue. There appears to be a drainage problem, which has been aggravated by the recent construction. A retention pond may address that problem. Right-of-Ways need to be identified and an additional twenty feet may be needed on each side of the road. Commissioner Durden is going to talk to the property owners along that road. Some of the property owners have already been contacted and everyone seems to be in support of the project. Mr. Mills initial cost estimate is $150,000 to pave from the school to the transfer station, which is approximately 1 and 1/4 mile.
Mr. Gilliam announced that with the changes made by the Board to the proposed budget for next fiscal year, the general fund reserve has been reduced to $92,000.00.
EMA/County Coordinator's Report:
Mr. McQueen reported that any unspent funds from his grant must be returned to the state. All funds must be spent or encumbered by 9-30-97. He would like to purchase some portable cots, a computer, mobile radios, a laptop, and a collaspable portable toilet. Commissioner Durden made a motion, seconded by Commissioner Bush to approve the expenditures, subject to the availability of funds and the Chairman's approval. The motion carried unanimously.
Commissioner Wilkerson commented that he received a call from a resident in Foxwood Estates concerning a commercial trucking business operating out of their home in that subdivision. Chairman Suggs stated that she is not aware of one and that subdivision is in her district. She added that she would check into the situation.
Chairman Suggs announced that due to her and Commissioner Bush's upcoming surgeries, they will need replacements for the Value Adjustment Board meeting. Commissioners Wilkerson, Durden and Sheffield agreed to serve on the VAB.
Mr. McQueen stated that the meeting with the City of Trenton will need to be rescheduled because they can not meet with the county on October 2nd. The Board agreed to meet with the city on October 6th at 5:30 p.m.
Commissioner Durden stated that a significant number of street signs have been removed and/or abused. He asked each commissioner to let him know where signs are missing as the Road Department is getting ready to order more signs soon.
There being no further business to discuss, Commissioner Wilkerson made a motion to adjourn at 7:15 p.m. The motion was seconded by Commissioner Durden and unanimously approved.
SUE B. SUGGS, CHAIR
JOSEPH W. GILLIAM, CLERK